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  • Topic 4 - Record Retention and Contract Administration,: Continued

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    Departments must retain all transaction documentation for contracts for three years after payment of the last invoice, unless the contract specifies a longer retention period. The California Records and Information Management program provides recommended retention periods for common IT and administrative records departments may have. CalRIM's website contains additional information on retention periods departments should refer to.

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    Departments must retain all transaction documentation for contracts for three years after payment of the last invoice, unless the contract specifies a longer retention period. The California Records and Information Management program provides recommended retention periods for common IT and administrative records departments may have. CalRIM's website contains additional information on retention periods departments should refer to.

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    Topic 4 - Record Retention and Contract Administration,: Continued

    Uploaded by

    AkiContractingItaldeco
    Departments must retain all transaction documentation for contracts for three years after payment of the last invoice, unless the contract specifies a longer retention period. The California Records and Information Management program provides recommended retention periods for common IT and administrative records departments may have. CalRIM's website contains additional information on retention periods departments should refer to.

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    Topic 4 Record Retention and Contract Administration,

    Continued

    11.4.2 Record
    retention
    requirement

    Departments are reminded of the examination and audit requirements as


    described in GC section 8546.7 and identified in the General Provisions (both
    non-IT goods and IT goods and services) language requiring transaction
    documentation to be retained for three (3) years after payment of the last
    invoice unless a longer period is required in the contract.

    11.4.3

    CalRIM provides recommended retention periods for IT and administrative


    records that are common to most departments.

    Recommended
    IT and
    administrative
    retention
    periods

    Refer to www.pd.dgs.ca.gov/calrim for additional information regarding


    retention periods

    Chapter 11 Contract Administration


    PAM Revision 2

    8
    December 2004

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