OMV Petrom EP & Procedure PETROM REPORTING OF HSSE INCIDENTS Tite: HSSE-RO-09-01-02 “Tohave a common approach of HSSE Incident reporting on OMV Objective: Petrom EP senor Hse cane matnatante iodo K \ Format chet by: aporing Exper. HSSE Valine Manes 1 Dot) Be Tease EEF raise pe, Soe Inthe intreste of simplicty ond readability, the language of this atatomont is 08 far pPosshin gender neutral Where ppiable, the masculine incorporates the fring ‘OMY Petrom EP Procedure -HSSE-RO-09.01.02 [roponing orHSSE incidents | Page Val fiom: 25 ACZOTF Reporting of HSSE incl ge 1 of 8 valid rom: 25 UEDAsor Notes ‘controlled copy ofthe current version ofthis document is on OMWV Petrom EP intranet. Before mating reference to this document, ti the user's responsibility ta ensute thet any copy i curren. Forasistanee, contort the Document eeuer This document i the propety of OMY Petrom EP. Nether the whole nor any pert ofthis document may be dielosed to othersor reproduced, stored in a retioval system, oF transmitted in any form by any means eleetroni, mechanical, reprograph recording Ot othorwise) without pri weten consent ofthe owner, {Ucar are encouraged to participate tho ongoing improvement ofthis document by providing constructive feedback (OMY Petrom EP Procedure -HSSE-RO.09.01.02 roye 2ore Valid fom: 25.004)Table of Contents 1. Introduction. 11. Seope. 12 Objective 2. Regulatory content.. 21, Fist Notification ofan HSSE incident : 22, CARE reporting of an HSSE Incident, Near misses, Hazards and Findings. 23. Update in CARE the information onan HESE Incident. - 24. Weekly Incident Reporting. oP nee bee 3. Responsibilit ‘Terms and abbreviations 4 5. Obsolete regulations... 6. Supporting documentation 7. Amendments trom the previous edition re 8. Annexes. ‘Annex A~ OMY PETROM ERP Incidents Reporting Line “Annex B- OMV PETROM ERP HS inldents written notification “Annex COM PETROM ERP Environmental Ineldents written notification “Annex D = OMV PETROM E&P HSSE Incidents Reporting in CARE1. Introduction 1A. Seope ‘This Procedure defines reporting mode of HSSE incidents end the responsiblitis within MV Petrom E&P Reporting of incidens in accordance with Romanian national legislation will main unaffected “This Procedure also applies to contractors {subcontractors} working on bel Business Units if of ERP 12. Objective ‘To have 2 common approach of incident reporting in OMV Petrom EAP aligned with (OMY Pevom Corporate Directive DIR HSSE 006 E( 2. Regulatory content ‘An HSSE incident can have a significant impact on human beings, environment, asset {and reputation. For tis reason, HSSE incidents shall aways bo reported, Investigated “The classification of HSSE Incidents follows the requirements of the OMV Petrom. Corporate Standard ST HSEQ.002€, latest version. 21. First Noti—ieston ofan HSSE Incident + For all OMV Peviom E&P and Contractor related Incidents, exch verbal notiteation sual be made Immediately by the employee (OMY Pevom or Contractor! involved In, er who absorvad the incident, to the chief of working placeltiperior at sta. The chiet of working placelsupervisar will notiy Innmediately te Asset Dispatches (IMT for Asset X Peomar|in conformity with Annex A. This apples also to Driling, Exploration and Projects acts It tho Incident i observed by tho employece of Security Contacte in Asset, helshe will immesiately notty the Securty Contactor Dispatcher and, I Is Bossibe, the chief of OMY Petrom ERP working place! Supervisor. Te Security Convair aapatchers wil immedistely inform Asset Oispatchers and OMV Petrom EAP Security Inspector in Asset 1+ For Incidents level 3 oF more and HiPo, the Asset Oispatchers wil inform Innmediately(y phone) OMV Petrom Emergency Centre (ea0725161616), OMN Petrom HSSE representative, ON Pewom Securty Inspector Wf Security Incident rela}, relevant Managers at Asset lovel, and Gas Dispatchars Bucharest o#0972840671 "If ga incident related). + For Incidents evel 0 w 2 witwut high poteiel Asset Dispatchers will inform ‘OMY Petrom HSSE representative and relovant Managers at Are lv. +) Forthe Incidents level 9 or more and 0 - 2 with high potenti the OM Petiom, HSSE representative at Asst level must sand as 200n ae possible (within. 