SAP LSMW Tutorials

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TABLE OF CONTENT
INTRODUCTION..............................................................................................................4
1. Create a project, sub project and object ...............................................................5
2. Create Recordings ...................................................................................................8
3. Maintain object attributes ......................................................................................27
4. Maintain Source Structure ....................................................................................30
5. Maintain source fields ............................................................................................32
6. Maintain Structure relations ..................................................................................45
7. Maintain field mapping and conversion rules.....................................................46
8. Specify file for upload and create a file for upload ............................................57
9. Assign files ..............................................................................................................72
10.
Read data ............................................................................................................73
11.
Display Read data ..............................................................................................75
12.
Convert data ........................................................................................................78
13.
Display converted data ......................................................................................79
14.
Create Batch input session...............................................................................82
15.
Run Batch input session ...................................................................................83
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INTRODUCTION
LSMW an abbreviation for Legacy System Migration Workbench is a tool in SAP
that is used to migrate Legacy data into SAP.
It is a very important tool and easy to learn and master it.
LSMW has a recording tool which can record the transaction and the fields to be
uploaded.
Thus upload of master data and transaction data is made very simple in this tool.
You can use this tools in almost all modules for upload of master data and too
some extent transaction data also.
Thus in FI you can upload the following master data through this:
Vendors, Customers, General Ledger, Asset master, Bank Master.
You can upload Transaction balance through this i.e. an FI document.
In CO you can upload the following master data:
Cost element, Cost center, Profit center, Activity types, Internal orders, Statistical
key figures
In other modules likewise you can upload other sets of master data.
In this book we cover the creation of a Vendor master data with accounting
view.
Lets start then.
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1. Create a project, sub project and object

Type LSMW in the command field
Click
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Click
to continue.
If you do not want this message to appear every time,

You can click on the check box
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Click on
to create a new project
Update the following fields:
Click
Create a subproject
Click
Create an object description
Click
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2. Create Recordings
Now we will proceed to Recordings since we want to record a transaction (Create
Vendor Master data)
Important:
Please note that before you start the recording you should first actually
perform this transaction manually and plan what data you want to capture
for upload purpose. This is required so that you avoid doing mistakes while
recording.
While recording you should not press enter in between, you should only
press enter after you have completed entering all the details on that screen.
Click on Goto Recordings
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Click
Click
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Update the following:-
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Click
Update the following fields:

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Click
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We do not want capture anything here.
Click
to go to the next screen
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Click
to go to the next screen.
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Click
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Click
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Click
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Click
Click
to save the vendor master data.
to update the field name.
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Click on
Make a note of these fields since they will be required later on.
You can export these fields to an excel sheet as follows:-
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Select spreadsheet
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Click
Click
to change the location
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Click
Click
We will see the file later.
Click
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Click
Click
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3. Maintain object attributes

Here we maintain the attributes of the object VENDORS. We link the recording
created to the object VENDORS.
Click
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Click
Click radio button
to select
Take a drop down in Recording
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Click
Click
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4. Maintain Source Structure

Notice that the radio button has automatically moved to the next step Maintain
source structures. Each time you perform a transaction the radio button moves to
the next step automatically.
Also notice on the extreme right hand side under the column Last action (date,
time, and user). This is updated with information each time the transaction is
performed.
Here we maintain the source structure for the LSMW.
Click
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Click
Click
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Click
Click
5. Maintain source fields

Here we maintain the source fields which are to be updated with the data.
Click
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Click
Position the cursor on

Click
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Now we need to update the fields which you have captured in the recording.
In step 1 recording we had downloaded a file with the fields.
Let us open that file in excel.
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Click
Click
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Click
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All the fields shown in column J needs to be mapped
Now go to SAP LSMW screen and copy and paste all these fields from excel.
To know the length of fields, go to the transaction code FK01 and enter the
vendor code you just now saved. In our case we saved vendor code 100001
We want to know the length of the field Name
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Position the cursor on field

and press F1 function button on the
keyboard or right click and select Help
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Click
to see the technical information
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Double click
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The length of the field Name1 is 40 and the data type is character
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Here you update the field name, the type of field whether C (Character,
alphanumeric) or N (Numeric) and the length of the field
After updating all the fields

Click
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Click
Click
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Click
Click
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6. Maintain Structure relations

We actually dont do anything except click on change button and click on save
button.
Click
Click
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Click
Click
7. Maintain field mapping and conversion rules

