Guide Microsoft' Cloud Productivity Suite

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Legal Notice

While all attempts have been made to verify information provided in this publication, neither the
author nor the publisher assumes any responsibility for errors, omissions or contradictory
interpretation of the subject matter herein.
This publication is not intended to be used as a source of binding technical, technological, legal or
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About This Book

This book presents the fundamental concepts of Office 365 for consumers. It helps the readers in
understanding it.
This is a beginners guide to Office 365, which gives an overview of Office 365 and explains the major facts
that a consumer needs to know.
This book assumes that the reader has a very minimum technical knowledge and as such, this is why the
explanations of topics have been made very simple, easy-to understand, concise, straight-forward and to the
point.
Besides, the topics have been presented in a well-organized and well-formatted manner in order to make
this book more reader friendly.
Formal definitions and explanations have been avoided as much as possible. Instead, informal language has
been adapted as a style of presentation. This enables you, the reader to closely understand Office 365.
This book consists of 15 small chapters that provide a basic understanding of Office 365 and explain how to
install, the major features, benefits, plans and so on.
It also includes a brief yet helpful guide to using Office 365, which is very similar to a manual guide. This
section presents the User-Interface and navigation using some appropriate screenshots.
If youve ever wanted to learn about Office 365, this is the book for you.

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Why Read This Book?
This book stands out from others of this kind in excellence, simplicity and conciseness. There are a number
of special features that make this book unique from others.
The features are outlined as follows.
1. The book is written in easy English, keeping in mind that many non-native English speakers may
read this book.
2. Informal language has been chosen as the style of this book, keeping in mind that many non-technical
persons may read this book. And the technical aspects have been presented in the general way.
3. The book is easy to read. It takes less time to grasp the ideas behind the book. In some cases, the
reader just needs to scan through the text.
4. The book provides an overview of Office 365. The introductory aspects of Office 365 are well
explained. This enables the readers to understand the basic things about Office 365.
5. The book contains a section that talks about how to use Office 365. Thus, the book works like a
manual guide.
6. The book talks in details about the plans for the consumers. So it helps the consumers decide which
plan to take on the basis of their requirements.

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Table of contents
Chapter 1: Introduction to Office 365

Chapter 2: System requirements
Chapter 3: How to install and configure?
Chapter 4: How Office 365 is different from Microsoft Office?
Chapter 5: An overview of features
Chapter 6: A quick look at plans
Chapter 7: Plans in details for consumers
Chapter 8: Office 365 free trial
Chapter 9: Consumer benefits
Chapter 10: So How does Office 365 boost your productivity?
Chapter 11: Is an Internet connection a requirement?
Chapter 12: Mobile apps for Office 365
Chapter 13: Office Online
Chapter 14: Beginners guide to Office 365
Chapter 15: What you have learned so far

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Chapter 1: Introduction to Office 365

Office 365, primarily designed as a business solution, is a subscription based software suite.
It provides various tools and services to consumers to make them more productive as they work.
Office 365 was initially released on the 28th of June 2011. Its stable release took place on the 27th of February
2013.
Office 365 is similar to the incredibly popular product, Microsoft Office, but has lots of additional features
that differentiate it from Microsoft Office.
Office 365 is not an update of Microsoft Office. Rather, this is a brand new software package.

Versions
Broadly speaking, there are two version of Office 365.
One is for consumers, while the other is for businesses.
Based on the requirements of general consumers and businesses, there are a variety of plans, aimed at giving
specific solutions.
Office 365 for consumers: There are some specific plans that are designed especially for the
consumers. They are Office 365 Personal, Office 365 Home and Office 365 University.

Office 365 for businesses: The plans designed for businesses are Office 365 Small Business, Office
365 Small Business Premium, Office 365 ProPlus, Office 365 Midsize Business and Office 365
Enterprise.
What Office 365 offers

Office 365 offers an extensive amount of applications for business productivity.
These include desktop Office applications, cloud storage, hosted email, conferencing, file transfer facilities,
free website, mobile apps, Office Online, social networking, phone calls with Skype, hosted services, security
and privacy, and so on.
Well talk about these in detail as we go on.
Lets get started.
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Chapter 2: System Requirements

There are different system requirements for different plans, products and services in Office 365. The
requirements are pretty similar though as system requirements for one plan are almost same as those for
other plans.
There are slight differences in some cases.
This chapter describes the minimum system requirements that apply to all the plans in Office 365.
Please visit the official Microsoft site for more details.
Note: The requirements presented below are the minimum system requirements.

Processor
PC: 1 GHZ, x86-bit or x-64 bit
Mac: Intel processor

Memory
PC: 1 GB RAM for 32-bit PC, 2 GB RAM for 64-bit PC

Mac: 1 GB RAM

Hard disk
PC: 3.0 GB of available disk space

Mac: 2.5 GB of available disk space

Graphics
DirectX 10 graphics card

Operating system
PC: Windows 7, Windows 8, Windows Server 2008 R2 or Windows Server 2012

Mac: Mac OS X 10.6
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Display
PC: 1366 x 768 screen resolution

Mac: 1280 x 800 screen resolution

Web Browser
The minimum requirements for web browsers are Internet Explorer 9, Mozilla Firefox 12, Apple Safari 5 and
Google Chrome 18.

Others
An Internet connection, a Skype account and touch-enabled devices are required for respectively Internet
based features, multi-touch features and Skype calls features.

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Chapter 3: How to Install and Configure?

You must have a Microsoft account in order to install and use Office 365.
Simply go to Office.com then sign in.
A Microsoft account is preferred but not mandatory.
If you dont have a Microsoft account, you will be able to create an account.
Note: See the system requirements before trying to install. The systems requirements are given in the
previous chapter.

Steps to install
Follow the steps below to install Office 365.
Step 1: Go to Office.com.
Step 2: Sign in to your Microsoft account. If you dont have a Microsoft account, create a new account.
Creating an account is free and simple.
Step 3: Click on Products from top.
Step 4: Links for Office 365 Home, Office 365 Personal are given in the Products page. Click any of the links.
Step 5: Choose a plan that you need. You can compare all the plans. Links to various plans are available.
Step 6: Click Buy Now in the plan page. For example, if youre in the Office 365 Home page, you have the
option to buy or try for free for one month. Click on Buy now, or on Try now if you want to try Office 365
Home for free for one month. If you want to buy, you may opt for monthly or annual subscription.
Step 7: Choose a payment method, and provide your payment information. Even if you opt for a free trial,
you need to provide your payment information. You may cancel your subscription at any time.

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Step 8: After completing the payment procedure, you can install Office 365. The installation process is
automatic and easy.
The installation process takes quite a while as it downloads a big file.

