T Format chn Drawing -> ty chn

Table of Contents
A.

Intro & overview................................................................................................ 3

B.

Starting project:................................................................................................. 3

1.

Khi ng chng trnh :..................................................................................3

Chn shortcut -> click................................................................................................. 3

2. To mi mt d n:............................................................................................ 4
n vo mc New -> Blank Project -> Create..........................................................4
3.

Lu mt d n:................................................................................................... 4

File/Save -> in tn file v ok.................................................................................... 4

4. Lu mt d n di dng tp tin ty chn:...................................................4
5. M mt d n c sn:.................................................................................. 5
C.

Create a New Project:....................................................................................... 5

1) Working with task :........................................................................................... 5

Start date v Finish date: Ngy thng bt u hoc kt thc d n.............6

Chn thm task :............................................................................................. 7

iu chnh thi gian cho Task:......................................................................8

Thit lp cc ct mc quan trng:...............................................................9

Tm lc cc task............................................................................................ 9

2) Working with Resource...................................................................................11

Setting up People......................................................................................... 11

Adjusting Availability................................................................................... 12

3) Task Management:........................................................................................... 15

Assign Work to a Task (Phn cng nhn lc):..........................................15

Add Additional Resources (Thm nhn lc cho task):............................16

Assign Material (Thm phng tin, vt liu):........................................17

Assign a Calendar to a Task: Qun l lch lm vic.................................17

Recurring Tasks (Cc task lp):..................................................................19

Using Constraint(S dng cc rng buc):...............................................20

Constraint Type & Constraint Date................................................................................... 21

The Critical Path (ng gng):.................................................................24

Create a Task Calendar:............................................................................... 25

Thay i timeline:......................................................................................... 26

4) Edit task detail :............................................................................................... 30

Ccloicngvic (Task type) :.....................................................................30

Chia nh cc cngvic (Split task):............................................................31

Thay i loi cng vic :..............................................................................33

Entering Deadline Date :.............................................................................34

Effort Driven Taks:............................................................................................ 34

Sp xp thng tin:........................................................................................ 36

Nhm cc thng tin:......................................................................................... 36

Trch lc thng tin:........................................................................................ 39

Ty bin bng (Customize Table):..............................................................41

Ty bin khung nhn:....................................................................................42

5) Resource pool:.................................................................................................. 48
6)Tracking Progress:........................................................................................................ 54
a.

Link Summary Task:.............................................................................................. 54

b.

Save a baseline:..................................................................................................... 57

c.

Track as Scheduled:................................................................................................ 59

d.

Entering Completion Percentage:...............................................................................61

e.

Using Actuals:...................................................................................................... 63

f.

Updating the Baseline:............................................................................................ 64

g.

Check Project Durarion:.......................................................................................... 66

h.

Add a note:.......................................................................................................... 66

7) Share project information:.............................................................................................. 69

a. Cc bo biu chun ca Microssoft Project:............................................69
b.

To mt To Do List (Danh sch cng vic 1 thnh vin thc hin):.....................................71

c.

To hnh nh:....................................................................................................... 72

d.

S dng bo biu dng biu vi Excel :...................................................................73

e.

Sao chp d liu d n sang mt chng trnh khc :......................................................75

f.

M mt nh dng File khc bng Project :...................................................................76

A. Intro & overview

Ci t Project 2010
To d n
Bt u qun l d n v thc cht ca vic qun l d n l qun l cc
chc nng, nhim v v ngun ti nguyn.
Bi th nn chng ta t danh sch chc nng, nhim v vo chung d
n, nhn vo cc vch phn chia hoch nh ngun ti nguyn, nhn
vo nhn lc hiu anh(c) ta c th lm g + c nng lc g
Mt khi chng ta nhn vo d n th phi nh gi tin v kh khn
gp phi, theo di tin thng qua d n; nhn thy vn khi cc
chc nng, nhim v c s xung t, chng cho ln nhau; tn nhiu
thi gian khi thiu ngun ti nguyn; lm g khi tr tin c giao,

Sau khi sp xp cc thng tin v phn b cho ph hp th sau s

xem xt ti bo co. Trnh by c th cc cng vic, cch t chc r
rng c th cung cp thng tin cho nhng ngi khc di dng cc
bo co.
S cng tc tt gia cc thnh vin, gia cc nhm cng l mt yu t
lin quan ti vic hon thnh d n. Bo m cho vic truyn hay thay
i thng tin c cp nht nhanh chng.
B. Starting project:
1. Khi ng chng trnh :
Chn shortcut -> click.

2. To mi mt d n:
n vo mc New -> Blank Project -> Create

3. Lu mt d n:
File/Save -> in tn file v ok.
Lu l file lu di dng .mpp
4. Lu mt d n di dng tp tin ty chn:

5. M mt d n c sn:

C. Create a New Project:

1) Working with task :

Hin bng sau:

 Start date v Finish date: Ngy thng bt u hoc kt thc d n.

Ta c 2 ty chn cho mc Schedule: (Da vo ty chn ny m ta phi nhp Start
date hoc Finish date).
Project Start Date: Cc task s bt u cng sm cng tt t ngy Start
Date
Project Finish Date: Cc task s bt u cng tr cng tt v kt thc vo
ngy Finish date.

