Professional Documents
Culture Documents
DID Manual Volume 11 - Construction Management
DID Manual Volume 11 - Construction Management
DID Manual Volume 11 - Construction Management
DEPARTMENT OF IRRIGATION
AND DRAINAGE
Volume 11 Construction
Management
DID MANUAL
Volume 11
Disclaimer
Every effort and care has been taken in selecting methods and recommendations that are
appropriate to Malaysian conditions. Notwithstanding these efforts, no warranty or guarantee,
express, implied or statutory is made as to the accuracy, reliability, suitability or results of the
methods or recommendations.
The use of this Manual requires professional interpretation and judgment. Appropriate design
procedures and assessment must be applied, to suit the particular circumstances under
consideration.
The government shall have no liability or responsibility to the user or any other person or entity
with respect to any liability, loss or damage caused or alleged to be caused, directly or indirectly,
by the adoption and use of the methods and recommendations of this Manual, including but not
limited to, any interruption of service, loss of business or anticipatory profits, or consequential
damages resulting from the use of this Manual.
Volume 11
DID MANUAL
Foreword
The first edition of the Manual was published in 1960 and was actually based on the
experiences and knowledge of DID engineers in planning, design, construction, operations and
maintenance of large volume water management systems for irrigation, drainage, floods and river
conservancy. The manual became invaluable references for both practising as well as officers newly
posted to an unfamiliar engineering environment.
Over these years the role and experience of the DID has expanded beyond an agriculturebased environment to cover urbanisation needs but the principle role of being the countrys leading
expert in large volume water management remains. The challenges are also wider covering issues
of environment and its sustainability. Recognising this, the Department decided that it is timely for
the DID Manual be reviewed and updated. Continuing the spirit of our predecessors, this Manual is
not only about the fundamentals of related engineering knowledge but also based on the concept
of sharing experience and knowledge of practising engineers. This new version now includes the
latest standards and practices, technologies, best engineering practices that are applicable and
useful for the country.
This Manual consists of eleven separate volumes covering Flood Management; River
Management; Coastal Management; Hydrology and Water Resources; Irrigation and Agricultural
Drainage; Geotechnical, Site Investigation and Engineering Survey; Engineering Modelling;
Mechanical and Electrical Services; Dam Safety, Inspections and Monitoring; Contract
Administration; and Construction Management. Within each Volume is a wide range of related
topics including topics on future concerns that should put on record our care for the future
generations.
This DID Manual is developed through contributions from nearly 200 professionals from the
Government as well as private sectors who are very experienced and experts in their respective
fields. It has not been an easy exercise and the success in publishing this is the results of hard
work and tenacity of all those involved. The Manual has been written to serve as a source of
information and to provide guidance and reference pertaining to the latest information, knowledge
and best practices for DID engineers and personnel. The Manual would enable new DID engineers
and personnel to have a jump-start in carrying out their duties. This is one of the many initiatives
undertaken by DID to improve its delivery system and to achieve the mission of the Department in
providing an efficient and effective service. This Manual will also be useful reference for non-DID
Engineers, other non-engineering professionals, Contractors, Consultants, the Academia,
Developers and students involved and interested in water-related development and management.
Just as it was before, this DID Manual is, in a way, a record of the history of engineering
knowledge and development in the water and water resources engineering applications in Malaysia.
There are just too many to name and congratulate individually, all those involved in
preparing this Manual. Most of them are my fellow professionals and well-respected within the
profession. I wish to record my sincere thanks and appreciation to all of them and I am confident
that their contributions will be truly appreciated by the readers for many years to come.
ii
DID MANUAL
Volume 11
Acknowledgement
Steering Committee:
Dato Ir. Hj. Ahmad Husaini bin Sulaiman, Dato Nordin bin Hamdan, Dato Ir. K. J. Abraham, Dato
Ong Siew Heng, Dato Ir. Lim Chow Hock, Ir. Lee Loke Chong, Tuan Hj. Abu Bakar bin Mohd Yusof,
Ir. Zainor Rahim bin Ibrahim, En. Leong Tak Meng, En. Ziauddin bin Abdul Latiff, Pn. Hjh. Wardiah
bte Abd. Muttalib, En. Wahid Anuar bin Ahmad, Ir. Hj. Zulkefli bin Hassan, Ir. Dr. Hj. Mohd. Nor bin
Hj. Mohd. Desa, En. Low Koon Seng, En. Wan Marhafidz Shah bin Wan Mohd. Omar, Sr. Md Fauzi
bin Md Rejab, En. Khairuddin bin Mat Yunus, Cik Khairiah bt Ahmad,
Coordination Committee:
Dato Nordin bin Hamdan, Dato Ir. Hj. Ahmad Fuad bin Embi, Dato Ong Siew Heng, Ir. Lee Loke
Chong, Tuan Hj. Abu Bakar bin Mohd Yusof, Ir. Zainor Rahim bin Ibrahim, Ir. Cho Weng Keong, En.
Leong Tak Meng, Dr. Mohamed Roseli Zainal Abidin, En. Zainal Akamar bin Harun, Pn. Norazia
Ibrahim, Ir. Mohd. Zaki, En. Sazali Osman, Pn. Rosnelawati Hj. Ismail, En. Ng Kim Hoy, Ir. Lim See
Tian, Sr. Mohd. Fauzi bin Rejab, Ir. Hj. Daud Mohd Lep, Tn. Hj. Muhamad Khosim Ikhsan, En.
Roslan Ahmad, En. Tan Teow Soon, Tn. Hj. Ahmad Darus, En. Adnan Othman, Ir. Hapida Ghazali,
En. Sukemi Hj. Sidek, Pn. Hjh. Fadzilah Abdul Samad, Pn. Hjh. Salmah Mohd. Som, Ir. Sahak Che
Abdullah, Pn. Sofiah Mat, En. Mohd. Shafawi Alwi, En. Ooi Soon Lee, En. Muhammad Khairudin
Khalil, , Tn. Hj. Azmi Md Jafri, Ir. Nor Hisham Ghazali, En. Gunasegaran M., En. Rajaselvam G., Cik
Nur Hareza Redzuan, Ir. Chia Chong Wing, Pn Norlida Mohd. Dom, Ir. Lee Bea Leang, Dr. Hj. Md.
Nasir Md. Noh, Pn Paridah Anum Tahir, Pn. Nurazlina Mohd Zaid, PWM Associates Sdn. Bhd.,
Institut Penyelidikan Hidraulik Kebangsaan Malaysia (NAHRIM), RPM Engineers Sdn. Bhd. and
JUBM. Sdn. Bhd.
Working Group :
Dato Ong Siew Heng, En. Mohd Said Bin Dikon, Tn. Hj. Shahimi Bin Sharif, En. Ng Kim Hoy, Ir. Dr.
Ng Chee Hock, Tn. Hj. Hussin bin Haron, Tn. Hj. Zul bin Mohammad, En. Wan Mohd. Sulaiman bin
Wan Ismail, En. Roslan bin Hussin, Tn. Hj. Shaharuddin Bin Ibrahim, En. Alexander Anak Ngindang,
En. Khairuddin Bin Sulaiman, Pn. Norazia Binti Ibrahim, En. Teo Siaw Chung, En. Mohd Adnan bin
Ahmad Fauzi, En. Mohamad Radzi Bin Abdul Talib, Ir Hj. Mohd Razali bin Husain, En. Wan Mohd
Azam bin Wan Long, En. Hj. Rashiddi Bin Hj Hussein, En. Adnan bin Abd. Latif, En. Abd. Rahman
bin Che Mud, Pn. Nurliza binti Zakaria and Sr Nur Aziz Abu Bakar, Lt Kol (B) Ir Shahar Abdullah,
Wong Wing Cheong, Meor Ahmad Saifuddin Mohd Nordin, Khairil Hafiz Rahmat Ali Malim.
iii
Volume 11
DID MANUAL
Registration Of Amendments
Amend No
iv
Page No
Date of
Amendment
Amend No
Page No
Date of
Amendment
DID MANUAL
Volume 11
Table Of Content
Disclaimer...i
Foreword......ii
Acknowledgements.......iii
Registration of Amendments....iv
Table of Contents.........v
List of Volumesvii
List of Abbreviations..........ix
List of Glossary........................xiii
PART I INTRODUCTION
Chapter 1
Introduction to Volume 11
Chapter 2
Chapter 4
Chapter 5
Chapter 6
Time Control
Chapter 7
Cost Control
Chapter 8
Chapter 9
Chapter 10
Progress Report
Chapter 11
Chapter 12
Volume 11
DID MANUAL
Chapter 14
Training
Chapter 15
Chapter 17
vi
DID MANUAL
Volume 11
List Of Volumes
Volume 1
FLOOD MANAGEMENT
Volume 2
RIVER MANAGEMENT
Volume 3
COASTAL MANAGEMENT
Volume 4
Volume 5
Volume 6
Volume 7
ENGINEERING MODELLING
Volume 8
Volume 9
Volume 10
CONTRACT ADMINISTRATION
Volume 11
CONSTRUCTION MANAGEMENT
vii
Volume 11
DID MANUAL
viii
DID MANUAL
Volume 11
List Of Abbreviations
AHU
ATDA
BCS
BOD
CCC
CF
CIDB
CMGD
CNC
COC
Condition of Contract
COD
CPC
CPM
CV
Curriculum Vitae
DB
DG
Director General
DID
DLP
DO
Dissolved Oxygen
DOE
Department of Environment
DOSH
EI
Employers Instruction
EIA
EMCP
EMS
EMSB
EOT
Extension of Time
EQA
ER
Employer Representative
FAT
FC
Final Certificate
FCU
FIDIC
HSE
HSSE
HVAC
ix
Volume 11
DID MANUAL
I/O
Input / Output
IPC
ITP
JBA
JBEG
JKKP
JKR
JPP
JPS
LAD
L&E
LOA
LV
Low Voltage
MATV
MCB
MEP
MOH
Ministry of Health
MSB
NCR
NIOSH
NSC
Nominated Sub-Contractor
O&M
OEM
OSHA
PA
Public Address
P&A
PD
Project Director
PE
Professional Engineer
PERKESO
PM
Project Manager
PPE
PQP
PT
Project Team
PTG
PWD
QA/QC
DID MANUAL
Volume 11
RFI
RWDP
SI
Soil Investigation
SO
Superintendent Officer
SOCSO
SOP
SYABAS
T&C
TMB
TNB
TSP
TSS
UPS
VO
Variation Order
WBS
WMS
xi
Volume 11
DID MANUAL
xii
DID MANUAL
Volume 11
List Of Glossary
TERM
DEFINITION
A
Acceleration
The use of methods for completing work in a shorter time than previously
planned or required by the contract.
Acceptance
Action Plan
Activity
A task or set of tasks that are carried out in order to create a deliverable
Actual Cost
Incurred costs that are charged to the project budget and for which
payment has been made, or accrued.
Added Value
Agenda
Agreement
Alternative
Dispute
Resolution
Approval
Arbitration
As-built
Documentation
Award Letter
B
Bar Chart
A scheduling tool (also called a Gantt chart) in which the time span of
each activity is shown as a horizontal line, the ends of which correspond
to the start and finish of the activity as indicated by a date line at the
bottom of the chart.
xiii
Volume 11
DID MANUAL
TERM
DEFINITION
Baseline
Schedule
Benchmark
Best Practices
Bid Documents
Bond
Budget
Buildability
The practical ease with which parts can be put together to form a unified
whole.
C
Certification
Change Order
Checklist
Claim
The assertion of one of the contracting parties against the other seeking
financial adjustment or interpretation with financial implications of an
existing contract, subject to the terms of the contract's dispute clause.
Clarification
Closeout
The completion of project work once the project has been implemented.
The phase at the end of the project lifecycle just before the operations
begin.
xiv
DID MANUAL
Volume 11
TERM
DEFINITION
Coding
The assignment and use of code numbers for each project activity to
facilitate control and reporting.
Commission
and Handover
The completion, testing and transfer of a facility to the "Care, custody and
control" of the operators.
Commissioning
Compatibility
Competency
Concept Phase
Conceptual
Design
An early stage in the life of a project that should result in the preparation
of a document containing a functional program, sketches and outline
drawings, a concept estimate and a set of design standards.
Concurrent
Delays
Two or more delays that take place or overlap during the same period,
either of which occurring alone would have affected the ultimate
completion date. In practice it can be difficult to apportion damages when
the concurrent delays are due to the owner and contractor respectively.
Conditions
Conflict
Resolution
Consent
Consistency
Constructability
Construction
All the work involved in assembling resources and putting together the
materials required to form a new or changed facility.
Construction
Cost
xv
Volume 11
DID MANUAL
TERM
DEFINITION
Construction
Management
Construction
Stage
That part of a project life cycle during which the construction work is
carried out.
Consultant
Contingencies
Contract
Contract
Closeout
Contract closeout activities which assure that the contractor has fulfilled
all contractual obligations and has released all claims and liens in
connection with work performed.
Contract
Completion
Date
The date established in the contract documents for the completion of all
or specified portions of the work. This date may be expressed as a
calendar date or a number of work days from the issuance of the Notice
To Proceed. When time extensions are issued by the owner, this revised
contract completion date is referred to as the Adjusted Contract
Completion date.
Contract
Dispute
Contract Terms
and Conditions
Contract Types
Contractual
Conditions
Coordination
The act of ensuring that work carried out by different organizations and in
different places fits together effectively. It involves technical matters,
time, content and cost in order to achieve the project objectives
effectively.
xvi
DID MANUAL
Volume 11
TERM
DEFINITION
Corrective
Action
Action for the purpose of adjusting for deviations from a project plan. In
Quality Management, Corrective Actions are those measures taken to
rectify conditions adverse to specified quality, and where necessary, to
preclude repetition.
Cost Analysis
Cost Control
Cost Estimate
Cost
Management
Cost Plan
A budget which shows the amounts and expected dates of incurring costs
on the project or on a contract.
Cost Reviews
Criteria
Critical Activity
An activity that has zero or negative float. This activity has no allowance
for work slippage. It must be finished on time or the whole project will fall
behind schedule. (Non-critical activities have float or slack time and are
not on the critical path. Super-critical activities have negative float.)
Critical Path
The path (sequence) of activities which represent the longest total time
required to complete the project. A delay in any activity in the critical path
causes a delay in the completion of the project. There may be more than
one critical path depending on durations and work flow logic.
Critical Path
Analysis
Critical Path
Method
xvii
Volume 11
TERM
DID MANUAL
DEFINITION
D
Defect
Defective
Delay
Deliverables
Design
Design &
Development
Phase
The second phase in the generic project life cycle encompasses detailed
technical, commercial and organizational decisions. There is often
substantial opportunity to optimize these decisions without the
expenditure of significant resources. Modeling, prototyping and testing
may thus be effort well spent. Management approval gates will be
necessary where major decisions are to be made, for example, technical
and design or procurement and commercial. In some industries this phase
is dealt with as two separate phases with a management gate between
the two. This is to allow the design to be developed in further outline
before approval is given for significant resource expenditure on full
design/development. Equally, the gate may be required before major
procurement decisions and commitments are made after initial design but
prior to full design/development.
Design Brief
Design
Development
Design Review
Detailed
Design Stage
That part of a project life cycle during which working drawings, standards,
specifications and tender documents are prepared.
xviii
DID MANUAL
Volume 11
TERM
DEFINITION
Detailed
Estimate
Dispute
Disruption
Document
Document
Control
Document
Management
Documentation
Duration
E
Early Finish
Early Start
The Early Start date is defined as the earliest calculated date on which an
activity can begin. It is dependent on when all predecessor activities finish.
Most PM software calculates early dates with a forward pass from the
beginning of the project to the end.
Endorsement
Environmental
Requirements
Estimate
Estimated
Completion Date
The predicted date at which all requirements for a defined task will be
completed.
xix
Volume 11
DID MANUAL
TERM
DEFINITION
Estimated Cost
at Completion
Actual Direct Costs, plus all related indirect costs, plus the estimate of
costs, both direct and indirect for all the work remaining.
Evaluation
Evaluation of
Progress
Expediting
Expert
One who is skilled by virtue of learning and experience. One who has
acquired special knowledge, skill or mastery of something.
F
Fabrication
Facilitating
Failure
Fast Tracking
Feasibility
Study
The methods and techniques used to examine technical and cost data to
determine the economic potential and the practicality of project
applications. It involves the use of techniques such as the time value of
money so that projects may be evaluated and compared on an equivalent
basis. Interest rates, present worth factors, capitalization costs, operating
costs, depreciation, etc., are all considered.
Field Inspection
File
A group of records.
Final
Completion
When the entire work has been performed to the requirements of the
contract, except for those items arising from the provisions of warranty,
and is so certified.
Final Payment
Final Report
xx
DID MANUAL
Volume 11
TERM
DEFINITION
Findings
Float
The difference between the time available for performing a task and the
time required to complete it. If the total float for a task equals zero, then
that task is on the critical path.
Functional
Management
G
Gantt Chart
General
Provisions
General
Requirements
Government
Regulations and
Requirements
Guideline
H
Hand-Over
Hand-Over
Phase
The phase in the generic project life cycle covers completion of the project
to the satisfaction of the sponsor. It includes management of the
introduction of the product or service being delivered by the project.
During Hand-Over, project records together with an audit trail
documentation include any operations and maintenance plans, are
completed and delivered to the sponsor.
Holdback or
Retention
I
Implementation
Implementation
Phase
The project phase that develops the chosen solution into a completed
deliverable.
xxi
Volume 11
DID MANUAL
TERM
DEFINITION
Independent
Verification and
Validation
Inexcusable
Delays
Inspection
Inspection
Record
Instrumentation
Integration
Interface
Invitation to Bid
J
Jurisdiction
The extent of territory over which legal or other power extends, e.g.
authority to interpret and apply the law.
K
Kick-Off
Meeting
L
Late Finish
The latest dates by which an activity can finish to avoid causing delays in
the project. Many PM software packages calculate late dates with a
backward pass from the end of the project to the beginning.
Lead Time
The time required by one task before another task can begin.
Lessons Learned
The capture of what went well as well as past errors of judgment resulting
in material failures, wrong timing or other mistakes, all for the purposes of
improving future performance.
Letter of Intent
xxii
DID MANUAL
Volume 11
TERM
DEFINITION
Limits of
Authority
Liquidated
Damages
M
Maintenance
Major Defect
Manuals
Master Plan
Methodology
Milestone
Minor Defect
Mitigation
Mobilization
Mock-up
Module
Multi-Disciplined
xxiii
Volume 11
TERM
DID MANUAL
DEFINITION
N
Negligence
Negotiation
NonConformance
Nonconformity
Non-Destructive
Testing
A method of testing which does not destroy or alter the item being tested.
O
Obligation
Obsolete
No longer current.
Offsite
Fabrication
The assembly of materials, components, systems and parts away from the
site of the project. For example, the parts of fixed furnishings for a
building may be pre-assembled in a manufacturing plant.
On-site
Assembly
On-the-job
Training
Operations and
Maintenance
Operations and
Maintenance
Manual
Overhead
Costs arising from management and supervision, office expenses, interestduring-construction, and any other general costs associated with the
project not directly attributable to design or construction.
xxiv
DID MANUAL
TERM
Volume 11
DEFINITION
P
Parameters
Penalties
Performance
Bond
Phase
The time between two major project milestones, during which a welldefined set of objectives is met, artifacts are completed, and decisions are
made to move or not move into the next phase.
Post Project
Review
A formal review of the project that examines the lessons that may be
learned and used for the benefit of future projects.
Practice
Pre Award
Meetings
Pre
Commissioning
Precedence
When one task must be completed before another task can be started,
the first task is said to have precedence over the other.
Precedence
Diagramming
Preliminary
Preliminary
Design
Prequalification
xxv
Volume 11
DID MANUAL
TERM
DEFINITION
Preventive
Maintenance
Problem
Resolution
Procedure
Procedures
Manual
Process
Procurement
Procurement
Strategy
Product
Liability
Progress
Milestones
Project Brief
Project
Completion
The point at which the results are handed over to the client, and the
project group disbanded.
Project Control
Project
Coordination
Project Hand
Over
xxvi
The acceptance of the facility by the facility operators for occupancy and
training even though construction may not be fully completed.
DID MANUAL
Volume 11
TERM
DEFINITION
The four sequential major time periods through which any project passes,
namely:
1. Concept
2. Definition
3. Execution (Implementation or Development)
4. Finishing (Commissioning or Close Out)
Each period may be identified as a Phase and further broken down into
stages that typically reflect the area of project management application
and the size and complexity of the specific project.
Project
Management
The planning, monitoring and control of all aspects of a project and the
motivation of all those involved in it to achieve the project objectives on
time and to specified cost, quality and performance.
Project
Management
Team
The members of the project team who are directly involved in project
management activities. On some smaller projects, the project
management team may include virtually all of the project team members.
Project Milestone
Project
Stakeholders
Project Startup
The complex sequence of activities that are required to start the project,
mobilize the team, initiate the project definition process, obtain
agreement to the project's objectives and plan to deliver them.
Project Team
Project Team
Members
The people who report either directly or indirectly to the project manager.
Punch List
A list made near to the completion of a project showing the items of work
remaining in order to complete the project scope.
Q
Qualitative
Quality
Quality
Assurance
Quality
Assurance
Quality
Assurance Plan
xxvii
Volume 11
DID MANUAL
TERM
DEFINITION
Quality Audit
Quality Control
Quality
Management
Project Quality
Plan
Quality Policy
R
Record
Retention
The necessity to retain records for reference for a specified period after
contract closeout, in case they are needed.
Records
Records
Management
The effective and efficient receipt, processing, storage and retrieval of all
project records, in whatever form (hardcopy, electronic, etc.) A good
Records Management program should:
1. Encompass all records having a bearing on the project's activities
including procurement and technical aspects
2. Establish policies for standardizing required forms, reports,
procedures and manuals
3. Ensure smooth and consistent distribution of information throughout
the project organization on a need-to-know basis
4. Expedite all required or outstanding information
5. Ensure security of vital records
6. Provide necessary retention for historical purposes
7. Meet legal retention requirements
8. Withdraw and destroy obsolete duplicates
Every project large and small is involved in records management to a
greater or lesser degree whether recognized or not. A conscious effort in
this area can greatly reduce the time and effort required to trace
information or to avoid duplication of work in the field due to oversight or
misplaced information.
Recovery
Schedule
Regulations
Reliability
xxviii
DID MANUAL
Volume 11
TERM
DEFINITION
Request for
Change
Request for
Information
Request for
Proposal
Request for
Quotation
Resource
Resource
Management
Retention
Risk
Management
S
S Curve
Safety
Sample
One or more units of product drawn from a lot or batch, the units of the
sample being selected at random without regard to their quality.
Sampling
Satisfaction
xxix
Volume 11
DID MANUAL
TERM
DEFINITION
Schedule
Schedule
Development
Schedule
Management
Scope
Shop Drawings
Sign-Off
Specialist
Specification
The document that prescribes the requirements with which the product or
services has to conform.
Stakeholders
Specific people or groups who have a stake in the outcome of the project.
Normally stakeholders are from within the company, and could include
internal customers, management, employees, administrators, etc. A
project may also have external stakeholders, including suppliers,
investors, community groups and government organization.
Stand Alone
Standard
Standard
Procedure
Prescribes that a certain kind of work be done in the same way wherever
it is performed.
Status
xxx
DID MANUAL
Volume 11
TERM
DEFINITION
System
Specification
System
Verification
T
Tender and
Award Stage
That part of the project life-cycle during which contractors are invited to
prepare and submit bids, a selection is made and contracts are awarded.
Termination
Terms of
Reference
Test
Test Criteria
Test Plan
Time Extension
Time Line
Total Float
Traceability
Tracking
Collecting actual time, cost and resource information and feeding them
back into the project plan.
Turnkey
V
Validation
Value
Engineering
xxxi
Volume 11
DID MANUAL
TERM
DEFINITION
Value
Management
Variation
Variation Order
Vendor
Verification
W
Waiver
Working
Drawings
Workmanship
The art and skills of the operative performing the work and the resulting
style and character of the work performed.
Workshops
Z
Zero Float
xxxii
CHAPTER 1
INTRODUCTION TO VOLUME 11
Table of Contents
Table of Contents..........1-i
1.1
1.2
1.3
1.4
1.5
1-i
1-ii
1 INTRODUCTION TO VOLUME 11
1.1
INTRODUCTION
This chapter provides:
1.2
SCOPE OF VOLUME 11
Volume 11 covers the general procedures and practices pertaining to construction
management, commencing from the award of contract stage until the completion of
defects liability stage.
It aims to be the first point of reference for matters pertaining to the construction
management procedures of the Department of Irrigation and Drainage (DID), for
example:
1.3
1.
The construction start-up processes and liaison with other Government agencies
and service providers;
2.
The Quality Assurance (QA) documents and Quality Control (QC) procedures;
3.
4.
5.
Training, Testing and Commissioning (T&C) and hand over inspection and
deliverables; and
6.
1.3.1
1.3.2
1-1
Such person may be an officer, by virtue of his office, or a board or committee duly
convened and comprising the relevant officers. The limit of authority is usually
dependent on the value or estimated value of the contract.
1.4
1.4.1
Procedures
The procedures section describes the relevant work processes/activities. The
guidelines or guidance notes on salient processes within construction management
practices, if any, are included in the respective appendix.
b)
Appendices
The Appendices may include the following, as may be relevant to the chapter.
1.4.2
a.
Checklist of procedures
b.
Forms
c.
d.
Flow charts - provides an overview of a particular process set out within the
chapter, and the sequence and interrelationship between the processes.
e.
Guidelines
Contents
The chapters within the Volume 11 are grouped into 4 parts, covering the following
subjects:
a)
Part I : Introduction
Part I gives a description on the structure and components of Volume 11. It also
provides a brief description of the overall process involved in the implementation of
construction management.
b)
1-2
c)
d)
1.4.3
Samples/Pro-Forma
Samples/Pro-forma are included for reference and ease of comprehension of the
procedures only. Users should exercise care in its use in accordance with the specific
requirements of the respective projects.
1.5
1-3
1-4
DID MANUAL
Volume 11
Construction Management
Chapter 1
Introduction to Volume 11
APPENDIX 1A
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 1A
TO :.
CHANGE REQUEST
DOCUMENT REFERENCE
PROPOSED AMENDMENT
...................................................................
[OFFICER]
........................................
Date
Name :
Designation:
Contact No :
APPROVAL RECORD
Not Approved
Remarks :
.............................................................
[APPROVING OFFICER]
.....................................
Date
Name :
Designation:
Contact No :
1A- 1
DID MANUAL
Volume 11
Construction Management
Chapter 1
Introduction to Volume 11
APPENDIX 1B
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 1B
TO:.
The amendment enclosed herewith is the revision to your DID Manual.
DOCUMENTS ISSUED
1.1
INSERT
REMOVE
AMENDMENT/
DOCUMENTED
PROCEDURE
REASON FOR
AMENDMENT/
DOCUMENTED
PROCEDURE
Page ___ to
Page ___, Rev. ___
Attachment ___,
Page ___ to Page
___ , Rev. ___
Attachment ___,
Page ___ to Page
___ , Rev. ___
Page ____ to
Page ___, Rev. ___
Attachment ___,
Page ___ to Page
___ , Rev. ___
Attachment ___,
Page ___ to Page
___ , Rev. ___
After Revision : ____ has been inserted, please complete the Registration of Amendments Sheet on
Page ___ of your Manual
Revision 0 : March 2009
1A- 2
CHAPTER 2
CONSTRUCTION MANAGEMENT
- OVERVIEW
Table of Contents
Table of Contents..2-i
List of Figures.2-ii
2.1
2.2
2.3
2.3.2
2.3.3
2.3.4
2.3.5
2.3.6
2.3.7
2.3.8
2.3.9
2.5
2.4.2
2.4.3
2.4.4
2.5.2
2.5.3
2.5.4
2-i
List of Figures
Figure 2.1
Figure 2.2
2-ii
INTRODUCTION
This chapter provides an overview of the processes involved in the following three stages
of a project life cycle:
i.
ii.
iii.
Construction stage
Completion and Hand-Over stage
Defects Liabilities stage
Figure 2.1 indicates these stages with respect to the overall project life cycle.
START
TENDER STAGE
Volume 11
Construction
Management
CONSTRUCTION STAGE
PROJECT PLANNING STAGE
COMPLETION AND
HAND OVER
DETAILED DESIGN
DEVELOPMENT STAGE
END
2-1
The overview provides a quick reference of the procedures within the Construction
Management module. Refer to Figure 2.2 for the flowchart on the Construction
Management methodology (Please see attachment Figure 2.2).
This procedure is written in anticipation that events would unfold in a chronological order
(although it is not always possible) in the management of a project. There are activities
that run through the entire phase of the project rather than in stages.
In general, the following procedures address the common approaches to both
conventional and design and build type of contracting method. In the case of
conventional type of contracting method, there can be projects whereby supervision is
fully undertaken by DID and also projects where consultants assume supervisory roles.
Where there are exceptions or departures from the conventional contracting, specific
mention is made in the procedure in reference to design and build practice.
2.2
2.3
CONSTRUCTION STAGE
2.3.1
Construction Start-Up
Chapter 3 provides the procedures and elements of control from the award of the
construction contract to the commencement of works on site. The procedure is read
together with Chapter 5, 8 and 20 of Volume 10 on contract administration for Limit of
Authority; Tender Evaluation and Acceptance and Nominated Sub-contract, respectively.
Upon the issuance of Letter of Award, such as Surat SetujuTerima Tender, JKR 203D
(Pind. 6/2005), a Pre-construction or kick off meeting is conducted to inform local leaders
and the public about the development. The first site meeting with the Contractor is held
before the commencement of work on site, to address contractual deliverables and other
standard requirements with respect to site operations. A sample of the agenda in such
meetings is provided.
The Project Team should ensure that the site is ready for handover to the Contractor and
that the Consultants have secured the necessary Authority approvals before the
commencement of works on site. If no approvals are obtained, the Authorized Person will
decide whether to commence with the works or otherwise.
2-2
Contract Award
Mobilisation
DID
Review & Approval
Comments
Construction Survey ( Contractor ):
Setting out based on Land Surveyor
Demarcation Plan
Establish control points from given TBM
Comments
Comments /
Status C
Contract Administration
Contractor Submittals
Shop Drawings
Work Method Statements
Manufacturing Programs
Updated / Revised Work Programme
Testing Programs and Results
Mock-Up / Sample / Cut Sheet / Catalog
Comments
Comments
Final Approval
( DID )
Comments
Construction Mechanical,
Electrical & Special Systems
Progress Reports
Monthly
Quarterly
Manufacture Equipment
No
Contractors development of
Testing and Commissioning
procedures and acceptance by
Consultant.
Construction Activities
( Contractor )
Pass Testing
Yes
No
Testing, QC
Site Supervision of
Works
( Consultant )
Delivery to Site
Inspect Equipment
Storage on Site
Repair Procedures
( Contractor )
Yes
Element Acceptance
( Consultant )
Site Installation
( Contractor )
Civil & Building Complete
As Built Drawings
( Contractor )
As Built Drawings
( Contractor )
Correct Defects
( Contractor )
Defects List
( Consultant )
No
Pass Testing
O & M Training
Recommendation for Practical Completion
( Consultant )
Yes
Equipment Inspection
( Consultant )
Correct Defects
( Contractor )
Defects List
( Consultant )
Equipment, Warranty
Certificates Acceptance
( Consultant , DID )
Commissioning
( Contractor )
Final Certificate
( Client, DID , Consultant )
2-2
2.3.2
2.3.3
2.3.4
Time Control
Chapter 6 provides the procedure in the management and control of time to meet the
Clients requirement. The procedure is read together with Chapter 13, 15 and 16 of
Volume 10 on contract administration for Extension of Time; Loss and Expense and
Determination of contract, respectively.
The Project Team evaluates the Contractors submitted work programme and approves
the necessary baseline or revised programme.
The Project Team ascertains whether the Contractor is ahead or behind approved work
programme by evaluating and monitoring the physical works on site. Assessment on the
schedule is based on physical observation and through the Contractors submitted
progress report. The Project Team evaluates any entitlement for extension of time (EOT)
and recommends to the Authorized Person in a timely manner or in accordance with the
contract provisions.