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Steps to configure Office 365 Home

Once the installation process is complete, you need to configure Office 365.
This section describes how to configure Office 365 on a Windows operating system; it may either be
Windows 7 or Windows 8.
Configuration methods for other devices and operating system are easy. You just need to follow the
instructions.
IMPORTANT: You have to install Exchange, Lync and SharePoint programs separately for Office 365 Home.
However, these programs come installed with some plans.
Steps to configure Office 365 on your Windows operating system are given below. Follow the steps.
Step 1: Once youre done with the installation, find the Office 365 icon. Youll get the icon in the Start page
for Windows 8. Click on the Office 365 icon.
Step 2: Once you click the Office 365 icon, the following screens appear.

Click Next.
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Step 3: Then the next screen as follows comes. You may give feedback selecting the first option, or you may
select the No thanks option to continue. Click on the Accept button.

Then the next screen plays an introductory video.
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Step 4: Then the following screen appears which introduces you to OneDrive, previously known as SkyDrive.
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Step 5: The next screen tells you to select a look. Then click Next.

Step 6: You may either take a look or click No, thanks.
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The following configuration screen appears while the program is getting things ready.
At this point, youve to stay online.

Step 7: Finally, youre done! Click All done!.
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Office 365 Home is now successfully configured on your Windows PC.

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Chapter 4: How Office 365 is different from

Microsoft Office
Office 365 is a subscription-based system.
Based on which plan is activated, it may include Microsoft Office applications such as:
Word
Excel
PowerPoint
Outlook
Publisher
Access
OneNote
Also included are many other services such as cloud storage, hosted e-mail, file transfer facilities, free calls
with Skype, hosted services and many more.
Office 365 lets you access your files from anywhere from desktop, mobile, tablet and even from the web
browsers.
In order to use the product, you need to pay monthly or yearly for the subscription plans.
Office 365 is very much dependent on the Internet because it consists mainly of Internet enabled services. Its
cloud-based features are some of the primary features of the product.
Almost all the Office 365 services and functionality either fully or partially rely upon the Internet. The
features such as virtual conferencing, file sharing, hosted email, cloud services, online storage with OneDrive
etc. all require the Internet.
On the other hand, regular Microsoft Office is a pure desktop software package that includes Word, Excel,
PowerPoint, Outlook, Publisher, Access, OneNote, InfoPath and other applications.
Traditional Microsoft Office is a software package that rarely requires an Internet connection besides use for
licensing applications.
Traditionally, it has been used offline for business work or personal work. However, it surely requires an
Internet connection to update certain features and services.
One thing you need to keep in mind is that Office 365 and Microsoft Office are two different things. Dont get
confused because the names are similar. They are two different products from Microsoft.

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Chapter 5: Features and Services

This chapter discusses the major features of Office 365.
Features may vary from plan to plan. Different plans have different features.
While one feature is included in one plan, it may not be available in others. However, a set of features and
services are common to all the plans.
This chapter discusses all the major features and services found in the various subscription plans of Office
365.

Cloud-powered Office
Office in the cloud gives you the power of cloud computing, and lets you access your files and applications
from anywhere.
You can get your files online, from your desktop computer, or from other devices like mobile and tablet.
Simply you can access your files from anywhere, and you can edit and share them effectively.
That means, your files travel with you. You can share your files securely with the cloud-powered Office so
you can work from anywhere.
Working across devices, thus, has become easier.
Here are some of the benefits of cloud-based Office.
Work across your devices: Install Office 365 on your PC, Mac and tablets to work across your
devices. You can access your files stored in OneDrive from any devices. You can work more
comfortably while working across your devices.
Office Online: Access, edit and share files and documents from any web browser using Office Online.
Office Online is discussed in more detail in chapter 13.
Office mobile apps: You can use Office mobile apps on Windows phones, iPhone and Android
Phones. The mobile apps let you quickly view, edit and share your files and documents from your
mobile. They also allow you to take part in meetings and conversations. Office Mobile is discussed in
more detail in chapter 12.
Stream Office: Stream full Office applications on any Internet enabled PCs, for instance cyber caf
PCs. This is useful when youre away from your personal devices such as your PC.
Cloud storage: Every plan of Office 365 offers you the cloud storage. For example, the Home
Premium Plan offers 1 TB of OneDrive online storage.
In a nutshell, the cloud-powered Office gives you all the flexibility of work, and lets you work comfortably,
easily and more productively.
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Business email
The business class email with Office 365 is an essential service you need.
Using your email, you can stay connected with friends and family. You can access and send mails from
anywhere, any devices.
Heres more about email services.
Exchange: You can access your email service using Office Exchange. You can either use your own
server to run Exchange, or you may use the hosted email instead.
Easy access to email: View and reply to your email messages from anywhere, across devices. Thus
you can easily keep in touch people.
Reliable email: With Office 365, you get a 99.9% uptime guarantee. Thus the email service becomes
very reliable.
Storage: With Office 365, every user gets 50 GB of email storage, and one email message can be of up
to 25 MB.
Your own brand: Use your domain name to build your own brand. Whenever customers see your
message, they see your company name in the email domain name. Thus your company is highlighted
each time a customer sees your email messages. The brand value is increased day by day in this way.
Easy to use: Its really very easy to use the email service. You can very easily create new accounts,
delete accounts and restore deleted accounts. In addition to this, you can create custom scripts using
PowerShell to automate certain tasks.
Security: In Exchange server hosting, your email is continually scanned for viruses and malware.
Ad-free inbox: Your email inbox is always free from any sort of advertisements.
Advanced features: There are many advanced features that let you have full control over your email
service. You can customize the settings according to your needs. Other advanced features include
archiving capabilities and flexibilities to efficiently analyze data.
Productivity: The email service with Office 365 increases your productivity and allows you to focus
on your work, rather than worrying about managing and protecting the email accounts.
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Virtual conferencing
Virtual conferencing is another powerful feature in Office 365. This feature allows a group of people to hold a
meeting or conversation.
More specifically, they can hold conversations through Instant Messaging, voice calling and video calling.
Additionally, screen sharing and real-time note taking make the meeting or conference more effective. Thus
the benefits of a real-life, face-to-face meetings are achieved through virtual conferencing.
Sometimes, virtual conferencing becomes much more effective than the real-life meetings.
Heres more about virtual conferencing in Office 365.
Outlook, Lync and Skype: Join meetings through Outlook and Lync. The mobile apps make virtual
conferencing easier and effective through IM and audio-video calls. Skype plays a great role in
making a virtual conference successful.
Instant Messaging: IM (Instant Messaging) allows you to hold quick conversations. Instead of
making an audio call or video call, use Instant Messaging for short conversations. IM is quick. If you
need to ask something to anybody, just drop a message. You can even see whos online and whos not.
IM is effective for quick conversations. It saves both time and effort.
Voice calls: Make audio calls to talk with people. You may hold a conference call with many
participants. Compared to Instant Messaging, voice calls are more effective for a longer discussion.
Skype allows you to make audio calls. You can make calls from anywhere from your PC, tablet or
mobile. Lync is also a great choice for audio calls.
Video calls: A group of people can hold a meeting or a conference online through video calls. A
number of people can collaborate together. The HD video calls make the experience better, and make
it look like a real meeting or conference. You can connect with many people at the same time through
Skype video calls. Thus a group of people can hold an effective conversation, meeting or conference
online through video calls. You can also use Lync for making video calls.
Screen sharing: While youre in an online meeting, you can share your screens that make the
meeting more effective.
Real-time note taking: The real-time note taking facility is also a great feature that lets you take
notes in real-time, while youre in an online meeting.
Meetings with a large number of participants: You can connect with up to 250 people together in
a Lync meeting.
Invite others: You can also invite other members to participate. Sometimes this can help a lot in the
sense that the new members idea can find a solution.
Effectiveness: The virtual conferencing is very effective and advantageous for several reasons. First
of all, it cuts cost, for example travel cost. Virtual conferencing is less time consuming than the
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traditional real-life meetings. Many people can collaborate and contribute in an effective, organized
way. IM, audio calls, video calls, screen sharing and real-time note taking makes virtual conferencing
very effective and successful.

