Date Received:

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Sorority and Fraternity

Event Notification Form

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Completion of this form does not designate this event as an

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d activ ity

DUE 5 BUSINESS DAYS PRIOR TO THE EVENT

The Event Notification Form is a planning tool for sororities and fraternities. This forms purpose is to
assist in reducing risks at organization sponsored events. This form must be submitted for any event at
which a sorority or fraternity reasonably anticipates that alcohol will,be served and or present.
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Failure to submit this form to the Office of Sorority and Fraternity,,=+fe at least five (5) business days in
advance of such an event could result in discipline against a c]pptei though the Office of Student Conduct
': i1'.;r::;:i.:" il lrli..l' ..
and Community Standards.

raternity or Sorority:

Dav & Date of Eventr

Event title:

Officer in Charge of Event:

Phone (during event)

llours ofevent: from

Mode of Transportation

Co-sponsored event student orgq4lzation name(s):

All participating sorority

and liaternity organization3 musq.submit a

NbtificationtForiu,

] Not co-sponsored

Name and address of the venue:

Description of Event:
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Guests:

lncludre Theme, Band name, DJ, etc

] Members Only

] Members and Guests

[ ] Public

Expected Attendance:

Advertising Methods (n/a if none):

Ticket Price (n/a if none):
Compliance:

Alcohol must be provided through a licensed third parfy vendor

Event must comply with federal and state law
Reminder: The legal age to consume alcohol is 21
Does this event require advisor or Headquarters approval?
Did the venue provide a contract that has been approved by your advisor

[ ]Yes [ ]No
[ ]Yes [ ]No

The following best practices for social event planning are noted in in most sorority and fraternity social event
policies. Please check all methods of harm reduction that apply to your event. If items are not checked, you
may be asked to follow up with OSFL staff prior to your event.

Carding for 21 and up at entrance to event

Guest list or sign-in list at entrance

Chapter funds are not used to purchase alcohol

Security guard at entrance ofevent

Non-alcoholic beverages available

Only one entrance/exit to event

One sober monitor per 10- i 5 guests

Non-salty food will be served

Non-removable wrist bands and/or hand stamp to identi$, legal drinking age
By signing below, on behalf of my organization, I/we understand and will follow all policies of the
University of Tennessee, the State of Tennessee, appropriate governing council, and inter/national social
event policy.

Organization President Name

Organization President Signature

Officer in Charge of Event Name

Officer in Charge ofEvent Signature

Phone #

Reference and planning materials:

Fraternal Information & Programming Group (FIPG)

The mission of FIPG is: "To promote sound risk management policies and practices and to be the leading
resource of risk management education, programming and information to the broad based constituency
involved in all aspects of Greek Life."
FIPG standards are widely used in sorority and fraternity life and are available online at www.fipg.org.
Tennessee Social Host Law

It is against the law for a host to knowingly allow an underage adult (defined as a person who is at least
18, but less than 2l) to consume alcohol on property the host owns or controls. It is also illegal for a
person to give or buy alcohol to any minor (persons under 18) for any purpose. A provision of this law
states that hosts who allow minors to obtain alcohol or other unlawful substances can be charged with
contributing to the delinquency of a minor.
Hilltopics Student Handbook
Each year the University of Tennessee produces the Hilltopics Student Handbook. Inside Hilltopics
students will find general campus policies and procedures, standards of conduct, academic policies and
procedures, and information about student support, services, and organizations.
http ://dos.utk.edu/publications/hil ltopics/index. shtml
Chapter Events
An event is a chapter event if a reasonable person witnessing the event would associate it with a fraternity
or sorority. To further assist you in determining if an event is a chapter event or not, the Offrce of
Sorority and Fraternity Life has created a resource available at http://gogreek.utk.edr.r/policies/index.shtml
in the Office policies section titled "Is this event a Chapter Event? Resource Checklisf'.

OSFL staff member reviewing document:

Date organization and advisor received notification of review:

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