2-3
2.3.5
Cost Control
Chapter 7 provides the procedure in the management and control of cost to ensure the
overall management and control of cost is within the approved budget and Clients
requirement. The procedure is read together with Chapter 11, 12 and 19 of Volume 10
for related procedure on contract administration for Variations, Adjustment of Contract
Sum and Final Accounts and Final Certificate, respectively.
This procedure covers the preparation of cost report and control of cost during
construction stage until final account. It also recommends steps to minimize variations
based on a research1 conducted amongst government officers, consultants and
contractors involved in DIDs projects.
A cost report is produced periodically to advise DID on actual cost incurred, anticipated
cost and future commitments against the cost plan/budget approved.
Instructions to the Contractor involving Variations or Expenditure of Provisional Sums and
P.C. Sums items are issued in accordance with the construction contract and formalized
by the Authorized Person depending on the type of construction contract. Such SOs
Instruction is based on JKRs Contract Administration standard form, Arahan Pegawai
Penguasa, JKR 203U/82-Pin.1/92.
Procedures to manage Progress Payment and Claims are also included.
2.3.6
2-4
2.3.7
2.3.8
Progress Report
The Contractor prepares and submits the project progress report to the Project Team
with a copy of the report submitted to the Client and Consultants. The interval and
timing of submission is as agreed by the Client or as per the requirement of construction
contract.
The project progress report contains information on the overall status of the project with
respect to time, quality, cost, financial, physical progress and other pertinent issues. A
sample project progress report is included in Chapter 10.
2.3.9
2.3.10
2-5
2.4
2.4.1
2.4.2
2.4.3
Training
Chapter 14 describes the procedure and guideline on the requirement of training for the
DIDs operational personnel before hand over. The procedure is read together with
Chapter 17 of Volume 10 on contract administration for Pre-Completion Inspection.
Training is crucial to ensure DIDs operational personnel are fully trained with adequate
knowledge, information and skills so as to have the ability to operate and maintain the
facility handed over by the Contractor to DID.
2-6
2.4.4
2.5
2.5.1
2.5.2
2.5.3
Final Certificate
The issuance of the Final Certificate to the Contractor is detailed in Chapter 19 (Final
Accounts and Final Certificate) of Volume 10.
2.5.4
2-7
2-8
CHAPTER 3
Table of Contents
Table of Contents..3-i
3.1
3.2
3.3
PROCEDURE............................................................................................................... 3-1
3.3.1
General.......................................................................................................... 3-1
3.3.2
3.3.3
3.3.4
3-i
3-ii
INTRODUCTION
This chapter provides an overall procedures and elements of control in the
implementation of construction management from the award of the construction contract
to the commencement of works on site. Refer to Chapter 8 of Volume 10 for the
procedure on tender/award of contract.
3.2
SCOPE
The procedure covers both the conventional, and design and build type of contracting.
Any specific requirements of a Project shall be addressed in the Project Quality Plan or
the Construction Contract.
3.3
PROCEDURE
3.3.1
General
This procedure is written in anticipation that events would unfold in a chronological order
(although it is not always possible) in the management of a project. There are activities
that run through the entire phase of the project rather than in stages.
In general, the following procedures address the common approaches to both
conventional and design and build type of contracting method. In the case of
conventional type of contracting method, there can be projects whereby supervision is
fully undertaken by DID and also projects where consultants assume supervisory roles.
Where there are exceptions or departures from the conventional contracting, specific
mention is made in the procedure in reference to design and build practice.
3.3.2
Delegation of Power
It is to be noted that under certain contracts, delegation of powers in administering the
contract can be as follows:
1. Superintending Officer (SO) as in JKR form of Contract JKR 203D(Pind. 6/2005)
2. Project Director (PD) as in JKR Design and Build form of Contract ie. PWD Form
DB/T-A2002.
3. Engineer as in FIDIC form of Contract.
Assignment of limited powers in Item (1) as Superintending Officers representative, item
(2) as Project Directors representative and item (3) requires DID's internal approval.
Refer also to Chapter 5 of Volume 10 for the limit of Authority.
3-1
3.3.3
Commencement of Works
The Project Team ensures that the required Letter of Award, such as Surat SetujuTerima
Tender, JKR 203D (Pind. 6/2005) or other accepted (latest) form is issued to the
Contractor prior to the site possession. The Letter of Award outlining the terms of
agreement is endorsed and returned by the Contractor to the contract administrator
within a certain specified period (generally stated in the Letter of Award/Acceptance).
Upon the receipt of Letter of Award/Acceptance returned by the Contractor, the contract
administrator proceeds to execute the compilation of Contract Documents. The
compilation of contract documents will need to be completed within a certain specified
period (generally stated in the Letter of Award/Acceptance). Upon compilation, the
Contract Document is issued to the Contractor for acceptance and endorsement.
Pre-construction or kick off meeting is conducted to inform local leaders and the public
on reasons for the development, the time frame, type of building, benefit to the
community as well as the Consultants and Contractors involved. A sample of the agenda
in such meetings is as per Appendix 3A.
The first site meeting with the Contractor is held before or on site possession date (or
such other practicable time) before the commencement of work on site, to address
contractual deliverables and other standard requirements with respect to site operations.
The purpose of the meeting is to set the framework for the overall monitoring and
coordination of the construction stage until the end. This may includes the following:
1. Performance bond, insurances, CIDB and SOCSO
2. QA/QC policy and procedures
3. Work Programme submission and approval
4. Contractors work force approval
5. Environment, safety and health regulations
6. Local authority and other related agencies regulations
7. Logistic plan and site services
8. Document and drawings submission and approval guidelines
9. Contractors Project Quality Plan (PQP) submission guidelines.
10. Inspection and Test Plan (ITP)
11. Lines of communication
A sample of the agenda used for the meeting with Contractor is as per Appendix 3B.
For Design and Build contract, the following (where applicable) is also addressed:
1. Guarantee Bond (Design Warranty Bond)
2. Approval procedures for Contractors drawings developed during the detailed design
carried out by Contractors consultant.
3. Various submissions for authority approval e.g. building plans, Bombas approval,
Certificate of Fitness for Occupancy (CF)/Certificate of Completion and Compliance
(CCC) or other such provisions addressed in the construction contract.
4. Approval procedures for Contractors material
5. Samples to be used in construction
6. Site inspection/Joint site inspection procedure and documentation/reporting
3-2
Project Team ensures that the Consultant has secured the necessary authority approvals
prior to commencement of works on site. If no such approval has been obtained, the
Authorized Person will decide whether to commence the work.
Project Team also ensures that the Contractor comply with the relevant CIDB
requirements.
3.3.4
3-3
3-4
DID MANUAL
Volume 11
Construction Management
Chapter 3
Project Construction Start-Up
APPENDIX 3A
Sample Pre-Construction
Meeting Agenda
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 3A
(PROJECT NAME)
PRE-CONSTRUCTION MEETING
(DATE)
(VENUE)
AGENDA:
1.
2.
General Briefing
a)
b)
c)
3.
Discussion, requests, comments and other issues related to the contract works.
4.
5.
Conclusion
3A- 1
DID MANUAL
Volume 11
Construction Management
Chapter 3
Project Construction Start-Up
APPENDIX 3B
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 3B
Authority
Client
Project Team
Consultant/s
:
:
:
:
Contractor
Kerajaan Malaysia
Jabatan Pengairan dan Saliran
AGENDA
1.
2.
Deliverable
a.
Letter of Acceptance
b.
Performance Bond
c.
d.
Insurance
e.
f.
g.
Site Possession
h.
i.
QA/QC Policy
j
k.
l.
Project Signboard
m.
n.
3A- 2
o.
p.
ii.
iii.
iv.
v.
Labour Histogram
vi.
Machinery Histogram
vii.
viii.
Reports
i.
Site Report (daily)
ii.
Weekly Report
iii.
Monthly Report
iv
v.
vi.
q.
r.
vii.
viii.
ii.
iii.
ii.
iii.
iv.
3.
s.
t.
u.
v.
Facilities for Project Director / Superintending officer / Project Team e.g. site office,
vehicles, boats, computers, etc.
3A- 3
4.
5.
6.
Project Controls
a.
Site Meeting
b.
Coordination Meeting
c.
Contract Inputs
(Relevant Documents/Drawings listed to be issued to the Contractor and selected from the
followings according to each project Contract requirements)
a.
b.
c.
Logistic Plan
d.
e.
f.
g.
h.
i.
j.
k.
3A- 4
CHAPTER 4
QUALITY ASSURANCE
AND QUALITY CONTROL
Table of Contents
Table of Contents .................................................................................................................... 4-i
4.1
4.2
4.3
PROCEDURE............................................................................................................... 4-1
4.3.1
4.3.2
4.3.1.2
4.3.1.3
4.3.1.4
4.3.1.5
Appendix 4A
Appendix 4B
Appendix 4C
Appendix 4D
Sample of WMS.....4A- 43
4-i
4-ii
INTRODUCTION
This chapter of Construction Management deals mainly with overall procedures and
elements of control in managing construction activities from the award of construction
contract to Contractor up to stage prior to the issuance of Certificate of Practical
Completion (CPC).
This procedure is written in anticipation that events would unfold in a chronological order
(although it is not always possible) in the management of a project. There are activities
that run through the entire phase of the project rather than in stages.
4.2
SCOPE
The Procedure addresses the common approaches to both conventional and design and
build type of contracting method. Where there are exceptions or departures from the
conventional contracting, specific mention is made in the Procedures in reference to
design and build practices.
The Procedure applies to all projects undertaken by DID. All specific requirements of a
particular Project are addressed in the project quality plan or the construction contract.
4.3
PROCEDURE
4.3.1
Quality Assurance
The quality procedures and controls ascertain that the works comply with the design and
specifications, and confirm the required standards of work and materials quality are
attained.
It is the responsibility of the Contractor to formulate the quality procedures and controls
for the works, and submit the quality assurance documents meeting the specifications
and other quality requirements in the contract.
The Contractors Quality Assurance documents may include but not limited to the
following items:
Training manual
The Contractors Quality Assurance documents include the type and extent of the
independent quality auditing, timing of the inspections and procedures of signing for the
completed work.
4-1
The Project Team ensures proper management of review and approvals are carried out
together with the Consultants on the various Quality Assurance documents submitted by
the Contractor. This ensures relevant matters are in conformance with the specifications
and other requirements of the construction contract and aid the next stage of quality
control.
The Project Team, together with the Consultants, reviews and approves the quality
procedures and controls set out in the Contractors Quality Assurance documents. The
review and approval process cycle of these documents is included in the respective
document guideline.
For design and build contract, some Quality Assurance documents may require
endorsement from the Contractors consultant before submission to the Project Team.
Specific requirements are as per the construction contract.
The Project Team and the Consultants will conduct proper monitoring to ensure
adherence upon acceptance of the Contractors Quality Assurance documents.
4.3.1.1
4.3.1.2
4.3.1.3
4.3.1.4
4-2
4.3.1.5
Training Manual
Training Manual defines the scope and content of the training required for the operations
personnel prior to handing over of equipment or systems by the Contractor. It spells out
the necessary training in order to meet the requirements of the contract and the
Occupational Safety and Health Act (OSHA) 1994 (Act 514)
See Chapter 14 TRAINING for guideline on Training Manual.
4.3.2
4-3
4-4
DID MANUAL
Volume 11
Construction Management
Chapter 4
Quality Assurance and
Quality Control
APPENDIX 4A
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 4A
Content
1.0
General Overview
2.0
3.0
Document Format
4.0
Implementation Requirements
5.0
List of Attachment
Attachment 1 -
Attachment 2 -
4A- 1
1.0
General Overview
This document provides the general guideline to the preparation and submission of
documents pertaining to the Contractor's Project Quality Plan (PQP). This document also
includes the process flow for the submission and review of the Contractor's PQP.
2.0
3.0
Document Format
3.1
3.1.1
The document is prepared in white plain paper of A4 size and 70 to 80 gm paper type. The
document is to be properly bound.
3.1.2
Cover Page
The cover page is indicated with the following:
a. Name of Contractor
b. Title of Project with the Contract no.
c.
d. The document reference no. , issue no. and revision no. and the associated dates.
e. Restriction/distribution of quality document
f.
Name and signatures of each person responsible for the document for the preparation,
review and approval.
4A- 2
The title block is maintained on each page of the Contractor's PQP. The title block includes
the following:
a.
Name of Company
b.
c.
d.
e.
Revision no.
f.
Issue no.
g.
Date of document.
h.
Page no.
3.1.4
PQP Contents
3.1.4.1 The PQP is divided into relevant sections but not limited to the following;
3.1.5
a.
Distribution List
b.
Project Description
c.
Project Organization
d.
e.
Project Administration
f.
Distribution List
The section on the distribution list should indicate and include the key personnel of the
contractor for the project and may include the contractor's consultants in the case of a
"Design and Build " type of contract.
3.1.6
Project Description
The section on the project description includes the following items:
3.1.7
a.
Project brief
b.
Scope of work that includes the Contractor's responsibilities and the Sub Contractor's
responsibilities, and the Contractor's Consultants responsibilities (where applicable).
c.
Project particulars that include the date of commencement and date of completion.
d.
Programme/Schedule
e.
Contract Documents and Drawings that include the list of contract drawings.
Project Organization
The section on the project organization includes the particulars of the contact person,
office address, telephone and fax no. of the following:
a.
DID
b.
Project Manager
c.
Architect
a.
d.
e.
f.
g.
Sub Contractors
h.
4A- 3
3.1.8
3.1.9
a.
Site organization chart for the project. The organization chart includes the staff/
personnel by appointment and name. Contact (handphone) number of Contractors
personnel are included in the organization chart (as a minimum to include from the
Construction manager and Project manager to the Foreman and Supervisor level).
Please refer to the sample in the Attachment 1.
b.
Responsibilities is outlined for all the identified staff/ personnel in the organization
chart.
b.
c.
Quality procedures on Quality Records for survey drawings, inspection and approval
for concreting, rectification of defective works, tests on materials, manufacturer's
certificates, etc.
d.
4A- 4
a.
Civil Works
b.
Structural Works
c.
Architectural Works
d.
Electrical Works
e.
Mechanical Works
f.
g.
Landscape Works
4.0
Implementation Requirements
4.1
The overall Contractor's PQP submission implementation flow is illustrated in the process
flowchart in Attachment 2.
4.2
4.2.1
The PQP Document Guidelines is issued to the Contractor and also distributed to the
related Consultants.
4.2.2
The Contractor shall prepare the PQP for submission and review based upon the PQP
Document Guidelines.
4.2.3
The Contractor submits the completed documents for review. The submission and review
process flow is as shown in Attachment 2.
4.2.4
Should the documents be rejected then the Contractor is required to correct and revise the
documents in accordance to the review comments and resubmit for review.
4.2.5
Upon approval, the Contractor is required to implement the Contractor's PQP in the project.
5.0
List of Attachment
Attachment 1 -
Attachment 2 -
4A- 5
APPENDIX 4A
(Title of Project)
Revision no.
Page No.
(NAME OF COMPANY)
(TITLE OF DOCUMENT)
(TITLE OF PROJECT)
4A- 6
(Title of Project)
Revision no.
Page No.
CONTENTS
1.
DISTRIBUTION LIST
2.
PROJECT DESCRIPTION
3.
PROJECT ORGANIZATION
4.
SITE ORGANIZATION
5.
6.
4A- 7
(Title of Project)
Revision no.
Page No.
DISTRIBUTION
The Project Quality Plan (PQP) should be distributed to the key officers in the project. As the
project quality plan, the key decisions are live and there must be a system of updating the plans.
In most projects, the KEY or MASTER COPY is kept by the Project Team who transmits the new
information to the holders of the other copies.
A typical distribution list would include:
Contracts manager,
Project engineers,
Main sub contractors.
4A- 8
(Title of Project)
Revision no.
Page No.
2.
3.
External works
Scope of Works
The company is responsible for the construction of the secondary school buildings administration offices and staff rooms, classrooms, laboratories, extra curricular activities
rooms, auditorium and canteen - and external works.
The following works are executed by nominated sub contractors:
1.
2.
Project particulars
Date of commencement:
Date of completion:
Programme
See attached programme/schedule.
Contract Documents and Drawings
The Contractor is required to identify the drawing list or refer to the location of the current
drawings.
4A- 9
(Title of Project)
Revision no.
Page No.
PROJECT ORGANIZATION
DID/ Project Team/ Consultants/ Authorities
DID:
Address:
Contact person:
Tel:
Fax:
Project Team:
Address:
Contact person:
Tel:
Fax:
Architect
Address:
Contact person:
Tel:
Fax:
C&S Engineer
Address:
Contact person:
Tel:
Fax:
M&E Engineer
Address:
Contact person:
Tel:
Fax:
Quantity surveyor
Address:
Contact person:
Tel:
Fax:
4A- 10
(Title of Project)
Revision no.
Page No.
4A- 11
(Title of Project)
Revision no.
Page No.
4A- 12
(Title of Project)
Revision no.
Page No.
4A- 13
(Title of Project)
Revision no.
Page No.
4A- 14
(Title of Project)
Revision no.
Page No.
Survey drawings
2.
3.
4.
5.
Manufacturer's certificates
6.
Others
Quality Audits
The internal quality audits on the project will be carried out periodically as in the approved internal
audit schedule. The procedures for conducting internal quality audits will be observed.
4A- 15
(Title of Project)
Revision no.
Page No.
4A- 16
APPENDIX 4A
Description
Issue Guidelines
Contractor prepare
Documents
Contractor submission
Project Team/Consultants
Check and review of submission
NO
Action By
Project Team
Contractors submission of
the Completed PQP documents
Contractor
Project Team /
Consultants
Contractor
Approve
YES
Contractor to implement
Approved PQP documents
4A- 17
DID MANUAL
Volume 11
Construction Management
Chapter 4
Quality Assurance and
Quality Control
APPENDIX 4B
Revision Number :
Revision Date :
Revision 0
March 2009
GENERAL OVERVIEW
2.
3.
DOCUMENT FORMAT
4.
5.
3.1
3.2
3.3
Inspection Forms
IMPLEMENTATION REQUIREMENTS
4.1
4.2
4.3
LIST OF ATTACHMENTS
Attachment 1 - Sample Inspection and Test Plan Cover
Attachment 2 - Sample Inspection and Test Plan
Attachment 3 - Sample Request for Work Inspection
Attachment 4 - Sample Inspection Forms
Attachment 5 - Process Flowchart
4A- 18
1.
GENERAL OVERVIEW
This document provides the general guidelines for the preparation and submission of
documents pertaining to the Inspection and Test Plan (ITP) inclusive of the Request for
Inspections (RFI), and sample Inspection Forms. This document also includes the
process flow for the submission and review of the ITP and the document process flow for
the RFI and the Inspection Forms.
2.
3.
DOCUMENT FORMAT
3.1
3.1.1
The document is prepared in white plain paper of A4 size and 70 to 80 gm paper type.
The document is to be properly bound.
3.1.2
Cover Page
The cover page is indicated with the following:
a. Name of Contractor
b. Title of project with the Contract no.
c.
d. The document reference no., issue no. and revision no. and the associated dates.
e. Restriction/distribution of quality document
f.
Name and signatures of each person responsible for the document for the
preparation, review and approval.
4A- 19
3.1.3
ITP Schedule
3.1.3.1
The ITP is divided into sections of main trades but not limited to the following;
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
3.1.3.2
The title block is maintained on each page of the ITP. The title block includes the
following:
a.
b.
c.
d.
e.
f.
g.
h.
3.1.3.3
Civil Works
Structural Works
Architectural Works
Mechanical Works
Electrical Works
Building Control System
Landscape Works
Final Inspection and Testing
Certificate of Practical Completion
Handover
Name of Company
Title of Document (ie. Inspection and Test Plan)
Section title of Document
Document reference no.
Revision no.
Issue no.
Date of document.
Page no.
Description of Work
Reference to Specifications
Frequency of Inspection
Point of Inspection/ Test
Responsibility (Contractor's Personnel)
Acceptance Criteria and Test Forms
Verifying Documents
Action by
1. NSC/ Sub Contractor
2. Contractor
3. Consultant
4. Project Team/ DID
4A- 20
3.1.3.4
For the Design & Build type contract, the detailed topics of the following design control
should be included for all main trades and systems into the ITP. The design control
requirements are as listed below but not be limited to the following:
a.
b.
c.
d.
e.
The detailed topics of the main trades to be included into the ITP for conventional Build
type contract and Design & Build type contract are as listed below but not be limited to
the following:
a. Civil Works
1. Approval of Specialist Sub contractors
2. Material and Technical data Submission
3. Calculations Submission
4. Shop drawings
5. Method Statements Submission
6. Bricks
i.
Receiving Inspection
ii.
Installation Inspection
7. Box Culverts
i.
Receiving Inspection
ii.
Installation Inspection
8. Cement Lined MS Pipes
i.
Receiving Inspection
ii.
Installation Inspection
iii.
Mirror Test
iv.
Pressure Test
9. Backfill Material
i.
Grading Test
10. VCP Pipes
i.
Receiving Inspection
ii.
Installation Inspection
iii.
Mirror Test
iv.
Pressure Test
11. Pavement
i.
Field Density Test
ii.
Sand Placement test
iii.
Crusher-run Sieve Analysis
iv.
Grading & Binder Content of Mix
v.
Marshall Test
vi.
Cores Test
vii. In-process installation inspection
12. Earthwork
i.
CBR Test
4A- 21
3.1.3.4 (contd)
b. Structural Works
1. Approval of Specialist Sub contractors
2. Material and Technical data Submission
3. Calculations Submission
4. Shop drawings
5. Method Statements Submission
6. Ready Mixed Concrete
i.
Slump Test
ii.
Concrete Cube Test
7. Steel Bars
i.
Receiving Inspection
ii.
Bend Test
iii.
Tensile Test
8. BRC Mesh
i.
Tensile Test
ii.
Weld Strength Test
9. Form & Reinforcement
i.
Pre-concreting Inspection
10. Reinforced Concrete
i.
Pre-concreting Inspection
ii.
Floor hardener Inspection
c.
Architectural Works
1. Approval of Specialist Sub contractors
2. Material and Technical data Submission
3. Manufacturing Drawings
4. Shop drawings
5. Method Statements Submission
6. Sample submission
7. Mock-up inspections
8. Material/Equipment delivery inspections
9. Bricks
i.
Receiving Inspection
ii.
Installation Inspection
10. Door Frame
i.
Receiving Inspection
2. Installation Inspection
11. Window Frame
i.
Receiving Inspection
ii.
Installation Inspection
12. Ironmongery & Fittings
i.
Receiving Inspection
ii.
Installation Inspection
13. Light Weight Blocks
i.
Receiving Inspection
ii.
Installation Inspection
14. Tiles
i.
Receiving Inspection
ii.
Installation Inspection
15. Waterproofing System
i.
Receiving Inspection
ii.
Installation Inspection
ii.
Ponding test
4A- 22
3.1.3.4 (contd)
c.
d. Mechanical Works
1. Approval of Specialist Sub contractors
2. Material and Technical data Submission
3. Calculations Submission
4. Manufacturing Drawings
5. Shop drawings
6. Combined services drawings
7. Method Statements Submission
8. Sample submission
9. Mock-up inspections
10. Equipment delivery inspections
11. Air conditioning
i.
Internal chilled water piping
Welding Inspection
Pressure test
Pump test
Chilled water balancing
ii.
Ducting
Installation Inspection
Pressure Test
Air balancing
iii.
AHU/FCU
Installation Inspection
Equipment test
iv.
Control System
Equipment test
Fire alarm interface
BCS interface
4A- 23
3.1.3.4 (contd)
d. Mechanical Works (cont'd)
v.
Overall System
Chilled water balancing and measurement
Air balancing and measurement
Temperature measurement
Noise measurement
4A- 24
3.1.3.4 (contd)
d. Mechanical Works (cont'd)
v.
4A- 25
3.1.3.4 (contd)
e. Electrical Works (cont'd)
14. Generator Sets
i.
Factory Acceptance testing
ii.
Installation Inspection
iii.
Load test
iv.
Droop test
v.
safety devices test
vi.
AMF panel test
vii. Fuel pump and discharge fan inspection
viii. Acoustic treatment inspection and sound measurement
15. LV main switchboards
i.
Factory Acceptance testing
ii.
Installation inspection
iii.
OC & EF Relay test
iv.
Primary Injection test
v.
Secondary Injection test
vi.
Insulation test
vii. Pressure test
viii. Functional test
16. LV sub-boards
i.
Factory Acceptance testing
ii.
Installation inspection
iii.
OC and EF Relay test
iv.
Primary Injection test
v.
Secondary Injection test
vi.
Insulation test
vii. Pressure test
viii. Functional test
17. LV mains/Busduct
i.
Installation inspection
ii.
Phase check
iii.
Insulation test
iv.
Pressure test
18. Power points and Lighting Points/Fittings
i.
Installation inspection
ii.
Insulation test
iii.
Polarity test
iv.
Earthing test
v.
Fault discrimination test
vi.
Light switching zone check
vii. Lux measurement
19. UPS
i.
Factory Acceptance testing
ii.
Installation Inspection
iii.
Equipment Test
20. Earthing
i.
Installation Inspection
ii.
Earthing resistance test
21. Lightning Protection System
i.
Installation Inspection
ii.
Earthing resistance test
4A- 26
3.1.3.4 (contd)
f.
Landscape Works
i. Approval of Specialist Sub contractors
ii. Material and Technical data Submission
iii. Shop drawings
iv. Method Statements Submission
v. Nursery Visit/ Inspection
vi. Planting Media preparation Inspection
vii. Mock-up inspection
viii. Setting out inspection
ix. Planting Works Inspection
x. Turfing Works Inspection
xi. Pre-maintenance inspection prior to CF/CCC
xii. Maintenance Works Inspection
4A- 27
i.
j.
Handover
i. Civil Works
ii. Structural Works
iii. Architectural Works
iv. Mechanical Works
v. Electrical Works
3.2
3.2.1
The format of the RFI forms should have a title block. The title block includes the
following:
a.
b.
c.
d.
e.
3.2.2
Name of Company
Title of Document (eg. Inspection and Test Plan)
Document reference no.
Revision no.
Page no.
Other information required to be indicated into the request for work inspection forms are
as follows:
a.
b. Attention and distribution list. The distribution list for the RFI shall be as below:
i. Consultants
ii. Other Consultants (if applicable)
iii. Project Team
iv. DID
c. Inspection no.
d. Requested date and time of inspection
e. Details of the Work
i. Discipline/Trade
ii. Description of Work to be inspected (Schematic of system to be attached
together with the form.)
As a general rule, only one (1) set of RFI forms may be used for a particular test for each
discipline.
4A- 28
3.3
3.3.1
The document is prepared in white plain paper of A4 size and 70 to 80 gm paper type.
3.3.2
The format of the Inspection forms/ records should have a title block. The title block
includes the following:
a.
b.
c.
d.
e.
3.3.3
Name of Company
Title of Document (eg. Inspection Form)
Document reference no.
Date of document.
Page no.
Other information required to be indicated into the request for work inspection forms are
as follows: (Refer to the sample of the Inspection Form in Attachment 4)
a.
b.
c.
d.
e.
f.
4A- 29
4.
IMPLEMENTATION REQUIREMENTS
4.1
The overall ITP implementation flow is illustrated in the process flowchart in the
Attachment E and is indicated as Stages 1 to 3.
a. Stage 1 - ITP, RFI Form and Sample Inspection Form Submission Review
b. Stage 2 - RFI
c. Stage 3 - Inspection Records
4.2
Stage 1 - ITP
4.2.1
The ITP Document Guidelines is issued to the Contractor and also distributed to the
related Consultants.
4.2.2
The Contractor shall prepare the ITP, RFI Form and sample Inspection Records for
submission and review based upon the ITP Document Guidelines.
4.2.3
The Contractor submits the completed documents/forms for review. The submission and
review process flow is as shown in Attachment 5.
4.2.4
Should the documents/forms be rejected then the Contractor is required to correct and
revise the documents/forms in accordance to the review comments and resubmit for
review.
4.2.5
Upon approval, the Contractor is required to implement the ITP with the approved
formats of the RFI forms and the Inspection Records.
4.3
Stage 2 - RFI
4.3.1
For the identified stages of the inspections and tests in the ITP, the Contractor is
required to submit the properly completed RFI forms as in the process flowchart in
Attachment 5.
4.3.2
The Project Team (or Lead Consultant, where applicable according to the type of
contract) checks the completeness of the submitted RFI forms. If the RFI forms are in
order, the Project Team shall sign both the original and the copy of the RFI forms for the
acknowledgment of the inspection date and return the copy of the acknowledgment
signed RFI form to the Contractor. If the submission of the RFI is incomplete, the RFI is
rejected and returned to the Contractor.
4.3.3
Should the Project Team reject and return the RFI, the Contractor is required to resubmit
a revised, corrected and complete RFI form.
4.3.4
Should the RFI be acceptable then the Contractor begins the preparation of the works for
inspection.
4.4
4.4.1
The inspection is to be carried out in the presence of the Project Team and the
Contractors with the accepted RFI forms and the correct Inspection forms.
4.4.2
Upon completion of the inspection and the associated testing, the Project Team complete
the original inspection forms and marked their comments, if any, and indicate the
inspection status of pass or fail onto the inspection form and to be verified by the SO
Representative.
4A- 30
4.4.3
4.4.4
The Project Team sign and affix the overall status of the inspection, ie. Pass or Fail onto
the inspection form. The Project Team allows the witness of the inspection that includes
Client to sign the inspection form.
4.4.5
The Contractor collects the completed inspection forms immediately from the Project
Team and makes duplicate copies for submission to the SO Representative and DID for
their retention.
4.4.6
If the inspection receives a Fail status, the Contractor is required to make good and
correct the faults and non-compliance of the works/system and generate a new RFI
forms and Inspection forms for the re-inspection with the indication of the previous
reference no. of the RFI and the Inspection forms together with the new reference no.
4.4.7
It is to be noted that a Non Compliance Report (NCR) may be issued by the Consultants
or Project Team or SO Representative for the following:
a. Routine checks and inspection where defective and non-compliant items are found.
b. Inspections that needs rectification but was covered up.
c.
4A- 31
LIST OF ATTACHMENT
Attachment 1
Attachment 2
Attachment 3
Attachment 4
Attachment 5
Process Flowchart
Issue No.
Revision No.
Signature:
Name:
Date:
Signature:
Name:
Date
Signature:
Name:
Date
Signature:
Name:
Date
Signature:
Name:
Date
Signature:
Name:
Date
Signature:
Name:
Date
Signature:
Name:
Date
Signature:
Name:
Date
Prepared by
Review by
Approved by
Distribution
Controlled copy
Uncontrolled copy
4A- 32
Page No.
Revision No.
Date:
Description
Of Work
SAMPLE
HT
Switchgear
Reference
To
Specification
Frequency
Of
Inspection
Point of
Inspection/
Test
ResponsiBility
Acceptance
Criteria
and Test
Forms
Verifying
Documents
NSC/SubContractor
Contractor
Consultant
Project
Team/
Client/
ERA
Manufacturer
& Contractor
Approved
Shop
Drawings
and Test
Form 001,
Test Form
002, etc
Test
Records
Prepare
Prepare
Approver
Witness
Specification
Section
16415
Factory
Acceptance
Testing
Specification
Section
16415
Item 3.1.3
Prior to
delivery
Installation
Inspection
Specification
Section
16415
Item 3.1.4
Upon
completion
of
installation
Site
Specialist
Tester &
Contractor
Approved
Shop
Drawings
and Test
Form 101,
Test Form
102, etc
Test
Records
Prepare
Prepare
Approver
Witness
Visual
Inspection
Specification
Section
16420
Item 3.1.4
Upon
completion
of
Installation
Site
Specialist
Tester &
Contractor
Approved
Shop
Drawings
and Test
Form 101,
Test Form
102, etc
Test
Records
Prepare
Prepare
Approver
Witness
Insulation
Test
Specification
Section
16420
Item 3.1.4
Upon
completion
of
Installation
Site
Specialist
Tester &
Contractor
1000V and
Test Form
200
Test
Certificates
Prepare
Prepare
Approver
Witness
Pressure
test/Power
Frequency
Withstand
Voltage
Test
Specification
Section
16415
Item 3.1.4
Upon
completion
of
Installation
Site
Specialist
Tester &
Contractor
24,000V
for 1 min
and Test
Form 200
Test
Certificates
Prepare
Prepare
Approver
Witness
CT Tests
Specification
Section
16415
Item 3.1.4
Upon
completion
of
Installation
Site
Specialist
Tester &
Contractor
Shop
drawings
and Test
Form 300,
etc
Test
Certificates
Prepare
Prepare
Approver
Witness
VT Tests
Specification
Section
16415
Item 3.1.4
Upon
completion
of
Installation
Site
Specialist
Tester &
Contractor
Shop
drawings
and Test
Form 300,
etc
Test
Certificates
Prepare
Prepare
Approver
Witness
Primary
Injection
Test
Specification
Section
16420
Item 3.1.4
Upon
completion
of
Installation
Site
Specialist
Tester &
Contractor
Test Form
400, etc
Test
Certificates
Prepare
Prepare
Approver
Witness
4A- 33
Factory
Page No.
