Petrom EP Pp Work Instruction PETROM Stopping Work; Individual Responsibility and ‘ee Accountability To explain the expectations of Petrom EP and EPS Top management related to the treatment of nonconformities: * Clarification of the expectations of Petrom EP/ EPS and of the individual in case of nonconformity; * Define the employees role, authority, accountability and responsibilities; Increase the awareness for policies implementation; To understand the “individual responsibility” and “group responsibility” terms; a . * Increase the decisional coherence and transparency at all Objectives: Company levels through implementation of guidelines related to progressive nonconformity consequences; + Increase the quality and performance in relationship to HSE; * Putting in place and constantly enhancing clear systems, standards, and processes to support Quality and HSE; ‘© Giving all employees absolute authority and obligation to stop any activity that may possibly threaten health, safety, environment or quality of productsiservices. Safety Expert a Issued by: Maintenance, ‘Adam Prazsmary ~ Petrom EPS 2 ee) _ HSEQ Manager, F ee Content checked by: Peonveps David Alison 9 6g jg Format checked by: jee" cec°e SEO Amalia Suruceanu 26.02 lich Stop Work Authority... What is it? Essentially, it means stopping your own work or the work of others if you have doubts about the safety of the operation or the effects it may have on assets, environment or company reputation as well as the quality of the final delivered service. Most of the time you can solve the problem very quickly, and informally — just by discussing it! > Who Can Stop Work? Anyone! You don't have to be an expert in the issue, or be involved in the work in question. You don't even have to be an employee of the company doing the work. All employees, contractors and visitors to Petrom Sites have the right, responsibility and authority to stop work. >How Do! Stop Work? Ifyou don't think tha: the ongoing work is safe, just stop it, and raise your concerns....to the people involved first, to your superior, or the HSEQ representative next. There is always @ way, and it may save someone's health, prevent injury or even save their life! Petrom EP Work Instruction- HSEQ-RO-01-02-00 ‘Stopping Work; Individual Responsibility and Accountability Bage 4.0f6 Valid from: 36.08. agg Edition: 01> What will happen if | Stop work? Punishment for stopping work for safety will not be tolerated and Management will support the employees’ decision. doubt, Stop Work to talk, think, make it safe...it’s up to you! if you have additional questions regarding Stop Work, contact your Manager or HSEQ. Representative. Stop work steps and responsibilities are presented in Annex A. ‘The treatment and iraplementation of corrective/preventive actions shall be performed in conformity with Petrom EP/EPS procedure HSEQ-RO-09-02 “Nonconformity, corrective and preventive action”, valid version. >What is Acccuntability about? To be “Accountable” is to be responsible for the results of your actions in Petrom EP and EPS. It applies to each of us individually and to the company that has the responsibility to establish systems and processes to promote an ‘accountable’ culture. For example; each employee is personally accountable for working safely and ensuring the expected quality of the job we perform meets the requirements of the Company. Part of this means each of us is responsible for intervening to prevent Quality and HSE non-conformances The guideli e for consequence decision paths is detailed in Annex B. This workflow guideline will help managers make more consistent and fair decisions. Many non-conformance incidents are due to lack of knowledge while others may be due to wrong attitude: different situations need to be handled differently and the workflow guidelines will help management to deal with this. The workflow guidelines for progressive disciplinary actions do not replace local regulations. They are designed to be complementary and guide managers through whet are often tough decisions. 