File sharing
Office 365 offers you to share files very securely over the Internet. File sharing has become easy and fast
with Office 365.
File sharing may be necessary with your colleagues, employees, business partner or your customers.
Heres more about file sharing in Office 365.
SharePoint: SharePoint is the enterprise social network that makes document sharing easier. This is
a unique approach to work sharing. You can share your documents to SharePoint from the Office
applications.
Easy file sharing: Office 365 provides an easy way to share files with colleagues, employees,
business partners and customers.
Secure file sharing: Office 365 offers secure file sharing. That means, it gives you a level of security
that prevents the attacks, and safeguards your files from virus, malware, spyware etc.
Work together: A group of professionals can work together on the same file. Each of the participants
sees the most recently updated file. So working together with Office 365 is easy. You can work with
people, keeping control who can see and who can edit.
Share from your website: You can effectively share files from your personal website. Just use the
online storage of 1 TB to keep your files safe online. Then you can share these files from your
personal website. Sharing files in this way is simple. You can share, sync and control access to the
files.
Full control over your files: When youre sharing files using Office 365, you have the full control
over your files. You can control access to the files. You can control who can see, who can edit and who
can delete your files.
Synchronization: Synchronization allows you to work on the most recent and updated version of
the document. With Office 365, its easy to keep the working group in sync.
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Free website
With Office 365, you can easily build your own website, and customize it according to your needs. Theres no
additional hosting fee included.
There are many useful tools available that let you build your website easily.
There are gadgets and plug-ins that add more power to your site. You can have your own domain name. Thus
you can build your brand through your site, and attract and drive new customers to your business.
The main advantage is that you dont need to have web development skills to build your site. There are
online tools that make the process easier and in some cases these tools amazingly automate the process.
Heres more about building your own site in Office 365.
Domain name: Have your own domain name for your website. Domain name plays a crucial role in
building your brand. This increases the brand value. Even if youre not into business, you can have
your personal website with a personal domain name.
Hosting fee: You dont need to pay additional hosting fee. Hosting fee is generally included in your
subscription plan. So no additional hosting fee is required. This significantly saves costs.
Build your brand: You can build your brand with your own website. Attract new customers to your
business through the eye-catching presentation about your business on your website. Tell the world
on your website about your business using attractive photos and videos, and highly graphical,
attractive designs.
Easy to build: Building the website is very easy. You dont need to have web development skills or
programming skills to create your website and develop it. The online tools make it easy for you to
build the site. You can choose from several attractive designs. You dont need to code anything. Just
decide how you want your website to be. Then select a design of your choice. You can customize your
website so that it meets your needs.
Customization: Your website with Office 365 is highly customizable. You can design and customize
the website as you wish. As Office 365 offers you a default theme or template, its very important that
the consumer has a way to customize it according to their personal or work needs. With Office 365,
you can add or remove design elements from your website, modify formatting and so on. The easy-
to-use tools in Office 365 help you customize your website very effectively.
Easy to maintain: With Office 365, your website becomes easy to maintain. You can maintain your
website almost effortlessly. Simply update your website with content from time to time.
Accessibility: You get a 99.9% guaranteed uptime. So your site will always be up and running. So
your website is always accessible to all.
Plug-ins and gadgets: You can add plug-ins and gadgets to your website for specific tasks. For
example, you may add share buttons that let the visitors share your content on social networking
sites. This doesnt just drive more traffic, but also increases the brand value of your business. And
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with the comment-gadget, you can let your visitors share their comments. These are very useful and
helpful even though you dont have a business. As a general consumer of Office 365, you can use the
plug-ins and gadgets to drive more traffic to your website.

Office desktop applications

Some plans of Office 365 allow you to use fully installed Office desktop applications such as Word, Excel,
PowerPoint, Outlook, Publisher, OneNote and Access.
Thus you can work with the familiar tools you already know. In Office 365, youll get some of the same
traditional Office applications with added features that help you with your work.
In the Word application, you can create documents that you can share with others easily.
The Word application is pretty useful for creating project documentation, project reports, and many any
other kinds of writing material.
Microsoft Word is probably the most widely used application in the Office software package. There are
thousands of features in the Word application. In additional to that, Office 365 has added many new exciting
features that make your work much easier.
PowerPoint allows you to create presentations. Making presentations has become easier than before in
Office 365.
You can create valuable presentations with unique designs using the ready-made tools available in the Office
PowerPoint application. You dont need to have much technical knowledge.
Office 365 has introduced some new features that almost automates the process and lets you create powerful
presentations. You can choose from several templates for the design of the presentation. There are tools that
allow you to modify and enhance your presentation dramatically.
The other productive applications such as Excel, Outlook, OneNote, Publisher and Access include lots of new
features.
These Office applications are essential for your business and your personal life too. If youre a student,
applications such as Word, Excel, PowerPoint, Outlook, OneNote etc make your work easier.
Millions of students all over the world are dependent on these applications. As many features have been
added, working with them has become easier and interesting.
Office Online also offers you the Office applications. You can access Word Online, Excel Online etc from
Office.com.
Office Online is discussed in more detail in chapter 13.
Office on Demand allows you to stream a particular Office application without fully installing the Office
package.
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You can use mobile apps to access the Office applications. Mobile apps for Office 365 are discussed in chapter
12.