 C 3 ty chn cho Calendar:

Standard: Lch lm vic t th 2 n th 6, t 8 A.M. n 5 P.M. v 1 gi
ngh.
24 Hours: Khng c gi no khng lm vic.
Night Shift: Lm vic t ti th 2 n ti th 7, t 11 P.M. n 8 A.M.
Thm task: ta ch vic g tn task v iu chnh thi gian cho task

 Chn thm task :

V d ta mun chn Task 2 vo gia 2 task trn, ta chn task 3

Ta c kt qu.

iu chnh thi gian cho Task:

Ta c cc n v:

Nhn xt l cc n v c ch e u (elapsed time) s khng b qua cc ngy

khng lm vic (lin tc khng dng). Cng vic 2 bt u vo th 3, ko di 7
ngy, b qua ngy th 7 v ch nht khng lm, nn ko di n ht ngy th 4
tun k tip.
Thit lp cc ct mc quan trng:
Ta c th dng 1 task no vi Duration = 0 lm ct mc:

Hoc chn 1 task no Project-> Task Information (Hoc double click vo task
cng c)

 Tm lc cc task
Gi s ta gom cc task 1, 2, 3 vo nhm tn l task 1:
Ta chn cc task ri lm nh sau:

Kt qu:

2) Working with Resource

Setting up People
Phn ny cho chng ta xc nh ai v nhng g s tham gia hon thnh cc
task. Tin hnh xc lp cc resource cho project.
Khi mi bt u phn chia resource th ta c th s dng Assign Resources cp
resource.

Sau khi thm resources cho d n, theo st tin v c gc nhn mc

hon thnh , tng quan ca d n ta c th view d n theo nhiu cch khc nhau..
Bn s nhp vo tn cc Resource trong Resource Name, n c th l tn
cc chc v, cc cng c m tham gia vo project ca bn. Cc gi tr
mc nh s c Project 2010 t ng in vo Standard rate v Overtime
rate.
S dng phm Tab hoc cc phm mi tn di chuyn ti lui tin hnh
in/ sa cc thng tin mnh cn.
in s liu trc tip vo cc cell ct Standart rate v Overtime rate.
Max Units s cho bn bit hiu sut lm vic ca mt loi ti nguyn, chng
hn ti nguyn nhn lc c Max Units c gi tr 200% tc l hiu sut lm
vic l 200%, bnh thng gi tr ny s l 100%.
Adjusting Availability
Lu khi t tn Resource Name ta nn trnh t tn trng nhau, v s d gy
hiu nhm cho chnh chng ta qun l sau ny.

Project 2007 v Project 2010 u h tr iu chnh thi gian lm vic cho mi

ti nguyn bng cch vo Menu Tools\Change Working Time

La chn v tr mun iu chnh thi gian

o tab Exceptions: Bn chn thi gian ngh cho Resource (ngh l, s

kin g ) bng cch chn mt s ngy mun ngh Click on a day to
see its working times\ Sau nhp tn s kin ngh khung Name,
cc thng s Start v Finish s t ng in vo ph hp vi thi gian
bn chn bn trn.

o tab Work Week: Dng iu chnh thi gian lm vic trong ngy,
nhng ngy lm vic trong tun cho tng Resource bng cch chn
default, sau click detail
Mt dialog mi hin ln, cho bn iu chnh thi gian lm vic ca mi ngy
trong tun theo mnh, chng hn th 2 lm 1 bui t 7g n 10g, th 3 lm 2
bui t 7g n 10g v t 13g n 16g

Lc ny thi gian hon thnh ca cng vic 2 ko di sang th 5 ca tun k

tip

3) Task Management:
Assign Work to a Task (Phn cng nhn lc):
Trong phn ny s gii thiu v cch phn chia nhn lc cho tng task. lm
c iu ny, t danh sch cc task, ta chn vo tab resource assign resources,
hoc bm phm tt Alt+F10.

Mn hnh assign resources hin ra v cho php ta ty chnh ngun nhn lc cho
task ny.

V d y ta phn cng cng vic ln k hoch ly yu cu phn mm cho 2

nhn vin l Anh v Khu. Khi click vo dng cha nhn vin ny th n s hin th
ln bng thng tin chi tit ca nhn vin c chn. sau khi chn xong cc nhn vin
phn cng cho task ny th ta bm assign kt thc.

Add Additional Resources (Thm nhn lc cho task):

- Mt vic quan trng l phn cng thm nhn lc cho mt task. MS
Project s cho php ta thm nhn lc cho tng task. Qua vic thm nhn
lc th thi gian thc hin s c redure li.
- V d: ta thm 2 nhn vin l nhn vin mi l phc, khoa, linh vo cng
vic trn.

 Assign Material (Thm phng tin, vt liu):

Vic thm mt phng tin(vt liu) c tin hnh ging nh cc bc thm
nhn lc vo cho task.

