BTEC 2012

Unit 1 The Online World

Name: .

Lesson 8 Email
Starter What is email short for?
Email is short for electronic mail it is a system used to send digital messages from user to user.
1. Explain the store and forward system.
When an email is sent it is stored on an email server and remains there until the recipient accesses their email
account.
2. Explain the different fields highlighted in the picture below.

1.
2.
3.

1: who is for whos the target audience.

2: the person you are sending to
3:
3. List five positive and negative aspects of using email.
Positive:

Speed of delivery cost, no

additional charge instant
delivery globally can
deliver to many can
attach files record of
correspondence many
providers allow remote
access.

Negative:
Privacy of emails
(hacking) need for internet
access lack of
interactivity no emotion or
mixed messages spam,
viruses, phishing scams.

BTEC 2012
Unit 1 The Online World

Name: .

4. Explain the following email protocols used.

Acronym

Protocol

Description

Simple mail transfer protocol

The internet standard used for sending messages across IP

Networks in server to server transfers, also used by email
Users to send a message to an email server.

Post office protocol 3

Used to retrieve emails from an email server.

Users download emails from email server to local computer
Using POP3 this deletes from the email server.

Internet messages access protocol

This is the other popular emails retrieval protocol. Emails

Reside on emails server using IMAP and do not download.

SMTP

POP3

IMAP

BTEC 2012
Unit 1 The Online World

Name: .