Revision No.
Date:
Description
Of Work
Reference
To
Specification
Frequency
Of
Inspection
Point of
Inspection/
Test
ResponsiBility
Acceptance
Criteria
and Test
Forms
Verifying
Documents
NSC/SubContractor
Contractor
Primary
Injection
Test
Specification
Section
16420
Item 3.1.4
Upon
completion
of
Installation
Site
Specialist
Tester &
Contractor
Test Form
400, etc
Test
Certificates
Prepare
Secondary
Injection
test
Specification
Section
16420 Item
3.1.4
Upon
completion
of
Installation
Site
Specialist
Tester &
Contractor
Test Form
500, etc
Test
Certificates
Functional
Test
Specification
Section
16415
Item 3.1.4
Upon
completion
of
Installation
Site
Specialist
Tester &
Contractor
Test Form
600, etc
Mechanical
Operation
test
Specification
Section
16415
Item 3.1.4
Upon
completion
of
Installation
Site
Specialist
Tester &
Contractor
Calibration
and
Setting of
Protection
Devices
Specification
Section
16415
Item 3.1.4
Upon
completion
of
Installation
Site
Specialist
Tester &
Contractor
Consultant
Project
Team/
Client/
ERA
Prepare
Approver
Witness
Prepare
Prepare
Approver
Witness
Test
Records
Prepare
Prepare
Approver
Witness
Test Form
700, etc
Test
Records
Prepare
Prepare
Approver
Witness
Test Form
800, etc
Test
Records
Prepare
Prepare
Approver
Witness
4A- 34
Revision No
Page No.
Inspection No.
Attention to:
Consultant
Requested Inspection
Distribution List
Day
Project Team
Date
DID
Time
Details of Work:
Discipline/Trade:
Description of Works to be Inspected:
Contractor
Signature
Signature
Signature
Name
Name
Name
Date
Date
Date
Acknowledgment response
Request for Inspection Incomplete resubmit request
for inspection
Inspection is postponed, resubmit request for
inspection
4A- 35
Date
Consultant
Witness
Project Team
Witness
Signature
Signature
Signature
Name
Name
Name
Date
Date
Date
DID
Revision No
Page No.
Inspection No.
Attention to:
Consultant
Requested Inspection
Distribution List
Day
Project Team
Date
DID
Time
Acknowledgment by
NSC (If applicable)
Contractor
Signature
Signature
Signature
Name
Name
Name
Date
Date
Date
4A- 36
INSPECTION FORM
Contractors Company Name
Inspection Form
Project Name
Discipline/Trade
Description of Work to be inspected e.g. Piling Works
A
1
2
3
4
DESCRIPTION
Prerequisite
Approved Material Submission
Approved Method of Statement
Endorsed Construction / Shop Drawings
Comply with Authority requirement
Acceptable
Yes
No.
Acceptance
Criteria
Test
Results
PILING
Pile Condition
i
Check the end plate of pile
ii
Check if any crack line on pile
iii
Check if the pile is straight
iv
Check if markings are at 300mm interval
4A- 37
Remarks
Pass or
Fail
Remarks
INSPECTION FORM
DESCRIPTION OF INSPECTION / TEST (example for
Piling below)
9
10
Acceptance
Criteria
Test
Results
Pass or
Fail
Remarks
Comments:
Contractor
Signature:
Signature:
Signature:
Name:
Name:
Name:
Approver
Witness
Witness
Consultant
Project Team
DID
Signature
Signature
Signature
Name
Name
Name
4A- 38
INSPECTION FORM
Contractors Company Name
Inspection Form
Project Name
Inspection date:
Inspection time:
Page No.
Discipline/Trade
Description of Work to be inspected eg. Cable ladder
for electrical sub mains
Cabling from main switchboard No. 1 to Sub-Board
No. 02
Attached Schematic
A
1
2
3
4
5
6
7
8
9
A
1
DESCRIPTION
Prerequisite
Design concept / design brief
List / Register of Design Drawings
Relevant design drawings
Approved Material / Technical Data Submission
Approved Method of Statement
Approved Sample submission
Endorsed Construction / Shop Drawings
Material Delivery Inspection
Approved Mock up
Acceptable
Yes
Acceptance
Criteria
1.1
PILING
Records / Attachment
Location
Attached shop drawing
2
2.1
2.2
2.3
2.4
General
Clearing of debris
Setting out / alignment
Painting and labeling
Fire slopping
4A- 39
Remarks
No.
Test Results
Pass or
Fail
Remarks
INSPECTION FORM
DESCRIPTION OF INSPECTION / TEST
(example for Cable below)
3
3.1
3.2
3.3
3.4
3.5
3.6
Acceptance
Criteria
Test Results
Pass or
Fail
Remarks
Specific Inspection
Inspect material and finish
Inspect size of cable tray
Inspect erection / installation in accordance to
method statement
Inspect erection / installation in accordance to
shop drawing
Inspect material and finish of accessories (tierods, hangers, etc)
Inspect earth links
Comments:
Contractor
Signature:
Signature:
Signature:
Name:
Name:
Name:
Approver
Consultant
Witness
Project Team
Witness
DID
Signature
Signature
Signature
Name
Name
Name
4A- 40
Issue of Guidelines
Contractor prepare
Contractor submission
Project Team/Consultants/Site
Representative
Check and review of submission
NO
Description
Action By
Project Team
Contractor
Contractors submission
of the Completed ITP
documents. Request for
Work Inspection forms and
sample Inspection forms
Contractor
Project Team /
Contractor
Consultants /
Site Representatives
Approve
YES
Contractor to implement
4A- 41
DID MANUAL
Volume 11
Construction Management
Chapter 4
Quality Assurance and
Quality Control
APPENDIX 4C
Sample of
Non Compliance Report
Revision Number :
Revision Date :
Revision 0
March 2009
Form: F/NCR/01
PROJECT NAME
PROJECT REFERENCE NO.
Drafted By
Name
Company
Signature
Date
Location
Contractor /
Subcontractor
Activity
Non Compliances :
* Use separate sheet if necessary
PRELIMINARY COPY passed to:
Contractor
Name
Company
The Firm/Company
Signature
Date
Name
Company
Signature
Date
Name
NCR Ref.
Name
Company
Signature
Date
Signature
Date
Issued by
Name
Project Team/
Company
Consultant
Corrective / Preventive Actions :
Signature
Date
OFFICIAL COPY :
Registered by
QA/QC Dept
Issued to
Contractor
Signature
Date
Name
Company
Signature
Date
Approved by
Consultant Rep.
(If applicable)
Accepted by
Project Team
Name
Company
Signature
Date
Name
Company
Signature
Date
Name
Signature
Company
Date
NCR Originator
4A- 42
DID MANUAL
Volume 11
Construction Management
Chapter 4
Quality Assurance and
Quality Control
APPENDIX 4D
Revision Number :
Revision Date :
Revision 0
March 2009
(Name of Company)
(Title of Project)
Issue No:
Revision no.
Issue date:
Page No.
(NAME OF COMPANY)
(TITLE OF DOCUMENT)
(TITLE OF PROJECT)
4A- 43
(Name of Company)
Issue No:
Issue date:
(Title of Project)
Revision no.
Page No.
CONTENTS
1.1
PURPOSE
1.2
REFERENCES
1.3
SCOPE OF WORKS
1.4
1.5
1.3.1
Pre-Construction Activities
1.3.2
PROCEDURES
1.4.1
Mobilization of Plant
1.4.2
Survey Works
1.4.3
Temporary Access
1.4.4
Pre-Earthworks Drainage
Site Clearing
1. Clearing
2. Grubbing
3. Stripping topsoil
1.6
1.7
1.5.2
Earthworks
1.5.3
General
1.6.2
QUALITY OF WORKS
1.7.1
Inspection
1.7.2
Testing
1.8
1.9
List of Attachment
4A- 44
PURPOSE
The procedure outlines the process of site clearing, survey works, temporary works,
earthwork and environmental control measure at the beginning stage of earthworks.
The method statement give guidelines to site personnel in the performance of the
earthworks activity. The method also serves to inform the client that the contractor has
studied the requirement and is capable of undertaking scope of works.
1.2
REFERENCES
a.
b.
c.
1.3
BS1377 : Part 1 to Part 9:1990 Method of test for soil for Civil Engineering
Purposes
BS 6031 Code Practice for Earthworks
Approved Environmental Management Compliance Plan
SCOPE OF WORKS
The scope of earthworks activities shall follow the following works stages:-
1.3.1
Pre-Construction Activities
a.
b.
c.
d.
1.3.2
1.4
PROCEDURES
1.4.1
Mobilization of Plant
Prior to the start of earthwork the appropriate plant will be mobilized to the site.
Examples of initial plant being used.
a.
b.
c.
d.
e.
Bulldozer
Backhoe
Excavator
Tipper trucks / lorries and equipment
Breakers if required
The list of plant and equipment shall be added as the site clearance and earthwork
progress increase. The numbers of plant will depend on the actual amount of work to be
done at each stages of earthworks activities.
1.4.2
Survey Works
Survey Information: Survey Control point shall be given by the consultant or S.O. in
order to establish the control survey information on site.
Setting-out shall be done by the Surveyor prior to commencement of works.
4A- 45
1.4.3
Temporary Access
Temporary access roads shall follows as per approved Logistic Plan.
The access road shall be maintained to facilitate vehicular movement during the
construction period. Access road shall be make good on completion of the project.
1.4.4
Pre-Earthworks Drainage
Several temporary earth drain or catch drain will be constructed to drain surface run-off
during the construction stage. These drains are aligned and directed to the existing
drainage or water body. Sand bags, silt fence or rock fence will be used to filter surface
runoff within the working area before being discharge to existing drainage.
All temporary perimeter earth drains shall be maintained regularly especially during
monsoon season.
The silt trap is located at strategic areas to cater the overflow water prior to channel out
to the existing drainage.
In addition to this, earth bund, sandbag or gabion will be constructed where and when
necessary to control the surface run-off from the working area and also to prevent
flooding. The bund also shall direct all silt detritus to the existing earth drain and silt
fence.
1.5
1.5.1
Site Clearing
Site clearing shall be done in stages.
The site clearing consist of clearing, grubbing and stripping topsoil in the areas
designated in the construction drawing and/or directed by the S.O.
a. Clearing
Clearing shall consist of cutting and taking down, removal and disposal of everything
above ground level. The clearing also include objects overhanging the areas such as
tree, branches, except such trees, vegetation, structures or parts of structures, and
other things specified or as directed by S.O.
b. Grubbing
Grubbing consist of removal the surface vegetation, bases of stumps, roots, the
underground parts of structures or other obstructions to a depth at least 0.50 meter
below the ground level.
c. Stripping topsoil
Stripping topsoil consist of the removal of topsoil to an average of at least 100mm
below ground level and all the suitable earth shall be transported within the site for
the turfing works.
4A- 46
1.5.2
Earthworks
Construction Methodology
Major bulk earthwork activities will be started as per following priority areas:Pre-Construction activities Preparation of Earthworks for the Logistic Road, site office
and temporary works (Hoarding, silt trap and earth drain)
activities.
Construction stage
1.5.3
Excavation either horizontal or vertical shall be performed only when the area to be
excavated has been set out and marked by competent Surveyor.
b.
Steel bars of 600mm long shall be utilized for the surveyor for marking purposes.
c.
The steel bars shall be offset 2-3m away from the excavation area and shall be
located along the perimeter of the excavation.
d.
All the relevant information such depth of excavation, chainage, offset etc. shall be
noted on a masking tape and shall be wrapped around the steel bars.
e.
For the depth of the excavation, the surveyors shall indicate a level about at least
300mm to 500mm above the actual excavation level to avoid over-excavation.
f.
Supervisors shall monitor closely on all final excavation to the required excavation
level with the assistance of Surveyors.
Only suitable excavated material shall be used as fill material. Suitable fill material shall
be testing for suitability before any backfilling can proceed. Compaction shall be done of
each layer of 300mm and shall be tested and witnessed by the Project Team.
Only fill material shall be placed in layers not exceeding 300mm loose depth and
thoroughly compacted by mechanical rolling machine.
4A- 47
1.6
1.6.1
General
During the construction stage, environmental polluting activities that may have adverse
impacts on the environment are site clearance, land reclamation and construction
activity.
Silt screen / fence will be provided at the perimeter boundary to prevent overflow of
siltation.
The completed working platform shall not be left uncompacted or bare and exposed to
erosion at any time.
1.6.2
Protect disturbed areas against runoff from the site by intercepting the area with
diversion channels and diverted runoff around the works.
b.
Retain sediment on the site by providing silt fences (membrane silt fences or sand
beg or rock fence).
c.
d.
Inspect control measures once every fortnight and particularly after heavy rainfall.
All drainage channels and silt fences will be monitored and maintained-desilt regularly.
The discharged water quality standard from the Project Site shall meet the specified limit.
1.7
QUALITY OF WORKS
1.7.1
Inspection
In general the earthworks do not allow excess pore water pressure during construction.
The backfilling placed in layers and subject to suitable compaction, together with the
high quality fill material will result in good quality earthwork.
The works shall follow the approved ITP for Earthworks. During the works, the checklist
for earthwork shall be provided together with the request for inspection for verification.
Please refer to earthworks checklist and inspection request form.
4A- 48
1.7.2
Testing
Samples of fill material shall be tested for suitability by means of laboratory testing
before any backfilling can proceed. Field Density Test shall monitor compaction of each
layer of 300mm.
Only fill material shall be placed in layers not exceeding 300mm loose depth and
thoroughly compacted by mechanical rolling machine to a specific dry density as
specified in the technical specification.
Only suitable excavated material shall be used as fill material.
All testing shall be witnessed and the results shall be endorsed and approved by the
Project Team.
1.8
1.9
List of Attachment
Attachment 1 -
Attachment 2 -
4A- 49
NATURE OF INSPECTION:
Time:
(pm/am)
ATTACHMENT
Checklist
Photos
Layout / Detail
RECEIVED BY
.
Contractor
..
Consultant / S.O.s Representative
Name:
Designation:
Date:
Name:
Designation:
Date:
COMMENT AFTER INSPECTION
.
Site Agent
.
Site Agent
4A- 50
EARTHWORKS CHECKLIST
Drawing No:
Location:
No.
ITEM / DESCRIPTION
Acceptability
Yes
Setting Out
Excavation
Backfilling
Compaction
Final Level
10
Plotting of As-Built
N/A
REMARKS
No
COMMENTS:
Checked by:
Verified By:
..
Contractor
Project Team
Name:
Name:
Position:
Position:
Date:
Date:
4A- 51
Time To
Perform
Inspection
Verifying
excavated /
imported
material
Inspection
Contractor
Action Signature
Verifying
Document
Spec
Acceptance
Criteria
Frequency
Prior to
Backfilling
Operations
BS1377
Moisture
content
liquid limit
< 80%
Plastic
limit<55%
Tabulated
results
Each
source of
material
TR
W2
AI
Inspection
Request
Form Lab
Report
Bulk
sampling of
cut ground
Prior to
store and
use of
the
material
BS5930
Moisture
contact
Liquid
content
<80%
Plastic Limit
<55%
Particle SI
and
Distribution
Soil
Compaction
Test
Each new
identified
TR
W2
AI
Lab Report
Trial
Compaction
(If Required)
Before
Backfill
Compaction
BS1377
To obtain the
required
passes to
achieve
specified field
density test
requirements
Each soil
class
TR
W2
AI
Lab Report
Field density
Tests
After soil
compactio
n/
each lift
BS1377
Sand
replacement
method
95% of
M.D.D. (final
300mm)
90% of
M.D.D.
where a %
of
settlement is
not critical
Tabulated
results
Test for
each
300mm
layer
TR
W2
AI
Lab Report
Hardcore
Prior to
depositing
AI
Inspection
Report
Joint Survey
Inspection
Prior to
the
foundation
works or
building
works
HP
AI
Inspection
Report
Legend:
HP - Holding Point
TR - test Required
4-52
Clean hard
stone/appro
ved inert
material.
Pass through
63mm ring
at 150mm
layers
M - Monitor
WI - Witness 10%
Sub-Contractor
Action Signature
I - Inspection
AI - Approved Upon Inspection
Project Team
Action Signature
S - Surveillance
W2 - Witness 100%
CHAPTER 5
PROJECT MONITORING
INSPECTION AND SUPERVISION
Table of Contents
Table of Contents .................................................................................................................... 5-i
5.1
5.2
5.3
PROCEDURES............................................................................................................. 5-1
Appendix 5A
Review and Approval Cycle Inspection & Test Plan / Request for Works
Inspection Forms & Materials Samples Inspection Form..5A- 1
Appendix 5B
Appendix 5C
Appendix 5D
Appendix 5E
5-i
5-ii
INTRODUCTION
This chapter deals mainly with overall procedures and elements of control in the
implementation of quality control from the commencement of construction works until
the issuance of the certificate of practical completion.
The Procedure is written in anticipation of events unfolding in a chronological order
(although it is not always possible) in the implementation of project management. There
are activities that run through the entire phase of the project rather than in stages.
5.2
SCOPE
In general, the following procedures address the common approaches to both
conventional and design and build type of contracting method. In the case of
conventional type of contracting method, there can be projects whereby supervision is
fully undertaken by DID and also projects where consultants assume supervisory roles.
Where there are exceptions or departures from the conventional contracting, specific
mention is made in the procedure in reference to design and build practice.
For design and build contracts, Project Teams are responsible to ensure the Contractor
complies with the requirements of the contract.
All specific requirements of a particular project are addressed in the Project Quality Plan
(PQP). Refer to Chapter 4 on Contractors PQP document guideline.
5.3
PROCEDURES
The quality procedures and controls ascertain that the works comply with the design and
specifications, and conform to the required standards of work and materials quality.
The Contractor and its subcontractors and suppliers are responsible to comply with the
quality procedures and quality controls set out in the Contractors quality assurance
documents. The Consultants and the Project Team monitor such compliance by the
Contractor to the approved quality assurance documents.
The Inspection and Test Plan (ITP) or other relevant document submitted by the
Contractor (following the guidelines provided by Project Team) forms the basis for
inspection and testing during construction.
Quality control is implemented through on site inspection and supervision on works
performed by the Contractor. The Consultants and the Project team shall carry out
random checks on site to verify that such control is in place. This is to ensure that the
works are in accordance with the requirements of the construction contract.
Inspection forms on site are developed by Contractor from the approved ITP (following
the guidelines provided by the Project Team) or other pertinent document based on the
specification required in the construction contract.
5-1
The quality control (where applicable) required during construction stage includes:
a. The inspection of temporary works and test plan shall be proposed by the Contractor
and reviewed for acceptance by the Consultant/Project Team. The review and
approval cycle is shown in Appendix 5A.
b. Inspection forms used cover the Contractors ITP.
c. The pro-forma of the inspection forms includes parties from Consultant/ Project
Team and Contractor. A sample is included in Appendix 5B.
d. Request for Inspection (RFI) by Contractor is activated with the submission of RFI
forms in advance, to inform the Consultant/Project Team before the inspection is
carried out on site. The RFI process flow is shown in Appendix 5C.
e. During inspection, appropriate reference is made to specification or the approved
inspection and test plan. Site photographs are taken when the need arises.
f.
Any works that are found to be non compliant against the specification or other
specific requirements, will be issued a Non Compliance Report (NCR) or commented
inspection form showing disapproval and action required to rectify. Guidelines and
process flow chart on the control of non conforming works/products/services process
is included in Appendix 5D Attachment 1 & 2 respectively. Sample of the construction
non compliance report is as per Appendix 5D Attachment 3.
g. All inspection forms shall be properly signed off by relevant parties and kept by
Consultant with a copy to be retained by Project Team in identifiable file for purpose
of traceability.
See Chapter 4: Quality Assurance and Quality Control Procedure for guidelines on ITP.
For design and build contract, the Contractor informs the Consultants when the relevant
works are ready for inspection. The works are jointly inspected with the Project Team.
Sample of Quality Audit of the Consultants/Supervisory Team is as per Appendix 5E and
help determine the effectiveness of the project monitoring.
5-2
DID MANUAL
Volume 11
Construction Management
Chapter 5
Project Monitoring
Inspection and Supervision
APPENDIX 5A
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 5A
Description
Action By
Project Team
Contractor Prepares
Contractor
Documents / Forms
Issue of Guidelines
Contractors Submission
Project Team/Consultants
Check and Review Submission
Contractors submission
Of the Completed ITP
Document. RFI forms
and Material Sample
Inspection forms
Contractor
Project Team /
Consultants check
and review the submission
Project Team /
Consultants
Contractor
NO
Approve
YES
Contractor to Implement
5A- 1
DID MANUAL
Volume 11
Construction Management
Chapter 5
Project Monitoring
Inspection and Supervision
APPENDIX 5B
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 5B
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
5A- 2
KERAJAAN MALAYSIA
JABATAN PENGAIRAN DAN SALIRAN
MALAYSIA
BUKU HARIAN
TAPAK BINA
UNTUK
KERJA KERJA KONTRAK
NOMBOR KONTRAK:
NAMA PROJEK:
BILANGAN:
TARIKH: Dari
5A- 3
Hingga
1.
Nama Projek
: .
2.
No. Kontrak
: .
3.
Tajuk Kontrak
: .
4.
Nama Kontraktor : ..
Tarikh
Mula
5.
Siap
Catatan
Catatan
Blok Judul
Skala
Jarak keratan
Butiran keratan
TBM.
Aras sediada
Aras rekabentuk
Aras akhir
Data pembukuan
Fail Lukisan Auto Cad
Disemak oleh:
Disahkan oleh:
Tandatangan:....
Tandatangan :.
Nama : ..
Nama : ...
Jawatan : .
Jawatan : ..
5A- 4
Kontrak No
Nama Kontraktor
Tajuk Kontrak
: .
: ...
: ...
:
:
Tuan,
i. Kerja-kerja berikut sedia untuk diperiksa pada hari mulai jam pagi /
petang
Butir Butir Kerja :
..
..
ii. Kerja-kerja berikut akan dibuat pada .hari mulai jam pagi /
petang
Butir-Butir Kerja :
.
.
.
5A- 5
Jurutera Projek
Kontrak No
Nama Kontraktor:.........
Tuan,
Permohonan kerja adalah seperti berikut :
Jenis Struktur : ____________________________ Lokasi : ________________
Keputusan Permohonan :
LULUS
TIDAK LULUS
Catatan: ____________________________________________
T.Tangan
Nama/Cop
(JP/J)
5A- 6
Aktiviti Kerja
Kontraktor
Tarikh
Tanda
Permohonan
Tangan
1.
2.
Pembinaan ampangan
3.
4.
5.
6.
Memacak cerucuk-cerucuk
7.
Pengorekan tapak
8.
9.
10.
Wakil Jabatan
Tarikh
Tanda
Sebenar
Tangan
Penuangan Konkrit
- Key-wall / base slab
- U/S wing wall
- D/S wing wall
- Side wall / excavator bridge
- Operating platform
12.
5A- 7
Membuka pampan
Bil.
Aktiviti Kerja
13.
14.
15.
16.
17.
18.
Jayaguna
Kontraktor
Tarikh
Tanda
Permohonan
Tangan
Wakil Jabatan
Tarikh
Tanda
Sebenar
Tangan
Kegunaan Jabatan
Diperiksa Oleh:
Disahkan oleh:
T/Tangan
:.
T/Tangan :
Nama /Cop:.
Jawatan : J/PT
5A- 8
Item
Keterangan
1.
Kerja sementara :
2.
Semakan
Kontraktor
Semakan
Jabatan
Catatan
Empangan sementara
Lencungan jalan
Lencungan saliran
Lencungan Taliair
* Jalan sementara
..
Pemeriksaan Oleh :
Disemak Oleh :
T/ tangan : .
T/ tangan : .
Nama :..
Nama :
Jawatan : JT / JTK
Jawatan :
Nota :
* Potong yang tidak berkenaan
5A- 9
PT / J
x Ada / Tiada
Revision 0 : March 2009
No. Kontrak
: _________________________
Tarikh
: ______________________
Jenis Struktur
: _________________________
Catatan
1.
Peg Jajaran
Ada
Tidak
2.
Ya
Tidak
3.
Jentera
a) Bilangan
Ya
Tidak
b) Kesesuaian
Ya
Tidak
Kerja pengorekan
ikut spesifikasi
Ya
Tidak
...
5.
Kerja penambakan
ikut spesifikasi
Ya
Tidak
...
6.
Tanah impot
mematuhi
Ya
Tidak
7.
Kerja pemadatan
ikut spesifikasi di
mana perlu)
Ya
Tidak
Ya
Tidak
..
9.
Ya
Tidak
..
10.
Penyediaan pelan
siap
Ya
Tidak
..
4.
8.
Tidak
Ulasan : ____________________________________________________________________
: ____________________________________________________________________
Revision 0 : March 2008
5A- 10
Disediakan oleh :
Disahkan oleh :
.
(Juruteknik)
(Jurutera)
Nama
Nama
: __________________________
: _________________________
Jawatan : __________________________
Jawatan : _________________________
Tarikh
Tarikh
5A- 11
: __________________________
: _________________________
: _____________________________________________
: _____________________________________________
No. Kontrak
:______________________________________________
AYAKAN / PENGGREDAN
a)
Berat
Tak Telus
(gm)
Peratus
Tak Telus
(%)
Peratus
Telus
(%)
20
10
5
2.4
1.2
0.6
0.3
0.15
Pan
95 - 100
70 95
45 85
25 60
5 30
0 10
Agg. Kasar
100
25 - 55
0 - 10
Jumlah
B)
1.
(x) : ___________mm.
2.
3.
Peratus Kelodak
y/x
: ___________%
KEPUTUSAN
a)
b)
: ___________________________
c)
Kandungan Kelodak
: ___________________________
d)
Keputusan
Lulus / Gagal
: ___________________________________
(Nama)
: ___________________________________
(Jawatan)
Ulasan : ___________________________________________________________________
: ___________________________________________________________________
Revision 0 : March 2008
5A- 12
Tarikh :.
Nama Kontraktor : ..
Ruj. Kontraktor
Cuaca : .
: Ruj. Jabatan :
Batch
No.
Delivery
Ticket No.
Sump
Accepted (A)
Rejected (R)
(mm)
Time of
Discharge
Cube Cast
& Cube
Mark
Location
of
Placement
Remarks
Disahkan oleh :
Disaksikan oleh :
(Nama)
..
(Nama)
.
(Jawatan)
..
(Jawatan)
5A- 13
TARIKH
LOKASI
CUACA
JENIS STRUKTUR
JENIS CERUCUK
SAIZ CERUCUK
KEDUDUKAN CERUCUK
PUKULAN MUKTAMAD
JUMLAH PANJANG CERUCUK
DITANAM
WAKTU PENANAMAN
CERUCUK
..........................
.............................
.............................
.............................
.............................
.............................
.............................
.............................
JENTERA DIGUNAKAN
JENIS TUKUL
BERAT TUKUL
TINGGI KEJATUHAN TUKUL
RL DI ARAS BUMI
RL DI ARAS PEMBENTUKAN
RL DI ARAS PEMOTONGAN
............................
............................
............................
............................
............................
............................
............................
KETELUS- BIL.
AN
PUKULAN
(M)
KETELUSAN BIL.
(M)
PUKULAN
KETELUSAN BIL.
(M)
PUKULAN
KETELUSAN BIL.
CATITAN
(M)
PUKULAN
0.0-0.3
0.3-0.6
0.6-0.9
0.9-1.2
1.2-1.5
1.5-1.8
1.8-2.1
2.1-2.4
2.4-2.7
2.7-3.0
3.0-3.3
3.3-3.6
3.6-3.9
3.9-4.2
4.2-4.5
4.5-4.8
4.8-5.1
5.1-5.4
5.4-5.7
7.5-7.8
7.8-8.1
8.1-8.4
8.4-8.7
8.7-9.0
9.0-9.3
9.3-9.6
9.6-9.9
9.9-10.2
10.2-10.5
10.5-10.8
10.8-11.1
11.1-11.4
11.4-11.7
11.7-12.0
12.0-12.3
12.3-12.6
12.6-12.9
12.9-13.2
15.0-15.3
15.3-15.6
15.6-15.9
15.9-16.2
16.2-16.5
16.5-16.8
16.8-17.1
17.1-17.4
17.4-17.7
17.7-18.0
18.0-18.3
18.3-18.6
18.6-18.9
18.9-19.2
19.2-19.5
19.5-19.8
19.8-20.1
20.1-20.4
20.4-20.7
22.5-22.8
22.8-23.1
23.1-23.4
23.4-23.7
23.7-24.0
24.0-24.3
24.3-24.6
24.6-24.9
24.9-25.2
25.2-25.5
25.5-25.8
25.8-26.1
26.1-26.4
26.4-26.7
26.7-27.0
27.0-27.3
27.3-27.6
27.6-27.9
27.9-28.2
5.7-6.0
6.0-6.3
6.3-6.6
6.6-6.9
6.9-7.2
7.2-7.5
13.2-13.5
13.5-13.8
13.8-14.1
14.1-14.4
14.4-14.7
14.7-15.0
20.7-21.0
21.0-21.3
21.3-21.6
21.6-21.9
21.9-22.2
22.2-22.5
28.2-28.5
28.5-28.8
28.8-29.1
29.1-29.4
29.4-29.7
29.7-30.0
Tandatangan
Wakil Pegawai
Penguasa
Tandatangan
Wakil
Kontraktor
Asal
MASA MULA
MASA BEHENTI
PUKULAN MUKT
AMAD
(10 PUKULAN)
PERTAMA:
KE 2 :
KE 3 :
KE 4 :
KE 5 :
Sambungan
No. 1
Sambungan
No 2
Sambungan
No 3
S/No Cerucuk
Nama:
Nama:
Tarikh dibuat
Panjang
5A- 14
Nama Projek
: ________________________________________________
: ________________________________________________
No. Kontrak
: ________________________________________________
Nama Struktur/
Lokasi
: ________________________________________________
Rujukan Lukisan
: ________________________________________________
Tarikh Pemeriksaan
: ________________________________________________
Perincian Tetulang Keluli Yang Diperiksa
Elemen /
Bahagian
Tanda
Bar
Panjang
Tindihan
Penutup
Konkrit
Jenis
saiz
Bilangan
Tetulang
(mm)
(mm)
(Y/R)
(mm)
No.
Panjang
(mm)
Jarak
antara
C/C
(mm)
Catatan
-------------------------------------------Nama
:
Jawatan
:
(Pemborong) :
------------------------------------------------Nama
:
Jawatan :
(Jabatan) :
5A- 15
: ___________________________________________________
: ___________________________________________________
Nombor Kontrak
: ___________________________________________________
Lokasi struktur /
Bahagian struktur
: ___________________________________________________
Tarikh
Gred
Konkrit
Invert
Level
Reinforcement
Catatan
: __________________________________
Jawatan : __________________________________
Tarikh
: __________________________________
5A- 16
Tarikh : ..
Nama Kontraktor : ..
Ruj. Kontraktor
Cuaca : ..
Batch
No.
Delivery
Ticket
No.
Sump
Accepted (A)
Rejected (R)
(mm)
Time of
Discharge
Cube
Cast &
Cube
Mark
Location of
Placement
Remarks
Disahkan oleh :
Disaksikan oleh :
..