Trong hnh trn m t cch thm mt phng tin(vt liu) nhanh chng vo mt
task.
Assign a Calendar to a Task: Qun l lch lm vic
ng vi mi cng vic, ta c th thay i lch lm vic cho tng nhn vin,
hoc lch lm vic cho ton d n. lm c iu ny ta vo Project Change
working time. Ca s thay i lch lm vic hin ra nh sau:

Trong phn ny cho php ngi qun tr c th thay i thi gian ca

tng nhn vin hoc thi gian lm vic cho ton d n.
thit lp thi gian lm vic ca d n ta chn Option:

Ti y ta c th thit lp s gi lm vic trong ngy, s ngy lm vic trong

tun Mc nh l ngy lm vic bt u t 8h v kt thc 17h, tun lm
vic 40h.
Recurring Tasks (Cc task lp):
MS Project h tr vic thit lp cc task lp n gin v d dng nh sau:
o Trong th task ta chn task recurring task.

o Hp thoi gip ta chnh sa cc thng tin ca task nh sau:

Using Constraint(S dng cc rng buc):

Deadline
Deadline cho 1 cng vic l ngy ch nh cng vic phi hon thnh.
Deadline khc so vi rng buc (xem bn di) ch n khng nh hng
n vic tnh ton lp lch ca project. N ch c tc dng cnh bo nhc
nh rng ngy cn phi hon thnh cng vic.

Tuy vy, nu cng vic c to ra lc bt u d n v to deadline cho n,

th deadline cng c nh hng n vic tnh ton tr trn ton d n.

Constraint Type & Constraint Date

Mi cng vic trong d n u c 1 rng buc i km v mt thi gian, c
th l ngy bt u, hoc ngy kt thc.
MS Project chia cc rng buc ra lm 3 nhm:
Rng buc linh ng (Flexible):
L rng buc khng r rng v mt thi gian, v d nh: sm nht c
th, mun nht c th..

 Rng buc khng linh ng (Inflexible):

L rng buc c nh ngy bt u hoc kt thc ca 1 cng vic. V
d, cng vic X phi c bt u vo ngy 11/5/2010.

Rng buc bn linh ng (Semi-Flexible):

L rng buc khng cht trn ngy bt u hoc ngy kt thc ca
cng vic. V d, cng vic X phi hon thnh trc ngy
12/2/2010.
C 8 loi constraint:
Th loi Tn constraint

Flexible

Semiflexible

ngha

As Soon As
Possible
(ASAP)

Project s ln lch cng vic(task) bt u sm nht c

th. y l rng buc ca tt c cc task khi va c to
ra t ngy bt u d n. Khng c rng buc thi gian c
th cho loi ny.

As Late As
Possible
(ALAP)

Project s ln lch cng vic(task) bt u mun nht

c th. y l rng buc ca tt c cc task khi va c
to ra t ngy kt thc d n. Khng c rng buc thi
gian c th cho loi ny.

Start No Earlier Project s ln lch bt u cng vic sau (hoc bng) 1

Than (SNET) ngy no c ch nh trc. S dng loi rng buc
ny m bo cng vic khng bt u trc 1 mc thi
gian no .
Start No Later Project s ln lch bt u cng vic trc (hoc bng)
Than (SNLT) 1 ngy no c ch nh trc. S dng loi rng
buc ny m bo cng vic khng bt u sau 1 mc
thi gian no .
Finish No
Earlier Than
(FNET)

Project s ln lch kt thc cng vic sau (hoc bng) 1

ngy no c ch nh trc. S dng loi rng buc
ny m bo cng vic khng kt thc trc 1 mc
thi gian no .

Finish No Later Project s ln lch kt thc cng vic trc (hoc bng)
Than (FNLT) 1 ngy no c ch nh trc. S dng loi rng
buc ny m bo cng vic khng kt thc trc 1
mc thi gian no .
Must Start On Project s ln lch cho 1 cng vic bt u vo 1 ngy no
(MSO)
. S dng loi rng buc ny m bo 1 cng vic
no bt u chnh xc vo 1 ngy xc nh.
Inflexible
Must Finish On Project s ln lch cho 1 cng vic kt thc vo 1 ngy
(MFO)
chnh xc no .

o Mt task mun c p dng cc contrainst th n phi l auto

Scheduled task. Trong th task ta chn information, hp thoi gip ta
ty chnh cc thng tin trn hin ra nh sau:

 The Critical Path (ng gng):

o ng ging l tp hp cc task m phi c thc hin ng tin ,
nhng cng vic ny s nh hng n s thnh cng ca d n.
o hin th ng gng trong MS Project ta thc hin nh sau: trn tab
Format ca Gant, ta chn du check vo Critical Task.

Biu gant s hin th cho ta thy cc cng vic trong ng gng nh sau:

 Create a Task Calendar:

Gi s bn mun cng vic xy ra khng ph thuc vo thi gian lm vic ca d
n (v d c 1 cng vic phi lm qua m), bn phi p dng Task Calendar.
Task Calendar cho php chng ta ln lch lm vic cho mi cng vic.
Mc nh, khi c to ra, cc cng vic khng gn vi 1 lch lm vic no c.
to mt lch trnh cho mt task ta thc hin nh sau:
Project Change working time trong hp thoi Change working time chn
Create new Calendar. Nhp vo cc thng tin ca lch lm vic mi.