Office Online
Office Online is the online version of the Office applications.
You can simply create documents and excel sheets online. Work online and save the files in OneDrive.
Amazingly, you can work on the same file in real-time with your friends and colleague. Thus you can
collaborate successfully.
Consider the following:
Office.com: Go to Office.com to start using Office Online. Visit Office.com and sign in to your
Microsoft account. Start using Office Online, and save your files in OneDrive or download the
documents to your computer.
Office applications: You get the online versions of the desktop Office applications like Word, Excel,
and PowerPoint etc. The online Office applications are termed as Word Online, OneNote Online,
PowerPoint Online, Excel Online etc. After working with these online applications, you can easily
save the files in OneDrive online storage.
Work together: Collaborate in real-time. Share the file with your friends and colleagues, and work
on the same file together simultaneously. You can see which part of the file other users are
modifying. Working together on the same file saves time and effort.
Share with friends: You can share the files with other people. After working on a particular project,
you may share the files with other people. Sharing your files is easy with Office Online.
Embed Office files: You can embed office documents to your website or blog so that the visitors of
your website can see the files or documents directly from your website. You may embed a Word
document, Excel spreadsheet or a PowerPoint presentation.
Web viewer: One great way to share your Office files is to use the web viewer. You can create a URL
for your file. On clicking this URL, people can see your files easily.
Interactive Excel: Visitors of your blog or website can interact with your Excel spreadsheet without
leaving your site. They dont need to download any Excel files for this. They can efficiently interact
with the interactive excel spreadsheets on your website or blog.
Office Online is discussed with screenshots in chapter 13.

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Office 365 on your smartphone

You can use Office 365 services on your smartphone. Using the Office 365 on your phone is very convenient,
because then, wherever you go, your files and documents travel with you.
There are many mobile apps available for mobile phones and tablets.
For example, on your Android Phone, you may install Office Mobile app to get Word, Excel and PowerPoint
applications.
On your phone, you can use cloud services, email, and web conferencing and so on.
Mobile apps for Office 365 are discussed in chapter 12.

Updates
Microsoft provides updates for Office 365 to improve the user experience with the applications, features and
services. With every update, you get improved versions of services; that means a better Office every time!
In most cases, updates are automatic. And you can update certain features and services manually.
Through the streaming mechanism, new updates are provided from time to time. Updates are performed
periodically. In this context, a rolling released model is used to perform update operations.

Security and privacy

Office 365 has lots of security and privacy features.
Office 365 is compliant with the ISO/IEC 27001 security standards. Office 365 is compliant with the Federal
Information Security Management Act.
Heres more about security and privacy in Office 365.
Privacy: Your data is always safe with Office 365, and is not shared with any third parties. Also, your
data is never used for any sort of advertisements in Microsoft. You always own all the rights to your
data. Office 365 gives you the power to control data sharing. You may keep your information private
if you want.
Transparency: You have the benefit of using Office 365 with transparency. That means, you know
where your data is kept. You know all the information about your data. Office 365 keeps
transparency.
Standards and regulations: Office 365 is compliant with the ISO/IEC 27001 security standards, the
Federal Information Security Management Act and Family Educational Rights and Privacy Act.
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Microsoft offers a data processing agreement for Office 365 to all customers. Besides, Microsoft has
signed the EU model clauses. Thus Office 365 is up to date with standards and regulations.
Security features: There are several security features in Office 365 which make your information
more safe and secure. Your files and documents are always safe in OneDrive. Your data will never be
destroyed, deleted or stolen from the Microsoft servers. Office 365 protects you from threats and
attacks. In this context, Exchange server hosting scans for viruses and malware. So your email is
always safe.
Service availability: With 99.9% uptime guarantee, the services and your files are always available
to you. You can access your files and the services whenever you want. The servers are never down.
With the disaster recovery capabilities and data redundancy facilities, the services are always up and
running.
The portal named Office 365 Trust Center gives you more information about their security and privacy
policies.
Microsoft has opened this Trust Center so that the customers can learn in details about their security and
privacy policies. All the information is provided with clear explanations.

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Chapter 6: A Quick Look at Plans

There are many plans to choose from. Microsoft has introduced many subscription plans for Office 365 so
that you easily can choose one that meets your needs.
Once again, the plans can be divided into two categories - plans for general consumers and plans for
businesses.
Plans for general consumers

Following are the plans for general consumers. The plans for consumers are discussed at a greater detail in
the next chapter.
Office 365 Personal: With Office 365 Personal, get the Office applications Word, Excel, PowerPoint,
Outlook, OneNote, Publisher and Access.
This plan allows you to use Office applications on 1 computer and 1 tablet. Using the Office Mobile
apps, you can access various features and services. Get 1 TB of additional OneDrive storage. Office
365 Personal keeps always keeps you up to date.
Office 365 Home: Office 365 Home is designed for you and your family. You can have a free trial of
Office 365 Home. This plan includes Office applications and keeps you up to date all the time.
You can install the Office applications on 5 computers and 5 tablets. In addition, you can access the
features and services through mobile apps. Youll get 1 TB of additional OneDrive storage for each
user, for up to 5 users.
Office 365 University: Office 365 University is especially designed for the students, faculty and
teaching staff. Students can easily work together on projects and share documents when they are
working in a group. Schoolwork becomes easier with Office 365 University plan.
This plan is a 4 year plan. You can get it for up to 2 devices like PCs, tablets etc. Additionally, youll be
able to access your files and the features through mobile apps. Office 365 University includes the
Office applications.
Youll get the latest versions of Word, Excel, PowerPoint, Outlook, OneNote, Publisher and Access. Get
1 TB of additional OneDrive storage with this plan.
This book is focused on Office 365 for general consumers.
Plans for general consumers are discussed in greater detail in the next chapter of this book.

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Plans for businesses

Following are the plans for businesses. According to your specific requirements and team size, one of the
following plans will be suitable for your business.
Office 365 Small Business: Office 365 Small Business is for up to 25 users. The features that are
included are business-class email, web conferencing, free website, file storage and Office Online.
Office 365 Small Business Premium: Office 365 Small Business Premium is for up to 25 users. All
the features are nearly same as the Office 365 Small Business plan. The additional facility is that it
gives you the Office desktop applications. You get the latest versions of desktop applications. The
desktop versions of Word, Excel, PowerPoint, Outlook, OneNote, Publisher, Access and Lync are
available with this subscription plan.
Office 365 MidSize Business: Office 365 MidSize Business is for up to 300 users. It offers business-
class email, online conferencing, free website, file storage, Office Online, desktop versions of Word,
Excel, PowerPoint, Outlook, Publisher, InfoPath, Lync and Access. Additionally, Active Directory
integration, Self-service Business Intelligence and Enterprise social are provided with this plan.
Office 365 ProPlus: Office 365 ProPlus allows up to 25 users. It gives access to Office 2013
Professional Plus applications.
Office 365 Enterprise: Office 365 Enterprise is a plan for big businesses, and can be used by an
unlimited number of users. Desktop versions of all Office applications and the eDiscovery Center are
included in this plan. In addition, the other necessary features and services are also available.
Other plans
Other plans include Office 365 for Government, Office 365 for Nonprofits and Office 365 Education.