(Nama)
(Nama)
..
(Jawatan)
(Jawatan)
5A- 17
Nama Projek
:___________________________________________________
:___________________________________________________
No. Kontrak
:____________________________________________________
Nama Kontraktor
:____________________________________________________
Nama Struktur
:____________________________________________________
Lokasi
:____________________________________________________
Bahagian Struktur
:_____________________________
Tarikh di Hantar
:_____________________________
Bilangan Kiub
:_____________________________
Dihantar oleh
:_____________________________
(Nama)
:_____________________________
(Jawatan)
Diterima oleh
:_____________________________
(Nama)
:_____________________________
(Jawatan)
Makmal Penguji
Tanda Kiub
:_________________________________
Tarikh dibuat
Tarikh Ujian
perlu dijlankan
7 Hari
28 Hari
Saiz Kiub
Catatan
A1
A2
A3
A4
A5
A6
Nota : Sila kembalikan borang ini bersama-sama keputusan ujian.
5A- 18
Diuji Oleh:
Nama: ______________________________
Jawatan: ____________________________
Disahkan Oleh:
Nama: __________________________
Jawatan: ________________________
Ulasan: ______________________________________________________________________
: ______________________________________________________________________
: _____________________________________
JAWATAN
: _____________________________________
5A- 19
: ________________________________________________
: ________________________________________________
No. Kontrak
: ________________________________________________
Nama Kontrak
: ________________________________________________
Tarikh
: ___________________
Cuaca
: ___________________
Bahagian Struktur
: ___________________
Bil.
Ujian
Waktu
Mula
Waktu
Siap
Pengkukuran
Susutan
(mm)
Jenis Penurunan
(Tandakan -/)
Benar
Riceh
Runtuh
Catatan
(Tandakan -/)
Lulus
Gagal
: ______________________
(Jawatan)
: ______________________
(Jawatan)
: ______________________
(Kontraktor)
: ______________________
(Jabatan)
Ulasan : _______________________________________________________________________
_______________________________________________________________________
: ________________________________________
JAWATAN
: ________________________________________
TARIKH
: ________________________________________
5A- 20
: _____________________________________________
: _____________________________________________
No. Kontrak
: _____________________________________________
Semburan air
5.
2.
Guni basah
6.
Bahan kimia
3.
Pasir basah
7.
Lain-lain kaedah
(Nyatakan)
4.
Kertas kalis
Hari
Masa
9.00
pagi
Cuaca
Masa
12.00
tgh.
Cuaca
Masa
3.00
ptg
Cuaca
Masa
6.00
ptg.
Cuaca
Catatan
1.
2.
3.
4.
5.
6.
Nota : Catitkan cuaca
P Panas,
M Mendung,
H Hujan
: ___________________________________
(Nama)
: ___________________________________
(Jawatan)
Ulasan: __________________________________________________________________________
__________________________________________________________________________
5A- 21
:_____________________________________________________
JAWATAN
:_____________________________________________________
TARIKH
:_____________________________________________________
5A- 22
Jenis Bahan
digunakan
Sumber
Kuantiti per
kelompok
Pasir
Aggregat kasar
Simen
Air
Bahan tambah
Keterkerjaan yang dikehendaki (turun / faktor memadat) :
Kekuatan kiub minima yang dikehendaki pada : 7 hari..N / mm2 : 28 hari
N / mm2.
Tanda kiub
Tarikh di
tuang
Tarikh ujian
perlu
dijalankan
Saiz kiub
Keterkerjaan
(Turun / Faktor
Memadat)
Catatan
:______________________________
(Nama)
:______________________________
(Jawatan)
5A- 23
Tarikh
dituang
Tarikh
Ujian
perlu
dijalankan
Tarikh
di uji
Umur
pada
tarikh
di uji
(hari)
Berat
Kiub
(kg)
Ketumpatan
(kg / m2)
Beban
Mampat
(kN)
Kekuatan
Mampat
(N / mm2)
Catatan
Dijalankan oleh:
* Disaksikan oleh:
..
(Nama)
..
(Nama)
.
(Nama)
..
(Jawatan)
..
(Jawatan)
.
(Jawatan)
5A- 24
: ____________________________________________________
: ____________________________________________________
: ____________________________________________________
Nama Pemborong
: ____________________________________________________
Jenis Struktur /
Bahagian Binaan
: ____________________________________________________
Rujukan Lukisan
: ____________________________________________________
Jenis Struktur/
Bahagian/ Binaan
Bahagian
yang
akan
dibuka
Tarikh
mula
Konkrit
Tarikh mula
menanggal
acuan yang
ditetapkan
Jumlah
hari
(minima)
Tarikh
penanggalan
sebenar
Catatan
..
(Tandatangan Pegawai Penguasa/ wakil)
Cop Nama / Jawatan
5A- 25
: _________________________________________
: _________________________________________
No. Kontrak
: _________________________________________
Nama Kontraktor
: _________________________________________
Bahagian Struktutr /
Bahagian Binaan
: _________________________________________
Pemeriksaan Kecacatan
Bahagian
Pembaikan Kecacatan
Butiran Kecacatan
Cara Pembaikan
Ulasan
Disahkan semua kecacatan permukaan konkrit telah dibaiki dengan sempurna dan berkeadaan baik.
Tarikh : ______________
..
(Nama dan Tandatangan Pemborong / Wakil)
: __________________________________
Jawatan : __________________________________
Tarikh
: __________________________________
5A- 26
: ___________________________________________________
Nama Kontrak
: ___________________________________________________
: ___________________________________________________
3) Rantaian
: ___________________________________________________
4) Pemeriksaan
: ___________________________________________________
PEMERIKSAAN I
PEMERIKSAAN II
Tarikh : ____________
Tarikh : _______________
Bil.
Perkara
1.
Honeycomb
2.
Keretakan
3.
Cat
4.
Greasing
5.
Perangkap Sampah
6.
M.S Grill
7.
Trash screen
8.
Penutup Papak
(Precast)
9.
Handrail
10
M.S. Ladder
Ulasan
Catatan
Catatan
: _______________________________________________________
: _______________________________________________________
Tandatangan : _____________________
Nama
: _____________________
Jawatan
: _____________________
Tarikh
: _____________________
5A- 27
Kawasan : _______________________
1)
Nama Struktur
: ____________________
4) Saiz : ______________________
2)
Garisan
: ____________________
3)
Invert Level
: ____________________
6) TBM
=
=
c) Kedalaman
Isipadu A
Isipadu B
Gambarajah
m
m
_________
m
_________
=
=
: ______________________
___________
___________
=
=
m
m
_________
=
m
_________
=
=
____________
Kuantiti Penambakan
Meter padu
____________
5A- 28
: __________________
: __________________
Catatan
Penetration
: __________________
: ______________________
Aras Cerucuk
(Pile Head Level)
: __________________
: ______________________
: ______________________
11) Konkrit
: _________ kg.
: 12 mm keatas
: _________ kg.
: Mass konkrit
: _________ sq. m
: Gred 20
: _________ cu. m.
: Gred 25
: _________ cu. m.
: Gred 30
: _________ cu. m
13) Catatan
: ____________________________________________________
: ____________________________________________________
Disediakan oleh:...
(T.tangan/cop)
(JT/JTK)
Dipersetujui oleh:..
(T.tangan/cop)
( Kontraktor)
Disahkan oleh:..
(T.tangan/cop)
( PT/J)
5A- 29
Item
Keterangan
1.
Kerja sementara:
2.
Semakan
Kontraktor
Semakan
Jabatan
Catatan
..
Empangan sementara
..
Lencungan jalan
..
Lencungan saliran
..
Lencungan Taliair
..
* Jalan sementara
...
Ulasan:
Pemeriksaan Oleh:
Disahkan Oleh:
T/ tangan : ..
T/ tangan : .
Nama :
Nama :..
Jawatan : JT / JTK
Jawatan :
Nota:
* Potong yang tidak berkenaan
Revision 0 : March 2008
x Ada
PT / J
/ Tiada
5A- 30
Tarikh :
Jenis Struktur : ..
Lokasi/Elemen : ..
1.
Semak Jajaran
Betul
Salah
Catatan
..
2.
Semak aras
Betul
Salah
..
3.
Kesesuaian Jentera
Ya
Tidak
..
4.
U-Unit / L-Unit
Terima
Tolak
..
5.
Kekemaszan pemasangan
Baik
Tidak
..
6.
Sempurna
Tidak
..
7.
Pemasangan penapis
Ada
Tiada
..
8.
Capping Beam
Ada
Tiada
..
9.
Penimbus Sisi
Ada
Tiada
..
Ulasan :.
:.
:.
Disediakan oleh :
Disahkan oleh :
(Tandatangan)
(Tandatangan)
...
(Nama / Jawatan J/PTK/JTK)
Tarikh : ..
Tarikh : .
5A- 31
Project Title
Ref. No.
Date:
ROOM NAME:
FLOOR LEVEL:
GRIDLINE:
Inspection Items:
Checked
and
Acceptable
Comments:
01
Setting out
Yes / No
Contractor
02
Yes / No
Consultant
03
Brickwork reinforcement
Yes / No
Contractor
04
Yes / No
Consultant
05
True to line
Yes / No
Contractor
06
Plumb
Yes / No
Contractor
07
Lintel reinforcement
Yes / No
Consultant
08
Yes / No
Consultant
09
Yes / No
Consultant
Contractor:
Inspected by:
Title:
Date:
Consultant:
Inspected by:
Title:
Date:
Consultant:
Approval to continue the works:
Signed:
Date:
5A- 32
Project Title
Ref. No.
Date:
ROOM NAME:
FLOOR LEVEL:
GRIDLINE:
Inspection Items:
Checked
and
Acceptable
Comments:
01
Yes / No
Contractor
02
Yes / No
Contractor
03
Yes / No
Consultant
04
Yes / No
Contractor
05
Yes / No
Contractor
06
Yes / No
Contractor
07
Yes / No
Contractor
08
Yes / No
Contractor
09
Acceptable finish
Yes / No
Consultant
Contractor:
Inspected by:
Title:
Date:
Consultant:
Inspected by:
Title:
Date:
Consultant:
Approval to continue the works:
5A- 33
Signed:
Date:
Project Title
Ref. No.
Date:
ROOM NAME:
FLOOR LEVEL:
GRIDLINE:
Inspection Items:
Checked
and
Acceptable
Comments:
01
Substrate preparation
Yes / No
Consultant
02
Yes / No
Contractor
03
Yes / No
Contractor
04
Yes / No
Contractor
05
Acceptance of finished
Yes / No
Consultant
06
Yes / No
Contractor
07
Yes / No
Contractor
Contractor:
Inspected by:
Title:
Date:
Consultant:
Inspected by:
Title:
Date:
Consultant:
Approval to continue the works:
Signed:
Date:
5A- 34
Project Title
Ref. No.
Date:
ROOM NAME:
FLOOR LEVEL:
GRIDLINE:
Inspection Items:
Checked
and
Acceptable
Comments:
01
Substrate preparation
Yes / No
Consultant
02
Yes / No
Consultant
03
Yes / No
Contractor
04
Yes / No
Contractor
05
Yes / No
Consultant
06
Yes / No
Contractor
Contractor:
Inspected by:
Title:
Date:
Consultant:
Inspected by:
Title:
Date:
Consultant:
Approval to continue the works:
5A- 35
Signed:
Date:
DID MANUAL
Volume 11
Construction Management
Chapter 5
Project Monitoring
Inspection and Supervision
APPENDIX 5C
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 5C
Process Flowchart
Description
Action By
Contractor Implements
ITP Documents
The Contractor
Implements the ITP
documents
Contractor
Contractors submission
of the Completed
RFI forms
Contractor
Project Team/
Lead Consultant
According to the
type of contract,
check and review
of the submission
Project Team /
Consultants
Contractor to prepare
the works/system
for inspection
Contractor
Contractors Submission
NO
Approve
YES
Contractor To Implement
5A- 36
DID MANUAL
Volume 11
Construction Management
Chapter 5
Project Monitoring
Inspection and Supervision
APPENDIX 5D
Guidelines on Control of
Non Conforming
Products / Works / Services
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 5D
DID operates a system for identifying, recording, and tracking Non Conformances to ensure non
conforming works/products/services are controlled. The process is illustrated in the flow chart as
shown in Appendix 5D, Attachment 2. The following procedure applies:
1.
2.
NCR can be drafted (Preliminary NCR) by any representative of DID, Project Team or
Consultants. However, it is not officially issued to the Contractor until it has been confirmed
by Project Team.
3.
Project Team may disagree with the Preliminary NCR. In this case, he/she needs to discuss
the Preliminary NCR with the Originator and /or representative of DID. In the event of
disagreement, meeting among Project Team, Consultants and other related parties should be
arranged and resolved immediately.
4.
Project Team shall be responsible for the registration and notification to other affected
departments, before Official NCR is issued. All Official NCR shall bear an official registration
number.
2.
3.
4.
5.
When a Corrective Action is approved, Project Team shall monitor and ensure the relevant
Corrective Action is done and completed within the time frame. If the NCR is not replied within the
time frame stated, Project Team shall extend the letter with a copy of NCR to the top management
of the company concerned, failing which the condition of contract will take precedence.
5A- 37
Project Team
Consultants Representative
Project Team
Consultants Representative
Project Team
Consultants Representative
NO
Review
with NCR
Originator
Project Team
YES
Issue Official NCR to Contractor with
Copies to SO and Consultant
Representative
Contractor
NCR to be Replied & Submitted within
the Agreed Time Frame
Note:
Condition of
Contract
with take
Precedence
NO
Review and Evaluate
Corrective/Preventive Actions
Project Team
Consultants Representative
YES
Proceed with Corrective Action
NO
Inspect Corrective
Action
Returned to
Contractor for
Further Work
Project Team
Consultants Representative
YES
Project Team Approves
Close-out of NCR
Project Team
5A- 38
Signature
Date
Name
Company
Signature
Date
Signature
Date
Signature
Date
Signature
Date
Contractor
Issued by
Name
Project Team/
Company
Consultant
Corrective / Preventive Actions :
Signature
Date
Name
Company
Signature
Date
Verified By
NCR Originator
Name
Company
Signature
Date
Approved By
Consultant
Rep.
Name
Company
Signature
Date
Accepted by
Project Team /
PM
Recorded & Filed
By
Name
Signature
Name
Signature
Department
Date
DID
5A- 39
DID MANUAL
Volume 11
Construction Management
Chapter 5
Project Monitoring
Inspection and Supervision
APPENDIX 5E
Revision Number :
Revision Date :
Revision 0
March 2009
Date
Project
Item
1.0
DESCRIPTION
AC
Comments
Management System
i.
ii.
Quality Requirements
2.1
ii.
Legend : S - Satisfactory
Revision 0 : March 2009
O - Observation
5A- 40
Conformance
Item
2.2
2.3
DESCRIPTION
AC
Comments
ii.
In Progress Testing
i.
ii.
Legend : S - Satisfactory
5A- 41
O - Observation
Revision 0 : March 2009
Item
2.4
DESCRIPTION
Conformance
S
AC
Comments
In Progress Inspection
i.
ii.
ii.
Legend : S - Satisfactory
O - Observation
5A- 42
Item
2.6
2.7
DESCRIPTION
i.
ii.
Comments
2.10
AC
i.
2.9
i.
2.8
Conformance
ii.
3.0
Other Matters
Legend : S - Satisfactory
5A- 43
O - Observation
CHAPTER 6
TIME CONTROL
Table of Contents
Table of Contents .................................................................................................................... 6-i
6.1
6.2
6.3
PROCEDURE............................................................................................................... 6-1
6.3.1
General.......................................................................................................... 6-1
6.3.2
6.3.3
6.3.4
6.3.5
6.3.6
Appendix 6A
Appendix 6B
Appendix 6C
6-i
6-ii
6 TIME CONTROL
6.1
INTRODUCTION
This chapter provides the overall procedure on time control through the management of
project planning, scheduling, monitoring and maintaining of programme throughout the
duration of projects.
Refer also to Chapter 13 of Volume 10 for the procedure on contract administration for
Extension of Time (EOT).
6.2
SCOPE
It provides the overall procedure in the management and control of time from start until
completion to ensure the overall management and control of time meets the Clients
requirement.
6.3
PROCEDURE
6.3.1
General
In general, the following procedures address common approach in managing the work
programme, which may vary from project to project depending on requirement:
1.
2.
3.
4.
Planning and Scheduling procedure is normally described in the tender documents. Any
specific requirement shall be addressed in the Project Quality Plan (PQP).
6.3.2
Initiation
b.
c.
Pre-Qualification activities
d.
e.
Construction activities
f.
g.
6-1
6.3.3
6.3.4
6.3.5
6-2
c.
Final assessment and recommendation are made for the approval of necessary approving
authority.
Where EOT has been assessed within a contract construction period and in the event the
EOT is granted, the Contractor need to submit a revised programme showing the new
extended period. A sample of Review for EOT is shown in Appendix 6C.
The various Consultants support the Project Team with necessary assistance and
evaluation during the assessment process.
6.3.6
Delay in Projects
Where Contractors work progress exceeds the original contract period, Notice of NonCompletion is issued to the Contractor.
Certificate of Non-Completion (where contract has exceeded original period or allowable
extended period) is issued to the Contractor after carrying out an assessment of EOT.
Refer also to Chapter 16 of Volume 10 for related matter on the procedure on contract
administration for Determination of Contract.
6-3
6-4
DID MANUAL
Volume 11
Construction Management
Chapter 6
Time Control
APPENDIX 6A
Revision Number :
Revision Date :
Revision 0
March 2009
IDENTIFY CLIENT
REQUIREMENT / NEED
DEVELOP OVERALL
PROJECT PROGRAMME
OVERALL PROJECT
PROGRAMME REVIEW
NO
ACCEPT
YES
DEVELOP WORK
PACKAGE PROGRAMME
EVALUATION OF CONTRACTORS
WORK PROGRAMME DURING
TENDER
CONSTRUCTION STAGE
CONTRACTORS WORK
PROGRAMME REIVEW
NO
APPROVED BASELINE
PROGRAMME
YES
MAINTAINING + MONITORING
OF WORK PROGRAMME
A
Revision 0 : March 2009
6A- 1
NO
DELAY
YES
CONTRACTOR SUBMIT
RECOVERY WORK
PROGRAMME
YES
REVIEW
AND OBJECTION
NO
MAINTAINING + MONITORING
OF WORK PROGRAMME
NO
EXCEEDS
ORIGINAL CONTRACT
PERIOD?
YES
ISSUE NOTICE OF
NON-COMPLETION TO
CONTRACTOR
ASSESSMENT ON EOT
APPLICATION (WHERE
APPLICABLE)
NOTE:
REVISE CONTRACT
RECOMMENDATION
APPROVING AUTHORITY
ISSUE CNC
(WHERE APPLICABLE)
NOTE:
1 Recommendation
to Approving
Authority to
Formalise EOT
X
X
6A- 2
2 Issue CNC if
actual Delay is
beyond the
allowable period
(i.e. extended
period after
EOT given)
Revision 0 : March 2009
X
B
CONTRACTOR TO
SUBMIT REVISED
WORK PROGRAMME
REVIEW
AND ACCEPT
YES
MAINTAINING +
MONITORING OF
WORK PROGRAMME
NOTE:
1 Repeat Resubmission
of Revised Work
Programme as above
(if necessary)
2 Issue CNC and Impose
LAD (If required) if
time entitlement is
less than actual delay
COMPLETION OF
CONSTRUCTION
CONTRACT
END
6A- 3
DID MANUAL
Volume 11
Construction Management
Chapter 6
Time Control
APPENDIX 6B
Revision Number :
Revision Date :
Revision 0
March 2009
Contract No.
Contract duration
Contract Sum
RM
Original submission
date
Submission No.
Overall Programme
Detailed Programme
A.
GENERAL REQUIREMENT
2
3
4
5
6
SCHEDULING REQUIREMENT
4
5
6
File ID
COMPLIES TO
REQUIREMENTS
YES
NO
REMARKS
COMPLIES TO
REQUIREMENTS
YES
NO
REMARKS
6A- 4
SCHEDULING REQUIREMENT
4
5
6
COMPLIES TO
REQUIREMENTS
YES
NO
REMARKS
10
11
6A- 5
STATUS
APPROVED
RESUBMIT
Reviewed by:
Verified by:
Planner/Scheduler
RE/RA
Project Team
Date:
Date:
Date:
6A- 6
DID MANUAL
Volume 11
Construction Management
Chapter 6
Time Control
APPENDIX 6C
Revision Number :
Revision Date :
Revision 0
March 2009
1.1
6A- 7
1.2
1.3
1.4
(a)
If after the meeting with the contractor, the contractor fails to submit the information
required within 7 days; and/or
(b)
The Project Team is fully aware of Employer Risk Events that have caused the contractor
to be in delay
Then the Project Team proceeds to carry out the assessment accordingly based on the
available information, documents and records.
Failure by the contractor to submit notice of delay is a breach of contract by the
contractor which the Project Team takes note of, meaning that the contractor shall not
receive a greater extension than he would have received had the Project Team on notice
at the appropriate time been able to avoid or reduce the delay by some instruction.
6A- 8
2.0
2.1
Assessment of L&E
The Contractor is entitled to L&E under the Contract (depending on the version of
conditions of contract used), subject to the submission of the claim within the period(s)
stipulated in the contract. Generally, any payment of monies under this head of claim
is subject to strict proof, meaning that the contractor must submit the original receipts,
invoices and bills etc of expenses actually incurred. However, where the Contract allows
for it, the quantum of the L&E may be pro-rated from the running (recurring) cost from
the Preliminaries as stated in the Bills of Quantities.
Upon the contractors submission of a claim for L&E, the Project Team determines
whether or not the contractor is entitled, having regard to the actual time of the delaying
event or instruction issued.
For example, if the delay is caused by the late
issuance/nomination of sub-contractors, then the loss and/or expenses is assessed at the
time of the delaying event.
However, unlike the EOT, the contract does not impose an obligation on the Project
Team/SO to carry out an independent assessment of L&E, whether or not the contractor
submits a claim. Thus, under no circumstances should the contractor be prompted nor
reminded to submit such a claim.
2.2
6A- 9
2.3
6A- 10
Contract No.
Contract duration
Contract Sum
Prospective Assessment
Assessment No.
Date of assessment
Retrospective Assessment
2
3
2. Milestone Date
Working day
Public holiday observed
Calendar day
Yes
No
Date issued
Yes
No
Date issued
Previous EOT
Certificate issued
Date issued
1
2
Record/Data used
Baseline Schedule (Approved)
Recovery Schedule
Monthly photos
Site diary
Correspondence
(state specific key correspondence)
Contractors claim submission
(state dates)
Site actual productivity rate
8
9
Days entitled
Remarks
6A- 11
Duration
Claimed
(days)
1
2
3
Classification
A
B
C
D
E
F
G
H
I
Key
Consultants
Assessment
Contractors proposed /
actual duration
Activity shift the then current critical path to a new critical path
Activity extend the duration of the then current critical path
Late information / instruction
Variation works (additional quantities)
Activity concurrent with the then critical path and does not delay completion
Activity concurrent with the then critical path and can affect the completion
Contractors delaying event occurred first
Employers delaying event occurred first
Activity / (Late information) has knock on effect on potential critical path
issues/ Heads of claims
A B C D E F G H I
Remarks/
Duration
entitlement
1
2
3
Recommendation on EOT
Key issues/ Head of claims
6A- 12
Duration
claimed by
Contractor
Project
Team
Assessment
Remarks
Description
Yes
No
Yes
No
STAGE 2
A-i
A-ii
B-i
Delaying activity / event already on the critical path at the time delay
occurs
New works due to additional quantities
Assessment of new duration based on:
a. Previously planned (baseline/method statement) production rate
b. Actual cycle time / sequencing at site based on site records
(after discounting learning curve)
c. Contractors newly proposed duration
(in the event of prospective assessment)
d. Any change in the method of working at site
(i.e. sequencing, new equipment etc)
Delaying activity extend the duration of the then current critical path
B-ii
B-iii
6A- 13
C-i
C-ii
C-iii
D-i
E-i
E-ii
F-i
F-ii
G-i
G-ii
G-iii
G-iv
No
Yes
No
Yes
No
Yes
No
Delaying event with its new date and duration were concurrent with
the then critical path, but does not delay the completion
Delaying event with its new date and duration still has float compared
to the then current critical path
Delaying event with its new date and duration were concurrent with
the then critical path, and affect the completion date.
Delaying event with its new date and duration has used up the float
and has caused itself to be on critical path or shift it to new critical
path.
H-i
H-ii
H-iii
H-iv
6A- 14
Yes
Yes
I-i
No
For prospective assessment, will the current delaying event has key
dependencies in terms of work sequence to the remaining activities
that it can cause current critical path to shift.
State the key dependencies to the remaining activities if the answer is
yes.
________________________________________________
________________________________________________
________________________________________________
________________________________________________
6A- 15
CHAPTER 7
COST CONTROL
Table of Contents
Table of Contents .................................................................................................................... 7-i
7.1
7.2
7.3
PROCEDURE............................................................................................................... 7-1
7.3.1
General.......................................................................................................... 7-1
7.3.2
7.3.3
Variations....................................................................................................... 7-1
7.3.3.1
7.3.3.2
7.3.3.3
7.3.4
7.3.5
7-i
7-ii
7 COST CONTROL
7.1
INTRODUCTION
This chapter provides the procedure in the management and control of cost during
construction stage until final account to ensure the overall management and control of
cost is within the approved budget and Clients requirement.
Refer also to Chapter 11, 12 and 19 of Volume 10 for related procedures for Variations,
Adjustment of Contract Sum and Final Account and Final Certificate, respectively.
7.2
SCOPE
This procedure covers the preparation of cost report and control of cost during
construction stage until final account. It also recommends steps to minimize variations.
7.3
PROCEDURE
7.3.1
General
The control and recording of funds for construction and managing changes to the work
that affect the cost of the project must be properly recorded. Such record must be neatly
maintained, current and accessible.
7.3.2
Cost Report
Cost report is produced periodically to advise DID on actual cost incurred, anticipated
cost and future commitments against the cost plan/budget approved.
Cost report shall include variation orders, expenditure of prime cost/provisional sums,
new works, actual cost for re-measured items in the Contract, estimated future
commitment and other applicable costs. See Appendix 7A for sample of As Tendered
Detailed Abstract (ATDA), a cost report prepared upon the award of construction
contract.
Other forms of cost report include Cost Plan and Cost Analysis, a cost database that are
used as reference for estimation of future Projects. See Appendix 7B for sample of Cost
Plan and Cost Analysis for Building project.
7.3.3
Variations
In any construction contract it is not possible to completely predict all the issues that will
arise in the field. During construction, unexpected events, contractors failures, incorrect
assumptions, public demands, even design deficiencies will require directives to the
contractor and payment for additional or changed work. The construction contract
documents will stipulate the conditions or circumstances that constitute changed
conditions and the procedures to be adopted to amend the contract to incorporate the
changed conditions.
7-1
7.3.3.1
Minimizing Variations
A research1 (1 Thalasiah, Mohd Saad (2007). A Study on Variation Order in Department of
Irrigation and Drainage Projects. MSc. Thesis, Universiti Teknologi MARA) conducted amongst
government officers, consultants and contractors recommends the following to minimize
variations:
a. Seek Approval from Local Authorities or Government Agencies.
The Project Team must ensure that Consultants obtained approval and abide to
guidelines or requirement of Government agencies/Local Authority. During the
construction stage, Project Team needs to ensure that Contractors liaise with the
local authorities and other government agencies in expediting the approval.
b. Check on Discrepancies Between Tender Documents and Drawings Before Calling
Tender.
The contract document comprises among others the drawings and the BQ. The BQ
is prepared based on respective drawings and any subsequent changes or additional
detailing in the design requires respective amendment of the BQ. Therefore, it is vital
to check discrepancies between BQ and drawings as any discrepancies may result in
variations.
c.
7.3.3.2
i.
j.
k.
l.
Experienced Contractors.
Contractors are responsible to complete works in accordance with specification and
time. The timely issuance of instructions and information will enable contractors to
accordingly plan. This is achievable for experienced contractors who are equipped
with proper programming tool for early identification of such situations to minimize
the overrun. Additionally, an experienced contractor can contribute in proposing
constructability of options to reduce variations.
Instructions to Contractors
Changes to a contract are dealt with by issuing and formalizing instructions and variation
orders for changes to the Contractors. This requirement is defined in the respective
Conditions of Contract. The overall process flow of Instructions and Variation Orders is
illustrated in Appendix 7C.
Instructions are reviewed to ensure that the contents are in order and that any cost
impact (if any) is reported in the Cost Report.
There are different categories of instructions. Instructions are prepared based on the
project specific format and requirements. The SOs Instruction is based on JKRs Contract
Administration standard form, Arahan Pegawai Penguasa, JKR 203U/82-Pin.1/92.
In general, instructions require a formal signing off by necessary approving authority or
committee to indicate approval/endorsement, before release to the Contractor. Related
JKRs forms in use are as follows:
a.
b.
c.
7-3
The approved Instruction is issued to the Contractor who retains a copy and returns a
duly signed original to the Project team for preparation of Variations.
The Instructions and their associated cost and/or estimated cost are reported and
monitored through Cost Report.
7.3.3.3
7.3.4
Progress Payment
Most contracts stipulate that the work will be paid for at regular intervals, usually
monthly, during the course of construction. The contract will stipulate the period for
payment; the timing of submission for payment; the required documentation and amount
of retention. The cut off date for quantities is the last day of each month unless
otherwise discussed and agreed to with the Contractor.
Please refer to Chapter 10 of Volume 10 for the contract administration procedure for
Payments.
7.3.5
Claims
A claim, in abroad legal context, generally includes making a demand for money or
services and alleging a right thereto. A claim is usually referenced as a request by a
Contractor or subcontractor for added compensation (money or time) for work performed
outside the scope of the contract or for work performed within the scope of the scope of
the contract but under conditions that were not anticipated.
Various clauses of the contract specifications allow for conditions which enable the
Contractor to request additional money or time, provided adequate notification and
backup are given. The Project Team should recognize any situation of potential claim
and, where possible, take steps to minimize impacts and ensure complete documentation
of before and after conditions.
Please refer to Chapter 21 of Volume 10 for the contract administration procedure on
Dispute Management and Resolution.
7-4
DID MANUAL
Volume 11
Construction Management
Chapter 7
Cost Control
APPENDIX 7A
Revision Number :
Revision Date :
Revision 0
March 2009
Project Name:
Package No.
Package Description:
Overall
Length of
river
Km
Nett Length
of river
Km
Area of
Bridges and
Interchange
m2
JPS/JKR
Standard
Tender Amount: RM
Terrain
Type of Tender
Contractual Arrangement
Open Tender
Conventional
Head
Subhead
Year
Cost (RM)
1.
Preliminaries &
General Items
2.
Main Works
2a
Date Tender
Date Valid Till
Closed
Project Provision RM:
Approval Reference:
Contract Period
No. of Tenderers
Package Provision RM:
Weeks
Unit
Unit Price
BQ Rate
Rate per
RM
km of River
As per tendered
Earthworks and
Channel Improvement
Works
General Clearance
Geotextile (1 layer)
Imported Material
(earth material)
Imported Material
(quarry dust)
Excavation and
Disposal
Filling (transfer from
stockpile, spread,
compact & trim)
Maintenance Access
(300mm crusher run)
2c
Provisional Sum
3.
4.
7A- 1
Miscellaneous
5a
Maintenance Depots
5b
Right of Way
Demarcation
5c
Land Acquisition
5d
Variation of Price
(Allow 5%)
5e
Documentation Fees
5f
Contingencies
5g
Departmental
Supervision
5h
Soil Investigation
(inclusive in 2c)
5i
Advertisement
5j
Survey
Professional Fees
Cost of Package
Preliminary
Estimate
As
Completed
Cost
TOTAL:
Current Project Cost:
Unit Cost of project:
RM
RM
Per Km
Tarikh:
Tarikh:
Note:
7A- 2
T
P.S.
P.Q.
- Tendered
- Provisional Sum
- Provisional Quantity
APPENDIX 7A
1.
2.
