Additional Parts of a Business

Letter

 Attention Line
Subject Line
Internal Headin
gs
Reference Initial
s
Enclosure
Copies

Attention
Line
It indicates the specific person who
should read the letter
It is not widely used
When you use it, let it replace the
salutation or place it between the inside
address of the receiver and the
salutation

Subject
Line
Its a descriptive phrase that
summarizes the letters main idea
Its frequently used in modern
business correspondence
It generally comes after the
salutation

Internal
Headings
If your letter is more than two or three
short paragraphs long, you may include
headings for each of the main idea

Reference
Initials
Reference initials appear at the left
margin, two spaces below the last line of
the signature block

Enclosur
es
Enclosure is needed if something in
addition to the letter is included in
the message
It may be spelled out Encl. Or Enc.

Copies
If someone other than the addressed
receiver is to receiver is to receive a
copy of a letter, that person should be
identified at the very end of the letter