PEP 601

PREPARATION OF PROJECT COMPLETION REPORT

Page 1 of 6
Rev. Date: 11 Sep 2008

TABLE OF CONTENTS
SECTION

PAGE NO.

1.0

PURPOSE AND SCOPE.......................................................................................... 2

2.0

DEFINITIONS........................................................................................................... 2

3.0

REFERENCES......................................................................................................... 2

4.0

PROCEDURE.......................................................................................................... 3

5.0

RECORDS............................................................................................................... 6

6.0

FORMS AND EXHIBITS........................................................................................... 6

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Copyright 2008 Washington Group International, Inc. (Ohio) ALL RIGHTS RESERVED

PEP 601

PREPARATION OF PROJECT COMPLETION REPORT

Page 2 of 6
Rev. Date: 11 Sep 2008

1.0PURPOSE AND SCOPE

The purpose of this procedure is to establish a consistent and uniform approach for the preparation of a
Project Completion Report including a Project Analysis and Lessons Learned. This procedure applies to
projects undertaken by the Company with revenue in excess of $2,000,000 for lump sum and not-to-exceed
contracts and $5,000,000 for cost reimbursable and open-ended contracts. Smaller projects are required to
produce an abbreviated report including the key information and data associated with the project.
2.0DEFINITIONS
2.1

Project Completion Report

A project completion report is an internal report that is prepared at the close of a project. The report
presents in a clear, concise, and uniform manner key data for use in estimating, planning, and executing
future projects and captures experience gained in executing the project.
2.2

Project Analysis and Lessons Learned

A project analysis is required for each section of the report. The analysis should summarize the positive
and negative actions that occurred on the project and identify the lessons learned during the execution of
the project.
2.3

Issue Authorization and Maintenance for Use

The Project Management Functional Leader is responsible for the maintenance of this procedure and will
review the procedure annually to determine any necessary updates. Should an individual employee have
a suggestion for improvement or modification to this procedure, he or she may mark-up a copy of the PEP
and send to the Project Management Functional Leader for review. The Project Management Functional
Leader will review the recommended changes and respond back to the employee on plans to address the
suggestions. Changes to the procedure will be distributed to other Corporate Department Managers and
Corporate Functional Leads for their concurrence. When the reviews are complete, the Project
Management Functional Leader will consolidate and recommend changes to this PEP to the Vice
President, Project Operations who has the authority to issue revisions to this PEP.
3.0REFERENCES
3.1

PEP 201, Scope of Work

3.2

PEP 202, Project Execution Plan

3.3

PEP 206, Lessons Learned Program

3.4

PEP 307, Internal Project Status Reporting

3.5

PEP 308, Client Status Reporting

3.6

PEP 314, Change Control

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Copyright 2008 Washington Group International, Inc. (Ohio) ALL RIGHTS RESERVED

PEP 601
Page 3 of 6

PREPARATION OF PROJECT COMPLETION REPORT

Rev. Date: 11 Sep 2008

4.0PROCEDURE
4.1

Process Work Flow Chart

4.1.1 Project Completion Report

DEVELOPMENT OF PROJECT COMPLETION REPORT

PLAN FOR
PREPARATION
OF REPORT

TABLE OF
CONTENTS
ELABORATION

IDENTIFICATION OF
RESPONSIBILITIES
ESTIMATING
PROJECT CONTROLS
ENGINEERING
SAFETY
PROCUREMENT

DEVELOP PROJECT
COMPLETION REPORT
QUALITY

CONSTRUCTION
ACCOUNTING
PROJECT
CRITIQUE
START -UP
APPROVAL AND
DISTRIBUTION

RECORDS RETENTION

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Copyright 2008 Washington Group International, Inc. (Ohio) ALL RIGHTS RESERVED

PEP 601
Page 4 of 6

PREPARATION OF PROJECT COMPLETION REPORT

Rev. Date: 11 Sep 2008

4.1.2 Project Analysis and Lessons Learned

DE VE LO PMENT O F PROJEC T ANAL YSIS

AND L ESS ONS L EARNE D

ENGINEERING

ORGANIZE
P ROJECT
ANALYSIS AND
LESSONS LEARNED

P ROCUREMENT

P ROJECT
CONTROLS

SAFETY
INFORMA TION
REQUEST

CONSTRUC TION

STAR T-UP

CLIENT
FEEDBACK

QUALITY

DEVELOP MENT
OF
P ROJECT ANALYSIS
AND
LESSONS LEARNED

P ROJECT ANALYSIS
AND LESSONS LEARNED
INCLUSION IN P ROJEC T
COMP LETION REP ORT

ACCOUNTING

ESTIMA TING

LESSONS
LEARNED
P ROGRAM
(P EP 206)

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Copyright 2008 Washington Group International, Inc. (Ohio) ALL RIGHTS RESERVED

PEP 601

PREPARATION OF PROJECT COMPLETION REPORT

Page 5 of 6
Rev. Date: 11 Sep 2008

4.2

Process Work Flow

A. Project Completion Report
(NOTE: The project completion report should be viewed as a method to document what was originally
planned against actual results. To best convey that message, the completion report should be
organized in a way that aligns with the original project execution plan. Many parts of the project
execution plan can be copied to the completion report to convey the original plan, and with the
addition of actual final project schedules, reports, lists and logs will convey the final results. )

Action By

Action

Project Manager

1. Ensures inclusion of adequate funds in project estimate for

preparation of report.
2. Include Project Completion Report requirements in the Project
Execution Plan.
3. Directs the Project Team in preparing the Project Completion Report.
4. Prepares a plan for the preparation of the Project Completion Report
prior to completion of the project.
5. Responsible for preparing the Table of Contents (See 601-01 (S)).
6. Identifies who has primary and secondary responsibility within the
Project Team for each activity. (Included in the Project Execution
Plan.)
7. Assures that each project discipline lead provides the required
data/information prior to his or her release from the project.
8. Incorporates the Project Critique Report into the Project Completion
Report.
9. Approves and distributes the Project Completion Report to the
following:
a.

Business Unit Management

b.

Washington Division Functional Leaders

1. Project Management
2. Project Controls
3. Estimating
4. Engineering, Procurement, Construction and O&M as
applicable

c.

Others as deemed appropriate

d.

Project Files

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Copyright 2008 Washington Group International, Inc. (Ohio) ALL RIGHTS RESERVED

PEP 601

PREPARATION OF PROJECT COMPLETION REPORT

Page 6 of 6
Rev. Date: 11 Sep 2008

B. Project Analysis and Lessons Learned

Action By

Action

Project Manager

1. Assigns responsibility for the preparation of the Project Analysis and

Lessons Learned.
2. Includes the Project Analysis and Lessons Learned in the Project
Completion Report.
3. Provides input to the Lessons Learned Program, PEP 206
4. Requests Client feedback and includes it in the Project Analysis and
Lessons Learned.

4.3

Instructions

None
5.0RECORDS
A copy of the Project Completion Report is retained in the project files. After project completion the project
files are processed in accordance with the procedure for Record Filing, Retention, Retrieval and
Destruction of Documents (PEP 316).
6.0FORMS AND EXHIBITS
6.1

601-01 (S), Project Completion Report Index

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Copyright 2008 Washington Group International, Inc. (Ohio) ALL RIGHTS RESERVED