Ta quay li chn li task, chn vo task information trong th Advance. Ta

chn calendar cho task c chn nh sau:

 Thay i timeline:
Timeline chnh l khung thi gian ca d n.

thay i thit lp cho thanh thi gian ny, ta click chut phi vo n, v
vo cc ty chn:
+ TimeScale : Thay i hnh dng hin th ca Timeline. Vd nh hin th
theo tun, hin th theo thng.
+ Zoom: Cho php chng ta thay i khong thi gian c s ca timeline
xem project theo 1 khong thi gian no . V d xem theo mi 3
thng

 hiu chnh thi gian d n, vo menu Project Project Information.

Ti y chng ta c th hiu chnh thi gian bt u, thi gian kt thc, phng

thc lp lch da trn ngy bt u hay kt thc.

Khi bn bm vo statistics th s hin ln bng thng bo cc thng tin ca d

n nh sau:

4) Edit task detail :

Ccloicngvic (Task type) :

C 3 loi task type: Fixed Units, Fixed Duration, Fixed Work
Cc khi nim v Unit, Duration v Work :

- Unit: s lng ca ti nguyn(nhnlc, mytnh, ) hoc % thi gian ca

mt ngi dnh cho mt vic.
- Duration: khong thi gian hon thnh ca mt cng vic.
- Work: khi lng cng vic hay sgi cng (person-hours) cn hon
thnh cng vic .
Miquanhgia Unit, Duration vWork :

Duration =

Works
Units

Vic xc nh task type nhm xc nh tnh quyt nh i vi 2 gi tr cn li.

o Fixed Units : Mt cng vic khi c xc lp Task type l Fixed Units
ngha l Units ca cc ti nguyn s khng thay i khi c s iu chnh
t 2 gi tr cn li. Ni cch khc th khi ta thay i Duration th Works
tng ng s thay i v ngc li.
o Fixed Duration : Mt cng vic khi c xc lp Task type l Fixed
Duration nghal Duration ca cng vic s khng thay i khi c s
iu chnh t 2 gi tr cn li. Ni cch khc th khi ta thayi Units th
Works tng ng s thayi v ngc li.
o Fixed Work: Mt cng vic khi c xc lp Task type l Fixed Work
ngha l s lng vic cn lm ca ca cng vic s khng thay i khi
c s iu chnh t 2 gi tr cn li. Ni cch khc th khi ta thayi
Units th Duration tng ng s thay i v ngc li.
La chn Effort Driven:
o Effort driven l mt tnh nng ca MS Project, c kh nng t ng tnh
ton s tng gim Duration ca mt task khi c s thay i ca ngun ti
nguyn. Chc nng ny ch c th p dng vi Fixed Duration v Fixed
units. i vi Task type l Fixed word th Effort Driven khng c la
chn v n c ngm nh sn.
o V d:
i vi mt Task type l Fixed Units- Effort driven, khi ta thm
ngun nhn lc cho task th tt nhin Work ca task s tng v
Duration ca task s gim xung. Nu khng c effort driven th
work ca task vn tng nhng duration s khng i.

 i vi 1 task l Fixed Work, khi ta gim ngun nhn lc cho task

th duration s tng ln m bo Work khng i.
Chia nh cc cngvic (Split task):
Chia nh cc cng vic c trong bng thnh cc cng vic nh hn nu c cc din
bin mi cn thay i v lch hoc thi gian
o Sau khi chn cng vic trn thanh cng c , chn cng c Split task
trn thanh cng c hoc menu Edit Split Task.
o Click trn thanh hin th cng vic chn v tr cn chia .

Ngoi ra ta c th ghp cc cng vic li bng cch ko cc cng vic

chm vo nhau.

 Thay i loi cng vic :

o Chn cng vic m ta mun thay i loi ca n trong ct Task name.
o Click chn nt Task Information

o Chn Tab Advance.

Ta thay i loi cng vic ti thuc tnh Task type.

 Entering Deadline Date :

- Chn cng vic m ta mun thay i loi ca n trong ct Task name.
- Click chn nt Task Information
- Chn Tab Advance.
- Ta thay i Deadline cng vic ti thuc tnh Deadline.

Effort Driven Taks:

Khi mt cng vic c gn thuc tnh Effort Driven th khi bn thm ti nguyn
cho n th Microsoft Project s t gim thi gian thc hin cng vic . Mc nh th
tt c mi cng vic c to ra u c gn thuc tnh Effort Driven.

 b thuc tnh ny cho mt cng vic, ta lm nh sau:

o Vo hp thoi Task Information ca cng vic .
o Trong Tab Advanced, xa b du chn cho thuc tnh Effort Driven.

Ta cng c th mc nh cho tt c cc cng vic c to ra khng c thuc

tnh Effort Driver bng cch trong menu File, chn mc Options, chn tab Schedule
v sau b du chn ti mc New tasks are effort driven.

 Sp xp thng tin:
Ta c th sp xp cc cng vic hay ti nguyn theo mt iu kin no nh tn
cng vic, ngy kt thc, tn ti nguyn.
o Chn khung nhn Gantt Chart.
o Trn menu View, chn Icon Sort v chn kiu sp xp m ta mun

- Ta cng c th ty sp xp bng cch chn Sort by

 Nhm cc thng tin:

- Ta c th nhm cc cng vic hay ti nguyn theo mt s iu kin no
(chi ph thc hin, khong thi gian thc hin).
Trn menu View,click chn thanh Other Views, chn mc More Views v
chn Task Sheet (i vi nhm thng tin v cng vic).