24 hours of incident occurrence an inal Writen Incident Notification by emall to [OMY Petrom EP Procedute -HSSE-RO-09.01.02 - - ave Vale rom: 25, 12077 ing of HSSE Pages ore val om:22, Reponing of HSSE incidents | Page Sof 8 OMV Petrom Emergency Centie (e-mail address: ¢petromsecurity) and Insmodiatly inform the Business Pariner ‘SSE EGP in Bucharest HO, ‘Authorities, PETROMED snd PARP! asset representative. 1+ For allcleted level 3,4 & 5 HSSE incidents and lvel Oto 2 with high potential, Incidents occurred in ERP HO buildings (Bucharest), each verbal noifeaion must be done by the employee involved in, or who observed the incident, {rectly to OMV Pevom Emergency Cenve 440725161616) and isvher Superior ‘The: Superior should inform the usiness Parner HSSE ERP. The Business Partner HSSE E&P must send as soon as possibie within 24 hours of incident ‘ccurencel, by mall, a Writen Incident Notification to OM Petrom Emergency (Conte lemal address: {petrom.eecurty ‘+ For all related level 0 to 2 without high potential Incidents occured in ERP HO buldings (Bucharest) each verbal natifeation must be done by the employes ‘Superior shoul inform the Business Partner HSSE E&P. ‘The exmsl sent to OMV Petrom Emergency Conte must contain minimum facts and seventy level assassment (see Annex B for Health and Safty Incidants, Annex C- Tor Environment ieidents n Both langusges (English and Romanian), The Incident love s confirmed by the BP HSSE EAP immediately to the OMV Petrom Emergency Contre, CARE reporting ofan HSSE Incident, Near misses, Hazards and Findings All Incidents, Near misses, Hazards and Findings which occur in OMV Petrom EBP shall, be recorded and managed within Think. Ahead CARE. system [AIIOMY Petrom EAP or Contractors (subcontractor, tid parties) employees would be fxpectod to enter all Incidents and. their aseociated consequences, near mista, Findings, hazards, thet ataocisted investigations, azociaed or stand alone action Kame and assessments Into CARE system, at east in the rext workingfburness doy. If ccoess has not een provided to an employes o- Contractor, an OMV PETROM E&P representative CARE user shal enter all relevant data onthe contractor's or employee's tonal For OMY Petrom EAP employees, the OMV PETROM ERP representative CARE user hall bo tho fist Manager inthe impacted Department bottom up Hierarchy (Asset or Bucharest HO} who has acco4s in CARE, For Contractor (others than Security Company), the OMV PETROM EBP representative ‘GARE user shall be the OMV Petiom E&P HSSE representative (in Agset or Bucharont Hay For Secutty Contractor in esse, the OMV PETROM E&P representative CARE user shall be the OMY Pesrom EAP Security Inspector in Asset, Start Card and CARE Card will eupport the data gathering process by specifying Information requirements. These cards are available atthe HSSE organization, After generation of a recordin CARE, for tho written Notifcation of al Incidents level 3 ‘and higher and high potent inckdents use the “Send Email button within the ineldont Tevel sereon, which generate an email in Outlook, and send the Incident lnk to the people who’ must be noted, Incaded inthis mail should be the minimum facts 26 Geta in Annex B for Health and Safety incidents and Annex C for Environmental incidents See annex D to find Minimum Facts tobe renarted in CARE a Initial Report (OMY Potzom EP Procedure - HSSE-RO-09.0.02 Val trom: 25: 2007 Edition: 09 —hor the First Report of Incdent’ Near Miss, once incident saved, the Incident