BYLAWS

Table of Contents
Introduction 2

Membership 3

Attendance .. 4

Attendance templates .. 5

Running a meeting .. 6

Meeting minutes template ... 7

Fundraising and Activities .. 8

Service Projects and hour sheets . 9

Hour sheet example . 10

Running for office ... 11

Introduction
The Karns Key Club is an active membership at our high school that strives to help the
community through volunteering. We like to focus our energy on the improvement of our high
school and work throughout the community. Our club has group events that strive to bring
members closer and develop friendships. We also encourage members to be independent by
volunteering in the community individually. The clubs goal is to improve the lives of the people
who participate and more importantly the community around it. We provide the opportunities to
obtain many social skills throughout your work in Key Club and fun situations you might have
never expected to be in! We welcome all of our new and returning members and hope to make
the 2015-2016 school year the most successful yet.

Thank you from your officers,

Riley Baker, President
Marianne Perkins, Vice President
Hope Beasley, Secretary/Treasurer

The amendments noted through the bylaws are subject to change and should be discussed by the
executive board before any alterations are official.

Membership
Requirements to Join

All Karns High School students may join Key Club

Cannot have significant past regarding behavioral problems
Must pay club fee of $14
Must complete and return application by set date

Duties of the Member

It is your job to uphold the responsibilities and commitments of this organization

Required to attend mandatory services and fundraising events
Required to attend a set number of meetings (see attendance)
Be a leader and role model of the school, behavioral problems are not ignored
Cooperation and participation during meetings
Completion of 20 hours of community service

Benefits of Membership

Certification
Key Club pin and card
Opportunity for Key Club Member of the Year Award
Opportunity for scholarships and networking

Attendance
Requirements

Your personal responsibility to attend every meeting that is held

You are required to attend the majority of fundraising and service opportunities
It is your responsibility to sign in at the volunteering events

If you are going to be absent to a meeting/event you must directly let an officer know
before the meeting or immediately afterward via phone call, text, et cetera

Absences

Each member is allowed to miss up to 2 excused meetings before the membership is

considered terminal
Following an absence, each member is required to confront an officer about the reason so

it can be noted for in the attendance book

Each absence is a case-by-case situation. Certain excuses such as doctors appointment,
emergencies, et cetera will be excused

Consequences

When a member has 2 excused absences, they will be informed by an officer with official

documentation
When a member has reached 3 absences, a meeting with the executive board will be

scheduled to determine the fate of the membership

If a member would like to continue their membership, a meeting must be held with the
executive board. Not all meetings with the executive board guarantee continuation of
membership

Key Club Member,

This is to inform ____________________________________, that you have missed a total of two meetings. T
Please sign and return by: _____/________/_________
Templates
Signature: Attendance
______________________________________________
Thank you,
The Executive Board

Key Club Member,

This is to inform ____________________________________, that you have missed a total of three meetings
Please sign and return by: ______/________/__________
Signature: ______________________________________________
Thank you,
The Executive Board

Running a Meeting
Order

Meetings will begin at the time assigned, despite attendance

President will start with introduction
Attendance will be taken by the secretary
Minutes and monthly newspaper will be distributed by secretary
President will announce new information

All upcoming events will be announced

President and vice president will answer any questions and meeting will be adjourned
Secretary will take minutes

Minutes

Minutes will be taken at each meeting

The minutes must be in the format of the following page
They will be turned in at the end of the week preceding the meeting and may be collected
to complete monthly reports

Absence of an Officer

In absence of the president, the vice president will preside. Plans must be distributed to
the vice president at least two days prior to the meeting, except in the case of an
emergency
In the absence of the treasurer, the bulletin editor will preside

Meeting Minutes Template

Karns Key Club
Meeting Minutes
[Date]
Opening:

The [regular/emergency] meeting of the Karns High School Key Club was called to order at
[time] on [date] in [location (classroom, cafeteria, et cetera)] by [whomever the meeting was
called to order by].
Present:
[List of the members in attendance]
A. Approval of Agenda
The agenda was unanimously approved by President [insert name] as distributed.
B. Approval of Minutes
The minutes of the previous meeting were unanimously approved by Secretary [insert
name] as distributed.
C. Open Issues
[List all topics discussed during the meeting that are relevant]
D. New Business
[List new relevant topics introduced in the meeting]
E. Agenda of Next Meeting
[List plans for next meeting and the date]
Adjournment: Meeting was adjourned at [time] by President [insert name]. The next
regular meeting will be at [time and date].

Fundraising and Activities

Proposal

Each member is responsible for coming up with at least one project proposal
Ideas must be approved by the executive board and must have majority vote by the
membership
Majority of membership planned for participation

Duration of Activity

Members must sign in and out of the activities

Must stay for the duration of event
Remain respectful and cooperative

Homecoming

The highest in officer or membership rank has the right for homecoming

If the officer or member declines, the membership has the option of choosing who shall
run for the event
General membership and officers are responsible to help raise money

Service Projects and Hour Sheets

Service Projects and Hour Sheets
Planning

Each event must have three weeks of planning prior to the day of volunteering
The event must be approved by the Executive Board

Hour Sheets

Hour sheets will be distributed at the first meeting

The hour sheet will be made available on the clubs website so it should be known that if
a copy is lost it is the members responsibility to print a new one
Hour sheets are due at the last meeting of the year
Certain clubs will not allow if hours are overlapped with Key Club, stay aware of which
clubs these are
Hours completed must be signed by the appropriate individual

Karns High School Key Club Hour Sheet

A minimum of 20 hours is required

This sheet is due the last meeting without exceptions
Please confront an officer or Ms. Mink regarding questionable hours

Date

Description and Event

Signature

Hours

Running for Office

Qualifications

If elected, you are expected to exceed expectations, fulfill obligations, and complete all
responsibilities according to the National Key Club and your advisor
Members in good standing will be allowed to run for office

When holding an office it is expected of you to be a role model for others, this includes
above average grades, a lack of disciplinary issues, and outstanding character
You will be held accountable for your actions and responsibilities regarding the club, and
out of the club so this needs to be taken seriously
Must have been a member for at least one school year

Election Process

Electoral Packets will be handed to anyone interested in running

The packets will need to be completed by the assigned date
Candidates will be announced and is required to present a speech to the club
Votes will be counted by an advisor and promptly announced

Installment

The officers will be formally introduced at the next meeting

Elected officers will not have formal authority until the following school year
It is the resigning officers duty to train the member who has received their position