POLICYANDPROCEDUREMANUAL

SOPNO:
ACCTGCASH0021115
DEPARTMENT: ACCOUNTINGSUBSECTION:CASH
SUBJECT:
PETTYCASHISSUEDATE:NOVEMBER30,2015

POLICY:PettyCashtransactionsshouldberestrictedtodisbursementsofanonoccurringnatureandor
whichmustbepaidimmediatelyandforwhichpaymentsbycheckisnotpractical.Itshouldbelimitedtoa
reasonableamount,nottoexceed$250.

PROCEDURE:

1. Totheextentpossible,pettycashdisbursementsshouldbemadeonlybytheGeneralCashier.Inthe
eventthatanothercashier,outsideoftheGeneralCashier,disbursesPettyCash,itshouldbe
presentedtotheGeneralCashierinatimelymanner,nolaterthan3days.

2. AllpettycashdisbursementsaretobesupportedbyaproperlypreparedPettyCashSlip,whichmust
bewrittenininkandapprovedbytheresponsibledepartmentheadauthorizingtheexpenditure.A
validoriginal,itemizedreceiptmustbeattachedtothePettyCashSlip.Lackofreceiptwillbe
consideredashortage.InthecaseofaManagerordepartmenthead

3. PettyCashmaynotbeusedforthefollowingexpenses:Payroll,Bonus,CashAdvances,Traveland
Entertainment,oranyotheritemtypicallyreimbursableviaexpensereport.

4. TheGeneralCashier,uponreimbursementofPettyCash,shouldcanceltheslipandreceipttoprevent
reuse.

5. Nolessthanonceperweek,theGeneralCashierwillsubmitarequestforreimbursementofpetty
cashinaccordancewiththeInvoiceProcessingpolicy.TheControllerandGeneralManagermust
verifythattherequestedamountbalancestothetotalpettycashdisbursementsandcancelledpetty
cashvouchersandreceipts.Thereviewmustbeevidencedbysignature,anddatedonthe
reimbursementdate.

6. PettyCashreimbursementrequestsshouldnotspanmultiplemonths.IfaPCRhasreceiptsfrom
morethanonemonth,aseparaterequestshouldbecompletedforeachmonth.PettyCashshould
berecordedinthemonth,forthemonth,oraccruedassuchforendofmonth.

7. ThePettyCashreimbursementcheckwillbecutviaManagersCheckandmadepayabletotheHotel,
nottheemployee.

8. ThePropertyAccountantwillemailacopyofthePCRManagersCheck,PettyCashReimbursement
CoverSheet,andallsupportingdocumentationtotheCorporateAccountantthedaythepettycashis
reimbursed.Failuretodoso,mayresultinthecheckbeingreturned(dishonored)bythebank.