Investigation Team Leader! CARE" user must report, according to the Annex D, by ‘completing risk analysis snd the minimum data requited for the spcific incident ‘onsequonce (s. 23, Update in CARE the information on an HSSE Incident ‘As new information on a notified incident becomes availble it shouldbe updated Into the CARE system and, if considered. sufciently important, a addtional e-mail ‘otfation should be sen. Al seports must be factual; therefore Reporting personnel must keep evidence for al ‘aported figures and information, Information sbout the decision on starting the investigation of an incident (level 3 or ‘nore, or HiPo) shal be sent by HSSE EAP BP tothe OMV PETROM Corporate HSSE within 3 days ater frst notation. ‘The findings of the incident investigation (investigation report, pictues, and other ralevant information) have tebe inserted ino CARE by the Incident. Invaetigation Team {bade or his nominated person and presented to Direct Reports in EAP, coniemed and, ‘hen sent tothe Corporate safety team as soon a possible, ‘The Business Partner HSSE EAP is responsible for kaaping Corporate HSSE up-to- cn incients, 24, Wook Incident Reporting {il elated HSSE level 9, 4 & 5 and level Oto 2 with high potential Incidents wll be "aported inthe weekly HSSE report 3. Responsibilities 21 _Allstaf (OMY Petiom EAP and Contractors: + mmediste reporting of HSSE Incidents to the chief of working place’ supervisors. + Supporting management in th Incident documentation and iwestgaton, at ‘wal os implementation of cortective measures. 82. Management of al herarchical le ‘+ Ensuring that al HSSE incidents are reported by employees, + Estabitthing: the for internal atileaion and reporting Ineident occurrence, according to Annex A ‘+ Supporting the Incident Reporting in CARE walnings of line managers and Superior in thor own departments. 83, Aasetdlpatchers ‘+ Resporsibi for dstibuting of all OMV Petrom ERP incident notifications sceording to this procedure and the actual notification 24, OMVPetrom Emergency Center ‘+ Responsibie for confirmation with Qusinass Partners of HSSE incidents information immediatly afer receiving it rom operational te + Resporsibie for cistibutng of ERP incident notation levd 3 and above and Hi according tothe actual notfeaton lst. [OMY Petrom EP Procedure £.R0.0901-02 Vala trom 7 Reporing of HSSE Incidents | Page ote | alié From35, Asset ERP HSSE epecialists are responsible fr: "+ "Ensure that the requirements ofthis Procedure are communicated to all E&P people, Contractors, Third parties working on Bohai of OMV Potrom ERP tnd Visitors + Monitor the compliance. + Give advice, support and waning inthe Incidents Reporting ow. + Assure the Quality of incident ropors + oport in CARE the Contractors incidents (when access in CARE hes not been provided), + Responsible for Asset dispatchers teining and for update the notation 36. Business Partner HSE EB: ‘+ Confleme incident elessicaion to OMY Petrom Emergency Centre and gives Sdvice and support in reporting of HSSE Incidents + Ensuring that st operational ite level is implemented a proper incident reporting low. + Responsible or updating notication liste for the OMY Petrom Emergency Cente + Communicate the requirements of thie Procadure to Contractors working on behalf of OMY Pevom EAP. + Cooperate with Contract Holders ané OMV Petrom Procurement in order to Integrate this Procedure in ender ane contract documentation, 27. ContactHolders ‘+ Ensure this procedure is included inthe Contract Documents Ensure that Contractors fully understood the requirements of his Procedure Verify he Contactor compliance with this Procedure requirements 3.8 Contractors, Third parton and Vistore + “Allineidents involving Contractor, Td partes, Visitors have to be reported ‘and managed In accordance with this Procedure. 