Record of Student Contact Exit Interview

Student Name:
Course:
Date:
Purpose
1. This record of student contact sheet is to be used where students are undertaking studies in a Training
Packing Qualification.
2. This record of contact sheet is provided as an instrument to assist trainers and administration staff to
document key exchanges or interactions with students relevant to their participation in the course. This
is an important tool to assist other staff who may be dealing with students enquiries in the absence of
the trainer, to assist all staff to be aware of specific advice, arrangements, agreements entered into with
the student in relation to their progress in the course.
Instructions
1. Record complete details of discussions in exit interview
2. Copies of emails correspondence/letters, to and from the student, referred to in this file should be
included in the students file.
3. This record of student contact should be retained in the students file.
4. After document signed by student and by Trainer, student may receive a copy.
5. If student has outstanding work, a copy of this signed document must be given to the student
Matters Addressed:
Face to Face
Telephone

Email

Issues discussed and addressed at interview:

Project handed in
Portfolio retained
Attendance to class throughout course
Has students log book been signed off and copied?
Are all Phlebotomy daily record documents signed by Trainer?
Class assessments/assignments
Outstanding assignments
Due date for all outstanding work 7 days from exit interview.
Certificate mailed out 3 weeks after all documentation handed in and admin completed
Students correct name for certificate?
Students current address recorded?

Comments:

Student signature:

Record of student contact exit interview

Trainer Signature:
Trainer Name: