CITY OF CARMEL-BY-THE-SEA

AGENDA BILL

AB 1036
November 2, 2015
Consent Calendar

TO:

Honorable Mayor and Members of the City Council

Douglas J. Schmitz

FROM:

Janet Bombard, Library and Community Activities Director

SUBJECT:

Consideration of a resolution authorizing City co-sponsorsh ip of the Carmel Public Library

Foundation's annual Donor Salute and Sterling Circle events

AMOUNT OF EXPENDITURE

$ N/A

AMOUNTBUDGETED

$~A

APPROPRIATION REQUIRED

$ N/A

RECOMMENDATION
Authorize City co-sponsorship of the Carmel Public Library Foundation's annual Donor Salute and
Sterling Circle Reception events.

SUMMARY
Per City Policy C89-47, the City will not provide insurance coverage for any City Support Group event
in a City building at which alcohol is served, unless the activity is officially co-sponsored via a resolution
of the City Council.
The Carmel Public Library Foundation, an official City Support Group, requests City co-sponsorship of
two events at which alcohol will be served: the Annual Donor Salute on Sunday, March 21, 2016, at
Harrison Memorial Library, and the Annual Sterling Circle Reception to be held at Harrison
Library Park Branch on Sunday, June 19, 2016 .
The Donor Salute is held annually to thank those who donate $100 or more in a calendar year to the
Carmel Public Library Foundation. The Sterling Circle event is held annually by the Carmel Public
Library to thank its Planned Giving donors.
Per City Policy C89-47 , the use of library facilities shall be determined by the Harrison Memoria l Library
Board of Trustees, with the exception of events at which alcoholic beverages are offered. The
Board of Trustees considered the Carmel Public Library Foundation's request at its September 23,
2015 meeting and voted to recommend that the City Council authorize co-sponsorship of the events.
The Carmel Public Library Foundation will secure Daily License Permits from the Department of
Alcoholic Beverage Control for both functions. A

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PRIOR CITY COUNCIL ACTION

The City Council has approved co-sponsorship of the Annual Donor Salute since 1994.
The City Council has approved co-sponsorship of the Annual Sterling Circle Reception since

2010.

ATTACHMENTS

1. Resolution

APPROVED:

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Date:

Douglas J. Sq~ itz, City Administrator

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ATTACHMENT- 1
RESOLUTION 2015A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING CITY CO-SPONSORSHIP OF THE CARMEL PUBLIC LIBRARY
FOUNDATION'S ANNUAL DONOR SALUTE AND STERLING CIRCLE EVENTS

WHEREAS , Per City Policy C89-47, the City does not provide insurance coverage for
any City Support Group event in a City building at which alcoho l is served unless the activity is
officially co-sponsored via a resolution of the City Council; and

WHEREAS , The Carmel Public Library Foundation, an official City Support Group,
requests City co-sponsorship of two events at which alcohol will be served : the Annual Donor
Salute on Sunday, March 21 , 2016, at Harrison Memorial Library, and the Annual Sterling Circle
Reception to be held at Harrison Library Park Branch on Sunday, June 19, 2016.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF

CARMEL-BY-THE-SEA DOES:
1.
2.

Authorize co-sponsorship of the Carmel Public Library Foundation's Annual

Donor Salute on Sunday, March 21, 2016 at the Harrison Memorial Library.
Authorize co-sponsorship of the Carmel Public Library Foundation's Annual
Sterling Circle Reception at Harrison Library Park Branch on Sunday, June 29,
2016.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 2ND day of November 2015, by the following roll call vote :
AYES :

COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

ABSENT:

COUNCIL MEMBERS:

ABSTAIN :

COUNCIL MEMBERS:

SIGNED:

ATTEST:

Jason Burnett, Mayor

Ashlee Wright, City Clerk

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