IAEA ‘Aon fr Pace gyn aa yada Be mK Fh aw Internationa Atoms Energy Agency ‘Agence nenatlonale de énergie somique Mexaynagaqyee arorrerao no aoNe8 abeprt ‘Organise Inernacona de Energia Aten ‘ius Intemational Ces, PO Bos 10, 140 Vie, Asin 7 Pho (81 200+ Fe (48 1) 4007 ‘HE Mr Cristian Istrate nol: Ofsiel Nosiion org starches org Ambassador farely lowe reert: TR-5013 1 Resident Representative of Romania to the Palsy tendon sn asooatase IAEA Seilerstatte 17/2/8-9 1010 VIENNA AUSTRIA 2014-11-04 Sir, have the honour to inform you that the International Atomic Energy Agency (IAEA) is planning to hold a Workshop on the Implementation of Decommissioning Schemes under the Research Reactor Decommissioning Demonstration Project (R°D'P) using the Magurele WWR-S research reactor as a pilot facility, from 22 to 26 June 2015. The main objective of the workshop is to exchange experience related to the decommissioning of the hot parts of a research reactor, in particular the primary coolant loop and the reactor core. The transfer of knowledge on the decommissioning of these hot parts will be carried out by lectures and actual demonstrations of the planned activities at the research reactor. The scope of the workshop should cover the operational and the regulatory activities. ‘The workshop is also expected to provide participants with best practices based on experiences in ‘other countries. Approximately 30 persons from Member States as listed in Annex A are expected to attend, as well as representative(s) from the IAEA. Informal discussions held with Mr Mitic& Dragusin from the Horia Hulubei National Institute of Physics and Nuclear Engineering have indicated that suitable premises and facilities could be made available in Bucharest-Magurele. Thave the honour to enquire whether your Government would wish to host this workshop and, if so, whether your Government would agree to make the following arrangements: 1. The Government of Romania (hereinafter referred to as the Government) will accord to the IAEA, its property, funds and assets, and to the officials of the IAEA, and participants officially designated to attend the workshop in their official capacities, and to members of the immediate families of such persons, the privileges and immunities contained in the Agreement on the Privileges and Immunities of the International Atomic Energy Agency, which was accepted by the Government on 7 October 1970. 2. The Government will accord to the officials and participants mentioned above every facility ‘necessary for the performance of their functions in connection with the workshop, including centering, remaining in and leaving Romania, The Government will issue any necessary visas as expeditiously as possible and, where the legislation of Romania permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas toPage 2 individual participants for national security reasons. Annex A contains the list of Member States to be invited to participate in the workshop. ‘The IAEA will inform the Government promptly of all persons officially designated to attend the workshop. The IAEA will also advise such persons to apply for visas, if necessary, in good time before the opening date of the workshop, and the Government is expected to issue such visas promptly so as to allow them to attend the workshop. ‘The Government will facilitate customs formalities for the persons referred to above when they enter and leave Romania, ‘The Government will, at no cost to the IAEA, make adequate and appropriate premises and facilites available for the entire duration of the course as listed in Annex B. ‘The Government will exercise reasonable care to ensure security on the premises where the ‘workshop takes place and to ensure the safety of the persons mentioned in paragraph 1 above while they are on those premises. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted. Ms Mika Shimba Yamada of the Division of Radiation, Transport and Waste Safety has been appointed Scientific Secretary of the workshop. Should your Government wish to host this workshop, I would be grateful if you woul writing of your Government's agreement to the above-enumerated points by 28 November 2014 so 2s to enable the Secretariat to proceed with timely arrangements, Accept, Sir, the assurances of my highest consideration, Deputy Director General Head of the Department of Nuclear Safety and Security Enclosures: Annex A: List of Member States to be Invited ‘Annex B: List of Facilities and Resources to be Provided by the Government Free of Charge