26
Chapter 7: Plans for Consumers in Details

Office 365 Personal
Office 365 Personal is for general consumers, not for business. The general customers of Office 365 will be
benefited using this plan in several ways. You, as a general consumer, can subscribe to plans either monthly
or yearly. The useful features of Office 365 Personal give you the power to get more things done in less time.
It increases your productivity. The features, services and benefits are described as follows. Consider the
following points.
Office applications: The desktop versions of Office applications are the familiar tools you have been
using for years. These are the tools you are accustomed with. The applications that are included are
Word, Excel, PowerPoint, OneNote, Publisher, Outlook and Access. Its difficult to work in new
environments. So you get the same working environments youre acquainted with. Additionally, new
features of these familiar applications make you more productive at your work. The ready-made
templates and tools make the design-work easier, and in some cases, they automate certain tasks. So
you can work almost effortlessly. It becomes easier to create, design and customize the documents.
Thus the Office applications keep you focused at your work.
Number of devices: You can use Office 365 Personal in 1 computer and 1 tablet. To be more precise,
you can use it in 1 PC and 1 Windows tablet or 1 iPhone. So you can work across your devices. For
example, you may edit a file on your PC and share the file from your Windows tablet. Life becomes
easier in this way.
Smartphone access: You can use the Office mobile apps to access your files and documents. There
are useful mobile apps for Windows Phones, iPhones and Android Phones. Simply install the
applications you need, and use the features you want. You can access many features and services
through these mobile apps. Check your email, send emails, and use the calendar, save files and
documents to OneDrive, view and edit your documents, collaborate online, join meetings, use
OneNote, send instant messages, make audio calls and make video calls on your Smartphone.
OneDrive storage: In addition to the 15 GB free storage, youll get extra 1 TB of OneDrive storage.
Your files are always secure in the OneDrive storage. After accomplishing a certain amount of work
from one device, you may save the document to OneDrive. Later, you may access and edit the same
file from another device. You may download the OneDrive application on your smart phones. Save
your photos and videos to the OneDrive storage. Your hard disk may crash at any time. But with
OneDrive, your photos and videos are always safe. Create documents using the Office applications,
and save them to OneDrive. Access, edit and share your documents from any devices after saving
them to OneDrive. You can share files and folders, and share them having control over your privacy.
OneDrive works with the Office applications. So its very easy to work with OneDrive.
Access across devices: Using the Office 365 Personal plan, you can access your documents, photos,
videos, files and folders from multiple devices. Do one part of a task in one device, while you may use
another device to perform the rest of the task. Working across devices is really interesting. People
27
use multiple devices now-a-days. So when youre working on your PC, you may accomplish one part
of your work, whereas when youre using your phone, you may either work or simply view and share
your files and documents from your phone.
Offline storage: You have the option to save documents on your personal computer. If you feel like
saving the documents to your PC hard-disk, you have the choice to do so.
Updates: Updates are automatic. So you dont need to worry about updating the features, services
and applications. Youll always be working on the latest versions of the applications. With the
updated applications, you can work more productively.
Technical support: You may chat online with the tech support associates or talk to them on phone if
you need some technical support. So youre always supported by Microsoft.
Office 365 Home

Office 365 Home is designed for home use. This plan is for you and your family. The entire family can get help
and solutions from Office 365 Home. Using the Office 365 Home plan, you can get the following features and
services.
Office applications: The desktop versions of the Office applications are available with this
subscription plan. The fully installed Office applications that youll get are Word, Excel, PowerPoint,
Access, Publisher, Outlook and OneNote. You can create documents using these applications, and
save them either online or offline. You can share them having full control of your privacy. The Office
applications are updated periodically. Thus youll get the most out the Office applications using the
Office 365 Home plan.
Subscription types: You can subscribe to this plan either monthly or annually. Its up to you! You
can cancel the subscription at any time.
Free trial: Office Home gives you one month of free trial. So before paying money, you have the
option to try it out. You must sign up for a Microsoft account providing your payment information
such as your credit card or debit card details. The topic of free trial is discussed in more detail in
chapter 8.
Install on your computer: You may install Office 365 on your computer, more specifically on your
PCs and Macs. You can install on up to 5 computers.
Install on your tablet: You can install Office 365 on up to 5 tablets. The tablets, in this context, can
either be Windows tablets or iPad.
Smartphone apps: You can use various Smartphone apps to use certain services, and to view, edit
and share your documents, and to collaborate successfully online.
Access across devices: You can access the applications, documents, files, photos, videos etc from
across your devices. This makes Office 365 Home more interesting.
28
Offline storage: You always have the option to save your files and documents on your PC, to your
offline hard-disk.
Online storage: You get 1 TB of online OneDrive storage for each user, for up to 5 users.
Skype Calls: Every month, 60 minutes of Skype calls is included. You can make international calls.
License: Office 365 is licensed for home use.
Technical support: Technical support from Microsoft is always with you through online chat and
phone calls. So whenever you have a problem or doubt, you ask for technical help from the experts.
Benefits: Office 365 Home offers several useful features, services and applications that make you
more productive and greatly help you in your work. Using all the facilities, you can simply accomplish
more and reach your goals. As a general consumer, you will get the most of Office 365 using this plan.
The facility of free trial is exciting. You can learn more about the features and the services by using
them, for one month. Thus youll able to decide whether you need this plan or you want to go for
other plans. The entire family is benefited. Office applications, OneDrive, Smartphone access,
facilities to better collaborate benefit you and your family amazingly.
Office 365 University

Office 365 University is a 4-year subscription plan, which is a perfect fit for educational purposes. This plan
is very useful for the students.
If youre a student studying in a school, college or university, Office 365 University can greatly help you in
accomplishing your project work. You can share the work among other participants.
That means, working together on the same project becomes much easier. There is no need to send a file or
document via e-mail or social networking sites.
Instead, use Office 365 University that allows a group to work on the same file at the same time. All of the
users working together have the updated version of the documents.
Heres an overview of Office 365 University.
What is Office 365 University? Office 365 University is an Office 365 plan recommended for the
students. This is a 4-year plan that gives access to various applications, tools, features and services.
To use Office 365 University, you need to qualify for this.
Subscription type: This is a 4-year subscription plan.
Eligibility requirements: You need to qualify to get Office 365 University. Full and part-time
enrolled students, faculty and staff are eligible for Office 365 University. They have to be from a
qualified, accredited, higher educational institution. Universities, polytechnic institutes, technology
29
institutes are the qualified educational organizations. Colleges and vocational schools also qualify.
The alumni of these institutes are not eligible for this plan.
Who are the users? The school students, college students and university students are the ideal users
of Office 365 University. Besides, faculty members and other staff of an institution also use this plan
for several purposes.
Office applications: The familiar desktop versions of the Office applications are available with this
Office 365 plan. The available Office applications are Word, Excel, PowerPoint, Outlook, Publisher,
OneNote and Access.
Number of devices: Office 365 University is for up to 2 PCs, Macs and tablets.
Access on Smartphone: You can access various features of Office 365 from your Smartphone
devices such as Windows phones, Android phones and iPhone. There are many useful applications
that allow you to use the helpful features and services.
Offline storage: You have the option to save your documents and files on your PC.
Online storage: In addition to 15 GB free OneDrive storage, you get an extra 1 TB of OneDrive online
storage per user.
Skype calls: Every month, 60 minutes of Skype calls is included. You can make international calls.
Updates: Youre always up to date with the latest features and services.
Benefits for students: There are many benefits for the students. A student has to work on academic
projects. Most of the time, the project-work is carried by a group of students. When one student
completes his/her part of the work, he/she has to submit the part to the others so that others can
see, modify and completes the other parts of the project. Instead of sending a file via email or other
medium, the students can either work together in the same document simultaneously, while the
others see the most updated version of the file. So working in group becomes very easy with Office
365 University. There are many other features that help students in their education and career.
Technical support: Technical support is available through chat and phone calls. Experts are always
there for you to help. Whenever you need help, simply chat with the representatives or talk to them
on phone.
30
Chapter 8: Office 365 Free Trial

Microsoft offers Office 365 free trial to you to try the services for free for one month.
Note: This book is written to help Office 365 general consumers, rather than businesses. So this chapter
discusses Office 365 free trial for the general consumers only. Business plans also include free trial, but
theyre out of the scope of this chapter.

Which plan offers a free trial?

For the general consumers, Office 365 Home offers free trial for one month. That is, you can try for free the
Office 365 Home plan for one month.

How to activate a free trial

You must have a Microsoft account to activate a free trial. Go to the Office 365 Home page from office.com.
From there, you will get a link to try Office 365 for free.
You must provide your payment information for this. That means, by providing your payment information,
youre subscribing to the Office 365 Home plan that automatically renews every month.
The first month is free. You may cancel the subscription at any time. Thus you wont be charged.

Benefits of Office 365 free trial

Trying a software or service before actually buying it is an excellent idea. You can better know a product in
this way. Consider the following benefits.
1. You can learn about Office 365 in the trial period, by using the services.
2. You will get a demo of what Office 365 is and how its going to find solutions for you.
3. You will be able to decide whether this particular plan is suitable for you, or whether you need to
subscribe to any other plan.
4. Youll get hints whether Office 365 meets your needs, or whether you need to find an Office 365
alternative.

31
Chapter 9: Consumer Benefits

With several features and services, there are several benefits of using Office 365.
Here are some of the many benefits and advantages of using Office 365.
They are as follows.
Productivity: Office 365 makes you more productive at your work. Relatively, a lot of your work can
be accomplished in a very short time if youre using the Office 365 services accordingly. And
productivity is the key to success. If youre productive enough at your work, youre more likely to
quickly get closer to your goals.
Easy to use: Office 365 is very easy to use. Its very user-friendly. The user-interface is very simple
yet useful, which is designed for the non-experts, for those who have a very minimum technical
knowledge. Its very simple to use Office 365.
Access anytime: With 99.9% uptime guarantee, Office 365 services are always accessible. The
services are available all the time. The services are always up and running. You can access your files,
photos, videos, folders and documents stored in OneDrive anytime. They are always accessible.
Access from anywhere: You can access Office 365 features and services, and your files and folders
from mobile devices, tablets, PCs, Mac and web browsers that means, from anywhere.
Familiar tools: The familiar tools in Office 365 let you work more comfortably. Its always easy to
work with the familiar tools.
A wide range of plans: A wide range of plans help you decide which plan is perfect for you.
According to that, youll subscribe and pay.
Pricing: The reasonable and flexible pricing options help you spend wisely.
Easy integration: Easy integration with Microsoft Office and other applications make things simpler.
Smart solutions: Smart solutions to your problems save time. Office 365 lets you work smartly.
Smart and easy solutions increase your productivity.
Free trial: There is an option of using Office 365 for free for one month in some plans. Free trial lets
you use the applications and services before even buying or paying for it.
Privacy control: You have full control over your information and files. You can share your photos,
videos, documents and files with others having full privacy control. You can control who can view,
who can edit etc.
32
Security: There are many security features available in Office 365. Security features are probably the
best features youll have with Office 365. Your documents and files are always safe and protected in
OneDrive.
Reliability: Office 365 is reliable for many reasons including its privacy features, security, service
availability, and help resources and so on.
Compliance: Office 365 is compliant with the ISO/IEC 27001 security standards, the Federal
Information Security Management Act and Family Educational Rights and Privacy Act.
Always updated: Updates are automatic, and youll always be using the updated features and
services of Office 365.
Compatibility: The Office 365 programs are compatible with a wide range of devices and operating
systems.
Help resources: A huge amount of help resources are available online.
Technical assistance: Excellent technical assistance from Microsoft is another benefit.
33
Chapter 10: So how does Office 365 boost

your productivity?
Office 365 makes you more productive at your work. With Office 365, you can accomplish much in less time.
The features, tools and services are designed to help you work easily, smoothly and productively. This
chapter discusses productivity with Office 365 in brief.
Heres how Office 365 boosts your productivity.
1. Office 365 lets you focus at your work. You dont need to worry much about the design and
development because Office 365 provides you with many ready-made templates that ease up the
work and gives you many tools that make the design and development easier. Additionally, you
dont need to waste your time updating, saving files and ensuring everything is in synchronization.
All these things are done automatically.
2. Office in the cloud saves your time significantly. It gives you the opportunity to work across
devices. You can access your documents from any devices, and even from a web browser. At the
same time, you can edit and share them from your devices. It significantly saves time, and makes
you more productive.
3. It includes all the essential features and services. Office 365 includes features such as hosted
email, conferencing, public website, security, privacy, file-sharing, collaboration tools and so on. All
these features make your work easier. Thus it increases your productivity.
4. Familiar tools make you more productive. Because, you know and love the familiar applications
like Word, Excel, PowerPoint, Outlook, OneNote, Access and Publisher. Almost every business has
been using these applications for many years.
5. Friendly user-interface and navigation let you work smoothly. The easy interface and
navigation give you all the necessary tools in front of you. So you dont need to find the frequently
used tools.
6. Work together simultaneously to get more done. With multiple users, you can work on the same
project simultaneously. You can see where other users are editing and making changes.
7. Effective collaboration using Lync and SharePoint. The collaboration tools help you work
together with other people and keep in touch with them.

34
Chapter 11: Is an Internet Connection a

requirement?
Office 365 gives you a new approach to work - one that relies upon the Internet. Office 365 requires an
Internet connection for most of the features.
Although you can work offline, you need an Internet connection to install, activate plans, update, sync your
documents, collaborate and share with others.
When does it require an Internet access?

An Internet access is required in the following cases.
Installation: An Internet connection is required when youre installing Office 365.
Plan activation: You need to be connected to the Internet while activating a plan.
Managing a subscription: Managing a subscription account requires an Internet access.
Updates: Internet access is required when youre receiving updates.
Synchronization: Your work syncs through the Internet.
Using certain features: Cloud services, virtual conferencing, email, file sharing and other services
are dependent upon an Internet connection.
Working online
Visit office.com to start working online using Word Online, Excel Online, PowerPoint Online, OneNote Online
etc. On office.com, you get the online versions of Office applications.
You may save the documents to the cloud or to your computer. Working online doesnt require any
installations. Simply visit office.com from any web browser, and start working. Its that simple!

Working offline
Many plans offer the desktop versions of Office applications. You can work offline using them. And when you
connect to the Internet, the Office applications are updated and your documents sync automatically. So the
applications and your documents stay up to date.

35
Chapter 12: Mobile apps for Office 365

This chapter discusses Office 365 apps for various mobile phones. Some of these apps require an Office 365
subscription, while others do not.
Android apps
The following Office 365 apps are available for Android phones.
You can download these apps from Google Play.
Office Mobile: Office Mobile includes the Office applications such as Word, Excel and PowerPoint,
which are optimized for phones. You can access documents that are stored in OneDrive.
OneNote: OneNote is the digital notebook for your Android phone. Your notes always stay with you.
You can quickly create notes, edit, share and collaborate with friends.
Lync 2013: Lync 2013 lets you collaborate and conference with people using your Android phone.
OneDrive: Access your files, folders, photos, videos and documents with OneDrive on your Android
phone. You can easily share your files from OneDrive by inviting people. You can also share by
sending links to your files to others or by sending files to other apps.
Skype: Send messages; make audio/video calls using Skype on your Android phone.
Yammer: Use Yammer on your Android phone to take part in conversions and group-discussions.
This is a helpful app that lets you keep in touch with your employees and colleagues.
iOS apps
The following Office 365 apps are available for iPhone devices.
You can download these apps from the App Store.
Office Mobile: Use the Office applications such as Word, Excel and PowerPoint on your iPhone.
OneNote: OneNote, the digital notebook is a great app for creating, editing and sharing notes on your
iPhone.
OWA for iPhone: Using this app, you can access email, calendar and contact. An Office 365
subscription is required for using this app.
Lync 2013: Lync 2013 lets you collaborate and conference with people.
SharePoint Newsfeed: Stay in touch with people using SharePoint Newsfeed. You can participate in
conversations using this app.
36
OneDrive: Access and share your photos, videos, files, folders and documents stored in OneDrive
from your iPhone.
OneDrive for Business: Using this app, you can upload and share files using this app. You can also
edit files from your iPhone. An Office 365 subscription is required for using OneDrive for Business.
Skype: Instant Messaging, calls make your conversations easier with Skype.
Yammer: Use Yammer on your iPhone to take part in conversions and group-discussions. This is a
helpful app that lets you keep in touch with your employees and colleague.
Windows phone apps

The following Office 365 apps are available for Windows Phone devices.
You can download these apps from the Windows Phone Store.
Office Mobile: Office Mobile allows you to use Word, Excel and PowerPoint to access and edit your
documents.
OneNote: OneNote is the digital notebook for your Windows phone.
Lync 2013: Stay connected with people using Lync, by holding conversations, meetings and
conferences.
Outlook Mobile: Optimized for Windows phones, Outlook Mobile lets you access your email. Read
your email messages and reply using Outlook Mobile.
SharePoint Newsfeed: Stay in touch with people using SharePoint Newsfeed. You can participate in
conversations using this app.
OneDrive: Access and share your files, folders, photos, videos and documents using OneDrive on
your Windows phone.
Skype: Stay connected with people using Instant Messaging, voice calls and video calls. You can hold
a conference call to talk with multiple users.
Yammer: Use Yammer on your Windows phone to take part in conversions and group-discussions.
This is a helpful app that lets you keep in touch with your employees and colleague.
Office Lens: Office Lens enhances the pictures you take using your phone camera. This app converts
the pictures of whiteboards and printed documents into notes. Then you can share the notes with
others.

37
Chapter 13: Office Online

What is Office Online?
Office Online is the online Office. You can use the Office applications online from your web browser, without
installing them on any devices. Office Online documents are automatically saved to OneDrive. You can also
download a copy of your documents with Office extensions and as pdf files.

How to access Office Online?

Visit office.com from your web browser to access Office Online. You dont need to install any programs to use
Office Online. What you need is a Microsoft account. If you dont have a Microsoft account, create an account.
Its simple and easy.

Office Online applications

Office Online includes the following applications.
1.
2.
3.
4.
5.
6.
7.
8.
Word Online
Excel Online
PowerPoint Online
OneNote Online
OneDrive
People
Outlook
Calender
38
Word Online
You can create, edit and share Word documents using Word Online.
The screenshot below shows an example of a document open in a web browser.
39
Saving a Word Online document

Word Online documents are automatically saved to OneDrive while youre creating and editing the
document.
The screenshot below shows an example of the OneDrive save, download and download as PDF options, all
through a web browser.
You can also download your Word Online document in .docx and .pdf extensions.

40
Sharing a Word Online document

You can share the document by inviting other people. You can also share by embedding the document in
your blog or website.
The screenshot below shows an example of the document sharing options available via a browser.

41
Excel Online
Create Excel spreadsheets online, save them to your computer and share with other people. You can work
together simultaneously on the same document.
The screenshot below shows an example of an Excel spreadsheet open in a web browser.

42
PowerPoint Online
Create and share PowerPoint presentations online. The presentation is automatically saved to OneDrive. You
can also download a copy of it.
The screenshot below shows an example of a PowerPoint presentation open in a web browser.

43
OneNote Online
OneNote Online is your online digital notebook. Using OneNote, you can create quick notes that will
automatically and continually be saved to OneDrive.
The screenshot below shows an example of a OneNote note open in a web browser.

44
Calendar Online
Calendar Online is a digital calendar for you. This is an easy-to-use calendar that can be used to create and
organize schedules.
The screenshot below shows an example of the calendar open in a web browser.
45
Outlook Online
Outlook Online is an email service from where you can read emails, send emails, manage email accounts, and
manage your calendars and contacts.
The screenshot below shows an example of the mail program Outlook open in a web browser.

46
OneDrive
OneDrive is the cloud storage where you can securely store your files, photos, videos, documents and folders
that are accessible from your devices and web browsers.
The screenshot below shows the OneDrive screen open in a web browser.

47
People
Managing your contacts list becomes easy with the People online application from Office Online.
The screenshot below shows an example of the people management screen open in a web browser.
48
Chapter 14: Beginners guide to Office 365

This chapter introduces you to some Office 365 applications and services using screenshots, and explains in
brief how to use them. To be more specific, it talks about Office applications, OneDrive, Lync, Exchange,
SharePoint and Skype.

Using Word
Office Word is a powerful Office application that lets you work on writing projects productively.
Templates: You can use a template in Word to write according to a specific format. There are a wide variety
of templates available. Just select one to use in your document, or search a template to download one that
will meet your requirements.

Recent documents: You can see a list of recent documents in Word. This helps a lot. You dont need to
search a recent Word document on your computer. You can quickly open a recent document from this list.
This saves time.
Sharing: You can easily share the Word documents via email. You may send it as an email attachment, PDF
file, XPS document or as an Internet Fax.
49

Printing: You can effortlessly print a Word document. Press CTRL + p, or click the Print menu for more
options.
Protecting your document: You can protect your document easily. You can restrict people from changing
the document, or you may wish to control what kind of changes they can make.