This Detailed Abstract shall be prepared upon receipt of tender for main works or on
completion of negotiation in case of negotiated tender.
3.
A schematic drawing showing the location and proposed packages shall be attached to this
Detailed Abstract.
4.
For projects with more than one proposed tender package, this Detailed Abstract shall be
prepared for each of the proposed tender packages.
5.
All project packages shall be identified by a number and expressed as a ratio of the total
number of packages e.g. 3/10 means package 3 of project with 10 packages.
6.
7.
8.
Site Clearance
(b)
Earthwork
(c)
Culvert
(d)
Drain
Km length of road
(e)
Km length of road.
(f)
Pavement
(g)
Road furniture
Km length of road.
(h)
Bridges
Interchange
Structure
&
The Km length of road above shall be the nett length excluding the bridges and
interchange structure along the road.
7A- 3
9.
(i)
The cost of gabions, retaining wall and similar slope protection works shall be
included in item 2(e) Turfing and slope protection.
(ii)
The cost of road marking, road signs, gantries, kerbs and guardrails delinators and
other items of road furniture shall be included under item 2(g) Road Furniture.
(iii)
Any items which are not listed in the form e.g. Street lighting, traffic signals,
landscaping etc shall be entered in the blank spaces provided.
10.
The Current Project Cost shall be the sum of latest estimate, or as tendered cost, or as
designed estimate as completed cost, as the case may be of every package of project,
including the cost of the package for which the Detailed Abstract is prepared.
11.
No portion of the form shall be left blank. Item not applicable in any particular case shall
have a dash inserted against them.
12.
13.
Contingensies shall not exceed 10 percent of total of all items (excluding itself).
14.
Where a Quantity Surveyor is employed on the project, this Detailed Abstract shall be
prepared by him.
15.
This Detailed Abstract shall be submitted to Economic Planning Unit for the information or
approval of additional funds (if required).
7A- 4
DID MANUAL
Volume 11
Construction Management
Chapter 7
Cost Control
APPENDIX 7B
Revision Number :
Revision Date :
Revision 0
March 2009
For Phase
Description
Land
(Acre)
Qty
Unit
Rate
(RM)
Dated
Amount
(RM)
Sub-Total
(RM)
Total
(RM)
Modified
Cost Plan
(RM)
Remarks
Site Clearance
Soil Investigation
Earthworks
Building : Substructure &
Superstructure
Landscaping
Utilities & Infrastructure
Etc.
ESTIMATED AMOUNT
Sub-Total
Development Charges / Local
Authorities / Consultancy Fees
TOTAL
Sub-Total
Development Charges / Local
Authorities / Consultancy Fees
TOTAL
GRAND TOTAL
7A- 5
FS
ELEMENT
COST
m2
COST PER (RM)
SF
M2
REMARKS /
BRIEF SPECIFICATION
Substructure
Earthworks
Substructures
Total
Superstructure
Frame
Upper Floors
Roof and Coverings
Stairs
External Walls
Windows and External Doors
Internal Wall and Partition
Internal Doors
Total
Superstructure
Wall Finishes
Floor Finishes
Ceiling Finishes
Total
Services
Sanitary Pipeworks
Air-Conditioning & Mechanical
Electrical
Telecommunication / IT
Fire Protection
BSC/BSS
UPS
LPG
Lift Installation
Total
7A- 6
Sub-Total (Item 1 5)
No.
7
ELEMENT
COST
REMARKS /
BRIEF SPECIFICATION
External Works
Fencing and Gates
Out Buildings
External Stormwater Drainage
External Sewer Drainage
External Fire Protection
Authority Fees
Swimming Pool
External Utilities
Total
Less Discount
Sub-Total
Add: 9% of (Item 1-9) Item 6
10
Grand Total
7A- 7
TENDER DATE
INFORMATION TOTAL PROJECT
Project and Contract Information
Contract
Market Conditions:
Contract Particulars:
Basic of Tender
Bills of Quantities
Open / Selected
Competition
Bills of Approximately
Quantity
Negotiated
Schedule of Rate /
Specification & Drawings
Serials
Cost Fluctuation:
Yes
No
Government
Private
Provisional Sum
RM
RM
Preliminaries
RM
Contingencies
RM
Contract Sum
RM
7A- 8
Int(JV)/L
Area:
Design / Shapes
Percentage of Gross Floor Area
Functional Unit:
m2
m2
m2
m2
Usable Area
Circulation Area
Ancillary Area
Internal Division
Gross Floor Area
m2
m2
m2
m2
m2
Storey Height:
m2
Roof Area
(Structural & Plant Rooms)
m2
c) 2-Storey Construction
d) 3-Storey Construction
e) 4-Storey Construction
RM
RM
RM
RM
RM
RM
Being
Being
%
%
7A- 9
m2
Preliminaries Shown Separately
Total
Cost of
Element
(RM)
Substructure
Piling
Work Below Lowest Floor
Finish
Group Element Total
Superstructure
Frame
Upper Floors
Roof and Coverings
Stairs
External Walls
Windows and External
Doors
Internal Wall and Partition
Internal Doors
Group Element Total
Finishes
Internal Wall Finishes
Internal Floor Finishes
Internal Ceiling Finishes
Group Element Total
Services
Sanitary Appliances
Plumbing Installation
Refuse Disposal
Air-Conditioning &
Ventilation System
Electrical Installation
Lift & Covey or Installation
Special Installation
Builders Profit &
Attendance on Services
Builders work in
Connection with Services
Group Element Total
Cost/ m2
GRA
(RM)
Element
Unit
Qty
Element
Ratio/
m2
Reinforced
concrete
m2
Reinforcement
Kg
Formwork
m2
m
m2
m2
m2
m2
m2
m2
m2
m2
m2
7A- 10
Cost/ m2
GRA
(RM)
Element
Unit
Qty
Element
Ratio/
m2
Reinforced
concrete
m2
Reinforcement
Kg
Formwork
m2
External Works
Site Work
Drainage
External Services
Ancillary Buildings
Recreational Facilities
Group Element Total
Preliminaries
TOTAL
(Less Contingencies)
7A- 11
APPENDIX 7B
M2
Element
1.
Substructure
Piling
Work Below Lowest Floor Finish
2.
Superstructure
Frame
Upper Floors
Roof and Coverings
Stairs
External Walls
Windows and External Doors
Internal Wall and Partition
Internal Doors
3.
Finishes
Internal Wall Finishes
Internal Floor Finishes
Internal Ceiling Finishes
External Finishes
4.
75.
Services
Sanitary Appliances
Plumbing Installation
Refuse Disposal
Air-Conditioning & Ventilation System
Electrical Installation
Lift & Covey or Installation
Special Installation
Builders Profit & Attendance on Services
Builders Work in Connection with Services
6.
External Works
Site Work
Drainage
External Services
Ancillary Buildings
Recreational Facilities
7A- 12
Specification
DID MANUAL
Volume 11
Construction Management
Chapter 7
Cost Control
APPENDIX 7C
Revision Number :
Revision Date :
Revision 0
March 2009
START
PREPARE INSTRUCTION
REVIEW INSTRUCTION
NO
APPROVED
YES
ISSUE INSTRUCTION
AGREE COST
ACTIVATE V.O.
REVIEW V.O.
NO
APPROVED V.O
YES
ISSUE V.O.
END
7A- 13
CHAPTER 8
Table of Contents
Table of Contents .................................................................................................................... 8-i
8.1
8.2
8.3
PROCEDURE............................................................................................................... 8-1
8.3.1
8.3.2
8.3.3
8.3.4
8.3.5
8.3.6
Appendix 8A
Appendix 8B
Appendix 8C
Appendix 8D
Appendix 8E
Appendix 8F
Appendix 8G
Appendix 8H
Appendix 8I
8-i
8-ii
INTRODUCTION
The purpose of this procedure is to ensure that the health, safety and environmental
(HSE) standards of a project conform to statutory requirements of Occupational Safety
and Health Act (OSHA) 1994 (Act 514), Factories and Machinery Act 1967 (Act 139) and
the Environmental Quality Act 1974 (Act 127).
Work does not proceed until proper precautions are taken to ensure environmental
protection, health and safety of all workers involved.
8.2
SCOPE
The procedure applies to all project sites and covers all aspects of HSE procedure. It also
covers the conduct of site HSE disciplines.
It aims to reduce occupational and environmental risks in construction to an acceptable
level through HSE control.
8.3
PROCEDURE
This procedure is prepared for the management of HSE aspects of projects as required
by statutory regulation. The overall procedure is illustrated in Appendix 8A.
8.3.1
Project Initiation
Project initiation includes addressing HSE requirements pertaining to the project:
a.
Project Team obtains a copy of current standard HSE documents, such as Chapter
6 of Volume 8 of the DID Manual.
b.
Project Team can make necessary amendment to the standard HSE documents to
suit the project need and requirements in the tender documents.
c.
d.
ii
iii
iv
8-1
8.3.2
8.3.3
The Project Team ensures HSE Documents submitted by the Contractors are
adequate.
b.
The Health and Safety document comprise the Health and Safety Policy and Plan in
accordance with OSHA Act 514 and the Malaysian Factory & Machinery (Rules &
Regulation).
c.
d.
The Project Team ensures the Contractor submits the Emergency Response Plan
related to HSE requirements.
e.
The Consultant/Project Team will review and approve the HSE documents prior to
commencing site work. All comments are returned to the Contractor for further
action.
f.
Upon approval, the Contractor will carry out its work in accordance with the
approved Health and Safety Plan, Environmental Management Compliance Plan
and Emergency Response Plan.
The Project Team monitors health and safety aspects on a regular basis, and
record all observations on issues of HSE. Refer to Appendix 8B for a sample of
Health and Safety Daily Report.
b.
c.
Regular Monitoring.
Contractors HSE officer conducts regular HSE monitoring on site. An HSE
Observation report is issued to the Contractor for any activities found to be
noncompliant to the HSE requirement.
Refer to Appendix 8C for a sample of Health and Safety Observation Report.
ii.
HSE Audit/Inspection
The Project Team together with HSE Officer will carry out periodic HSE audit
with the Contractor in preparing the status report for submission.
Refer to Appendix 8E for sample of Health and Safety Audit Checklist,
Appendix 8F for a sample of Environmental Compliance Audit Checklist and
Appendix 8G for the Soil Erosion and Sediment Control Regulations.
8-2
b.
c.
8.3.6
8-3
8-4
DID MANUAL
Volume 11
Construction Management
Chapter 8
Health, Safety and Environmental
Protection
APPENDIX 8A
Revision Number :
Revision Date :
Revision 0
March 2009
Start
Construction Stage
HSE documents
approved ?
NO
YES
Contractors briefing on
HSE plan to Project Team
and implementation
Meet
requirements?
NO
YES
Regular Monitoring
END
8A- 1
DID MANUAL
Volume 11
Construction Management
Chapter 8
Health, Safety and Environmental
Protection
APPENDIX 8B
Revision Number :
Revision Date :
Revision 0
March 2009
Report No. :
Date of Issue :
Date of Inspection :
No.
Description
Actual
Condition
Reminder
1
2
3
Remark
Deadline
Issued By:
Acknowledged By:
..
Project Team
Contractors Representative
Name:
Name:
Date:
Date:
c.c.
Consultant
8A- 2
DID MANUAL
Volume 11
Construction Management
Chapter 8
Health, Safety and Environmental
Protection
APPENDIX 8C
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 8C
Package No:
Date:
Contract No:
Time:
Issued to:
Contractor Name:
Representative:
Location:
Observation Remarks:
Contractor to respond below on action taken and return this report to the Firm/Company by
..
Issued By:
Safety / Security Supervisor
_____________________________
Signature & Date
Name
c.c.
Acknowledgement:
Contractor Representative
_______________________________
Signature & Date
Name
Consultant
Project Team
8A- 3
DID MANUAL
Volume 11
Construction Management
Chapter 8
Health, Safety and Environmental
Protection
APPENDIX 8D
Revision Number :
Revision Date :
Revision 0
March 2009
All access road must be paved or laid with an appropriate layer of crusher run before
the commencement of earthworks activities. The access roads must be kept clean at
all times.
d. Ground wetting is a must to avoid any dust dispersion during earthworks and
construction phase.
e. Exposed area must be turf with crops immediately.
f.
8A- 4
b.
Noise level during construction/earthworks must not exceed 65 dBA at day and 55 dBA
at night measured at the boundary of the Project Site.
c.
A good management system for solid waste must be implemented. Solid waste
(excluding scheduled waste) must be disposed off a legal dumpsite.
d. These reports should be compiled and prepared during Projects development phase:
5. An EMP report must be submitted to the Project Proponent and be updated when
applicable.
8A- 5
Relevant Standards
Class IIB of the Proposed Interim National Water Quality
Standards for Malaysia:
Test Parameters
pH (on site)
Temperature (on site)
Dissolved Oxygen (on site)
COD
BOD5
Total Suspended Solids
Oil & Grease
Ammonical Nitrogen as NH3-N
E-coli count
Test Parameters
Noise
mg/L
MPN
Interim STD
Class II B
6.5 9.0
5.0 -7.0
25
3
50
Not Detected
0.3
400/100mil
Unit
mg/L
mg/L
100
5.0 -7.0
C
mg/L
mg/L
mg/L
mg/L
o
TSS
DO
Air
Unit
Units
Malaysian
Guideline
(g/m3)
260
(g/m3)
320
(g/m3)
105
8A- 6
DID MANUAL
Volume 11
Construction Management
Chapter 8
Health, Safety and Environmental
Protection
APPENDIX 8E
Revision Number :
Revision Date :
Revision 0
March 2009
Date
Package
Time
S/N
ITEM / DESCRIPTION
Machines / Plants
Valid Certificate of Fitness (CF)
Competent Operator
Machine Guarding
Inspection prior start work
Material Handling system
Lifting works supervision
Scheduled maintenance
Training
Records control
Yes
No
N/A
REMARKS
8A- 7
S/N
ITEM / DESCRIPTION
Working Platform
Approved design by PE
Safe Work Load (SWL) displayed
Safety barricade
Maintenance
Appearance/finishing
Right platform for right work
Scaffolding
Load calculation & drawings approved by PE
Scheduled inspection
Maintenance
Strong foundation/ base plate
Competent Scaffolder
Record Management
Floor Opening
Barricaded floor openings
Strong/ safe barricade
Warning signages
Inspection and maintenance
Working at height
PPE
Safe working platform
Risks/procedure assessment
Supervision
Safety anchorage provided
Training
Safe Access/Egress
Safe access to working area
Overhead Protection cover
Adequate lighting
Safe ladder
Inspection and maintenance
Access control
8A- 8
Yes
No
N/A
REMARKS
S/N
10
ITEM / DESCRIPTION
Yes
No
N/A
REMARKS
Safety to Public
Safety signages
Good hoarding
Security Control at entrance
Traffic Controller c/w Safety Vest
Traffic Control at Site
Safe Material Handling
11
Electrical Safety
Signages
Approved installation
Competent person
Wiring installation / safe lay out
Training or information dissemination
Inspection by competent person /chargeman
12
13
Housekeeping
Housekeepings activity
Dustbin and proper disposal system
Good Construction Materials arrangement
Adequate gangways/access
Inspection
Proper drainage system
Proper dumping area
Warning signages
14
Storage system
Proper storage area
Safe and proper stacking
Hazardous material storage system
Dangerous material warning signages
Inspection and maintenance
Storage area cleanliness
8A- 9
S/N
15
ITEM / DESCRIPTION
Yes
No
N/A
REMARKS
16
17
Temporary Works
Proper warning signages
PPE provided and being use
Safe and adequate access to working area
Job Hazard Analysis
Barricade provided around work area
Supervision and monitoring
Inspection record
Written SOP or Method Statement
18
19
8A- 10
S/N
ITEM / DESCRIPTION
20
21
22
Demolition
Proper warning signages
Approval from local authorities
Competent person
Job Hazards Analysis
Written Standard Operating Procedure (SOP)
Permit to Work System
Method statement on surrounding buildings
safety precaution
Safe access to working area
Waste material disposal system
Supervision by Competent person
Inspection and records control
Safety procedure to public
Presence of PTG Representative where issue of
land rights is applicable
Yes
No
N/A
REMARKS
8A- 11
DID MANUAL
Volume 11
Construction Management
Chapter 8
Health, Safety and Environmental
Protection
APPENDIX 8F
Revision Number :
Revision Date :
Revision 0
March 2009
Comply
1.1
1.2
1.3
1.4
2.1
2.2
2.3
2.4
2.5
2.6
Slope protection
2.7
3.0
Traffic Control
3.1
3.2
3.3
3.6
Not Comply
Minor
Major
)
Not
Relevant
3.5
Time
2.0
3.4
Please mark (
SUBJECT
1.0
Date
8A- 12
Please mark (
SUBJECT
Comply
4.0
Waste Management
4.1
4.2
4.3
4.6
5.0
Site house-keeping
5.1
Earth stockpile
5.2
Liquids stockpile
5.3
5.4
Canteen/Site Office
5.5
Working area
6.0
6.1
7.0
7.1
Vehicle emission
7.2
Machinery emission
8.0
8.1
Vehicle noise
8.2
Machinery noise
8.3
4.4
4.5
Not Comply
Minor
Major
Not
Relevant
For more detailed list of items for compliance, refer to Manual Saliran Mesra Alam (MSMA).
8A- 13
DID MANUAL
Volume 11
Construction Management
Chapter 8
Health, Safety and Environmental
Protection
APPENDIX 8G
Revision Number :
Revision Date :
Revision 0
March 2009
GENERAL INFORMATIONS
Project Name: ______________________________________________________ File No. ________
Developer Name:______________________________ Contractor Onsite:
Inspection Date: ____________ Time: _______ Weather:
Inspection Type: { } Routine Weekly
{ } Pre-Rain
{ } During Rain
{ } Post Rain
STAGE OF CONSTRUCTION
{ } Pre-Construction Conference; { } Clearing and Grubbing;
{ } Rough Grading;
{ } Finish Grading;
{ } Final Stabilization;
{ } Building Construction;
INSPECTION CHECKLIST
Yes
No NA (Not Applicable)
{} {}
{}
{} {}
{}
{} {}
{}
{} {}
Are the areas which designated to be preserve of the existing vegetation intact is
not disturbed?
Are all erosion control devices in-place and functioning in accordance with the
erosion control plan?
Are all temporary stockpiles or construction material located in approved areas and
protected from erosion?
{}
{} {}
{}
{} {}
Are soil stockpiles adequately stabilized with seeding and/or sediment trapping
measures?
Have all denuded areas requiring temporary or permanent stabilization been
stabilized?
Seeded? yes/no
Mulched? yes/no
Gravelled? yes/no
{}
{} {}
{}
{} {}
{}
{} {}
Are all exposed slopes protected from erosion through the implementation of
acceptable soil stabilization practices?
Are finished cut and fill slopes adequately stabilized?
{}
{} {}
8A- 14
{}
{}
{}
{}
{}
{}
{}
{ } Are sediment basins, sediment traps, sediment fence/barriers and check dam/rock
weir installed where needed as per ESC Plan?
{ } Are sediment basins, sediment traps, sediment fence/barriers and check dam/rock
weir properly maintained, repairs and sediment was regularly removed and clean
as per ESC Plan maintenance schedule?
{}
{}
{ } Are sediment controls in place at site perimeter and storm drains inlets?
{}
{}
{ } Is the water from the construction site adequately prevented from directly entering
the permanent drainage system unless it is relatively sediment free (i.e. the
catchment area has been permanently landscaped and/or any likely sediment has
been treated)?
{}
{}
{}
{}
{ } Are the sediment controls measure onsite adequately installed and the sediment
are effectively treated from the stormwater runoff from the construction site?
{ } Is there any evidence that the sediment is leaving the construction site without
adequately treated?
{}
{ } Are on-site channels, inlet and outlet are adequately stabilized and protected?
{}
{}
{}
{}
{}
{}
{}
{}
{}
{}
{}
{}
{}
{}
8A- 15
{ } Are the outlet of sediment basins and sediment traps are adequately stabilized with
proper outlet protection and energy dissipater?
{ } Are adequate check dam/rock weir or any others energy dissipater method which
are used to reduce the erosive effects of flows velocity in the stormwater
conveyance channels
{ } Are temporary stream crossings of non-erodible material installed where
applicable?
{ } Are the stormwater conveyance channels, the riprap, check dam, rock weir, stream
crossing, etc. properly maintained, repairs and deposited sediment was regularly
removed and clean as per ESC Plan maintenance schedule?
Part 4 : Others
{}
{}
{}
{}
{ } Are soil and mud kept off public roadways at intersections with site access roads?
{}
{}
{}
{}
{ } Is there any self-auditing of ESCP was carried out onsite (based on onsite records
of inspection check sheets and inspection log book)
{}
{}
{ } Have all temporary control structures that are no longer needed been removed?
{}
{}
{}
{}
Comments:
Signature: ______________________
Date:
Date:
8A- 16
Site:
Date:
Weather:
Note condition of the following measures and sediment levels where applicable:
MEASURE
CONDITION/
LOCATION
READING
ACTION
REQUIRED
YES/NO
TYPE
OF
ACTION
ACTION
COMPLETED
(DATE)
INITIALS
Silt fences
Temporary Storage
Facilities
Outlet of Temporary
Storage Facilities
Interceptor Swales
Steeper Slopes
Cover of Rough
Grades
Catchbasins Filtering
Controls
Dust Control
Mud Tracking
Debris Control
Signature:
Name:
8A- 17
DID MANUAL
Volume 11
Construction Management
Chapter 8
Health, Safety and Environmental
Protection
APPENDIX 8H
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 8H
2.
3.
General
Always think for a few seconds of the safe way to perform your work before starting.
Dont guess. If you are in doubt as to the safe and proper way to carry out a job or
use equipment always seeks advice from your superior or foreman.
Follow instructions.
Dont leave unguarded a hole that someone could fall through it. Report it to your
supervisor or foreman.
Where loads are too heavy for you to handle alone, get help.
Fire is a hazard. If you smoke take care. Refrain completely from smoking when in
areas where no smoking signs are displayed.
Keep clear of all moving machinery if you are not required in the vicinity.
Do not throw debris down from any height. Ensure that debris to down the right chute.
Ladders
Keep clear of all moving machinery if you are not required in the vicinity.
Dont stand and ladder on loose material or lean it against fragile material.
Ladders should extend at least 1 meter (3ft.) above the platform it leads to.
First-Aid
Use the First-Aid Box in the site office for any cut, abrasion, bruises and other minor
injuries.
All injuries should be attended to immediately. Seek help if you are in doubt.
8A- 18
4.
5.
6.
7.
8.
8A- 19
Keep all platforms and gangways free of debris, obstructions and tripping hazards.
Ensure that platforms and gangways have secure guard rails and toe boards.
Material Handling
Where materials must be stacked, make sure that they are stacked on a firm and level
base and in a tidy manner.
When removing materials from a sack, always remove from the top.
Never stack materials near the edge of the building or too near lift openings or other
service openings in the floor where they are liable to fall off.
Watch where you are going whilst moving materials. Look out for tripping hazards.
When hauling materials into the building at the edge of a floor is unavoidable, make
sure guard rail is in place and make use of your safety belt.
When carrying obstructive materials such as lengthy bent rods, ensure that there is no
one standing in the way of passage.
Protective Equipment
Safety belts, safety helmets, protective goggles, industrial gloves and such equipment
are for your protection. Use them.
Before commencing work, obtain all necessary protective gear from your supervisor or
foreman.
Ensure that the protective equipment fits you snugly and securely and is in good
condition before use.
Use the correct tool in the safe manner. Do not use equipment you have no knowledge
of.
All tools can cause injury when misused. Use them with care for the purpose they are
meant for.
Excavations
Ensure that proper access is provided before entering any excavation and note the
position of this access.
Place excavated materials where they will not affect the stability of the slope.
2.
Are the grounds of the site cleared of all necessary obstructions and provided with
proper temporary drainage?
Are the materials on the ground stacked in their proper places and in a stable
condition, in a manner to prevent the breeding of pest?
Are all the loose timbers and unwanted debris on the grounds cleared away or
stockpiled neatly for removal?
Are all the staircases and other accesses cleared of all obstructions and debris, dry,
adequately lighted and safe of use?
Are all the overhead protections provided in good and sound condition?
Are all the materials on the upper floors stacked in a safe and stable manner away
from the edge of openings?
Are all openings through which persons are liable to fall securely fenced up or
barricaded for more than 3 meters (10 ft.)?
Are all inspections of machines used on site (hoist, cranes, lifts, air-receivers and piling
frames) up to date?
Are all the necessary safety appliances on site sufficient in number and in good
condition?
Are the workers and other employees using their safety appliances in the correct
manner?
Have I checked daily that workers from any trade have not removed ties or braces?
8A- 20
3.
4.
5.
8A- 21
Are the guard rails and toe boards of all platforms in place?
Are the guard rails and toe boards of gangways connecting the various platforms to
the building in place?
Have I checked daily that all the ties and braces are in places?
Are the bank tops free of excavated materials or other materials that may fall into the
excavations or cause the banks to slip?
Are the machinery in use at site placed away from the excavations so as not to
endanger the stability of the banks?
Are all the piling, shoring and bracing members of the excavation in proper alignment?
Is there any evidence of instability of the bank? (Sign of slip, settlement, movement of
the banks or upheavals of the bed)
Where the excavation of a trench exceeds 5.5 meters (18 ft.) are the piling, shoring,
bracing and other protection constructed in accordance with the design and drawings
of a professional engineer?
Are all the ladders, stairways, ramps or other provided access readily accessible from
any position in the excavation and in sound conditions?
DID MANUAL
Volume 11
Construction Management
Chapter 8
Health, Safety and Environmental
Protection
APPENDIX 8I
Accident/Incident Reporting
Procedure
Revision Number :
Revision Date :
Revision 0
March 2009
INTRODUCTION
This SERIOUS ACCIDENT/INCIDENT REPORTING PROCEDURE describes the type of incidents
that needs to be reported immediately with details of the manner of reporting to relevant
personnel and to the Management.
2.
TYPES OF ACCIDENT/INCIDENT
The following are types of Accident/Incident that need to be reported immediately:
3.
2.1
2.2
Serious Incident
A life endangering event such as major actual collapse of structural work, false work or
plant or any incident causing multiple injuries to worker(s).
2.3
Fire Or Explosion
An accident that caused injury to persons and damage to equipment, materials and
permanent or temporary facilities due to fire or explosion.
2.4
Damage To Property
Any incident that caused serious damage to property; i.e. equipment, materials,
structure etc. other than that caused by fire or explosion that made the equipment
inoperative and requires material and structure to be replaced.
2.5
Falling Object
Any incident involving fall of materials from high level that caused injury to personnel
and damage to equipment or structure.
2.6
Buried By Spoils
Any accident/incident caused by collapse of spoil or cave-in-which result in person
trapped and buried by the earth.
2.7
Others
Any incident other than the above i.e. robbery, hostages or bomb threat must be
reported in accordance with this reporting procedure.
RESPONSIBILITIES
3.1
Contractors
a. Ensure that all incidents type-related above are reported immediately after its
occurrence to the Project Manager and Site Staff during office hours or to contact
their mobile phone during after working hours without fails.
b. Submit an Accident Report Form to Project Manager and Site Staff within 24 hours
of the occurrence of accident/incident occurred.
c.
Submit form JKKP 107 (Accident Report Form) to relevant state DOSH Director
office within 24 hours by facsimile followed with original copy by post. Sample of
Form JKKP 107 (Accident Report Form) is attached.
8A- 22
3.2
Project Team
The Project Manager or Site Staff is responsible in the accident/incident and who will:a. Proceed immediately to the scene of accident/incident and conduct preliminary
investigation upon receiving incident report or after being informed of the
occurrence.
b. Prepare report using the attached accident/incident report format after the
preliminary investigation conducted and send by fax to DID Headquarters.
c.
3.3
Did Headquarters
The SO or his representative who received the incident report or after being informed
of the occurrence of the incident will notify Director General of DID.
4.
5.
OTHER ACCIDENT/INCIDENT
These will be reported to SO for further advise.
8A- 23
2.
3.
4.
iv
DAMAGE TO PROPERTY
ii
SERIOUS ACCIDENT /
INCIDENT
FALLING OBJECTS
iii
FIRE EXPLOSION
vi
BURIED BY SPOILS
vii
OTHERS
5.
6.
NATIONALITY/RACE:
7.
AGE:
8.
8A- 24
9.
10.
11.
12.
8A- 25
CHAPTER 9
Table of Contents
Table of Contents .................................................................................................................... 9-i
9.1
9.2
9.3
PROCEDURE............................................................................................................ 9-1
9.3.1
General....................................................................................................... 9-1
9.3.2
9.3.3
9-i
9-ii
INTRODUCTION
This chapter provides an overall procedure and elements of control in dealing and
working with government agencies and service providers at construction phase of a
project.
9.2
SCOPE
The procedure covers both the conventional and design and build type of contracting.
Any specific requirements of a Project are addressed in the Project Quality Plan.
9.3
PROCEDURE
9.3.1
General
This procedure is written in anticipation that events would unfold in a chronological order
(although it is not always possible) in the management of project.
In general, the following procedures address common approaches to both conventional
and design and build type of contracting method. In design and build contract, the roles
of the Consultants in liaison with government agencies and service providers are
assumed by the Contractors Consultants and the liabilities with the Contractor.
The obligations of DID Project team and the Consultants are the same for projects where
DID assumes the supervisory role.
The Project Team ensures that the Consultant and Contractor obtain all necessary
approvals from relevant authorities and statutory bodies.
9.3.2
9-1
The Consultant shall ensure that the site staff is present at the site to carry out field
supervision and inspection as required for the following:
1.
To comply with any Acts of Parliament or any regulations or by-laws or any other
written laws applicable to the Contractors operation or activities or work in
connection with the project.
2.
To comply with statutory certification in respect of the project until final approval
for the CF or CCC (if required) from the approving authority is obtained.
List of defects are to be prepared and the Consultant shall participate in follow up
inspections to ensure all items complied with relevant requirements.
The Consultant prepares plans showing all amendments of the project as required by the
relevant authorities, and applies and obtains, for and on behalf of DID, the CF or CCC (if
required).
The Consultant prepares all reports, certificates and other documents for which it is
responsible under this contract and which are required to be submitted to local
authorities indicating or evidencing the compliance of the project with the appropriate
Statutory Regulations. The Consultant obtains approvals and any other permission
required by any authority having jurisdiction over the project.
9.3.3
9-2
DID MANUAL
Volume 11
Construction Management
Chapter 9
Liaison with Other Government
Agencies and Service Providers
APPENDIX 9A
Revision Number :
Revision Date :
Revision 0
March 2009
Basic Information
1.
Address of Information
2.
3.
4.
Type of premise
5.
6.
7.
Name of Architect
Address
Telephone no.
Fax No.
E-mail Address
8.
Name of Surveyor
Address
Telephone no.
Fax No.
E-mail Address
9.
Name of Developer/Owner
Address
Telephone no.
Fax No.
E-mail Address
10.
11.
12.
13.
14.
9A- 1
15.
B.
c)
d)
e)
Load Details
Connected Load Information
Load / Category
Nos
kVA
Power
Factor
Load After
Diversity
kW
Kw @ Diversity
Factor
C.
Motor
Size
D.
Type of
Control
Equipment
Starting
Current
(Amps)
Starting
Frequency
(nos/hour)
Power
Factor
Under
Voltage
setting
Availability of Harmonic
Spectrum (Yes or No)
Submission Status
Type of fluctuating
load
Rate of changes to
kW and kV Ar per
minute
kW/min
F.
Starting
Equipment
The availability of harmonic spectrum and submission status to TNB for all harmonic
generating to be summarized in table below:-
Non-Liner Load
E.
Sub-transient
Reactance/
Locked Motor
Reactance
Interval between
kW and kV Ar
fluctuations in
minutes
kVAR/mm
Tolerance limits for all voltage sensitive equipment to be provided in table in below:
Voltage sensitive
loads
Steady state
tolerance limits as
% of nominal
voltage (maximum
& minimum)
Transient voltage
tolerance limits of
equipments as % of
nominal voltage
and corresponding
duration
%
Time (ms)
Harmonic voltage
distortion tolerance
limits as % of total
harmonic and
individual harmonic
distortion
9A- 3
G.
