BTEC 2012

Unit 1 The Online World

Name: .

Lesson 8 Email
Starter What is email short for? Electronic Mail

1. Explain the store and forward system.

When an email is sent it is stored on an email server and remains there until the person accesses their email
account. It is when the person opens their email that the server forwards the message

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2. Explain the different fields highlighted in the picture below.

1.
2.
3.

1:
The person you have to send it to
2:
Carbon copy paper made it possible to send the same letter to two
3:
The long version of "Bcc" is "blind carbon copy". The Bcc: field helps you deal with the problems created by Cc:. As
it is the case with Cc:, a copy of the message goes to every single email address appearing in the Bcc: field.
3. List four positive and negative aspects of using email.

Positive:

1. Send it to the numerous

amount of people
2. Instant
3. Send attachments
4. Downloadable

Negative:

1. You can get hacked

2. Information can be sent to the
wrong people
3. ..
4. ..

BTEC 2012
Unit 1 The Online World

Name: .

4. Explain the following email protocols used.

Acronym

Protocol

Description

1.Simple Mail Transfer

(or Transport) Protocol
a standard for the transmission of email on a computer
network.

SMTP

POP3 (Post Office Protocol 3)

POP3 is a client/server protocol in which e-mail is received and held f

you by your Internet server
POP3

1.Internet Mail Access Protocol.

IMAP (Internet Message Access Protocol) is a standard protocol for

accessing e-mail from your local server. IMAP (the latest version is
IMAP Version 4) is a client/server protocol in which e-mail is received
and held for you by your Internet server.
IMAP

5. Use the space below to draw a diagram showing how email works. Use some of the key terms you have learn.

BTEC 2012
Unit 1 The Online World

Name: .

BTEC 2012
Unit 1 The Online World

Name: .

6. Explain how you would add an attachment to an email message. Use bullet points rather than writing a
sentence / paragraph.

Open your email program

Click the Compose mail
Click the Attach or Attach files button to attach a file
Use the Open dialog box to search for the file you wish to attach
Then send

Plenary
a. What does BCC stand for and how does it work?
Blind Carbon Copy
b. Who invented email?
Ray Tomlinson