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Document Control Basics

The document discusses the importance and process of document control for quality management systems, noting that controlling documents ensures consistency in staff training, responsibilities, and work procedures. It provides an overview of how GQNSL implemented a document control system to become more organized and professional, streamlining methods, improving quality and increasing productivity. Key aspects of document control outlined are forming an administration team, creating a document control procedure, assigning document owners, and applying controls around approval, auditing, and continuous improvement.

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696 views17 pages

Document Control Basics

The document discusses the importance and process of document control for quality management systems, noting that controlling documents ensures consistency in staff training, responsibilities, and work procedures. It provides an overview of how GQNSL implemented a document control system to become more organized and professional, streamlining methods, improving quality and increasing productivity. Key aspects of document control outlined are forming an administration team, creating a document control procedure, assigning document owners, and applying controls around approval, auditing, and continuous improvement.

Uploaded by

felicity
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
  • Document Control Basics: Introduces Document Control concepts relevant to risk management and quality assurance.
  • The Need for Document Control: Explains the necessity of document control by addressing the issues of misfiled documents, clutter, and professionalism.
  • Success Story: GQNSL: Details how document control was successfully implemented at GQNSL, highlighting improvements in organization and professionalism.
  • Quality Management System (QMS) Overview: Provides an overview of Quality Management Systems, including definitions, processes, and document control significance.
  • Document Control Requirements: Outlines the requirements for a quality management system to effectively control documents following ISO standards.
  • Components of Document Control: Discusses essential components and steps necessary for establishing a robust document control system.
  • Implementation Steps: Outlines the step-by-step actions required to establish and maintain an effective document control system.
  • Case Study: GQNSL Approach: Presents how Grain Quality and Nutrition Services Laboratory implements document control, with specific examples.

DOCUMENT

CONTROL
BASICS
*Risk Management and Quality
Assurance
19 MAY 2014

*Whats the
need??

id
Avo ing
s
mis
files

s
Les er
t
clut

Mo
r
loo e prof
k?
es

sion
al

*How it worked for


GQNSL?

Yup we
became
more
organized..

And more
professional
looking

But theres
more

*Staff has the same way of doing

things
*Responsibilities, assignments and
schedules are clarified
*Consistency in training
*Continuous improvement link

- Method streamlining
- Better quality of results
- Higher productivity

*How it worked for


GQNSL?

*Background on Quality

Management System
*Definition and significance
*Process
*Document Control in GQNSL

*OUTLINE

* worlds largest developer of


voluntary international
standard

* harmonize technical

specifications of products and


services

* increased client satisfaction


* marketing tool to encourage

more customers
* key requirements include QMS

*Quality Management
System (QMS)

Now
Quality management system requires
documents to be controlled
ISO 9001:2008 Clause 4.2.3 Control of
documents

Documents required by the quality


management system shall be
controlled

A document control system ensures that


policies , processes and procedures on
how to do a quality job on a consistent
manner, are available to all workers all
the time.

*Why control
documents?

1. Documents (quality policy, quality


manual, procedures, work instructions)
Guides on how to perform a task
Consistency is the goal

*What do we need?

2. Controls
Approval and issuance
- Approver
- Document Controller
- Document / Process Owner

*What do we need?

2.

Controls

Auditing

QMS = Continuous Improvement


Monitoring and measurement
Agreements and expectation setting

1. Form a document control

administration team
2. Create a procedure for controlling
document
3. Process / task / method owners
create procedures and other
documentations
4. Apply document control

*So where do we
start..

*In GQNSL, we do it this

*In GQNSL, we do it this

*In GQNSL, we do it this

DOCUMENT CONTROL BASICS *Risk Management and Quality Assurance 19 MAY 2014
*What’s the need?? Less clutter Avoid missing files More professional look?
*How it worked for GQNSL?
Yup we became more organized..
And more professional looking  But there’s more…
*How it worked for GQNSL? *Staff has the same way of doing things *Responsibilities, assignments and schedules are clarifi
*OUTLINE *Background on Quality Management System *Definition and significance *Process *Document Control in GQNSL
*Quality Management System (QMS) *world’s largest developer of voluntary international standard *harmonize technical spec
ISO 9001:2008 Clause 4.2.3 Control of documents “Documents required by the quality management system shall be controlled”
*Why control documents? “A document control system ensures that policies , processes and procedures on how to do a quality

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