Enterprise Wide Information Systems

Instructor: Richard W. Vawter

University of
Southern California

Objective
To discuss the use of the Accelerated SAP approach
for conducting a rapid R/3 implementation
To explain how the Accelerated SAP Roadmap is used
to facilitate implementation.
To identify the tools and accelerators used for
performing ASAP.
To discuss the integration of the Roadmap with the R/3
Reference Model and the Implementation Guide (IMG).

University of
Southern California

Topics
Quick look at the Original R/3 Procedural Model
Overview of the ASAP methodology
The ASAP Roadmap
The Implementation Assistant

University of
Southern California

The R/3 Procedural Model

SAPs original implementation methodology.
Good for large, complex organizations looking to implement R/3 in stages.

Organization and
Conceptual Design

Detailed Design
and System Set-Up
Establish
Global
Settings

Set Up System
Environment

Project
Preparation

Train Project
Team
Define
Functions and
Processes
Design
Interfaces and
Enhancements

Quality

Establish
Company
Structure

Conceptual
Design
Check

Establish
Master
Data
Perform
Final
Test

Preparations for
Going Live

Productive
Operation

Create
Interfaces and
Enhancements
Establish
Reporting
Establish
Archiving
Management
Establish
Archiving
Management

Create
Go - Live
Plan

Quality
Application
System

Train
Users

Create
Establish
User
System
Documentation Administration

Check

Set Up
Production
Environment

Transfer Data
to Production
System

Quality
Production
System
Check

Support
Productive
Operation
Optimize
System
Use

Perform
Final Test

Project Management
System Maintenance and Release Upgrade
Copyright, SAP AG.

University of
Southern California

The Procedure Model

The SAP core tool that describes the activities needed when
implementing SAP.
Its like a detailed project plan of all the steps and tasks
involved during the implementation process.
Tools Business Engineering Customizing
Basic Functions Procedural Module

Its useful for large, complex organizations wishing to

implement R/3 in stages.
However, this is being replaced with the Accelerated SAP
method of implementation.

University of
Southern California

Accelerated SAP
In 1996, SAP introduced Accelerated SAP.
Better suited for medium sized companies looking at a
Big Bang approach.

No As Is modeling as with the Procedural Model.

ASAP is designed for a To Be implementation (re-engineering).

Simplicity and speed of ASAP approach is making this the

implementation method of choice for many companies
now.

University of
Southern California

Topics
Quick look at the Original R/3 Procedural Model
Overview of the ASAP methodology
The ASAP Roadmap
The Implementation Assistant

University of
Southern California

Objectives of Accelerated SAP

An approach that results in a quick, cost effective
implementation of R/3.

Minimizes the length of time between installation and start-up.

Maximizes the utilization of SAP and customer resources.

Incorporates a process oriented approach to implementation.

Involves the user community.

Results in a repeatable model that can be used with other

implementations of R/3.

University of
Southern California

What is contained within

The ASAP Roadmap:

A Step-by-step procedures and recommendations

Tools:

The ASAP Implementation Assistant:

A navigation tool for the Roadmap, questionnaires, templates, and check lists.
Q&A database for documenting requirements.

R/3 Business Engineer tools for creating the Business Blueprint (conceptual
design) and for configuration.

R/3 Services and Training:

All the services are available for ASAP projects, including consulting, training,
hotline, Early Watch, OSS, Info DB.

University of
Southern California

Accelerated SAP - The Implementation Solution

Implementation Assistant

Q&A Database
ASAP Roadmap
Knowledge Corner
BP Masterlist
Accelerators

Methodology

R/3 Business Engineer

R/3
Resident
Tools

PC
Based
Tools
Service

Training & Education, InfoDB, SAPNet

OSS Support, Quality Assurance

Implementation
Guide
Reference Model
Profile Generator
Change Request
Management

Class Discussion
ASAP is a Tool designed to speed up the implementation
process. However, there are always other factors which
could affect the speed of an implementation.
Based upon your individual experience:

Name as many project accelerators as you can

Name as many project decelerators as you can

What are the top ten in each category?

University of
Southern California

In Summary: Preconditions for Rapid Implementation

Clearly defined and stable project scope.
Only reference based re-engineering.
Implementation uses standard R/3 functions.
Whole company fully committed

Committed management (steering committee) and fast decision

making.

Committed project team, competent, well-trained users and

decision makers.

University of
Southern California

Topics
Quick look at the Original R/3 Procedural Model
Overview of the ASAP methodology
The ASAP Roadmap
The Implementation Assistant

University of
Southern California

The ASAP Roadmap

Phase 1- Project preparation: initial planning and preparation.
Phase 2 - Business Blueprint: documentation of the business
process requirements of the company.
Phase 3 - Realization: implement all business and process
requirements based upon the business blueprint.
Phase 4 - Final Preparation: complete testing, user training,
system management and cut-over activities.
Phase 5 - Go-Live & Support: transition from implementation
to production.