Type of connection
No. of bank
kVAR/bank
Total kVAR
Total of control equipment
H.
L.
Load factor
Estimated monthly
consumption (kWH)
Submitted by:
(Signature of Consultant Engineer)
Date
9A- 4
Form/Document
Summary of Load Data
(A) Basic Information
Information Required
Address of Installation
Name & address of Architect
Name & address of Surveyor
Name & address of Owner/developer
Name & address of Consultant Engineer
Name & address of Electrical Contractor
Type of premise
Voltage Level (HV or LV)
Total Load Required (kW)
Date Supply Required
(i)
(ii)
(iii)
(iv)
v)
vi)
Motor Loads
9A- 5
No.
Form/Document
Information Required
2.
Substation Land
3.
Metering
9A- 6
CHAPTER 10
PROGRESS REPORT
Table of Contents
Table of Contents .................................................................................................................. 10-i
10.1
10.2
10.3
PROCEDURE............................................................................................................. 10-1
10.3.1
10.3.2
10.3.3
10.3.4
10.3.5
10.3.6
10.3.7
10.3.8
10.3.9
Appendix 10B
10-i
10-ii
10 PROGRESS REPORT
10.1
INTRODUCTION
This chapter sets out the format and guidelines in writing and preparing project progress
report.
10.2
SCOPE
The procedure covers both the conventional and design and build type of contracting.
10.3
PROCEDURE
10.3.1
General
The Contractor prepares and submits the project progress report to the Project Team
with a copy of the report submitted to the Client and Consultants. The interval and
timing of submission is as agreed by the Client or as per the requirement of construction
contract.
The project progress report contains information on the overall status of the project with
respect to time, quality, cost, financial, physical progress and other pertinent issues.
A sample project progress report is included in Appendix 10A.
10.3.2
Project Particulars
In this section, information on the contract; project brief and site organization chart will
be included. Contract summary will spell out the contract information, for example
contract title; Contractor; nature of contract; original contract sum and contractual
parties. Organization chart depicting the various contractual parties is included.
10.3.3
Site Plan
Site plan, which includes location plan and layout plans, is included for easy reference.
10.3.4
10.3.5
10-1
10.3.6
Accident or any report (including audit report) on HSSE matter issued by authority or
any other pertinent parties. Pertinent parties include Client, Project Team,
Consultants, competent personnel or other accepted body.
Refer also to Chapter 8 Health, Safety and Environmental Protection for these
deliverables.
10.3.7
10.3.8
10.3.9
Project Control
Project control with regard to materials, manpower, machinery and equipment on site
are reported in this section. Records of materials delivery; manpower, machinery
(whether in working condition or otherwise) and equipment on site, as well as weather
are included. This information is recorded on daily basis in the site diary.
10-2
DID MANUAL
Volume 11
Construction Management
Chapter 10
Progress Report
APPENDIX 10A
Sample of Contractors
Progress Report
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 10A
________________________________________________________________________
PROJECT TITLE
CONTRACT NO.
________________________________________________________________________
PROJECT MANAGER:
CONSULTANT:
MAIN CONTRACTOR:
10A- 1
PROJECT TITLE
MONTHLY PROGRESS REPORT NO. ______
(PERIOD : FROM _____ TO _______)
TABLE OF CONTENT
PAGE
SECTION
1.0
1.1
1.2
1.3
PROJECT PARTICULARS
Contract Summary
Project Description
Site Organization
SECTION
2.0
2.1
2.2
PLAN
Location and Site Plan
Layout Plan
SECTION
3.0
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
SECTION
4.0
4.1
4.2
4.3
4.4
4.5
4.6
4.7
SECTION
5.0
5.1
5.2
SECTION
6.0
6.1
6.2
6.3
6.4
6.5
6.6
QA/QC Report
Status of WMS, ITP and PQP Submission
Status of Sample and Testing Submission
Status of Shop Drawing Submission
List of Construction Drawing
Status of NCR (Non-Conformance Report)
Status of Request for Information (RFI)
SECTION
7.0
10A- 2
PAGE
SECTION
8.0
8.1
8.2
8.3
8.4
PROJECT CONTROL
Manpower Record (Management) Indirect
Manpower Record Direct Labour
Machinery and Equipment Records
Weather Record
SECTION
9.0
PROGRESS PHOTOGRAPH
10A- 3
1.0
PROJECT PARTICULARS
1.1
CONTRACT SUMMARY
10A- 4
1.1
Contract Title:
1.2
Contract No. :
1.3
Nature of Contract :
1.4
1.5
Term of Payment :
1.6
Construction Period :
1.7
1.8
Completion Date :
1.9
1.10
Project Manager :
1.11
Architect :
1.12
1.13
M&E Engineer :
1.2
PROJECT DESCRIPTION
10A- 5
1.3
Board of
Directors
Project
Director
QA/QC
Civil &
Infrastructure
10A- 6
Project
Manager
Buildings
Mechanical &
Electrical
Planning &
Scheduling
HSSE
Admin &
Finance
2.0
SITE PLAN
10A- 7
3.0
3.1
3.2
3.3
3.4
3.5
3.6
Significant Problems
3.7
3.8
10A- 8
4.0
4.1
OVERALL PROGRESS
Description
This Month
Last Month
Progress
Schedule % of works
Actual % of work done
% delay
Day delay
Note:
Progress % is based on physical S-Curve
Day delay is calculated from Critical Path Method (CPM)
10A- 9
4.2
10A- 10
MASTER PROGRAMME/SCHEDULE
4.3
TRACKING PROGRAMME/SCHEDULE
10A- 11
4.4
10A- 12
4.5
DELIVERY
ACTIVITIES
QUANTITY
DURATION
ACTUAL
DELIVERY
DATE
REMARKS
10A- 13
4.6
PhysicalS-Curve
90.0
80.0
70.0
Percentage %
60.0
50.0
40.0
30.0
20.0
10.0
0.0
April-02
May-02
June-02
July-02
Aug-02
Sep-02
Oct-02
Nov-02
Dec-02
Jan-03
Feb-03
Mac-03
April-03
May-03
June-03
July-03
Aug-03
Sep-03
Oct-03
Nov-03
Dec-03
MonthlyWorkProgress
0.0
0.7
1.7
4.6
6.8
10.4
16.4
21.7
28.7
32.0
39.3
48.4
59.2
70.1
79.6
90.0
95.0
98.0
99.0
99.5
100.0
Actual WorkProgress
0.0
0.8
1.9
4.2
6.3
8.7
12.2
15.2
17.7
18.4
21.2
24.5
28.9
32.6
37.5
48.0
55.0
59.0
10A- 14
12/22/2003
12/8/2003
11/24/2003
11/10/2003
10/27/2003
10/13/2003
9/29/2003
9/15/2003
9/1/2003
8/18/2003
8/4/2003
7/21/2003
7/7/2003
6/23/2003
6/9/2003
5/26/2003
5/12/2003
4/28/2003
4/14/2003
3/31/2003
3/17/2003
3/3/2003
2/17/2003
2/3/2003
1/20/2003
1/6/2003
12/23/2002
12/9/2002
11/25/2002
11/11/2002
10/28/2002
10/14/2002
9/30/2002
9/16/2002
9/2/2002
8/19/2002
8/5/2002
7/22/2002
7/8/2002
6/24/2002
6/10/2002
5/27/2002
5/13/2002
4.7
4/29/2002
4/15/2002
Budget Value RM
FINANCIAL CURVE
160,000,000
140,000,000
120,000,000
100,000,000
80,000,000
60,000,000
40,000,000
20,000,000
Contract Period
10A- 15
5.0
5.1
5.1.1
Description
Current Month
Previous Month
Remarks
Fatality
Lost Time Accident
Non-Lost Time
Accident
Total Days Lost /
Charged
Average Workers Per
Day at Site
Frequency Rate
Severity Rate
NOTE: Lost Time Accident = For Injuries Resulting In > 3 Days Off Work
Frequency Rate =
Severity Rate
5.1.2
a. Inspection of mobile crane and tower crane is conducted every once a month.
b. Maintaining safety signages at site.
c.
d. Implemented the usage of 3-pin plug at site for all electrical appliances.
e. Barricade around the working holes, with depth of more than 1.5m utilizing safety
ribbon tape.
10A- 16
5.2
ENVIRONMENTAL REPORT
MONTHLY ENVIRONMENTAL AUDIT
Please mark (
SUBJECT
Comply
1.0
1.1
1.2
1.3
1.4
2.0
2.2
2.3
2.4
2.5
2.6
Slope protection
2.7
3.0
Traffic Control
3.1
3.2
3.3
3.6
4.0
Waste Management
4.1
4.2
4.3
4.4
4.5
4.6
Major
2.1
3.5
Minor
Not
Relevant
3.4
Not Comply
10A- 17
SUBJECT
Comply
10A- 18
5.0
Site house-keeping
5.1
Earth stockpile
5.2
Liquids stockpile
5.3
5.4
Canteen/Site Office
5.5
Working area
6.0
6.1
7.0
7.1
Vehicle emission
7.2
Machinery emission
8.0
8.1
Vehicle noise
8.2
Machinery noise
8.3
Not Comply
Minor
Major
)
Not
Relevant
6.0
QA/QC REPORT
6.1
No.
No.
Item
Code
Description
Item
Code
Description
Item
Code
Description
Submit
Received
Status
A
Status
Received
Remarks
Status
Remarks
Status
Remarks
2nd Submission
Submit
Status
3rd Submission
No.
Prepared by:
Submit
Received
Status
A
Checked by:
10A- 19
6.2
No.
Description
Item
Code
Description
Item
Code
Description
1st Submission
Submit
Received
Status
A
Status
Remarks
Status
Remarks
Status
Remarks
2nd Submission
No.
No.
Prepared by:
10A- 20
Submit
Received
Status
A
3rd Submission
Status
Submit
Received
Checked by:
6.3
No.
No.
Description
Item
Code
Description
Item
Code
Description
1st Submission
Status
Submit
Received
Status
Received
Remarks
Status
Remarks
Status
Remarks
2nd Submission
Submit
Status
3rd Submission
No.
Prepared by:
Submit
Received
Status
A
Checked by:
10A- 21
6.4
Item
Prepared by:
10A- 22
Title
1st Issue
Checked by:
6.5
Item
Prepared by:
Location
Issuer
Date
Issued
Pending
Closed
Date
Closed
Target
Date to
Closed
Checked by:
10A- 23
6.6
Item
Prepared by:
10A- 24
Description
Date
Submitted
Date
Received
by
Consultant
Requested
Date of
Reply
Actual
Date
of
Reply
Day
Resolved
(Days)
Status
Remarks
Checked by:
7.0
Item
Date
Submitted
Prepared by:
Total
Amount
Claimed
Cumm.
Amount
Claimed
Amount
Certified
Amount
Paid
Date of
Payment
Received
Cumm.
Amount
Paid
Checked by:
10A- 25
8.0
PROJECT CONTROL
8.1
NO.
DESCRIPTION
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Project Manager
Construction Manager
Engineering Coordinator
Architectural Coordinator
Senior M&E Engineer
Planning Engineer
Senior QS
QA/QC Engineer
Safety & Health Officer
M&E Engineer
QS
Land Surveyor
Senior Site Supervisor
Site Supervisor
Logistic Officer
Chain Main
Administrative Clerk
Driver
Security
10
11
12
13
14
15
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Total c/f
Average Total c/f
Total b/f
Average Total b/f
NO.
DESCRIPTION
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Project Manager
Construction Manager
Engineering Coordinator
Architectural Coordinator
Senior M&E Engineer
Planning Engineer
Senior QS
QA/QC Engineer
Safety & Health Officer
M&E Engineer
QS
Land Surveyor
Senior Site Supervisor
Site Supervisor
Logistic Officer
Chain Main
Administrative Clerk
Driver
Security
31
Total
Average Total
Prepared by:
10A- 26
Checked by:
8.2
NO.
DESCRIPTION
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Chairman
Supervisor / Site Foreman
Concretor / External Drain
Bar Bender
Carpenter
Back Hoe
Tower Crane
Mobile Crane
Space Frame Worker / Trusses
Brick Layer
M&E
Curtain Wall
Hacker / RNC / Comp stone
Door & Ironmongeries
Skylight
Plumber
Roof / Lower Dome Covering
General Worker
Steel Workers / Fire Proof
Plasterer / Stone Work
ID Works
10
11
12
13
14
15
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Total c/f
Average Total c/f
Total b/f
Average Total b/f
NO.
DESCRIPTION
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Chairman
Supervisor / Site Foreman
Concretor / External Drain
Bar Bender
Carpenter
Back Hoe
Tower Crane
Mobile Crane
Space Frame Worker / Trusses
Brick Layer
M&E
Curtain Wall
Hacker / RNC / Comp stone
Door & Ironmongeries
Skylight
Plumber
Roof / Lower Dome Covering
General Worker
Steel Workers / Fire Proof
Plasterer / Stone Work
ID Works
31
Total
Average Total
Prepared by:
Checked by:
10A- 27
8.3
NO.
DESCRIPTION
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Crawler Crane
Tower Crane
Mobile Crane
Bore Piling Rig
Micro Piling Rig
Vibro Hammer
Backhoe
Dump Truck
Hydraulic Breaker
Concrete Pump
Water Pump
Air Compressor
Genset
Welding Set
Oxy Cutter
Compactor
Bending Machine
Rebar Cutter
Excavator
Poker
Vibrator Engine
Bulldozer
10
11
12
13
14
15
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Total c/f
Average Total c/f
Total b/f
Average Total b/f
NO.
DESCRIPTION
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Crawler Crane
Tower Crane
Mobile Crane
Bore Piling Rig
Micro Piling Rig
Vibro Hammer
Backhoe
Dump Truck
Hydraulic Breaker
Concrete Pump
Water Pump
Air Compressor
Genset
Welding Set
Oxy Cutter
Compactor
Bending Machine
Rebar Cutter
Excavator
Poker
Vibrator Engine
Bulldozer
31
Total
Average Total
Prepared by:
10A- 28
Checked by:
8.4
WEATHER RECORD
10A- 29
10A- 30
9.0
PROGRESS PHOTOGRAPH
10A- 31
8.4
WEATHER RECORD
Sample of Weather Report for the Month of Feb 2008
1st Feb
2nd Feb
4th Feb
12th Feb
16th Feb
17th Feb
3rd Feb
8th Feb
9th Feb
10th Feb
13th Feb
14th Feb
15th Feb
18th Feb
19th Feb
20th Feb
10A- 29
21st Feb
22nd Feb
23rd Feb
24th Feb
25th Feb
28th Feb
29th Feb
FINE
RAINING
Current Rain: 18
Total Hours:
10A- 30
DID MANUAL
Volume 11
Construction Management
Chapter 10
Progress Report
APPENDIX 10B
Weekly Report
Revision Number :
Revision Date :
Revision 0
March 2009
WEEKLY REPORT
WEEK NO.
PROJECT:
START
END
NO/TOTAL CONTRACT WEEK
CONTRACTOR:
A.
Month
PROGRESS OF WORK
NO.
DISCIPLINE
Preliminaries
Substructure
Structure
Architecture
M&E
External
AHEAD (+)
DELAY (-)%
Overall
SITE ACTIVITIES
NO.
1.
DESCRIPTION
REMARKS
Refer Attachment
10A- 32
C.
QA/QC MONITORING
NO.
DESCRIPTION
1.
2.
Testing
3.
Drawings
4.
5.
Samples
6.
Changes / Variations
D.
APPROVED
COST/TIME
REMARKS
DECLARATION RA / RE / COW
.......................................................................
Name:
Date:
Position: RA / RE / COW
10A- 33
CHAPTER 11
RECORDS, DRAWINGS
AND DOCUMENTATION
Table of Contents
Table of Contents .................................................................................................................. 11-i
11.1
11.2
11.3
PROCEDURES........................................................................................................... 11-1
11.3.1 General........................................................................................................ 11-1
11.3.2 Documents, drawings and material samples identification status convention .... 11-1
11.3.3 Receipt and distribution of documents, drawings and material sample tags ...... 11-2
11.3.4 Documents, drawings and material samples status ......................................... 11-2
11.3.5 Filing and storage ......................................................................................... 11-2
Appendix 11A
Appendix 11B
Appendix 11C
11-i
11-ii
INTRODUCTION
This chapter on Construction Management outlines the fundamentals in the management
of records, drawings and documents.
Proper administration of project records, drawings and documents is essential to ease
retrieval for reference and information throughout the duration of the project as well as
in the future.
All records, drawings and documents required for purpose of handing over to DID or
other beneficiary are to be properly maintained and stored for ease of retrieval. These
records are handed over to DID or other beneficiary at the completion of the project.
11.2
SCOPE
The scope covers various stages of project from design through construction period to
completion of the project.
This procedure applies to all projects undertaken by DID. Any specific requirements of a
particular project are addressed in the project quality plan.
11.3
PROCEDURES
11.3.1
General
The Project Team establishes at the start of the project the system for management of
documents, drawings and material samples which covers identification, submission,
approval and distribution.
All documents, drawings, material sample tags and correspondence follow the
identification convention to aid identification and traceability. It bears the necessary
designated code representing the project.
Refer to sample project coding and identification as shown in Appendix 11A.
Consultants and Contractor are to be informed of the project reference to be used in
documents, drawings, material samples and correspondence. All drawings including asbuilt plans must be endorsed by Professional Engineer.
11.3.2
Coding of project
Discipline eg. structural, architectural etc.
Revision number
Type/status eg. tender, construction etc.
Approval cycle for documents, drawings and material samples.
11-1
B. Issuance to Contractor
After the award of construction contract, the Project Team issues guidelines on
document, drawing convention and submission approval process to the Contractor
which includes (where applicable) the following:
Title block
Coding of project
Discipline e.g. structural, architectural etc.
Revision number
Type/status e.g. tender, construction etc.
Approval cycle for documents, drawings and material samples
11.3.4
11.3.5
11-2
DID MANUAL
Volume 11
Construction Management
Chapter 11
Records, Drawings and
Documentation
APPENDIX 11A
Project Coding
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 11A
PROJECT CODING
TENDER
RTB MSC
- JPS/IP/MSC/1/08
- JPS/IP/PTBKL/1/08
HTC KL
- JPS/IP/HTC/1/08
- JPS/IP/IT/1/08
- JPS/IP/TB/1/08
BAHAGIAN SUNGAI
- JPS/IP/SG/1/08
- JPS/IP/SGE/1/08
- JPS/IP/SB/1/08
BAHAGIAN PANTAI
- JPS/IP/PT/1/08
- JPS/IP/MK/1/08
- JPS/IP/LKK/1/08
- JPS/IP/KAP/1/08
- JPS/IP/KP/1/08
- JPS/IP/H/1/08
SEBUTHARGA
RTB MSC
- JPS(SH)/IP/MSC/1/08
- JPS(SH)/IP/PTBKL/1/08
HTC KL
- JPS(SH)/IP/HTC/1/08
- JPS(SH)/IP/IT/1/08
- JPS(SH)/IP/TB/1/08
BAHAGIAN SUNGAI
- JPS(SH)/IP/SG/1/08
- JPS(SH)/IP/SGE/1/08
- JPS(SH)/IP/SB/1/08
BAHAGIAN PANTAI
- JPS(SH)/IP/PT/1/08
- JPS(SH)/IP/MK/1/08
- JPS(SH)/IP/LKK/1/08
- JPS(SH)/IP/KAP/1/08
- JPS(SH)/IP/KP/1/08
- JPS(SH)/IP/H/1/08
11A -1
DID MANUAL
Volume 11
Construction Management
Chapter 11
Records, Drawings and
Documentation
APPENDIX 11B
Revision Number :
Revision Date :
Revision 0
March 2009
GENERAL OVERVIEW
SUBMISSION REQUIREMENT
CODING STRUCTURE
GENERAL REQUIREMENT
5.1.1
5.1.2
5.1.3
5.1.4
5.1.5
5.1.6
5.1.7
5.1.8
SUBMISSION SHEET
CONSULTANT'S SUBMISSION SHEET
CONTRACTOR'S SUBMISSION SHEET
RETURN OF CONTRACTOR'S SUBMITTALS
DRAWING TITLE BLOCK
DRAWING SIZE
DRAWING CROSS-REFERENCING
DRAWING REPORTING REQUIREMENT
5.2
DOCUMENTS
5.3
DRAWINGS
5.4
SAMPLE
1
2
3
4
5
6
11A- 2
GENERAL OVERVIEW
This document provides the general guidelines of documents, drawings and materials
sample submission inclusive of the format of preparation and submission by the Consultant
and Contractor for the project.
SUBMISSION REQUIREMENT
The Consultant's and/or Contractor's Consultants documents & drawings submission for
review shall comply with the requirements, quantity and type of document as indicated in
Table 1 and Table 2.
11A- 3
Consultants Submission
Documents:
Design Brief,
To other Consultant/s
Concept Design Report, (where applicable)
Schematic Design
Report,
Option Studies,
Calculation,
Specifications,
Other documents
Tender Drawings
Plain Paper
Plain Paper
Mylar
To Project Team
1
2
1
To other Consultant/s
Plain Paper
Plain Paper
Soft-copy (Upon
request)
Plain Paper
To other Consultant/s
(where applicable)
To Project Team
Contract Drawings
Drawings for
Construction
To Project Team
To QS Consultant
To other Consultants
To Project Team
To Contractor
Reproduction
Type/Remarks
To Project Team
Drawings:
Concept Design
Drawings/
Schematics/ Schematic
Design Drawings/
Detailed Design
Drawings/
Working Drawings
(Design Drawings for
Review)
No. of sets
As advised by
Project Team
1
1
Plain Paper
As advised
1
Plain Paper
Plain Paper
1
2 or as advised
by Project Team
Plain Paper
Plain Paper
Mylar
Plain Paper
11A- 4
As-Built Drawings
11A- 5
Contractors Submission
No. of sets
Reproduction
Type/Remarks
To Lead Consultant
Mylar
To Project Team
To Lead Consultant
To Project Team
1
1
2
1
Plain Paper
Plain Paper
Plain Paper
Plain Paper
CODING STRUCTURE
The drawing coding format shall be as per the table below. The Contractor and Consultant
are to note that the code is to be adopted throughout the duration of the contract and is
compulsory to all documents and drawing produced.
The Package number (where applicable) is a unique reference number for the Contract
Package obtainable through the Project Team and shall be applied to all the types of
documents relating to the particular project package.
Coding
Format
Digits
Description
Column C1
Column C2
Column C3
Column C4
Column C5
Column C6
Project No
XXXX
Package No.
XXX
Discipline
XX
Document
Type
XXXXX
Drawing No.
XX
Revision No.
Project
Team
The package
no. is the
reference
Contract
Package no.
awarded to
the
Contractor.
Project
Team
Consultant /
Contractor where
applicable
Consultant /
Contractor where
applicable
Consultant /
Contractor where
applicable
Consultant/
Contractor where
applicable
Note:
Assignor of
coding:
Item
Acoustic
Architecture
Audio and Visual
Building Control System
Building Fit-out
Building Security System
Civil & Structure
Electrical
Abbreviation
KIT
LSC
MEC
PLN
SCS
SLE
SLI
SRD
Item
Kitchen Systems
Landscape
Mechanical
Planning
Structured Cabling System
Specialist Lighting External
Specialist Lighting Internal
Road
Abbreviation
MN
OP
SD
SH
SR
TD
Item
Manufacturer's Drawings
Option Studies
Schematic Design Drawings
Shop Drawing
Schematic Design Report
Tender Drawing
WD
Design Drawings
11A- 6
5.1
General Requirement
5.1.1
Submission Sheet
5.1.1.1
5.1.1.2
Both the submission sheet shall always be of the original and be of A4 sized.
5.1.2
5.1.2.1
b. Other fields required to be indicated into the Submission Sheet are as follows:
c.
The fields for the particulars and details of the documents and drawings (to be
completed by the Consultant) are as follows:
11A- 7
5.1.3.1
The format of the Contractor's Submission Sheet shall consist of the following:
(Refer to the sample in Attachment 3)
a. The format of the Contractor's Submission Sheet shall have a title block. The title
block shall include fields (to be completed by the Contractor) for the following:
c.
The fields for the particulars and details of the documents & drawings (to be
completed by the Contractor) are as follows:
d. The fields shall be provided and duplicated as necessary for each of the review by
the lead consultant and the coordinated review (where applicable) by other
consultants (and to be completed by the respective consultants) shall be as follows:
Date received.
Date redirect
Review Status
Consultants signature
Consultants name
Consultants company name
Remarks
e. The fields shall be provided for the acknowledgment endorsement by the Project
Team as follows.
Date received
Project Team personnel signature
Project Team personnel name
Remarks
Remarks
Date return to Contractor
11A- 8
5.1.5
5.1.6
5.1.7
5.1.8
11A- 9
Current Drawing for Construction showing the list of most current version of the
drawing.
- once every two weeks and monthly
d. Current Manufacturer's Drawing Register showing the list of the most current version
of manufacturer's drawing and its approval status
- once every two weeks and monthly.
e. Current Shop Drawing Register showing the list of the most current version of shop
drawing and its approval status
- once every two weeks and monthly.
f.
Current Combined Services /Loaded Drawing Register showing the list of the most
current version of combined services/ loaded drawings and its approval status
- once every two weeks and monthly.
g. The format of the register shall include the following title block and fields.
Name of Company
Title of Document (e.g. XXXXXXX Submission Register)
Date of document.
Page number
Project/ Package name and Project / Package Contract number
h. The fields for the details of the submissions are as follows:
Item coding reference number
Item coding revision number
Item description
Date of submission for review
Date of review (date document returned to Contractor)
Review Status
Remarks
Sample of the layout of the Documents / Drawing Submission Register is shown in
Attachment 1.
5.2
Documents
5.2.1
All document submissions for review shall be accompanied with the submission sheet.
5.2.2
11A- 10
11A- 11
DESCRIPTION
1.0
GENERAL
SUB-SECTIONS
-
Introduction
Services Identification
List of Abbreviations
Schedule
Directory of Suppliers (includes address,
telephone number, fax number, email
and person in charge.
- Warranty and Guarantee (list all major
equipment with warranty beginning and
expiry dates)
2.0
DESCRIPTIONS OF SYSTEMS
(Contractor to submit description of the systems specific to the
project and the technical details.)
A. HVAC
High Vent
Air Conditioning
General
Air System
Water Cooling Systems
DX Systems
Kitchen Extract Systems
Computer Room Systems
B. PLUMBING
DESCRIPTION
SUB-SECTIONS
E. MISCELLANEOUS SYSTEMS
- Fire Alarm System
- Security System
- Structured Cabling System
- Central Vacuum System
11A- 13
3.0
4.0
OPERATING PROCEDURES
(for each system and sub components. Contractor is to include that
system operation instruction under BCS, auto and manual mode.
Contractor is also required to include the recommended service and
maintenance schedule (frequency of maintenance) and components
to be serviced and replaced. A sample log sheet shall be included).
- General description
- System description
- System Operation Procedures
- Initial Set-Up
- Routine Inspection Charts
- Equipment Start-Up/ Shut Down
Procedures (Contractor to include the
operational settings )
- Filling-Up
- Draining Down
- Lubrication Charts
- Filtration Charts
- Preventative Maintenance
- Lead/Lag Arrangements
- Fault Finding
- Special Tools
5.0
EMERGENCY PROCEDURES
- General
- Health and Safety
- Failure of Electrical Supply
- Failure of Gas Supply
- Refrigerant Leaks
- Water Leaks
- Fuel Oil Leaks
- Fire Situations on MEP Systems
- First Aid Procedures
DESCRIPTION
SUB-SECTIONS
6.0
MANUFACTURERS DATA
(Contractor to include the Parts List)
- Factory Test Certificates
- Certified Drawings
- Nameplate Date
- Specific/Specialised Maintenance
Recommendations
- Performance Curves
- Catalogue Cuts
7.0
SPARES
(Contractor to include the spare parts lists and price lists)
- Recommended Spare Schedules
- Spares Policy Recommendations
- Schedule of Spares Supplied at Handover
- Price Lists
8.0
TEST CERTIFICATES
(Contractor to include factory acceptance tests and site tests)
- Pressure Tests
- Environmental Tests
- Chlorination Certificates
- Chemical Cleaning
- Commissioning Checklists
- Defects Sign-Offs
- Tank Test Certificates
- Electrical Safety
- Generator Tests
- Electrical Tests
9.0
10.
AS BUILT DRAWINGS
- Schedule of As-Built Drawings
- Certified As-Built Drawings
11A- 14
Drawings
5.3.1
All drawing submissions for review shall be accompanied with the Submission sheet.
5.3.2
Submission Sheet
Title block of the drawing submission shall contain the following:
Name of Company
Title of Document (e.g. Manufacturer's drawings submission)
Drawing reference number (according to the coding requirements)
Drawing Revision number
Revision description table
Notes
Scale
Date of drawing/ Issue date
Project/ Package name and Project/ Package Contract number
Contractors drawing endorsement responsibilities of signature, name, date and
organization for the following (where applicable):
- Nominated sub contractor/ Supplier/ Manufacturer
- Sub Contractor
- Contractor
- Consultant
5.3.3
5.3.5
The particular requirements for the As-Built Drawings submissions are as follows:
11A- 15
a.
Contractor shall install the work in accordance with the contract drawings,
specification and approved shop drawings within the established erection
tolerances. For the preparation of the As-Built Drawings, shop drawings are
required to be amended to reflect the 'AS-BUILT' conditions and shall be reworked
to add the actual dimensions of installation or construction.
b.
The As-Built Drawings prepared by the Contractor and shall be clearly stamped
'AS-BUILT' and indicated with the appropriate drawing coding.
c.
The Contractor shall formally notify the Project Team explicitly of all the deviations
of the construction and installation from that indicated in the shop drawings in the
form of written description and/or drawings to help define the issue.
d.
e.
The Contractor is required to prepare and submit the As-Built Drawings for review
two (2) weeks after the completion of the construction and installation works.
Sample
5.4.1
5.4.2
The sample tag shall be of A4 sized plain white paper of 70 to 80 gm with cardboard
backing and securely fasten to the sample.
5.4.3
The sample tag shall include fields (to be completed by the Contractor) for the
following:
b.
Name of Company
Title of Document (e.g. Sample Tag)
Date of document.
Project/ Package name and Project/ Package Contract number
Client name
Project Team name
Consultant
Item/sample coding reference number
Item/sample coding revision number
Item/sample description
The fields shall be provided and duplicated as necessary for each of the review by
the lead consultant and the coordinated review by other consultants (and to be
completed by the respective consultants) shall be as follows:
Date received.
Date redirect
Review Status
Consultants signature
Consultants name
Consultants company name
Remarks
11A- 16
6.1
6.2
6.2.1
The Document, Drawing and Materials Sample Submission Guidelines shall be issued to
the Contractor and also distributed to the related Consultants.
6.2.2
The Contractor to prepare the documents/ drawings and materials sample tags for
submission and review based upon the requirements indicated in the Document, Drawing
& Materials Samples Submission Guidelines.
6.2.3
The Contractor shall submit the required number of copies of the completed documents,
drawings, material samples to the Project Team Document Control for the distribution for
review and approval. The review and approval shall only be carried out if the preceding
activity and/or prerequisite submission have been reviewed and approved.
6.2.4
Should the documents, drawings and materials samples be rejected then the Contractor
is required to correct and revise the documents in accordance to the review comments
and resubmit for review.
6.3
6.3.1
All approved documents, drawings and materials samples shall be labeled, stored and
displayed in the Contractor's Site Office and to be accessible for reference at all times.
11A- 17
Attachment 1B -
Attachment 2 -
Attachment 3 -
Attachment 4 -
Attachment 5 -
Attachment 6 -
11A- 18
Date of Document:
Page No.
Trade / Discipline:
No.
Item Coding
Reference No.
11A- 19
Document
Type:
Rev
No.
Item Description
Current Submission:
Date of
Submit
Date of
Return
Status
Remarks
Date of Document:
Page No.
Trade / Discipline:
No.
Item Coding
Reference No.
Document
Type:
Rev
No.
Item Description
Previous Submission
(Add more columns if
there are previous
submission)
Current
Submission:
Date of
Submit
Date of Date of
Submit Return Status
Date of
Return
Status
Remarks:
11A- 20
To:
Reference No.