50
Collaboration: You can work with other people on the same file simultaneously. To do this, you have to add
more authors or invite people from the Share menu.
Using OneDrive
OneDrive on the web: Visit onedrive.live.com to visit OneDrive. Sign in to your Microsoft account or create
an account if you dont have an account. You will get 15 GB free storage upon sign up.
OneDrive folder: After correctly configuring OneDrive, youll have a OneDrive folder like the one in the
screenshot below. Add items to this folder, and your OneDrive online storage will automatically be updated.
That means, your files and folder will automatically be stored to OneDrive if you add them in the OneDrive
folder.
SharePoint
What is SharePoint? SharePoint is the enterprise social network that makes document sharing easier. Share
your ideas and documents with your colleagues and employees. This is a unique approach to work-sharing.
You can share your documents to SharePoint from the Office applications too.
How to get SharePoint? Visit http://office.microsoft.com/en-in/sharepoint to try or buy SharePoint. You
can also use the hosted service, SharePoint Online.

51
Exchange
What is Exchange? Exchange is the secure email service in Office 365. You can use your own server to run
Exchange, or you may use the hosted email instead. Your email is secure with Exchange. Your email is
continuously scanned in Exchange to protect you from unwanted threats, viruses and malware.
How to get Exchange? Visit http://office.microsoft.com/en-in/exchange to try or buy Exchange. You can
also use the hosted service, Exchange Online

Lync
What is Lync? Lync is a product from Microsoft, which allows you to connect with people through IMs, voice
calls and video calls. Video conferencing and Lync meetings are the special features of Lync. Maximum 250
users can participate in a Lync meeting. You can see the availability information of people in Lync.
How to get Lync? Visit http://products.office.com/lync/ to try or buy Lync. You may download Lync Server
2013 or Lync Basic 2013. Lync Basic 2013 is the light version of Lync Server 2013. You can also use the
hosted service, Lync Online.

Skype
What is Skype? Skype is a program owned by Microsoft, which allows you to send IMs, make voice calls and
video calls. Skype allows you to hold conference calls.
How to get Skype? Visit skype.com to download Skype on your device.
Creating an account: Visit skype.com to create an account. You may also first download the program, and
then create your account using the program.
Adding people: Each user has a unique Skype name like a user id. Search the Skype name using the Skype
program to add people to your Skype contacts list.
Skype call testing service: Skype call testing service allows you to perform a test call to help you configure
your Skype. You can use this to know about the call quality on Skype.
Making a conference call: Drag a Skype user from the contacts list to your call-space to make a conference
call on Skype. You can talk to multiple users simultaneously through a conference call.

52
Chapter 15: What You Have Learned So Far?

What is Office 365?
Office 365 is a subscription based software suite that includes Office applications, cloud-based services and
other services.
How to install it?

Go to office.com, choose an Office 365 plan, provide your payment information and follow the instructions to
install it.
Microsoft Office and Office 365

Microsoft Office and Office 365 are two different products from Microsoft.
Main features of Office 365

1.
2.
3.
4.
5.
6.
7.
8.
Cloud-powered Office
File sharing
Web conferencing
Public website
Email services
Social Network
Office Online
Office Mobile
Cloud hosted services

1. Exchange
2. Lync
3. SharePoint
Plans
Plans for consumers: Office 365 Personal, Office 365 Home and Office 365 University.
Plans for businesses: Office 365 Small Business, Office 365 Small Business Premium, Office 365
MidSize Business, Office 365 ProPlus and Office 365 Enterprise.
Other plans: Office 365 for Government, Office 365 for Nonprofits and Office 365 Education.
53
Mobile apps
Android: Office Mobile, OneNote, Lync 2013, OneDrive, Skype and Yammer.
iOS: Office Mobile, OneNote, OWA for iPhone, Lync 2013, SharePoint Newsfeed, OneDrive, OneDrive for
Business, Skype and Yammer.
Windows Phone: Office Mobile, OneNote, Lync 2013, Outlook Mobile, SharePoint Newsfeed, OneDrive,
Skype, Yammer and Office Lens.
Office Online applications

1.
2.
3.
4.
5.
6.
7.
8.
Word Online
Excel Online
PowerPoint Online
OneNote Online
Outlook
People
OneDrive
Calendar
What is OneDrive?
OneDrive is the cloud storage where you can securely store your files, photos, videos, documents and folders.
What is Exchange?
Exchange is the secure email service in Office 365. You can use your own server to run Exchange, or you may
use the hosted email instead.
What is Lync?
Lync is a product from Microsoft, which allows you to connect with people through IMs, voice calls and video
calls, conferencing and meetings.
What is SharePoint?
SharePoint is the enterprise social network that makes document sharing easier and that lets you share your
ideas with people.
What is Skype?
Skype is a software program owned by Microsoft, which allows to you send IMs, make audio calls and video
calls.
54

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About This Book

Why Read This Book?

Chapter 1: Introduction to Office 365

Chapter 1: Introduction to Office 365

What Office 365 offers

Chapter 2: System Requirements

PC: 1 GB RAM for 32-bit PC, 2 GB RAM for 64-bit PC

PC: 3.0 GB of available disk space

DirectX 10 graphics card

PC: Windows 7, Windows 8, Windows Server 2008 R2 or Windows Server 2012

PC: 1366 x 768 screen resolution

Chapter 3: How to Install and Configure?

Steps to configure Office 365 Home

Chapter 4: How Office 365 is different from

Chapter 5: Features and Services

Office desktop applications

Office Online is discussed with screenshots in chapter 13.

Office 365 on your smartphone

Security and privacy

Chapter 6: A Quick Look at Plans

Plans for general consumers

Plans for businesses

Chapter 7: Plans for Consumers in Details

Office 365 Home

License: Office 365 is licensed for home use.

Office 365 University

Subscription type: This is a 4-year subscription plan.

Chapter 8: Office 365 Free Trial

Which plan offers a free trial?

How to activate a free trial

Benefits of Office 365 free trial

Chapter 9: Consumer Benefits

Help resources: A huge amount of help resources are available online.

Technical assistance: Excellent technical assistance from Microsoft is another benefit.

Chapter 10: So how does Office 365 boost

Chapter 11: Is an Internet Connection a

When does it require an Internet access?

Installation: An Internet connection is required when youre installing Office 365.

Managing a subscription: Managing a subscription account requires an Internet access.

Updates: Internet access is required when youre receiving updates.

Synchronization: Your work syncs through the Internet.

Chapter 12: Mobile apps for Office 365

Windows phone apps

OneNote: OneNote is the digital notebook for your Windows phone.

Chapter 13: Office Online

How to access Office Online?

Office Online applications

Saving a Word Online document

Sharing a Word Online document

Chapter 14: Beginners guide to Office 365

Chapter 15: What You Have Learned So Far?

How to install it?

Microsoft Office and Office 365

Main features of Office 365

Cloud hosted services

Office Online applications

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