Chn khung nhn m ta mun Apply

Trong menu View, trn thanh Group by trong drop down ta chn loi thuc tnh
m mun nhm.

- Ta cng c thm cc loi Group khc trong mc More Group hoc to

mi mt loi Group vi Group Definition in .

 Trch lc thng tin:

Microsoft cho php ta lc thng tin trong ton d n c c nhng thng tin
cn thit.
Trn menu View, trn thanh Filter: click drop down v chn kiu lc.

Ta c th chn thm nhiu kiu lc khng nm trong mc Filter: bng cch chn
More filters hoc cng c th nh ngha kiu lc mi bng cch chn New filters
trong mc More Filters.

 quay tr v trng thi ban u, ta chn kiu lc l All Tasks.

Ty bin bng (Customize Table):
Ty vo ch nhn ang la chn (Calender, Gantt Chart, Task Usage) m
ta c th ty bin cc bng bng cch chn menu View Table, ta chn cc loi bng
c nh ngha trc bi Microsoft project.

- Ta cng c th to ra bng mi bng cch chn More Tables click

chn New. Ta t tn cho bng mi to, nh ngha cc ct trong bng.

 Ty bin khung nhn:

Ta c th theo di c d n ca mnh qua cc khung nhn khc nhau nh:
Calender, Gantt Chart, Task Usage, Resource Usage,.
Click menu View, chn khung nhn m ta mun quan st thng qua cc biu
tng c trn mn hnh .

Nu khung nhn bn mun quan st hin thi khng c trong menu View, kch vo
mc More Views c nhiu la chn. Chn 1 kiu khung nhn trong bng lit k
Views, sau chn Apply.

- Ta cng c to mi mt khung nhn bng cch chn New trong More

Views. C 2 loi khung nhn:

o Single view: khung hnh n

o Combination view: khung hnh kt hp 2 khung hnh khc li vi

nhau.

Di y l 8 khung nhn thng dng nht:

Tn khung nhn
Calendar
Gantt Chart

5)

NetworkDiagra
m

Task Usage
d
vic
cho
d

gia
khc
cc

Tracking Gantt

Resource Graph

Resource Sheet
khc
Resource Usage
ra

More View

Ni dung
Lch hng thng ch ra cc cng vic
v kh nng hon thnh n.
Din t cc cng vic v cc thng tin
c lin quan, mt biu (biu
ngang) th hin cc cng vic v thi
gian hon thnh chng.
Th hin di dng li cc cng tc
(s mng) v s ph thuc gia
chng. Dng khung nhn ny c
mt ci nhn bao qut v cc cng
vic.
Th hin danh sch cc cng vic
c gn ti nguyn. Dng khung
nhn ny thy ngun ti nguyn no
c gn cho mt cng vic c th
Th hin danh sch ca cng vic v
thng tin c lin quan.
Dng khung nhn ny theo di tin
trnh ca d n.
Th hin biu phn phi ti
nguyn. Dng khung nhn ny th
hin thng tin v mt ti nguyn di
cc tiu ch khc nhau.
Danh sch ti nguyn v thng tin lin
quan. Dng khung nhn ny nhp
v hiu chnh cc thng tin v ti
nguyn.
Th hin danh sch gn ti nguyn cho
cng vic c nhm di mi ngun
ti nguyn. Dng khung nhn ny
th hin chi ph hoc phn phi gi
cng ngoi gi.
Cho php la chn cc khung nhn
khc ca chng trnh.

Resource
pool:
Khi phi qun l
nhiu hn mt
n,thng thng
ngun lc lm
s c s dng
nhiu hn mt
n.Tht s kh
khn cn huy
ng ngun lc
nhng d n
nhau,c bit l
d n ny c
qun l bi
nhng ngi
nhau.
Khi nim
Resource pool
i l cch thc
nhm gip ta c

th s dng ti nguyn gia nhiu d n khc nhau.Thc s Resource pool cng l

mt d n trong cha nhng thng tin v ti nguyn ca cc d n khc.N
cha ton b cc thng tin v ngun lc cho tng tc v ca tt c cc d n lin kt
ti n.Bn c th thay i ton b cc thng tin nh gi tr,nhn lc..v tt c cc d
n lin kt ti n s ly nhng thng tin c cp nht ny.
Nhng d n lin kt n RS c gi l Sharer plan.
1.
2.
3.
4.
5.
6.
7.