Attention:
Date:
Revision
Size
Qty.
Requested
Construction
Your comments
Information
Your action
Issued By:
Company
Company
Name:
Name:
Signature:
Signature:
Date:
Date:
11A- 21
Date
Prepared:
Contractors Distribution
Attention
to:
DID
Date of
Doc
No.
Date Issued:
Comments:
Rev
No.
Attention to:
Consultant (Co.
Date
Receive:
Copy
to:
Project
Team
Date
Receive:
Date Receive:
Date
Receive:
Date
Receive:
Sign
Sign
Sign
Sign
Sign
Name:
Name:
Name:
Name:
Name:
Date transmit to
Secondary
Consultant:
Date transmit to
Secondary
Consultant:
Date transmit
to Secondary
Consultant:
Overall status
(to be marked
by Project
Team)
Status
Status
Status
Status
Description
Name)
Remarks
Remarks
Remarks
Remarks
Consultant (Co.
Name)
Project Team
DID
Project Team
Issue to
Contractor
Date receive
Date receive
Date receive
Sign:
Sign:
Sign:
Name:
Name:
Name:
Date transmit to
Project Team:
Secondary Consultants
Distribution and Review
Secondary
Secondary
Consultant
Consultant
(Co. Name)
(Co. Name)
11A- 22
Project Team
Project Title:
Drawing Title:
Notes:
The drawing is copyright. Contractors must check dimensions on site. Only
figured dimensions are to be used. Discrepancies must be reported
immediately to the architect before proceeding.
For DID
For Consultant
Design by
Drawn by
Checked by
Date
Amendments
Revision No.
11A- 23
Date
Remarks
Status
Date of Document
Date:
No.
Revision
Description
Contractors Distribution
Copy to Project Team
Date received:
Date received:
Sign:
Sign:
Name:
Name:
Status:
Comments:
11A- 24
Secondary Consultant
(Co. name)
Date transmit to
secondary consultant:
Date received:
Date received:
Date received:
Sign:
Sign:
Sign:
Name:
Name:
Name:
Status:
Status:
Status:
Date transmit to
Project Team:
Comments:
Comments:
Comments:
Project Team
DID
Overall Status:
Date received:
Date received:
Comments:
Date issue:
Sign:
Sign:
Sign:
Sign:
Name:
Name:
Name:
Name:
Lead Consultant
(Co. name)
11A- 25
Process Flowchart
Issue of Guidelines
Contractor prepare
Documents
Description
Action By
Project Team
Contractor
Contractor
Project Team/
Consultants
Contractor proceed to
implementation
Contractor
`
Contractor submission
Project Team/Consultants
Check and review of submission
NO
Approve
YES
Approval
11A- 26
DID MANUAL
Volume 11
Construction Management
Chapter 11
Records, Drawings and
Documentation
APPENDIX 11C
Revision Number :
Revision Date :
Revision 0
March 2009
PRELIMINARY
AS-BUILT
SUPERSEDED
REVIEWED
REJECTED
FOR CONSTRUCTION
FOR TENDER
11A- 27
CHAPTER 12
Table of Contents
Table of Contents .................................................................................................................. 12-i
12.1
12.2
12.3
Appendix12A
Appendix 12B
Appendix 12C
Appendix 12D
Appendix 12E
12-i
12-ii
INTRODUCTION
This section of Construction Management provides the general procedure and elements
of control in the administration and implementation of testing and commissioning (T&C)
activities by the Contractor, Consultant and Project Team.
Successful operation of a completed facility involves a staged sequence of pre-testing,
testing, witnessing, training and information delivery and presented to the Project Team
by the Contractor. The end result is a completed facility with the Project Team being
confident of the proper installation of operating systems, meeting the full intent of the
contract drawings and specifications; such systems successfully operated and
demonstrated; and operating personnel fully trained with detailed as-built drawings and
operation and maintenance manuals on hand allowing confidence in the ability to operate
and maintain the facility.
Refer also to Chapter 17 and 18 of Volume 10 for the procedure on contract
administration for Pre-Completion Inspection and Defects Management respectively.
12.2
SCOPE
The Procedure applies to all projects undertaken by DID. It covers both the conventional
and design and build type of contracting. Where there is exception or departure from the
conventional contracting, specific mention is made in the Procedure in reference to
design and build practice.
Any specific requirements of a particular project are addressed in the project quality plan
or Construction contract.
12.3
PROCEDURE
12.3.1
General
For a successful testing and commissioning, the Contractor is required to thoroughly
plan, organize, schedule and implement the T&C activities.
12.3.2
12.3.3
Contractor's Submittals
Contractor's submittals are subjected to the Consultant's review and approval cycle as
spelled out in the Documents, Drawings and Material Samples Submission Guideline. The
Contractor's submittals for T&C are as follows:
T&C Manual
12-1
For Design and Build type contract, some of these deliverables may require review and
endorsement from the Contractor's Consultant prior to submission to Project Team.
Specific requirements are as per the respective construction contract.
Refer to CHAPTER 11 - RECORDS, DRAWINGS AND DOCUMENTATION for Documents,
Drawings and Material Samples Submission Guideline.
12.3.4
for
the
c.
12.3.5
T&C Manual
The Contractor is required to submit the T&C Manual in accordance to T&C Schedule to
the Project Team for review and approval. This T&C Manual may be described as the
Commissioning Manual or the Test and Commissioning Manual or the Testing and
Commissioning Manual or as otherwise indicated in the respective construction contract.
The T&C Manual is intended to provide a common framework of standards and the DID's
expectations across the project. It is not a substitute for the individual project
specification requirements. It is, however, a minimum standard that all Contractors must
recognize as complementing the construction contract specifications, providing a
framework for facility completion and DID's acceptance.
This T&C Manual, with its suggested minimum requirements and hand over procedures,
is required of each Contractor but not limited to the following:
a. Document submission requirements:
i.
Transmittal Sheet
b.
ii.
iii. Detailed test and inspection procedures for each equipment/ system/sub systems
including relevant test method statements
iv. Acceptance criteria complete with design calculations
v.
12-3
xi. T&C personnel organization chart with associated responsibilities, personnel CVs,
Specialist Company details, accreditations.
xii. T&C specification compliance list
Emergency shutdown procedures.
12.3.6
b.
c.
d.
e.
Training
f.
In addition to the T&C Programme and Event Schedule, the Contractor's Commissioning
Representative identifies critical path network items by other trades which could
impact/delay progress. Such impact/delay is highlighted on the event schedule with the
schedule revised as necessary to maintain progress.
Progress measured against this schedule is monitored by the Contractor's Commissioning
Representative and reported monthly to the Project Team.
The Contractor is expected to arrange, organize and implement regular Contractor's T&C
team meetings. Minutes of the meetings are recorded with action items and responsibility
clearly identified. Weekly meetings are recommended for the final three months of
construction for each facility. Meeting minutes (and progress against the event schedule)
are reported to the Project Team.
The Contractor is responsible for and shall maintain the Snagging/Defects List system
from contract initiation to finish.
The main activity items required to be included for each facility commissioning/ handover
programme are to be project specific in accordance to the construction contract and
prepared by the Contractor, and reviewed and accepted by the Consultant. Although not
specifically listed, such programmes are required for site work utilities and area
development work packages.
Refer to Appendix 12B for Sample List of Main Activities for T&C Programme and Event
Schedule.
12-4
12.3.7
12.3.8
a.
b.
The Contractor/ trade contractor is to carry out the preparation and pre-testing
activities prior to T&C.
c.
d.
The Client's Commissioning Representative shall witness the testing where possible
to ensure the Consultant's presence and acceptance of testing carried out. Such
testing includes factory acceptance tests conducted overseas.
e.
f.
The Contractor's Commissioning Representative shall ensure that all test records
and test certificates are completed with the following:
g.
h.
Sample test forms and certificates are as attached in Appendix 12C: Electrical
Installation Test Form, Inspection Schedule and Test Report and Appendix 12D:
Generator Set Test Results
The Code Authority Testing may commence during construction or/and after
commissioning to prove performance to code requirements.
b.
For finished system, prior to scheduling the Code Authority Testing, the Contractor
confirms in writing the completion of the installation works, the pre-testing, and
preparation for T&C to the Consultant.
12-5
12.3.9
c.
d.
Commissioning/Start-Up/Test/Adjust/Balancing
The Contractor verifies system is complete, disengaged and ready for test and balance.
The Contractor submits to the Project Team detailed proposals for test and balance
procedures inclusive of design settings four weeks prior to scheduling such tests.
The Project Team or his appointed delegates will witness as required to ensure that the
Contractor is executing the Works to their satisfaction.
The Contractor's Commissioning Representative logs and maintains signed test and
balance data and sends one copy to the Consultant for certification; thereafter one copy
to the Project Team for approval. This is included in the O&M Manual.
Complete with calibration certificate not more than 6 months old and issued by a
recognized independent testing authority.
b.
c.
d.
Are complete with all manufacturers instructions. Instructions are followed at all
times by the personnel conducting the test/balance procedure.
e.
Contractor provides detailed inventories of all equipment held at site (prior to use)
Such inventory lists are forwarded to the Project Team/ Consultant for approval
prior to use.
Refer to Appendix 12E for the sample list of test equipment required for T&C.
12.3.11 Snagging/ Defects List System
The Consultant maintains for the Project team the snagging or the Defects List System
from contract initiation to completion. The Defects List is finalized upon issuance of the
Certificate of Practical Completion (CPC).
Additionally each defects report, regardless of origin is copied to the Project Team, who
in turn periodically checks that the Consultant properly documents all defects and
subsequently rectified by the Contractor.
12-6
The defects list system may also be used to define outstanding/incomplete work. Thus
the defects list register may become the single document allowing the Project Team to
monitor progress towards completion. Otherwise, it is a practice that the
outstanding/incomplete works (if any) are to be prepared in another register referred as
the List of Outstanding/Incomplete works.
For monitoring and tracking purposes, a continuous log allows the Project Team a
rational basis to judge both the progress of the work and payment for same.
A summary of the guidelines of the Defects List System as applied for the T&C with
respect to the Contractor, Consultant and the Project Team is listed as follows:
a.
Contractor
The Contractors Commissioning Representative maintains the overall Contractor's
defects control log. All input to the Contractor's defects control log system is
coordinated through him.
The Contractor's Commissioning Representative reports on a regular basis to the
Project Team through the T&C meetings.
No defect logs are cleared from the defects control log until the defects are properly
rectified through the agreed corrective action, then satisfactorily inspected, re-tested
and accepted by the Consultant, then endorsed by the Project Team.
For purposes of monitoring and tracking, two defects control logs may be
maintained. The main log showing all defects is maintained in a complete from and
the second log only lists un-cleared defects.
b. Consultant(s)
The Consultant maintains a Defects List register in accordance to his discipline/trade.
Inputs of defects from all parties, either through the routine inspections of the
completed installation and/or the schedule inspections and testing, and/or the T&C
are recorded into the Defects List register. The Consultant shall report all defects in
writing to the Contractor through the Project Team.
The Consultant reviews the corrective action/ remedial works proposals by the
Contractor for acceptance, attends the inspection and testing of the rectification/
remedial works and assesses for acceptance or rejection.
c.
12-7
12-8
DID MANUAL
Volume 11
Construction Management
Chapter 12
Testing and commissioning /
Final Inspection
APPENDIX 12A
Sample of Kick-Off /
Startup Meeting Agenda for
Testing & Commissioning (T&C)
Revision Number :
Revision Date :
Revision 0
March 2009
:
:
Contractor
AGENDA
1.
2.
Submittal Status
a. Concept design proposal (for Design and Build type contracts only)
b. Concept design schematic (for Design and Build type contracts only)
c.
Material Samples
g. Shop drawings
h. Combined services drawings
i.
j.
Factory Acceptance Test (FAT) results include overseas test (if applicable)
Installation inspection records
3.
4.
5.
c.
d.
12A -1
6.
d. Defects List
e. As-Built Drawings
f.
O&M Manual
g. Training
h. Spare Parts and Lists
7.
Approval procedures for Contractor's drawings (for Design and Build type of
Contract)
Request for Work Inspections and Inspection/Test Forms (to refer to ITP Guideline)
9.
Reports
a.
Weekly Report
b. Monthly Report
10.
11.
Project Controls
a.
b.
12A- 2
DID MANUAL
Volume 11
Construction Management
Chapter 12
Testing and commissioning /
Final Inspection
APPENDIX 12B
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 12B SAMPLE LIST OF MAIN ACTIVITIES FOR T&C PROGRAMME AND
EVENT SCHEDULE
1. The following list is indicative of main activity items required to be included for each facility
commissioning/ handover programme. Although not specifically listed, such programmes are
required for site work utilities and area development work packages.
The following list is an example and is NOT EXHAUSTIVE. It is intended to highlight some of
the main items required to be included in the commissioning/handover programme. The list
should be expanded by the Contractor to cover the specific detailed needs of individual
buildings/ projects and their associated systems.
a. General Activities
i.
Mechanical Services
Main Activity
Sub-Activity
Chilled/
Water System
- Initial Flushing
- Re-fill and Chemically Clean
- Drain, flush, re-fill and water treatment dosing
- Pre-Commission Pumps
- Commission Pumps
- Commission Pressurization System
- Commission Cooling Towers/Chillers
- Check Controls Interface
- Water Balance Systems
Air Systems
- Pre-Commission Equipment
- Commission DX Units
- Commission AHUs
- Commission Toilet Fans
- Commission Pressurization Fans
- Commission Ventilation Systems
- Commission Smoke Exhaust/ Make-up Systems
12A- 3
Sub-Activity
- Commission Kitchen Exhaust Systems
- Commission Switchgear Room/Transformer Vent Systems
- Commission Automatic Dampers
- Check Controls Interface
- Air Balance Systems
Fire Systems
- Pre-Commission Equipment
-
Electrical Services
HT switchgear
HT cabling
- Insulation/continuity tests
- Pressure test
Transformer
- Pressure test
Generator Set
- Equipment
-
Pre-start test
Battery test
Loading tests
- Cabling
- Insulation/continuity test
- Pressure/megger test
- Equipment earthing
- Earth test
12A- 4
Busduct
Sub-Activity
-
Cabling
Insulation/continuity tests
Megger tests
Battery
Equipment earthing
Earth test
Insulation/continuity tests
Megger test
Insulation/continuity tests
Megger test
DBs
Final circuits
MATV System
PA System
Lighting Protection
System
Insulation/continuity tests
Megger test
Insulation/continuity tests
Megger test
Polarity test
Insulation/continuity tests
Megger test
Riser cabling
Attenuation tests
Head-end equipment
Attenuation tests
Insulation/Continuity tests
Sound test
12A- 5
d. Power-On Activities
Main Activity
Electrical Systems
12A- 6
Sub-Activity
-
Power to LV Systems
Test/Commission MCCs
Earthing Tests
DID MANUAL
Volume 11
Construction Management
Chapter 12
Testing and commissioning /
Final Inspection
APPENDIX 12C
Revision Number :
Revision Date :
Revision 0
March 2009
TN-C-S
TN-S
TT
TN-C
IT
Calculated
Other
Type: BS ..
Rating .. A
2.
Other (described) ..
12A- 7
DESIGN
I/We being the person(s) responsible (as indicated by my/our signatures below) for the design of
the electrical installation, particulars of which are described on page 1 of this form CERTIFY that
the said work for which I/we have been responsible is to the best of my/our knowledge and belief
in accordance with BS 7671 : 1992. Requirements for Electrical Installations (16th Edition IEE
Wiring Regulations), amended to .. (Note 3) except for the departures, if any, stated in
this Certificate.
Details of departures (if any) from BS 7671 : 1992 (120.02)
The extent of liability of the signatory is limited to the work described on page 1 of this form as the
subject of this Certificate.
FOR THE DESIGN OF THE INSTALLATION
Name (IN BLOCK LETTERS): Position:
Signature (Note 4): Date (Note 3): ..
For and on behalf of:
Address:
.
Postcode:
CONSTRUCTION
I/We being the person(s) responsible (as indicated by my/our signatures below) for the
construction of the electrical installation, particulars of which are described on page 1 of this form
CERTIFY that the said work for which I/we have been responsible is to the best of my/our
knowledge and belief in accordance with BS 7671 : 1992. Requirements for Electrical Installations
(16th Edition IEE Wiring Regulations), amended to .. (Note 3) except for the departures, if
any, stated in this Certificate.
Details of departures (if any) from BS 7671 : 1992 (120.02)
The extent of liability of the signatory is limited to the work described on page 1 of this form as the
subject of this Certificate.
For the CONSTRUCTION of the installation
Name (IN BLOCK LETTERS): Position:
Signature (Note 4): Date (Note 3): ..
For and on behalf of:
Address:
.
Postcode:
12A- 8
The extent of liability of the signatory is limited to the work described on page 1 of this form as the
subject of this Certificate.
FOR THE CONSTRUCTION OF THE INSTALLATION
Name (IN BLOCK LETTERS): Position:
Signature (Note 4): Date (Note 3): ..
For and on behalf of:
Address:
.
Postcode:
I/We RECOMMEND that the installation be further inspected and tested after an interval of not more than
.
12A- 9
1.
Connection of conduction
2.
Identification of conduction
3.
4.
5.
6.
7.
8.
i)
ii)
12A- 10
ii)
Overcurrent devices
Note:
Inspected by
Date .
12A- 11
SELV An extra-low voltage system which is electrically separate from earth and from other
systems. The particular requirements of the Regulations must be checked (see Regulation
411-02)
2.
Method of protection against direct contact will include measurement of distances where
appropriate
Obstacles only adopted in special circumstances (see Regulation 412-04)
Placing out of reach only adopted in special circumstances (see Regulation 412-05)
3.
Use of Class II equipment infrequently adopted and only when the installation is to be
supervised (see Regulation 413-03)
Non-conducting locations not applicable in domestic premises and requiring special
precautions (see Regulation 413-04)
Earth free local equipotential bonding not applicable in domestic premises, only used in
special circumstances (see Regulation 413-05)
Electrical separation 9see Regulation 413-06)
12A- 12
2.
3.
4.
5.
6.
7.
8.
Polarity
9.
DEPARTURES FROM REGULATIONS (note should be made of compliance with relevant British
Standards where appropriate)
12A- 13
I/We have carried out the inspection and test of the electrical installation and certify that the
inspection and tests indicate to the best of my/our knowledge and belief that the installation is in
accordance with the Regulations for Electrical Installations 16th Edition as amended on ..
except for departures listed above.
Name (in Block Letters):
Postiton:
Signature:
For and on behalf of:
Address:
12A- 14
Test Date:.
Signature:.
Instruments:
1.
Type of Supply TN-S TN-C-S TT
rcd tester:
2.
Ze at Originohms
continuity:
3.
PSSC..
insulation:
kA
Others:..
Equipment vulnerable to testing:
R2
Phase/Phase
Phase/Neutral
Phase/Earth
Neutral/Earth
Earth Loop
Imped-Ance
RCD
Time
kA
mm2 mm2
Zt
IN
ms
11
12
13
14
15
16
17
18
19
10
Remarks
R1 + R2
CPC
Live
Type
Functional Testing
Short-Circuit
Capacity
Insulation resistance
Rating
No of Points
Circuit
Continuity
Polarity
Circuit
Conductors
Other
Overcurrent
Device
20
21
22
1
2
3
4
5
6
7
8
9
10
22
23
24
12A- 15
2.
3.
Insulation resistance
Electronic devices shall where necessary be disconnected from the installation so that they
are not damaged by the testing. They must be recorded on the installation schedule and test
schedule.
Where the devices have exposed conductive-parts the insulation resistance between the
exposed-conductive-parts and phase and neutral conductor connected together shall be
measured. It must comply with the appropriate British Standard or if there is no standard be
not less than 0.5 megohm.
This insulation resistance between phase/neutral, phase/earth, and neutral/earth shall be
measured and the values recorded in columns 14, 15 and 16. The minimum insulation
resistance required for the main switchboard, and each distribution circuit tested separately
with all final circuits connected, but current using equipment disconnected, is as Table 71A in
BS 7671.
4.
5.
6.
Protection against direct contact by barrier or enclosure provided during erection see
Regulation 412-03
7.
12A- 16
8.
Polarity
It shall be verified that:
(a)
(b)
(c)
every fuse and single-pole control and protective device is connected in the phase
conductor only
center contact bayonet and Edison screw lampholders have outer contact connected to
the neutral conductor
wiring is correctly connected to socket-outlets and similar accessories
10.
Polarity
Following energizing of the installation, polarity must be checked before further testing.
11.
12.
Functional testing
The operation of rcds and rcbos shall be tested by simulating a fault condition, independent
of any test facility in the device. At rated tripping current rcds must operate within 200 ms.
Record operating current and time in column 18 and 19. Effectiveness of the test button
must be confirmed.
All switchgear and controlgear, drives, interlocks etc shall be operated to ensure they are
properly mounted, adjusted, are safe and work. Satisfactory operation is indicated by a tick
in column 20.
Prospective Fault Current. This may be measured or determined by calculation, or
ascertained by enquiry. The value is inserted in the form headed Particulars of the
Installation.
12A- 17
Address:
Description of Premises:
Domestic
Other
Commercial
Industrial
Yes
No
Not Apparent
Records available
Yes
No
TN-C-S
TN-S
TT
TN-C
IT
Calculated
Other
Type: BS ..
Rating .. A
2.
Other (described) ..
12A- 18
RECOMMENDATIONS (Note 9)
Referring to the Schedule(s) of Inspection and Test Results, and subject to the
limitations specified above
Recommendations
as detailed below
One of the following numbers shall be placed alongside each of the items detailed
above (Note 6).
1
requires improvements
Does not comply with BS 7671: 1992 (as amended) (This does not
necessarily imply that the electrical installation is unsafe).
Overall assessment:
Satisfactory/Unsatisfactory
(Note 2)
SCHEDULE OF THE INSPECTION:
See sheet(s)
attached
SCHEDULE OF TEST:
See sheet(s)
attached
See sheet(s)
attached
12A- 19
NEXT INSPECTION
I/We recommend that the installation should be re-inspected after an interval of not more than
. Months/years (Note 8)
DECLARATION
To the best of our knowledge and belief I/We confirm that the details recorded above and in the
attached Schedule(s) of Inspection and Test Results and the Recommendations are an accurate
assessment, within the limits specified, of the condition of the electrical installation as above.
INSPECTED BY: ..
Signature: ..
Name (IN BLOCK LETTERS): ..
Date of signing: .
REVIEWED BY: ..
Signature: ..
Name (IN BLOCK LETTERS): ..
For and on behalf of:
Address:
.
Postcode:
12A- 20
This Periodic Inspection Report form shall only be used for the reporting on the condition of
an existing installation.
2.
The Report, shall include schedules of both the inspection and the test results. Additional
sheets of test results may be necessary for other than a simple installation. The page
numbers of each sheet shall be indicated, together with the total number of sheets involved.
3.
The intended purpose of the Periodic Inspection Report shall be identified, together with the
recipients details in the appropriate boxes.
4.
The maximum prospective fault current recorded should be the greater of either the shortcircuit current (between the live conductors) or the earth fault current (between phase
conductor(s) and an exposed-conductive-part).
5.
The Extent and Limitations box shall fully identify the elements of the installation that are
covered by the report and those that are not; this aspect having been agreed with the client
and other interested parties before the inspection and testing is carried out.
6.
The recommendation(s), if any, shall be categorized using the numbered coding 1-4 as
appropriate against each recommendation.
7.
The Summary of the Inspection box shall clearly identify the condition of the installation in
terms of safety.
8.
Where the periodic inspection and testing has resulted in a satisfactory overall assessment,
the time interval for the next periodic inspection and testing shall be given. The IEE
Guidance Note 3 provides guidance on the maximum interval between inspections for various
types of buildings. If the inspection and test reveals that parts of the installation require
urgent attention, it would be appropriate to state an earlier re-inspection date having due
regard to the degree of urgency and extent of the necessary remedial work.
9.
If the space available on the model form for information on recommendations is insufficient,
additional pages shall be provided as necessary.
12A- 21
DID MANUAL
Volume 11
Construction Management
Chapter 12
Testing and commissioning /
Final Inspection
APPENDIX 12D
Revision Number :
Revision Date :
Revision 0
March 2009
Remarks
Make
Model
Serial No.
Year of Manufacture
COVERNOR
Make
Model
Serial No.
Year of Manufacture
Remarks
FUEL PUMP
Make
Model
Serial No.
Year of Manufacture
Remarks
ENGINE RADIATOR
Make
Model
Serial No.
Year of Manufacture
Remarks
ALTERNATOR
Make
Model
Serial No.
Year of Manufacture
Remarks
AUTOMATIC
VOLTAGE
REGULATOR
Make
Model
Serial No.
Year of Manufacture
Remarks
12A- 22
After Test
Remarks
After Test
Remarks
ALTERNATOR
Armature
Field
EXCITER
Armature
Field
NO LOAD VOLTAGE RANGE TEST
AVR Maximum set
Remarks
VOLTAGE (V)
RY
YB
BR
FREQUENCY (Hz)
PROTECTIVE DEVICE TESTS
Set Values
Alarm
Trip
Test Values
Alarm
Trip
Remarks
Overspeed (rpm)
Lubricating Oil Low
Pressure (Kg/cm2)
Lubricating Oil High
Temperature (oc)
Cooling Water High
Temperature (oc)
SUDDEN LOAD INCREASE / DECREASE TEST see remark (2)
Load (%) (see remarks below)
Sudden Increase see remark (1)
Before
Instant
After
Instant
After
Frequency (Hz)
Voltage (V)
Engine Speed (rpm)
Time of Stability
(sec)
Remarks: (1) If not specified elsewhere, record all readings for sudden load increase:
Stage 1:0% to 50%; Stage 2:50% to 80% and Stage 3: 80% to 100%
(2) Use transient recorders for all parameter recordings. All recordings shall be submitted.
12A- 23
YB
BR
Output
Frequency
(Hz)
RY
Current (A)
Power Factor
Voltage (V)
Time
Load (kW/%)
ALTERNATOR PERFORMANCE
REMARKS
12A- 24
Engine Speed
(rpm)
Wet / %
Dry
Lubricating
Oil
Cooling
Water
Litre/min or
kg/min
Weight (kg)
Flow meter
Reading
Time
Load (kW/%)
Room
Temperature (oc)
Fuel Consumption
Colour of Exhaust
Gas
ENGINE PERFORMANCE
REMARKS
Date:
Date:
12A- 25
DID MANUAL
Volume 11
Construction Management
Chapter 12
Testing and commissioning /
Final Inspection
APPENDIX 12E
Sample List of
Test Equipment
Revision Number :
Revision Date :
Revision 0
March 2009
1.1
TYPICAL RANGES
Differential Pressure
a. Mercury Manometer
b. Fluorocarbon Manometer
0-60 kpa
0-5 kpa
1.2
0-10 bar
1.3
Rotation
a. Mechanical Tachometer
b. Optical Tachometer
0-3000 RPM
0-3000 RPM
1.4
Current
a. Induction Ammeter
b. Hall Effect Ammeter
0-1200 AMP
0-1000 AMP
1.5
Temperature
a. Digital Electronic
b. Contact Thermometer
-50/+1200C
2.0
2.1
Velocity
a. Pilot Tube in conjunction
with inclined tube Manometer
b. Rotating Vane Anemometer
c. Flow hoods(s) to fit various
diffuser and grille applications
3-20 m/s
0-5 m/s
2.2
Pressure
a. Inclined tube Manometer
b. Diaphragm Air Pressure Gauge
c. Micro manometer
0-2 kpa
0-250 kpa
0-2000 pa
2.3
Current
a. Induction Ammeter
b. Hall Effect Ammeter
0-1200 AMP
0-1000 AMP
2.4
Rotation
a. Mechanical Tachometer
b. Optical Tachometer
0-3000 RPM
0-3000 RPM
3.0
3.1
Sound Pressure
a. Octave Band Analyzer
3.2
Vibration Analyzer
a. Physical measurement
of peak amplitude
1st-8th Band
with one third band resolution
0-100 mils in discrete steps
12A- 26
CHAPTER 13
Table of Contents
Table of Contents .................................................................................................................. 13-i
13.1
13.2
13.3
PROCEDURE............................................................................................................. 13-1
13.3.1 General........................................................................................................ 13-1
13.3.2 As-Built Drawings ......................................................................................... 13-1
13.3.3 Operation and Maintenance Manual (O & M Manual)....................................... 13-2
13.3.4 Spare Parts .................................................................................................. 13-3
13.3.5 Test Records / Warranties ............................................................................. 13-4
Appendix 13A
Appendix 13B
13-i
13-ii
INTRODUCTION
This section of Construction Management covers the relevant documents to be handed
over to DID and/or rightful beneficiary by the Contractor prior to the issuance of
certificate of practical completion.
Refer also to Chapter 17 and 18 of Volume 10 for the procedure on contract
administration for Pre-Completion Inspection and Defects Management respectively.
13.2
SCOPE
The Procedure applies to all projects undertaken by DID. It covers both the conventional
and design and build type of contracting. Where there are exceptions or departures from
the conventional contracting, specific mention is made in the Procedure in reference to
design and build practice.
Any specific requirements of a particular project are addressed in the project quality plan
or Construction contract.
13.3
PROCEDURE
13.3.1
General
In general, there is a requirement for the Contractor to hand over relevant documents
such as As-built drawings, Operation and Maintenance (O&M) manual, test records and
warranties to DID and other rightful beneficiary. Sufficient copies are made for
distribution to all the beneficiaries.
The review and approval process of these documents/ drawings is as per Appendix 13A.
13.3.2
As-Built Drawings
This procedure for As-Built Drawings is read with the Document & Drawing Submission
Guideline in Chapter 11 of the Manual.
Generally all work is installed as per the approved shop drawings. Where on-site
revisions are necessary to overcome coordination problems, such revisions are
incorporated into marked-up copies of the working drawings on a regular basis
throughout the course of the works. These marked-up prints form the basis of As-Built
Drawings and Construction drawings.
The Contractor submits a schedule of the proposed As-Built Drawings when submitting
the draft O&M Manual.
All drawings are clearly marked As-Built Drawings in minimum 12 mm high lettering. All
submittals of As-Built Drawings are prepared and submitted for review and approval
cycle via the guidelines in the Document & Drawing Submission Guideline. Where
construction drawings are revised during the contract period, the As-Built Drawings
must be clearly marked, As-built Differs From Contract Drawing.
All manufacturer-supplied drawings are provided with the standard project title block and
issued as As-Built Drawings as set out above.
13-1
The quantities and types of print to be issued for As-Built Drawings are the same as for
normal document issues, as set out in the Document & Drawing Submission Guideline
unless stated otherwise in the construction contract.
For Design and Build type of contract, the main Contractor submits design calculations
where required to verify certain design element incorporated in the Consultants
drawings.
All existing revision information on working drawings is removed prior to their issue for
As-Built status. A new series starting ABI is instituted for first as-built issue.
13.3.3
b.
c.
Each section and sub-station within the manual(s) shall be sub-divided with colour
coded and numbered dividing tabs.
d.
The O&M Manual shall also incorporate manufacturers technical literature and
spare parts manuals.
e.
All test certificates, balancing and adjusting reports, code authority compliance
documents shall be included in the O&M Manual.
A sample of the typical O&M Manual index, which is to be amended to suit individual
project requirements, is enclosed in Appendix 13B. In all cases the Contractor's
Commissioning Representative submits to the Project Team for review and approval
within the above listed time frame.
It is likely that some sub-sections of the manual will need to be a complete manual in
their own right; however the format, cover and number system is coordinated with other
manual(s) to form a comprehensive set.
13-2
13.3.4
Spare Parts
The Contractor's Commissioning Representativer duly notifies the Project Team and
coordinates the supply of all specified spare parts to the DID's operations staff.
The information for a given project is organised by system identification and includes the
following:a.
A list of spare parts, special tools, lubricants etc. for each item of equipment
purchased as part of the relevant trade contract.
b.
Similar lists to (1) above covering spare parts etc. for all equipment for each spare
part that is not included in the Contract.
c.
A list of spare items for standard system i.e. fuses, gasket etc.