3. Responsibilities EP/EPS Top Management ‘¢ Implementation and continual improvement of systems, standards and processes that sustain HSEQ; * Provide training end guideline for implementation of standards and processes; * To sustain the employee's authority to stop any activity that has imminent danger. All Petrom EP/EPS employees ‘+ Respect Pclicies, Standards, Procedures and assume entire responsibility for decisions taken; + To be proactive: inform about all HSEQ systems, processes and regulations, so these become an individual responsibility; + To request training, clarification and help. Petrom EP Work Instruction- HSEQ-RO-01-02-00 ‘Stopping Work; Individual Page 5 of 6 Valid from: 36.08.3004) Responsibility and Accountability Edi4, Terms and abbreviations Imminent danger: any condition or behaviour that could reasonably be expected to cause health or asset injury or environmental harm. 5. Obsolete regulations 6. Supporting documentation Petrom EP Standard, HSEQ-RO-09-01 Reporting of HSEQ Incidents, valid version. Petrom EP Procedure, HSEQ-RO-09-02 Nonconformity, corrective action and preventive action, valid version. Petrom Corporate Standard, ST HSE 002 HSE Incidents classification, valid version. 7. Distribution list All EP/EPS employees. 8 Amendments from the previous edition Current edition Valid from Amended chapters oF ‘Approval date ~ 9. Annexes Annex A- Stop work steps and responsibilities. Annex B- Guideline for consequence decision paths. Petrom EP Work Instruction- HSEQ-RO-01-02-00 Stopping Works Individual Responsibility and Ascountability Eoge.S.of 6 Valid fromeip, cf, 2009] Edition: 01 |Annex A: Stop Work steps and responsi PETROM Momeru OV Gap Step | Person I Aetion Observation of an unsafe Situation ] 1 | Individual initiating stop work | Iran imminent danger is observed or a task is assigned that poses risk of death or serious injury, promptly | © Warns any person who is at risk | | ‘+ Asks the person in a manner that minimizes creating an additional hazard to stop work and discuss the hazardous situation 2 | Individual performing work | Ifdirected to stop work, even ifit is only 2 perceived hazard, must safely stop 3___| Individual initiating stop work | Discuss reason for stop work. If considered an imminent danger, and Individual performing continue to step 4. Otherwise, evaluate the reason for the stop work work and determine if work is still within scope or if new hazards have been introduced that are not adequately controlled. If unsure or if work plans need to be updated, contact your supervisor for re- authorization, as appropriate. Reporting Stop Work 4 | Individual performing work | Reports the stop work to supervisor immediately. 5 | Worker's supervisor Hf considered an imminent danger, continue to step 6. Otherwise, resolves unsafe situation and re-authorizes work, as necessary. Reporting Imminent dang3r Stop Work 6 | Worker's supervisor Informs the following that an imminent danger stop work has been issued | * Site manager Facility manager/Department head +_HSEQ coordinator 7 _| Site manager Ensures lock and tag of any equipment that creates the hazard or imminent danger. Other suitable warning labels, barricades, locking devices, and so forth must be used to warn anyone not familiar with the stop work | 8 | Worker's supervisor Report the incident, HSEC-RO-09-07, valid version Enforcement 9 [ Worker's supervisor Ensures work does not resume until properly authorized and released ‘Stop Work Investigation 10 | Facility manager/Department_| For every stop work, ensures stop work investigation process is head initiated Restart 11 | Worker's supervisor Ensures hazards and controls are updated with investigation results, Ensure that JSA is completed 12 _| Site manager ‘Authorize the restart Disputes 13 | Allinvolved fanyone in the process believes that the restart authorization is not justified, or that modifications imposed as a precondition to the operation's restart are inadequate, appeals the restart decision to the facility manager/department head and HSEQ coordinator Lessons learned 14 | Facility manager/department head Following stop work issue, should consider submitting a lessons learned Potrom EP Work Instruction, HSEQ-RO-01-02-00 ‘Annex A of Petrom EP Work Instruction “Stopping Work; Individual Responsibility and Accountability” Valid from: 46.08.2009 Page 1 from 1 Eildon: dtAnnex B: Guideline for consequence BP decision paths PETROM mira OMY Gop Oe ete Pray . 2 2 2 Ce Re-training, Fy £ 3 Written Wai 2 FA 3 i * Py 4 : 3 é EB r 3 5 4 iz 2 2 tf 3 2 : g 4 g t ‘ Ey s cS g 3 8 i : +] : 2 g 5 = 8 8 5 2 Petrom EP Work Instruction, HSEQ-RO-01-02-00 ‘Annex B of Petrom EP Work Instruction Valid from: 36. 09. aod “Stopping Work; Individual Page 1 from 1 Eaidons ot Responsibility and Accountability” ons