Li ch:
Nhp thng tin ti nguyn mt ln, nhng s dng n trong nhiu k hoch
d n.
Xem chi tit chuyn i gia cc ngun lc t nhiu d n ti mt a im
duy nht.
Xem chi ph mi ln chuyn i ti nguyn qua nhiu d n.
Xem chi ph cc ngun lc chi ph tch ly qua nhiu d n.
Xem vt liu tiu th cc ngun ti nguyn gi tr tch ly qua nhiu d n.
a vo thng tin v ti nguyn,thi gian khng lm vic,trong cc d n
khc nhau
Tm ngun ti nguyn ang b qu ti qua nhiu d n, ngay c khi nhng
ngun lc c khng lm vic trong cc d n c nhn

Nhm c 3 nhm nh 7-8-9 nn s c 3 ngun ti nguyn.

o Chun b Resource nh sau :

 Thm Task vo cho d n :

+ Ly yu cu
+ Phn tch
+ Thit k
+ Code
+ Test

Lc u :

 By mun s dng ngun lc nhm no th : t resource nhm chn tm trn Tool

ResourcePool -> Share Resource - > Use Resource -> chn tn d n hoc mun
share ngun lc cho nhm khc th chn ng tn nhm ( y ta cho
ResourecePool)

Sau khi xong qua ResourcePool kim tra

Tng t cho cc nhm khc :

o Phn b ngun lc :

 T Chn cng vic cn phn b -> Tool chn Resource -. Chn AssignResource->
chn ngi s c phn cng(c th chn nhiu ngi)

Cc cng vic khc tng t :

 By gi chng ta c mt ni tp trung ton b cc Resource hin c,cc bn m

Resource Pool,chn ViewResource Usage ri qua Resource chon Details(xem chi
tit) nhm c ci nhn tng quan v cc ti nguyn:

6)Tracking Progress:

a. Link Summary Task:

thit lp mi quan h gia cc cng vic vi nhau, cng vic k tip c mi
lin h nh th no vi cng vic lm trc. Chn cng vic cn to lin kt, sau
chn Task Information trn Tool Bar
. Hoc sau khi chn cng vic cn lin kt,
vo Project -> Task Information.
Hp thoi Summary Task Information hin ra, chn tab Predecessors

 mc Task Name chn tn ca cng vic mun kt ni, hoc ti mc ID

chn ID ca cng vic mun kt ni.
V d: mun to mi lin h gia 2 cng vic Specs v Project Plan, nhn
chut chn cng vic Specs, chn Task Information trn Tool Bar, sau khi hp thoi
Summary Task Information xut hin:
a. Ti Task Name chn Project Plan
b. Ti ID chn ID s 17 (Project Plan c ID l 17 trong Project v d)

Mc Type quy nh cc loi kt ni gia 2 cng vic. C cc loi kt ni

mc Type:
- Finish-To-Start(FS) (loi mc nh) : kt thc - bt u. Nh v d trn
th Specs khng th bt u cho n khi Project Plan kt thc.
- Finish-To-Finish(FF): kt thc kt thc. Nh v d trn th sau khi
Specs khng th kt thc cho n khi Project Plan kt thc.
- Start-To-Finish(SF): bt u kt thc. Nh v d trn th sau khi
Specs kt thc th Project Plan bt u.
- Start-To-Start(SS): bt u bt u. Nh v d trn th sau khi Specs
khng th bt u cho n khi Project Plan bt u.

Lu :
- Mun ch xem mi lin h gia cc summary Task vi nhau th vo
Project-> Filtered For: All Task -> Summary Task.

Kt qu:

Mun chnh sa mi lin h gia cc cng vic, double-click vo ngay lin kt, hp
thoi Task Dependency s hin ra:

b. Save a baseline:
Baseline khng g khc hn l chp li mt bc nh ca n ti mt thi
im chnh xc no . Da vo baseline, ngi dng kim sot c n
ca mnh, xem n thc hin c nh th no so vi k hoch. MS Project
2007 h tr 11 baseline, tc h tr cho ngi dng chc nng lu li 11 bc
nh cho d n ca mnh, bao gm: baseline, baseline 1, baseline 2, baseline 3,
baseline 4, baseline 5, baseline 6, baseline 7, baseline 8, baseline 9, baseline 10.
Trong mt project c th c nhiu baseline, v khi nim re-baseline ngha l
khi c nhng s thay i quan trng trong n nh hon cng vic no ,
vt ngn sch hay mt i ngun ti nguyn quan trng no , v cn phi cp
nht li baseline cho ph hp.
to baseline, vo Tools -> Tracking -> Set Baseline

Hp thoi Set Baseline s hin ra

mc For:
- Entire project: l lu li ton b n.
- Selected Task: l ch lu li mt s chc nng c chn.

c. Track as Scheduled:
Xem thng tin v n hin ti, Project -> project information

Chn Statistics

Durantion 0% v work 0% v ta va baseline project v cha update n. Mun

theo di cng vic ca project s tin trin nh th no trong thi gian thc
hin, trc tin update project. Chn Tools -> Tracking -> Update Project

mc Update work as complete through, chn ngy mun theo di tin

thc hin ca project. V d chn ngy

Mc Set 0%-100% complete l nh gi cng vic theo phn trm n thc

hin c theo nh k hoch ban u t ra. Cn Set 0% or 100% complete
l nh gi cc cng vic l hon thnh hay khng (mt l hon thnh 100%,
hai l cha hon thnh 0%).

cc thanh progress ca cng vic, xut hin thm cc thanh mu en din t

phn trm cng vic thc hin c so vi k hoch t ra ti thi im update
project. Ngoi ra, du check
mc Indicator din t cng vic hon tt ti
thi im c update.
Thng tin v project by gi cng c cp nht:

Ngay ti thi im v d, lng cng vic work hon thnh 100% .