University of
Southern California

Key ASAP Deliverables from each phase:

Project
Preparation

Business
Blueprint

Realization

Final
Preparation

Go
Live

Authorizations
that will be req
Reports to be
written
Project
Plan
Scope

System
Performance
Evaluation

Business Process
Master List

Conversions
to be made

x
x
x
x
x

Req. Interfaces
identified
Bus. Processes
identified

x
x
x
x
x

Baseline
Scope

Org. Structure
defined
A Working
System

Business
Process
Procedures
Test Cases
End User
Training
Materials

Reports
written
Interfaces
established

Test Plan
Test mat.
Go-Live Plan

Conversion
made

University of
Southern California

Example of Project Duration

PHASE

Pct

Project Preparation

12%

Business Blueprint

15%

Realization
Baseline
Final Configuration
Integration Test

46%

Final Project

19%

Go Live & Support

Total

12%
13%
21%
8%
100%
University of
Southern California

Topics
Quick look at the Original R/3 Procedural Model
Overview of the ASAP methodology
The ASAP Roadmap
The Implementation Assistant

University of
Southern California

The Implementation Assistant

The Implementation Assistant (IA) is a PC based
application made up of numerous tools and templates
developed to support the ASAP implementation approach

The IA is the primary

tool and framework for
executing the ASAP
methodology.

University of
Southern California

Organization of the Implementation Assistant

Tree structure
Search tool

ASAP Roadmap
Implementation Accelerators
Project Plan
Question and Answer Database
Issues Database
Business Process Procedures
Knowledge Corner
Glossary
Help

University of
Southern California

Organization w/in the Implementation Assistant

Phase
Phase

How-To
How-To

Work
Work Package
Package
Activity
Activity
Task
Task

Deliverable
Deliverable
Who
Who
Accelerators
Accelerators

Organization w/in the ASAP Roadmap

The structural organization
of the ASAP Roadmap and
the definitions for the
Implementation Assistant
are as follows:
Phase - the major organizational steps of the ASAP Roadmap
Work packages - assigned to specific project teams
Activities - assigned to specific team members
Tasks

How Tos
Accelerators
& Tools

Phase Information
Phase level information consists of the purpose of the
Phase, general instructions on how to complete it, and the
work packages that are organized to complete the phase.

Purpose
General
Instructions

Work Packages

University of
Southern California

Work Package Information

Work Package level information consists of the purpose of
the work package and the activities that are organized to
complete the Work Package.

Purpose

Activities

University of
Southern California

Activity Information
Activity level information consists of the purpose of the Activity, general
instructions on how to complete it, the trigger for starting this activity, the
input needed, the expected results, and any templates or accelerators that
can be used to complete the activity.

Trigger
Input

Output
Outcome
Tool/Accelerator

University of
Southern California

Task Information
Task level information consists of the purpose of the Task, the suggested
procedure for completing the task, the personnel responsible, and any
templates, accelerators, or How-Tos that can be used to complete the tasks.

Purpose

Task Procedure

Result(s)
Role(s)
Tool/Accelerator

University of
Southern California

Accelerated SAP Tools and Accelerators

Implementation Assistant Roadmap

Tool: A self-contained appl. used to

perform work packages, activities
and larger tasks.
Accelerator: Templates, models,
questionnaires created with
applications and used to perform
smaller tasks or roles.

University of
Southern California

Examples of ASAP Tools and Accelerators

Accelerators

Project Plans (MS Project or MS Excel)

Cut-over Plan Template

Products of the Knowledge Corner

Business Process Procedures

Tools

SAP Concept Check Tool

Question and Answer Database

Open Issues Database

Business Process Master List

University of
Southern California

Implementation Assistant Example

Project task: Define the Organizational Structure of the client.
Phase - Phase 2: Business Blueprint
Work packages - Business Organization Structure
Activities - Define Business Organization Structure
Tasks

Schedule Organization Structure Workshop

Distribute Organization Structure Guidelines
Conduct Organization Structure Workshop
Recommend and Approve Organization Structure

University of
Southern California

Implementation Assistant Example (cont.)

Project task: Define the Organizational Structure of the client.
Tasks

Schedule Organization Structure Workshop

Distribute Organization Structure Guidelines
Conduct Organization Structure Workshop
Recommend and Approve Organization Structure

Procedure

Tools/
Accelerators

Conduct Session 1
Develop Org Structure
Conduct Session 2

Q&A db
Enterprise Area Scope Document
Organization Structure Presentation Template

University of
Southern California