Here we create a link between the system fields and the source fields maintained
in the earlier step.
Click
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Click
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and click
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Double click
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If you want to default the company code position the cursor on BUKRS and click
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and click
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Double click
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Position the cursor on NAME1 and click
Double click
Similarly map all the fields
To
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Sometime you get a message ignore it. This is because you have maintained the
length of the field which is more than the target field. If the source field is longer
than the target field the text such as name, address could get truncated.
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Click
Click
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Click
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8. Specify file for upload and create a file for upload

Here you attach the text file for upload.
Skip the Step Maintain fixed values, translations, user defined routines
Click
Click
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Before we attach the file for upload, we must create this the file.
Use the file already downloaded for creating upload file
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Copy column K and insert on a new worksheet
Right click and select
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Click
Remove the blank columns in between
Now update the data for vendors to be uploaded into the system.
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Save this file as an excel template for upload of Vendor master.

Thereafter delete the header row.
Now click on File Save as
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Click
Click
Click
Click
to close the file
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Click
Check the text file to see if it is ok , whether it has no double quotes etc.
Open the text file from the location where it is saved.
There are some double quotes in the file, we need to remove this
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Click
Click
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Close this file.

Now the file is ready for upload.
Go to the LSMW screen in SAP
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Click
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Double click
Take a drop down in the field file
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Click
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Click
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Click
Click
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9. Assign files
We just click on change button and save the assignment.
Click
Click
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Click
Click
10.
Read data
By executing this step the system actually reads the data from the upload file.
Click
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Click
It shows the number of transactions read, written and not written.
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Click
11.
twice
Display Read data
This step is very important. Here you come to know whether there are any errors.
Whether the data passed on from the file is mapped to correct field. So you
should see a few records to see whether it is correct.
Click
Click
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Double click
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Click
twice
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12.
Convert data
In this step the read data is converted.
Click
Click
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Click
13.
twice
Display converted data
In this step we display the converted data. Again you should see one or 2
records to see that they are converted correctly.
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Click
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Double click on
Click
twice
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14.
Create Batch input session
In this step we create the Batch input session for the upload data. The data is not
updated when you create Batch input session.
Click
Click
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15.
Run Batch input session
In this step, we execute the Batch input session. Data is actually updated here.
We should first execute the Batch input session for a few records in foreground.
After testing that the data is getting uploaded correctly, then you can execute this
session in the background.
Click
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Select
Click
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Run the first record in foreground.
Click
Click
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Click
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Click
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Click
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Click
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Click
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Click
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Click
Click
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After verifying that the first record is uploaded correctly, you can now run the
batch input session in background.
Now again select and process in background for the next record
Click
Keep Pressing enter till the session goes away.
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The Vendors are successfully updated.
That brings us to an end of creation and execution of LSMW.
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2005 - 2006 sapficoconsultant.com. All rights reserved.

No part of this e-book

SAP is a trademark of SAP AG, Neurottstrasse 16, 69190 Walldorf, Germany.

1. Create a project, sub project and object

If you do not want this message to appear every time,

to create a new project

Update the following fields:

Click on Goto Recordings

Update the following:-

Update the following:-

Update the following fields:

We do not want capture anything here.

to go to the next screen

to go to the next screen.

Update the following:-

Update the following:-

Update the following:-

to save the vendor master data.

to update the field name.

to change the location

3. Maintain object attributes

Take a drop down in Recording

4. Maintain Source Structure

Update the following:-

5. Maintain source fields

Position the cursor on

All the fields shown in column J needs to be mapped

Position the cursor on field

to see the technical information

After updating all the fields

6. Maintain Structure relations

7. Maintain field mapping and conversion rules

Position the cursor on

Update the following:-

Position the cursor on

Position the cursor on NAME1 and click

8. Specify file for upload and create a file for upload

Use the file already downloaded for creating upload file

Copy column K and insert on a new worksheet

Right click and select

Remove the blank columns in between

Save this file as an excel template for upload of Vendor master.

Now click on File Save as

to close the file

Open the text file from the location where it is saved.

Update the following:-

Close this file.

Take a drop down in the field file

Update the following:-

It shows the number of transactions read, written and not written.

Display Read data

In this step the read data is converted.

Display converted data

Create Batch input session

Run Batch input session

Run the first record in foreground.

The Vendors are successfully updated.

That brings us to an end of creation and execution of LSMW.

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