d. Entering Completion Percentage:

C th nhp tay phn trm cng vic c hon thnh bng cch:
a. double-click vo cng vic mun thc hin, hp thoi Task Information
hin ra, chn tab General

Thay i phn trm cng vic c thc hin mc Percent complete v nhn
OK. Ngay lp tc thanh en trong progress bar ca cng vic c chn s
v li tng ng vi con s c nhp trong Percent complete.
b. Cch khc thao tc tay phn trm cng vic c thc hin l ngay ti
Tool Bar, ta thy cc icon sau
, chn cng vic cn thc
hin, v chn cc icon tng ng vi s phn trm mun cp nht, thanh

en trong progress bar s thay i tng ng. Ring icon

s hin ra hp
thoi Update Tasks nhp cc con s phn trm mong mun mc
%complete

c. Cch khc na l dng con tr chut ko thanh en ngay ti progress bar

c phn trm cng vic thc hin mong mun.

e. Using Actuals:
Ngoi chnh phn trm cng vic thc hin c, ta c th chnh nhng
thng s khc cho phn cng vic lm c, nh s ngy thc hin
t c s phn trm cng vic chng hn.
Sau khi chn cng vic mun thc hin, Tool Bar chn
, trong hp thoi
Update tasks, ngoi vic chnh phn trm cng vic thc hin c cn c th
chnh s ngy m n dng t c s phn trm cng vic mc
Actual dur.
Ngoi ra, c th chnh thi gian dnh cho cng vic , bng cch menu
bar chn View --> Table:Entry Work.

Lc ny ca s bn tri hin ra y thng tin ca cng vic, t baseline n

thi gian m thc hin cng vic , thi gian cn li, tng thi gian dnh cho
cng vic . Ch cn thay i con s ct Actual thch hp, s phn trm cng vic
s thay i theo, v MS Project s t ng cp nht, tnh ton s thi gian cn li, v
s phn trm cng vic thc hin c v th hin qua hnh v ca s bn phi.

f. Updating the Baseline:

Trong mt s trng hp, ta cn cp nht li baseline do baseline c khng cn
hiu qu vi n hin ti, gi s nh thay i ngy thc hin 1 cng vic
chng hn. ch Gantt chart, ca s bn phi, ko 1 cng vic A sang bt
u thao tc mt ngy khc. Sau chn View -> Tracking Gantt.

 ca s bn phi, thanh mu xm tng trng cho baseline, thanh mu xanh

l actual task. V ban u, ta thay i ngy thc hin ca cng vic A, nn thanh
baseline v actual task ca A khng nm chng ln nhau nh cc cng vic khc. V
chnh sa li baseline cho ph hp, vo Tools -> Tracking -> Set Baseline.
o Khng thay i g c v nhn OK, baseline mi s c ghi ln ci c.

o Chn mt loi baseline khc.

g. Check Project Durarion:

Vo Project-> Project Information -> Statistics

Th hin y thng tin ca project, t ngy bt u thc hin, ngy kt thc,

khi lng cng vic thc hin c...t gip ngi dng c ci nhn tng qut
v n ca mnh.
h. Add a note:
thm mt note vo mt cng vic, ghi ch v cng vic , chn cng vic
cn note, Chn icon
trn Tool Bar, hp thoi Task Information/Summary
Task Information xut hin, chn tab Notes.

Hoc chn icon

ngay trn Tool Bar, hp thoi pha trn cng s xut hin
gip note v cng vic .
Hoc chn Tools -> Update Tasks -> Notes

7) Share project information:

a. Cc bo biu chun ca Microssoft Project:

Trong menu Project chn Reports

Hp thoi Reports hin ln:

ngha ca cc bng la chn trong hp thoi Reports trn:

V d mun xem hoc in bo biu tng quan ca d n: Chn Overview report/

Select xem bo biu tng quan v d n, hp thoi Overview Reports hin ln:
Mc

ngha

Overview

Lp bo co tng quan v d n nh cc cng tc trn

ng gng, lch lm vic hng ngy...

Current Activities

Bo co v cc cng tc nh mi cng tc cn bao

nhiu loi ti nguyn, s lng nh th no, bt u
v kt thc khi no, c b mun hay khng...

Cost

Bo co v ti chnh ca d n nh chi ph cho ngy

no l bao nhiu tin vo mc no...

Assignment

Bo co v phn b ti nguyn nh cc nhn cng (c

th chi tit n tng ngi) lm cng vic g v lm
bao nhiu ngy cng...

Workload

Bo co v tnh hnh s dng tng loi nhn cng, vt

liu, my mc nh th no theo tng ngy...ti
nguyn

Custom

Bo biu c thit lp bi ngi s dng

C 5 loi bo co tng quan:

o
o
o
o
o

Project Summary: tm tt d n.
Top-Level Tasks: nhng vic quan trng nht.
Critical Tasks: gii hn v nhim v.
Milestones: nhng ct mc.
Working Days: thi gian lm vic cc ngy trong tun.

Chn Project Summary / Select xem hoc in bo co tm tt sut qu trnh thc

hin d n.
b. To mt To Do List (Danh sch cng vic 1 thnh vin thc hin):
Trong menu Project chn Reports. Hp thoi Reports hin ln, ta chn
Assignments report, hp thoi Assignment Report hin ln nh sau:

ngha ca cc bo biu la chn:

o
o
o
o

Who does what : ai lm nhng g.