4. Terms and abbreviations The Terms used inthis regulation are defined in OMV PETROM Corporate 001 E, valid version, HSE Terms and Defnivons, tandard HSE Sit the place whore the incident occurs): both OMY Petrom ERP oF Contractor working place in eid wal sto, operational aciltiel, or in Service Centres (Point), rin Asset Ha offices, or HO Bucharest fies. High potential incidents (HP): A high potenti! incident (Hi) is any incident with ‘sctual severity level 0 near mis}, 2 oF 8 the under sighlyeiferom circumstances ‘ould have become an Ineidant level @ or 5 Incident lovel 3 and higher (Major incident): Incident with a severity of consequences thats equal or greater than evel 3. Contract Holder: OMY Petiom people assigned to be in permanently touch with Contactor. 7: Properies, Aunorties & Public Inetace WW: vias Management Vala from: 25.4f 300 Pegs 7018 eition: 02IMT: Incident Managenent Team (for Asset X Paros) 5. Obsolete regulations Reporting of HSEQ inc dent EAP Standard, HSEQ.-RO.08.01.01 6. Supporting documentation Petrom Corporate Standard ST HSSE 002 E “Clasification of HSE Incident", latest Petrom Corporate HSSE Standard 001 “Terms and Definitions", latest version. Petrom Corporate Directive ~ DIR HSSE 006 E "Reporting of HSE Incidents”, latest version 7. Amendments from the previous edition current editon ati rom Amended chapers a Approval date ‘Adon of responsibilities Seeording the new ‘porting ow ‘ines & Annes ‘Annex A- PETROM ESP Incidents Reporting Line ‘Annex 8 PETROM CAP HS Incidents writen naifiction ‘Annes C PETROM E8P Environmental Incident writen notification ‘Annex D- PETROMESP HSSE Incidents Reporting in CARE (OM Petrom EP Procedure -HSSE-RO-09.01.02 Reponing of HSSEIncidents | Panesots | yan om RAT PTT‘Annex A: OMY PETROM BAP INCIDENTS REPORTING LINE weap le |eeaneine ne serena | Sheng | a ere (E6Poconwactors| — — ¢ = ot spe aye 10, oN nee ts j av Botew = Gubuoeche) [aac Se rosea | REE =| renee com [| — —— tn fr Asst X Powers OMY Petvom €P Procedure: HSSE-RO.09.01.42 Teton Pa EP sas SE vad ome 25-1 Bae Pewoue-Renengcnse Paes em Ley esou rote nea ermnnwesn BP PETROM a ee D ‘ti Than ort Fr Pe Sey Seay eses-=3 ‘Decral, Plse kindly be irtorned that an incident >=3 ee has occured, wt the allowing ti: ‘ate and nour einedore ‘Asse and the name of se, warehouse, pl crm oe ‘Shon dectipion othe wee ern = [Name of nus, eccordng i Case and thi pai vnc ation of the ted peor sen Iota nary a th eatmet (wera ‘Stas ofthe inured person, atthe reparing date Drag cole, ‘Valera ean incident do rel 5=9 6 item, send urate deta ‘ata incident Zona de produc sinurele oct, poz, hell, chip at Descraes pe scu NiSU rennnnnenencrsr aries rtomeri ‘Stareapersoanei ante i moment raparta bu tine i garde Petrom EP Standard ‘Annex 8 of Patrom EP Procedure Val from: 25:10 20 LNSSE Incidents Reporting” Page Vom gion: 09‘Anca: PETROM ESPIEPSEmvronmentl NCIDENTS WRITTEN NOTIFCATION 7 Ceara esse bn be informed tan incident = velo Hing has occured th he ollonng deta the nam of locaoniacess (locally. comity ofthe faci (ig vessel pert pple ei | ~ ton oa nese ee pene “sine meter (eae of pipes) {he tance beeen esating pee puoing) andthe locaton of secured mide on pe) fected wos “te tare one (pablo private Tand ue etegen) atone ‘rout of pliant nd-o eat ate te apart) Sry ne pop’ ag cies ‘Va nfomam cau incident de ie!