The above lists are based on manufacturers recommendation and cover a period of one
year after hand over of equipment/system to DID.
The standard spare parts schedules provide the following minimum information:a.
b.
c.
d.
e.
Unit price
f.
Lead time
g.
Shelf life
h.
i.
The Contractor submits the preliminary lists of spare parts, tools etc. a minimum of 60
days (or as stated in the construction contract) prior to intended system hand over for
the review and approval by the Project Team with the Consultant. The reservation of the
right to add to, reduce or omit entirely the recommendations contained on these lists is
according to the construction contract.
Upon approval by the Project Team for the spare parts lists either in their original or
amended form, the Contractor's Commissioning Representative instructs as necessary
the supply of those items covered by the relevant trade contracts.
Those items so supplied will be in the manufacturers original packaging and tagged with
a unique number coordinated with the relevant hand over schedule.
These parts are available for hand over to DID's operations personnel at least 30 days
prior to hand over of the associated systems or as indicated in the construction contract.
13-3
13.3.5
13-4
DID MANUAL
Volume 11
Construction Management
Chapter 13
As-Built, O&M Manual and
Other Deliverables
APPENDIX 13A
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 13A
Process Flowchart
Description
Action By
Contractor
Contractor submission
Contractors submission of
the completed test records/
documents/drawings
Contractor
Project
Team/
Consultants
Contractor
Project Team/Consultants
check and review of submission
NO
Approve
YES
Submission / Implementation
13A- 1
DID MANUAL
Volume 11
Construction Management
Chapter 13
As-Built, O&M Manual and
Other Deliverables
APPENDIX 13B
Revision Number :
Revision Date :
Revision 0
March 2009
DESCRIPTION
SUB-SECTIONS
1.0
GENERAL
- Introduction
- Services Identification
- List of Abbreviations
- Schedule
- Directory of Suppliers (includes address,
telephone no, fax no., email and person in charge.
- Warranty and Guarantee (list all major
equipments with warranty beginning and end
dates)
2.0
DESCRIPTIONS OF SYSTEMS
(Contractor to submit description of the systems specific to the project and the
technical details.)
a. Heating, Ventilation
& Air Conditioning
General
Air System
Water Cooling Systems
DX Systems
Kitchen Extract Systems
Computer Room Systems
b. PLUMBING
Sprinkler Systems
Pre-Action Systems
Wet Riser Systems
Pressurization Systems and Smoke Control
Hosereel Systems
Standby Power
Storage Tanks
SECTION
DESCRIPTION
SUB-SECTIONS
e. MISCELLANEOUS SYSTEMS -
3.0
Overview
Cause/Effect
Operating Mode
Fire Mode
Point Charts
4.0
OPERATING PROCEDURES
(for each system and sub components. Contractor to include that system operation
instruction under BCS, auto and manual mode. Contractor also required to include
the recommended service and maintenance schedule (frequency of maintenance)
and components to be serviced and replaced. A sample log sheet shall be
included.)
- General description
- System description
- System Operation Procedures
- Initial Set-Up
- Routine Inspection Charts
- Equipment Start-Up/ Shut Down Procedures
(Contractor to include the operational settings)
- Filling-Up
- Draining Down
- Lubrication Charts
- Filtration Charts
- Preventative Maintenance
- Lead/Lag Arrangements
- Fault Finding
- Special Tools
5.0
EMERGENCY PROCEDURES
6.0
13A- 3
- General
- Health and Safety
- Failure of Electrical Supply
- Failure of Water Supply
- Failure of Gas Supply
- Refrigerant Leaks
- Water Leaks
- Fuel Oil Leaks
- Fire Situations on MEP Systems
- First Aid Procedures
SECTION
DESCRIPTION
7.0
SPARES (Contractor to include the spare parts lists and price lists)
- Recommended Spare Schedules
- Spares Policy Recommendations
- Schedule of Spares Supplied at Handover
- Price Lists
8.0
TEST CERTIFICATES
(Contractor to include factory acceptance tests and site tests)
Pressure Tests
Environmental Tests
Chlorination Certificates
Chemical Cleaning
Commissioning Checklists
Snagging Sign-Offs
Tank Test Certificates
Electrical Safety
Generator Tests
Electrical Tests
9.0
10.0
AS BUILT DRAWINGS
SUB-SECTIONS
13A- 4
CHAPTER 14
TRAINING
Chapter 14 TRAINING
Table of Contents
Table of Contents .................................................................................................................. 14-i
14.1
14.2
14.3
PROCEDURE............................................................................................................. 14-1
14.3.1 General........................................................................................................ 14-1
14.3.2 Training Of DID's Operation Personnel ........................................................... 14-1
Appendix 14A
14-i
Chapter 14 TRAINING
14-ii
Chapter 14 TRAINING
14 TRAINING
14.1
INTRODUCTION
This section of Construction Management provides the procedure and guideline on the
requirement of training for the DIDs operational personnel before hand over.
Training is crucial to ensure DIDs operational personnel acquires adequate knowledge,
information and skills to operate and maintain the facility handed over by the Contractor
to DID.
Refer also to Chapter 17 of Volume 10 for the procedure on contract administration for
Pre-Completion Inspection.
14.2
SCOPE
The Procedure applies to all projects undertaken by DID. It covers both the conventional
and design and build type of contracting. Where there are exceptions or departures from
the conventional contracting, specific mention is made in the Procedure in reference to
design and build practice.
Training that is not for the operation and maintenance of equipment/facilities handed
over by the Contractor is not covered in this chapter.
Any specific requirements of a particular project are addressed in the project quality plan
or Construction contract.
14.3
PROCEDURE
14.3.1
General
To ensure successful training, the Sub-Contractor (where applicable) and Contractor is
required to thoroughly plan, organize, schedule and implement the training activities.
14.3.2
14-1
Chapter 14 TRAINING
14-2
DID MANUAL
Volume 11
Construction Management
Chapter 14
Training
APPENDIX 14A
Revision Number :
Revision Date :
Revision 0
March 2009
Chapter 14 TRAINING
APPENDIX 14A
BUILDING:
___________________________________________
Date
______________________
Time
______________________
Location
______________________
(Insert Title)
1.0 OPENING INTRODUCTION BY CHAIRPERSON
a. Introduction of Instructors
b. Introduction of The Project Team
c.
b.
c.
d.
e.
b.
c.
d.
e.
f.
b.
14A- 1
CHAPTER 15
Table of Contents
Table of Contents .................................................................................................................. 15-i
15.1
15.2
15.3
PROCEDURE............................................................................................................. 15-1
15.3.1 General........................................................................................................ 15-1
15.3.2 Joint site inspection and outstanding works.................................................... 15-1
15.3.3 Certificate of Practical Completion (CPC) ........................................................ 15-2
15.3.4 Certificate of Fitness/Certificate of Completion and Compliance ....................... 15-2
15.3.5 Hand Over of Records, Documents and Drawings ........................................... 15-3
15.3.6 Training ....................................................................................................... 15-3
15.3.7 Handing Over of Project ................................................................................ 15-3
15.3.8 Partial Occupation ........................................................................................ 15-4
Appendix 15A
Appendix 15B
Appendix 15C Test Records, As-Built Drawings, O&M Manual Review & Approval Cycle...15A- 7
Appendix 15D Sample Project Team Recommendation Report for Issuance of CPC ...15A- 8
Appendix 15E
15-i
15-ii
INTRODUCTION
This chapter provides the overall procedure and elements of control in the
implementation of final inspection, review and acceptance of the construction works and
deliverables up to the stage of issuance of Hand Over Certificate.
Refer to Chapter 17 and 18 of Volume 10 for the procedure on contract administration
for Pre-Completion Inspection and Defects Management respectively.
This procedure for final inspection and hand over is read in conjunction with the 3
preceding chapters, Chapter 12 (T&C), 13 (As-built and O&M) and 14 (Training) of the
Manual.
15.2
SCOPE
In general, the following procedures address a common approach to both conventional
and design and build type of contracting method. Where there are exceptions or
departures from conventional contracting, specific mention is made in the procedure in
reference to design and build practice.
Any specific requirements of a particular project are addressed in the project quality plan
or Construction contract.
15.3
PROCEDURE
15.3.1
General
In the event of hand over of the completed works initiated either by the Contractor or
Client, the Project Team is to ensure that associated prerequisites as provided in the
contract have been met.
15.3.2
15-1
15.3.3
15.3.4
15-2
15.3.5
15.3.6
Training
There may also be a requirement for training of personnel (of the beneficiary) with
respect to operation and maintenance. Refer to Chapter 14 for procedure on training.
The Contractor coordinates all training proposals into a comprehensive training
programme. This programme is submitted for the review and approval of the Project
Team and Consultants.
The Contractor carries out training only upon the acceptance by the Consultant on the
completeness of the Contractors training material with verification by the Project Team;
the Contractors satisfactory completion of As-Built Drawings and O&M Manuals, and
submission of warranties and test records. The review and approval process of these
documents is similar to the above i.e. Appendix 15C.
The Project Team arranges the attendees for Contractors training.
15.3.7
15-3
15.3.8
Partial Occupation
Prior to the practical completion of the whole Works, DID may but with the consent of
Contractor, take possession of and occupy any part of the completed Works. Where any
part of the Works is taken possession of and occupied by DID prior to completion of the
whole of the Works, the following apply:
1. A Certificate of Partial Occupation must be issued within seven (7) days of the taking
possession and occupation of the part of the Works. The Certificate must state the
estimated value of the part of the Works taken possession of and occupied.
2. The DLP for the part of the Works taken possession of and occupied commences on
the date DID takes possession of and occupies the same.
3. The LAD specified in the Contract is reduced in the proportions which the value of
the part taken possession of and occupied bears to the Contract Sum.
4. The provisions of the Contract as regards of insurance and release of the
Performance Bond are not affected.
Please refer also to Chapter 17 of Volume 10 for the procedure on contract
administration for Completion.
15-4
DID MANUAL
Volume 11
Construction Management
Chapter 15
Final Inspection and Hand Over
APPENDIX 15A
Revision Number :
Revision Date :
Revision 0
March 2009
Location
Level
Area
Description
Remarks
Status*
Main Contractor:
Consultant:
Project Team
Signature:
..
Name:
..
Date: .
..
15A- 1
DID MANUAL
Volume 11
Construction Management
Chapter 15
Final Inspection and Hand Over
APPENDIX 15B
Revision Number :
Revision Date :
Revision 0
March 2009
Floor
Screed:
Tile:
Consistent size
Surface even and leveled
Joints aligned and consistent (3-6mm or otherwise specified)
Chipping, cracks should not present Tolerance - +/-3mm
Timber Strips:
No nodes
No gaps between strips
Edges to be properly sealed
Free from defects, damages, insects, etc.
Surface tolerance approx. 3mm in 2.0m
Carpets:
Water tightness:
No leakages
If the floor is found to be leaking, the floor is considered to have
failed the assessment
Wall
Alignment
Brickwork
Plaster
Cracks along wall (not more than .3mm wide and 500mm long)
Square ness at corners
Hollowness should not be detected between coats of plaster
Vertical / horizontal alignment not more than +/-3mm in 1.8m
Straightedges). Squash courts vertically 10mm in 4.0m
Title
Joint aligned and not more than 3mm unless otherwise specified
Tolerance across joint (less than 6mm 1mm, 6mm or more
2mm)
Refer MS1294 part 1:1992 22.8.1
Tile size to be consistent +/- 1mm
Observed for chipped edges, cracks, stains
15A- 2
Cladding
Painting
Ceiling
Skim Coats
False Ceiling
(suspended
system)
D
Windows
Roller Shutter
Plumbing &
Sanitary Fittings
Gully & Floor Traps
Sanitary fittings
15A- 3
Surface evenness
Formwork joints are ground smooth
Leaks or stains
Paintwork with good opacity
No damage or blockage
Security fix
Position in relation to FFL (lowest position)
Comply with schedule as per architects requirement and specs
Firmly secured
No leakages at joints
Pipes
Roof
Construction
Waterproofing
Gutters
No choking/ponding
Fall constructed accordingly towards outlets
Water tightness
Sufficient RWDP provided
M&E on Ceilings
Smoke detector,
Sprinkler heads,
Head sensor, PA
Speakers,
Emergency light
M&E on Walls
Fire Alarm,
KELUAR sign,
Exposed Ductwork,
Elec. Switch plates,
Power points,
Thermostat, fire
extinguishers, Hose
reels
Staircase
Railings
Tread &Risers
Neatness of fit
Alignment
In relation to coordinated ceiling plan
15A- 4
Ramps
Handicap
Carpark
Aprons
15A- 5
Road Surface
No ponding
Road painting according to the approved drawing
Kerb
Road sign
As per specifications
Firm and secure at base
Painted evenly
Turfing
No ponding
Turfing evenly, no dead grass, and no construction debris
Cross and longitudinal gradient of 1:50 and 1:100 respectively
Plants
Fences and
Gates
Fences and Gates
Misc
Carpark
Requirements
Driveway one way 6.0m and 7.3m for two way traffic for 90
degree parking spaces
Stall dimension min. 2.4m x 4.8m, preferred 2.5m x 5.0m for
car
Height clearance to underside of beams, M&E at areas to be used
for parking of wheeled vehicle shall not be less than 2.0m
The controlled entrance for a carpark of 500 cars and above should
have a min of two lanes. The exit shall be a min. of 2 lanes. Max.
parking stalls allowable for one point of access shall be 600.
Handicap Toilet
Basic safety equipment i.e. safety boot, hard hat, safety goggle, etc.
Proper safety platform for work above ground
Scaffolding erection
Portable toilet, or proper washroom areas
Ponding water mosquito etc.
15A- 6
DID MANUAL
Volume 11
Construction Management
Chapter 15
Final Inspection and Hand Over
APPENDIX 15C
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 15C Test Records, As-Built Drawings and O&M Manual Review and
Approval Cycle
Process Flowchart
Description
Action By
Contractor
Contractor submission
Contractors submission of
the completed test records/
documents/drawings
Contractor
Project Team/
Consultants
Contractor
NO
Approve
YES
Submission / Implementation
15A- 7
DID MANUAL
Volume 11
Construction Management
Chapter 15
Final Inspection and Hand Over
APPENDIX 15D
Revision Number :
Revision Date :
Revision 0
March 2009
Our Ref:
Date:
To: (SO/PD)
Dear Sir,
(Insert Project/Package Title)
- Recommendation for Certificate of Practical Completion
We refer to the above matter.
In accordance with the Conditions of Contract, we certify that the Works have been jointly inspected
in the presence of the Contractor, the Consultants and Project Team, and have been found to be
practically completed on (insert date) with Contractor's undertaking to complete the outstanding
works vide their letter ref. ............................
We attach herewith summary of CPC submission checklist as per Appendix A and draft of Certificate
of Practical Completion with attachments for your kind signature.
Thank you.
Yours faithfully,
Project Team
15A- 8
Project No:
Contractor's Name:
Contractor's Address:
NO
DESCRIPTION
ACTION
1.0
2.0
To attach
To attach
Yes
Yes
No
No
To attach
To attach
list and
program
to
complete
To attach
Yes
No
Yes
No
To attach
To confirm
To confirm
Yes
Yes
Yes
No
No
No
To
To
To
To
confirm
confirm
confirm
confirm
Yes
Yes
Yes
Yes
No
No
No
No
To confirm
Yes
No
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
11.0
12.0
13.0
14.0
Letter of undertaking to
complete outstanding works from
Contractor
Schedule of Defects
NCRs closed
Commissioning tests complete
and test result submitted, signed
by P.E. & witnessed by Project
Team and authorities (where
required)
Training completed
As-Built drawings submitted
O & M manuals submitted
Manufacturers warrantees
assigned
Certificate of Fitness/ Certificate
of Completion and Compliance
obtained (if required)
Others (please specify)
We recommend for your
agreement for the preparation of
issuance of Certificate of
Practical Completion
REVIEW
COMMENTS
Yes
No
Prepared by:
......................................
Project Team
15A- 9
15A- 10
DID MANUAL
Volume 11
Construction Management
Chapter 15
Final Inspection and Hand Over
APPENDIX 15E
Recommendation for
Preparation of Issuance
of Hand Over Certificate
Revision Number :
Revision Date :
Revision 0
March 2009
To: Client
RECOMMENDATION FOR PREPARATION OF ISSUANCE OF HAND OVER CERTIFICATE
Project Title:
Package No:
Contractor's Name:
Contractor's Address:
NO
DESCRIPTION
ACTION
1.0
2.0
To attach
To attach
Yes No
Yes No
To attach
To attach
list and
program to
complete
To attach
Yes No
To confirm
To confirm
Yes No
Yes No
To
To
To
To
To
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
11.0
12.0
13.0
confirm
confirm
confirm
confirm
confirm
REVIEW
COMMENTS
Yes No
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
Prepared by:
Reviewed by:
......................................
Consultant / Contractor
.........................................
Project Team
15A- 11
CHAPTER 16
MAINTENANCE/
DEFECTS MANAGEMENT
Table of Contents
Table of Contents .................................................................................................................. 16-i
16.1
16.2
16.3
PROCEDURE............................................................................................................. 16-1
16.3.1 General........................................................................................................ 16-1
16.3.2 Defects Inspection ........................................................................................ 16-1
16.3.3 Defects Liability Period.................................................................................. 16-2
16.3.4 Final Certificate ............................................................................................ 16-3
Appendix 16A
Appendix 16B
Appendix 16C
Appendix 16D
Appendix 16E
Appendix 16F
16-i
16-ii
INTRODUCTION
This chapter provides the overall procedure and elements of control in the maintenance
and management of defects from the period of the initiation of Certificate of Practical
Completion (CPC) up to the issuance of Final Certificate (FC) to the Contractor.
Refer to Chapter 18 and 19 of Volume 10 for the procedure on contract administration
for Defects Management and Final Account and Final Certificate, respectively.
This procedure for maintenance/defects management is read in conjunction with the
preceding Chapter 15 (Final Inspection and Hand over) of the Manual.
16.2
SCOPE
The procedure covers both the conventional and design & build type of contracting. Any
specific requirements of a Project are addressed in the Project Quality Plan (PQP).
16.3
PROCEDURE
16.3.1
General
This procedure is written in anticipation that events unfold in a chronological order
(although it is not always possible) in the implementation of project management. There
are activities that run through the entire phase of the project rather than in stages.
In general, the following procedures address a common approach to both conventional
and Design and Build type of contracting method. Where there are exceptions or
departures from conventional contracting, specific mention is made in the procedure in
reference to design and build practice.
16.3.2
Defects Inspection
The Defects Liability Period (DLP) starts from the date of issuance of the Certificate of
Practical Completion (CPC). The procedure for issuance of CPC is per Chapter 15.
Prior to the issuance of the CPC, the Contractor arranges a joint defects inspection with
the Consultants, Project Team and, where applicable, the Client (who could be utility
providers or other Government Agency or Department).
Upon the joint evaluation, the Consultant prepares the list of defects and submits to the
Project Team for checking and validation. See Appendix 16A for sample Checklist for
Defects of Completed Works and Appendix 16B for sample Form of List of Defects.
For Design and Build type contract, the Contractor may proceed with their in-house
internal inspection and generate the Defects List.
The Defects List is referred to as the Records of Defects List, List of Defects, Snag List,
etc. whichever is appropriate as referred in contract documents.
16-1
16.3.3
b.
The Project Team reviews and consolidates these options and the Consultants input into
the recommendations for issuance of Certificate of Completion of Making Good of Defects
(CMGD) for endorsement by SO/PD.
Refer to Appendix 16C for a sample Project Teams recommendation report for issuance
of CMGD. Checklist on pertinent deliverables prior to the issuance of CMGD is included in
Project Teams recommendation report.
The issuance of the CMGD is as per Conditions of Contract. A sample CMGD is included in
the Project Teams recommendation report.
16-2
16.3.4
Final Certificate
Upon the issuance of CMGD, and in accordance with the construction contract, the
Project Team conducts final check and verification for the fulfillment of Contractor's
contractual obligations and requests the Contractor's submission of the following:
a.
Design Guarantee Bond for Design and Build contract (if applicable). Refer to
Appendix 16D for a sample format.
b.
The Project Team compiles the Contractor's submission (where applicable) and upon
verification, recommends to DID the issuance of Final Certificate to Contractor. Refer to
Appendix 16F for a sample Project Teams recommendation report. A sample checklist
on the deliverables prior to the issuance Final Certificate is included in Project Teams
recommendation report.
Upon approval by SO/PD, the approved Final Certificate is issued to the Contractor and
other relevant parties including a copy to DID for final payment.
16-3
16-4
DID MANUAL
Volume 11
Construction Management
Chapter 16
Maintenance / Defects Management
APPENDIX 16A
Revision Number :
Revision Date :
Revision 0
March 2009
G.F.R.C FINISHING
A
B
C
D
E
F
G
H
I
J
K
L
M
N
Damaged / Broken
Incomplete
Not Leveled / Waviness
Others
Stained
Misaligned
Tapering
Rough / Unwanted Textured
Scratched
Substandard Joints
Cracked / Hair Line Cracks
Substandard Groove Line
A
B
C
D
E
F
G
H
I
J
K
L
M
N
Damaged / Broken
Incomplete
Not Leveled / Waviness
Others
Stained
Misaligned
Tapering
Rough / Unwanted Textured
Scratched
Substandard Joints
Cracked / Hair Line Cracks
Substandard Groove Line
A
B
C
D
E
F
G
H
I
J
K
L
M
N
Damaged / Broken
Incomplete
Not Leveled / Waviness
Others
Stained
Misaligned / Tilted
Substandard Sealant
Poor Framing Works
Scratched
Substandard Joints
FRAMELESS GLASS
CANOPY
LOUVRE GRILLE
A
B
C
D
E
F
G
H
I
J
K
L
M
N
Damaged / Broken
Incomplete
Tilted
Others
Stained
Misaligned
Improper Sealant Works
A
B
C
D
E
F
G
H
I
J
K
L
M
N
Damaged / Broken
Incomplete
Not Leveled / Tilted
Others
Stained
Substandard Installation
Scratched
Warped Aluminium Panel
Scratched
Substandard Joints
Insufficient Run-off / Ponding
Improper Sealant Works
A
B
C
D
E
F
G
H
I
J
K
L
M
N
Damaged / Broken
Missing / Not Installed
Not Leveled
Others
Stained
Substandard Installation
Scratched
LIGHT FIXTURE
MISCELLANEOUS FIXTURE
A
B
C
D
E
F
G
H
I
J
Damaged / Broken
Incomplete
Tilted / Slanting
Others
Scratch Painting / Stained
Misaligned
Substandard Workmanship
Incorrect Location
A
B
C
D
E
F
G
H
I
J
Damaged / Broken
Not Installed / Missing
Substandard Quality
Others
Scratch Painting / Stained
Misaligned
Substandard Workmanship
Incorrect Location
A
B
C
D
E
F
G
H
I
J
Dented
Improper Rubber Gasket
Loose
Others
Stained
Verticality Out / Tilted
Substandard Installation
Substandard Joints
10 MISCELLANEOUS
11 ?
12
A Poor Cleanliness
B Water Stagnant / Ponding
C
D
E
F
G
H
A
B
C
D
E
F
G
H
A
B
C
D
E
F
G
H
16A- 1
DID MANUAL
Volume 11
Construction Management
Chapter 16
Maintenance / Defects Management
APPENDIX 16B
Revision Number :
Revision Date :
Revision 0
March 2009
Location
Level
Area
Description
Remarks
Status*
Main Contractor:
Consultant:
Project Team
Signature:
..
Name:
..
..
Date: .
..
16A- 2
APPENDIX 16B SAMPLE FORM OF LIST OF DEFECTS - ARCHITECTURAL AND ELECTRICAL WORKS
Location
Level
Area
Description
Remarks
Status*
Main Contractor:
Consultant:
Project Team
Signature:
..
Name:
..
..
Date: .
..
16A- 3
DID MANUAL
Volume 11
Construction Management
Chapter 16
Maintenance / Defects Management
APPENDIX 16C
Revision Number :
Revision Date :
Revision 0
March 2009
*2.
We attach herewith summary of submission checklist as per Appendix B and draft of Certificate of
Completion of Making Good Defects for your kind signature.
Thank you.
Yours faithfully,
Project Team
(Note: * - To delete whichever not applicable)
16A- 4
Project Title:
Project No:
Contractor's Name:
Contractor's Address:
NO
DESCRIPTION
ACTION
1.0
To attach
Yes
No
To insert
date
To attach
comments
To attach
list
To attach
To attach
Yes
No
Yes
No
Yes
No
Yes
Yes
No
No
Yes
No
2.0
3.0
4.0
5.0
6.0
Consultants recommendation
Others (please specify)
We recommend for your
agreement for the preparation
of issuance of Certificate of
Completion of Making Good
Defects
REVIEW
COMMENTS
Prepared by:
.....................................
Project Team
16A- 5
16A- 6
DID MANUAL
Volume 11
Construction Management
Chapter 16
Maintenance / Defects Management
APPENDIX 16D
Revision Number :
Revision Date :
Revision 0
March 2009
Contract")
made
the
.........
day
of
.....................
20
...
between
......................................................................................................................... of the
one part whose registered office is at ...................................................................................
(hereinafter called "the Contractor") and the
Contractor
has
agreed
to
Employer
design,
of
the
other
construct
part
and
whereby
complete
the
the
If any defect or damage or failure shall occur to the Design, Equipment, materials or
workmanship of the Works then the Guarantor shall indemnify and pay the Employer
unconditionally on demand by the Employer in writing without proof or conditions and not
withstanding any objection by the Contractor or any other third party, the sum of Ringgit Malaysia
............................................................................. (RM ...........................) or such part
thereof as may be demanded provided that the Guarantor's liability to pay the Employer as
aforesaid shall correspondingly be reduced proportionate to any partial demand having been made
as aforesaid.
16A- 7
2.
The Guarantor shall not be discharged or released from this Guarantee by any
arrangement between the Contractor and the Employer with or without the consent of the
Guarantor or by any alteration in the obligation undertaken by the Contractor or any forbearance
whether as to payment, time, performance or otherwise.
3.
This Guarantee shall be irrevocable and shall remain in force for a period of five (5) years
)
)
(signature)
.........................................................
Name: ..............................................
Designation: ...................................
Company's seal/ stamp: ...............
)
)
(signature)
...........................................................
Name: .............................................
IC or Passport No. ..................................
Occupation: ...................
)
)
(signature)
..........................................................
Name: ............................................
Designation: ....................................
Company's seal/ stamp: ..............
)
)
(signature)
.........................................................
Name: ............................................
IC or Passport No. ......................................
Occupation: ....................
16A- 8
DID MANUAL
Volume 11
Construction Management
Chapter 16
Maintenance / Defects Management
APPENDIX 16E
Revision Number :
Revision Date :
Revision 0
March 2009
....................................................................
Contractor's Signature and Company's Chop
Name
..............................................
Date
..............................................
16A- 9
DID MANUAL
Volume 11
Construction Management
Chapter 16
Maintenance / Defects Management
APPENDIX 16F
Revision Number :
Revision Date :
Revision 0
March 2009
APPENDIX 16F
Our Ref:
Date:
To:
Dear Sir,
(Insert Project/Package Title)
- Recommendation for Final Certificate
We refer to the above matter.
In accordance with the Conditions of Contract, we certify that the Contract Sum has been adjusted
as necessary in accordance with the terms of the above mentioned Conditions is RM .....................
and the amount paid to the Contractor under interim Certificates excluding retention fund is RM
......................... and that RM ...................... is a balance due *from/to the Employer *to/from
Contractor and subject to any deductions authorized by the Contract Conditions shall be a debt
payable from the thirtieth day after the issuance of the certificate.
The Contractor has satisfactorily submitted their Statutory Declaration *and the Design Guarantee
Bond (* delete if not applicable) vide their letter ref. ....................................
We attach herewith summary of submission checklist as per Appendix A and draft of Final
Certificate for your kind signature.
Thank you.
Yours faithfully,
Project Team
16A- 10
Package No:
Contractor's Name:
Contractor's Address:
NO
DESCRIPTION
ACTION
1.0
To attach
Yes No
2.0
To attach
Yes No
3.0
To attach
Yes No
4.0
To attach
Yes No
REVIEW
COMMENTS
Yes No
Prepared by:
......................................
Project Team
16A- 11
FINAL CERTIFICATE
USE JKR 66A (Pin. 2/1999)
Perakuan Akaun dan Bayaran Muktamad
16A- 12
CHAPTER 17
Table of Contents
Table of Contents .................................................................................................................. 17-i
17.1
17.2
17.3
PROCEDURE............................................................................................................. 17-1
17.3.1 General........................................................................................................ 17-1
17.3.2 Project Information....................................................................................... 17-1
17.3.3 Project Description ....................................................................................... 17-1
17.3.4 Project Cost ................................................................................................. 17-1
17.3.5 Project Schedule........................................................................................... 17-2
17.3.6 Project Analysis ............................................................................................ 17-2
Appendix 17A
17-i
17-ii
INTRODUCTION
The procedure sets out the format and guidelines in preparing project final (completion)
report.
Refer to Chapter 19 of Volume 10 for the procedure on contract administration for Final
Account and Final Certificate.
This procedure for Final Report is read in conjunction with Chapter 11 (Records,
Drawings and Documentation) and Chapter 15 (Final Inspection and Hand over) of the
Manual.
17.2
SCOPE
The procedure covers both the conventional and design and build type of contracting.
17.3
PROCEDURE
17.3.1
General
The project final report is prepared by the Project Team at the completion of the project.
A concerted effort must be made to index and put all pertinent records of the project into
an organized archive stored for use on future projects. This report is prepared either in
English or Bahasa Malaysia as deemed appropriate.
The project final report describes the background, purpose and overall information of the
project including project scope, accomplishment, evaluation results and lessons learnt. It
also outlines the key conclusions and main recommendations.
This document serves to facilitate the dissemination of the knowledge gained from the
project. The lessons learnt from one project forms part of the common knowledge within
DID community. It will also serves as a guide to the Project Teams undertaking other
projects in the future.
A sample project final (completion) report is included in Appendix 17A.
17.3.2
Project Information
In this section, information on project name; owner; various Consultants involved and
Contractor will be included.
17.3.3
Project Description
In this section, overall and various elements of the project are described. The various
elements include civil, structural, architectural, mechanical and electrical services.
17.3.4
Project Cost
Cost information of the project e.g. budget; contract award; final contract sum; reasons
for major variations and unit cost for various construction elements are made available in
this section.
17-1
17.3.5
Project Schedule
Project Analysis
In this section, overviews of the successes and failures are reported. Analysis on the
performance of project key players e.g. Consultants, Contractor and Sub-contractors etc.
is included. Lessons learnt from the project are highlighted in this section.
17-2
DID MANUAL
Volume 11
Construction Management
Chapter 17
Final (Completion) Report
APPENDIX 17A
Sample Format
Project Final (Completion) Report
Building Projects
Revision Number :
Revision Date :
Revision 0
March 2009
Project Name
2.0
Project Owner
(Division)
3.0
Design Consultants
Project Manager
Architect
Quantity Surveyors
Landscape Architect
Planner
.
Geologist
Hydrologist
Project Purpose
Design Criteria
Scope of Contractor
Number Stories
Number Basement
Total Height
Design parameters
- capacity or occupancy levels (ie.100m/person)
Structural System
Live Loads
Superimposed Dead Loads
Typical Slab thickness
Concrete grades
4.0
5.0
Project Description
General
6.0
Architectural
7.0
Civil
8.0
Structural
17A- 1
9.0
Foundation
Foundation type
Footing
Soil/Ground condition
1.
2.
3.
4.
1.
2.
3.
4.
Budget
Sub structure/ Superstructure
Contract Award
Sub structure/ Superstructure
Final Contract Sum
Sub structure/ Superstructure
Reasons for major variations
Sub structure/ Superstructure
Cost/sq. ft
Sub structure/ Superstructure - C/S
MEP
SYSTEMS
ID
10.0
Mechanical
11.0
Electrical
12.0
System
13.0
14.0
ID
Landscape
15.0
Cost
16.0
Schedule
17.0
Analysis
17A- 2
RM
RM
RM
RM
Original Schedule
Final Schedule report at completion
Days delayed at end of project
Reason for delays
Lessons learned