UAF Graduate Schools

Tips & Tricks for Writing Your

Thesis in MS WORD
Presented by
Shelly Baumann, Coordinator
202 Eielson Building
PO BOX 757560
Fairbanks, AK 99775-7560

(907) 474-7464
(907) 474-1984 fax
gradschool@uaf.edu

http://www.uaf.edu/gradsch/

General Thesis Information

Thesis Formatting Workbook

Thesis Formatting Workshop

Thesis Submittal Form:

Masters

PhD

Microsoft Office
2003 vs. 2007

Interface is very
different and takes a
bit of getting use to.
Files saved with the
default setting in
Office 2007
CANNOT be opened
by earlier versions.
To change go to
tools, options, &
save tab

Program

2003 Ext.

2007 Ext

Word

.doc

.docx

Excel

.xls

.xlsx

Power
Point

.ppt

.pptx

Access

.mdb

.accdb

MS Word Compatibility

Revealing Your Formatting

Find this button

on your toolbar

Page Setup: Mac

MARGINS

Page Setup: Windows MS Word

2003 or Earlier

MARGINS

Left: 1.5
Right: 1.0
Top: 1.5
Bottom: 1.0

Margins: Windows MS Word

2007

Widows & Orphans

Section and Page Breaks

Section and Page Breaks cont.

Use page breaks when

format stays the same
Use section breaks (next
page) when format
changes or between
chapters

For example, use for

landscape table or figures!
That page will be
landscape and the rest
portrait.

Inserting Breaks:
MS Word 2007

Header/Footer: Mac

Format page numbers

Header/Footer: Windows MS
Word 2003 or Earlier

Header/Footer: Windows MS
Word 2007

Page Numbers: Mac

Click on INSERT in
the menu bar

Then click on PAGE

NUMBERS

Page Numbers: Windows MS

Word 2003 or Earlier

Page Numbers: Windows MS

Word 2007

Formatting Page Numbers

Landscape Page Example

Page Number is
in the upper right
hand corner

1 from top &

right

Styles for Mac

Formatting Palette

Styles for Mac cont.

Styles for Mac cont.

Styles for Windows Word 2003

or Earlier

Styles for Windows Word 2003

or Earlier cont.

Styles for Word 2007

Styles for Word 2007 cont.

Outlined Numbering for Mac &

Word 2003 or Earlier

Select a Heading
(Chapter or
Subsection)
Right Click
Select Bullets &
Numbering

Outlined Numbering cont.

Select the style you

prefer

All can be modified

using the
CUSTOMIZE button

Outlined Numbering cont.

To modify
Click Customize
You must select and
modify each level you
will be using in your
document.

Outlined Numbering for Word

2007

To modify or
customize the list

Figures: Inserting from File

Formatting Figures: Mac

Formatting Figures : Windows

Right click on the picture

Formatting Figures: Word 2007

Captions for Figures

Select the figure

Right click
Select Caption

If caption is not an
option, then go to
INSERT in the main
menu bar and select
CAPTION.

Captions cont.

Captions cont.

What a Figure with Caption

Feature Should Look Like

Tables

Tables:
Windows MS Word 2007

Tables: Inserting & Deleting

Columns & Rows

Captions for Tables

Find the cross and

select
Then right click
Select Caption
If Caption is not an
option, then go to
Insert and select
Caption

Table of Contents: Mac

Leader Dots

Table of Contents: Windows

Table of Contents: Word 2007

Leader Dots

Go to Format and
Tabs
6 for UAF
requirements rather
than 6.5

Tabs & Leader Dots:

MS Word 2007

On the Page Layout tab, click the

Paragraph Dialog Box Launcher.
In the Paragraph dialog box, click
Tabs.

When All Else Fails

If the Table of Contents will not cooperate after

the last time you update, then insert leader dots
with the tab.
If a table or figure will not print with the
document print it separate.

Resources
Writing Your Dissertation with Microsoft
Word: A step by step guide by Vincent
Kiernan
The WEB
A refresher on this workshop or the Thesis
Formatting workshop go to:
http://www.uaf.edu/gradsch/current/readyto-graduate/

The Perfect Thesis/Dissertation

If the Graduate School deems you have a

perfectly formatted thesis.

Then we will pay $100 towards your thesis

binding costs!

Electronic Copy is Now

Required

You are now required to submit an

electronic copy (searchable .pdf or .doc)
when you turn in your copy for format
check and when you submit your final
copies

Thank You!

Please fill out the evaluation form.