>#3 sauna 8 nl and wntoale cts 20 muro cat adie ‘Sia dere punt de pleas pompars pt neaa produce mde rasa conduct rota tow pot pubte sau pat) ‘Serine tee etogoe flor), frets de ota 1 08 sat pa) sims Kea regads Petrom EP Procedure - HSEQ.R LENSE Incidents Reporting Eaton: 03 1901 from 1[Annex D: OMY PETROM EP HSSE INCIDENTS REPORTING IN CARE. fotows: [Minimum Sects marked with asterisk to be reported in CARE as Initial Report a +" Responsible Departmant (inidont sit) + lnddent Type: Here you select incidant type (ineidert, near miss) + Caagory*: Here you select Incident ype ~ Inline, Environment, Asset, ‘Trensportaton, Quality, Secuty er Reputation. Incident Te" Fesponsble supervisor® (Chit of Workplace whore Incident occured [Dz occurred® (Date and time the incident accutred) Dae reported (Date and time Reported Incident Description (no involved employee names tobe reportadin CARE)" lsHiPo® SprcificLocation* (e.g, Tank number) Aivity Immediate Actions Taken oration (ea. Park number) Dhision (EAP Romania) ‘Awa (Selec County) {All the corsequences must be completed with minimum dats within 24 hour to have a correct ‘lasication of indent type 1. The Incident leader must report according the following: General Tab: eport Activity, Weather and lighting and any dita completion (Catagory Tab if requlred choose multiple consequences Responeibitiee Tab: slocate responsibilities the Expernfo Provider, Final Approver and any ‘ara peosle notes ‘Rctl ana Potentit Risk evaluation: actual and potential Rsk Evaluation haste be done by the Incident Leader. to determine the rsk level ofthe Incident Involvement Tab: if Contractor Compaay i Invelvad, witnessed, contributed or reported by Equipment Tab: if equipment was involved in tho Incident FeedbacklComments Tab: itis necessary in case of pan approval or comments Meedback [ter saving the feport you mast now enter Consequences depending on the incident {ype #6 detaled below, 2. For njuyiiness Consequence: Patient” ~ state if employes, contractor or third party Iiness injury Type ™ state typeof injury In Generel Tabs ~ fal detis and tick the appropriate box to determine Incident cassifiction (FAT, LD, LAD, MTF, Injury loess Tab ~ ad elas, body part position and cause of injury. Once eaved go to lost / restricted ima and add details (Cost Tab* -repor al related costs tothe Injurilinss incident [OMY Petrom EP Procedure. HSSE-RO-09.1.02 [Anvex 0 of OM Patram EP Vata tom: TE WDE Proceaue'ReporingatHsse | Pege tom? | cenoo83. For Environmental Consequence Enter date discovered” and state if Authority eportabe or not In General Tab - report Environmental type", severity love, immediate taken action if ‘usmtity Tab* - report type and quantity ofsubstence released anc wher Spi Deals Tab report al dtals elated facityinvlved, contaminated area and land owner ‘Authority Communietion Tab" report the nama of Authoriy noliied andthe contact person Ifis the case, report Limit Value Exoeedence Cost Tab*~ report al related costs tothe Environmental incident 4, For Asset Consequence: ‘Asset Loss Tabt —reportthe type and description of al Assets affected (wner Tab* = report the owner and description of the set damage (Cost Tab" report ll related costs tothe Asst incident 5 For Transportation Consequence: Record Accident information, save and continue (General Tefal details about the river, tenaporttion type and is damages ‘Accident Tab ~ fil data relatod tothe climate condition, surface type and externaliterna oct Tab report all elated costs to the Transportation incident 6. For Qusty Consequence related services: Record Quality incident type and date occurred General Tab~fil in descptin and immedite action taken Materia Tab ~ capture timo oss information (Cost Tob report all related cost othe Quality incident 7. For Security Consequence: Record Security incident type” General Tob ~ fil i all detail about the secur incident, fcilty involved [AuthaityCommuriestion Tab*~ report the name of Authory notified andthe contact person Cost Tab" report all relatad cost tothe Security neldont 8. For Reputation Consequence ‘State the repuction impect level: enter the description of Reputation incdent* and eximated cost related tot. "Note: ll the values marked by estrsk, a mandatory fads in CARE. (OMY Petrom EP Procedure: HSSE-RO.09-01.02, [Rnmax 0 of ONY Petro EP Vali rom: 2540 20M Procedure "Reporingot Sse | age 2 tom? lenge