Who does what when: ai lm nhng g khi no.
To-do list: Danh sch cng vic c phn cng.
Overallocated resources: bo co phn cng nhn s.

to mt To-do list ta chn To-do list / Select, hp thoi Using Resource

xut hin:

Trong khung Show tasks using, chn thnh vin mun kim tra, sau
chn OK, mt bo biu To-do List s c to ra nh sau:

To Do List s hin th tt c cc cng vic m thnh vin c chn lm trong

sut qu trnh ca d n.
c. To hnh nh:
Ta c th to hnh nh ca lch biu a vo vn bn hay bo co bng cch
sau:
Trong menu Task chn Copy Picture:

Hp thoi Copy Picture xut hin:

Ta thao tc trn hp thoi, chn ni lu gi hnh nh, hnh thc copy, sau
chn OK, hnh nh s lu gi hnh thc hoc ni m ta mong mun, c th dn
hnh nh ln vn bn, bo co, :

d. S dng bo biu dng biu vi Excel :

Trong Microsoft Project, ngoi vic xem/in bo biu di dng vn bn, ta cn c
th xem chng di dng biu nh mc lm vic ca cc thnh vin trong
ngy, tun, thng, qu, nm. Chng hin th trn Excel hoc Visio, ty vo thao tc
chng ta la chn.
Trn Project tab, trong nhm Report chn Visual Reports:

Hp thoi Visual Reports Create Report hin ln:

Hp thoi bao gm mt bn xem trc n gin ca cc loi ha ( th

hoc biu ) kt hp vi mi bo co trc quan. Nu mun, bn c th bm vo cc
tab khc nhau trong hp thoi xem cc bo co trc quan c t chc.
Bo co trc quan u tin bn s to ra l da trn Excel.

Chn dng biu mun th hin v nh dng kiu mu, chn mc (ngy,
tun, thng, qu, nm) th hin v chn view xem bo biu.

e. Sao chp d liu d n sang mt chng trnh khc :

Chng ta c th sao chp thng tin (nh tn nhim v v ngy thng) t mt bng
trong d n v dn n nh l cu trc dng bng trong cc ng dng bng tnh nh
Microsoft Excel, hoc l mt bng trong cc ng dng x l vn bn c h tr bng
biu, nh Microsoft Word
o Trn File tab, chn Save as.

o Trong hp thoi File name, nhp tn file l sharing ri chn save.

o Sau ta bt u sao chp d liu.
o Trong bng entry bn tri ca s Gantt, ta chn ni dung mun sap chp.

o Trn Task tab, trong nhm Clipboard chn Copy.

o Sau ta m ng dng mun sao chp n (v d nh Word) v dn
vo.

f. M mt nh dng File khc bng Project :

Chng ta c th m cc tp tin khc nh word hay excel bng MS Project.
Trc tin ta phi ci t li Project:
o Trn File tab chn Option.
o Hp thoi Option hin ra nh sau:

o Chn Trust Center tab -> Trust Center Settings

Hp thoi Trust Center hin ra nh sau:

o Chn Legacy Formats tab -> Prompt when loading files with legacy
or non-default file format.
o Chn Ok ri ng hp thoi Trust Center li ri chn Ok ln na.
Nh vy l chng ta ci t cho Project xong, by gi chng ta bt u m File.
o Trn File tab chn Open. Hp thoi Open hin ra nh sau:

o Trong hp Microsoft Project Files, chn nh dng file ta mun m, ri

g tn file vo hp File name:, chn Open.

o Hp thoi Import Wizard xut hin, chn Next.

o Hp thoi Import Wizard map xut hin, ta chn New map ri chn
Next.

Hp thoi Import Wizard Import mode xut hin:

Chn As a new project, chn Next.

Hp thoi Import Wizard Map Options xut hin:

Check vo nt Tasks, ri chn Next.

Hp thoi Import Wizard Task Mapping xut hin:

Trong hp Source worksheet name, chn Tasks.

Chn Next, ri chn Finish.

Mt thng bo xc nhn s xut hin v d n lc ny c m khng ng

nh dng mc nh.
Chn Yes.
Project s a cc d liu Excel vo mt k hoch d n mi. (Cc ngy bn
nhn thy trn thang thi gian ny s khc vi nhng th hin v d n s dng
ngy thng hin hnh l ngy bt u d n trong cc tp tin mi.)

8) Share Project infromation

a. a vo thng tin ca 1 d n
VD : a vo d n file excel

o Vo file chn open -> chn ni lu file

o Sau hp thoi Import Wizand hin ln nhn next ti khi hp thoi

Import Wizand Task Mapping hin ln

b. In cc loi bo biu :
o T thanh cng c chn Project -> Reposts -> ty chn

c. In khung nhn
- Cch 1: lm theo cch trn chn Overview->...
- Cch 2 : T File chn Print nhn Page Setup Xong ri nhn Print

d. V thm vo s :
T Format chn Drawing -> ty chn

e. To biu m t tin thc hin n dnh cho khch khch hng