Technological University of the Philippines

Enrollment System in Android Gadgets

A Project Proposal Presented to the English

Department
Technological University of the Philippines
Ayala Blvd. Ermita, Manila

In Partial Fulfi llment of the

Requirements
In Technical Writing
Bachelor of Science in Information System

BRILA , Alyssa C.
BERTOLANO, Stemely Joy
GUZMAN, John Pa trick L.
PONDARIO, Jonathan

PROFESSOR JONATHAN CAIA

October 2015
Problem

I n t h e Te c h n o l o g i c a l U n i v e r s i t y o f t h e P h i l i p p i n e s , a p p r ox i m a t e l y
10,000 stu d e n ts a re cu rre n tl y en rol le d . Th e p rob l e m in th e
E n rol l men t S yste m in TU P i s c au se d b y hu man e rror s an d l ack of
e q ui p me n ts to u se f or p ro ce ssi n g an d re co rd in g th e d ata of the
stu d e n ts. O the r p rob l e ms th at the i r expe ri e n ce are :
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H avi n g a h ard ti me to tr ave l ju st to en rol l

E xpe ri e n ce mal fu n cti on s of th ei r c omp u te rs d u e to n u me rou s
stu d e n ts d at a th at i s be in g p roce s se d an d re co rd ed .
In f o rm at i o n an d re co rd s w e re n o t ke p t ac co rd i n gl y t h at
c a u s e s l o s t o f i m p o r t a n t fi l e / d a t a b e c a u s e o f t h e n u m e r o u s
students that is enrolling.

Objective or Purpose
T h e o b j e c t i v e o f o u r p r o j e c t p r o p o s a l i s t o m a ke t h e e n r o l l m e n t
s y s t e m o f t h e Te c h n o l o g i c a l U n i v e r s i t y o f t h e P h i l i p p i n e s m o r e
e ff e c t i v e , e ffi c i e n t a n d e a s y f o r t h e s t u d e n t s . A n d i n o u r p r e s e n t
day, almost all of the students have their own cellular phone,
t ab l e t , an d co m p u t e r , s o w e h ad t ake n t hi s o p p o r t u ni t y t o c re at e a
p rop os al th at wil l h el p all th e stu d e n ts i n th e i r en rol l me n t. Th i s
project proposal will:
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Saves time and energy for the students especially who lives
f ar away f rom the c amp u s.
Imp rove the d at a sto rin g of e n rol l in g stu d e n ts
S e c u r e a l l s t u d e n t s d a t a , a n d ke p t a c c o r d i n g l y.

Needs
Th e ne e d s f or th e TU P e n rol l men t syste m c an al so be u se d in
an d roi d g ad ge ts. Th e cod e s u se d on i t mu st b e se cu re d so th at i t
cant be easy to debug. The system must be updated and need to
ch e ck b y an I T expe rt in p rog rammi n g . Th e p ro ce ss of th e sys te m
n e e d s i t t o b e i n c o n d i t i o n s o t h a t i t w i l l n o t a ff e c t t h e o t h e r
application in your android phone.

Background

Th e TU P En roll me n t S yste m h as man y p roce s s an d

re q u i re me n ts th a t sh ou l d be g i ve n an d ac comp l i sh e d in ord e r to
e n rol l . Th e f re sh me n en roll e e s sh ou l d be H ig h sch o ol g rad u ate d
a n d t h e y s h o u l d p a s s t h e e n t r a n c e e x a m . A c o p y o f Fo r m 1 3 7 , t h e
o r i g i n a l c o p y o f G o o d M o r a l C h a r a c t e r a n d t h e Te s t Pe r m i t a r e
re q u i re d f or the f re sh me n e n rol l ee s.
Fo r t h e h i g h e r y e a r s t u d e n t s t h e y n e e d t o g o t o y o u r c o u r s e
ad vi se r f or En li stme n t. In En li stme n t p roce d u re you wi ll b e en l i st
t h e s u b j e c t t h a t y o u t a k e a n d i t s t h e fi r s t s t e p . T h e s e c o n d s t e p
i s g o i n g t o A d m i s s i o n O ffi c e . T h e a d m i s s i o n o ffi c e w i l l r e l e a s e t h e
b il l s an d t h e m i s ce ll an e o u s o f y o u t aken s u b j e ct s . Th e n ex t s t e p i s
o n t h e C a s h i e r s O ffi c e . Yo u w i l l p a y y o u r b i l l s i n t h e c a s h i e r s
o ffi c e a n d t h e y w i l l g i v e y o u t h e O r i g i n a l O ffi c i a l Re c e i p t f o r y o u r
f e e s . A n d t h e l a s t i s t o t h e Re g i s t r a r s O ffi c e . T h e r e g i s t r a r s
o ffi c e h a s 8 w i n d o w s , e v e r y w i n d o w h a s d i ff e r e n t c o u r s e s t h a t
th e y man ag e an d th e stu d en ts sh ou ld p roce e d to th e win d ow
a c c o r d i n g t o t h e i r c o u r s e . T h e y w i l l t a ke y o u r a s s e s s m e n t f e e s a n d
t h e o r i g i n a l o ffi c i a l r e c e i p t a n d t h e y w i l l r e l e a s e t h e r e g i s t r a t i o n
f orm. The re g i st rati on f orm i s the f orm th at c on tai n s th e sch e d ul e
o f t h e s u b j e c t s t h a t y o u w i l l t a ke , t h e p r o f e s s o r s , a n d t h e t i m e
schedule.
Af t e r a l l o f t h e s e p r o c e d u r e s , y o u a r e fi n a l l y e n r o l l e d a n d y o u
h ave to atte n d the ori e n tati on wh en you are f re sh men , i n ord e r to
k n ow th e rul e s an d re g u l ati on s of th e TU P an d h ow d id th e y
compute the miscellaneous and fees that they paid.

Procedures
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Methods and Sources

Th e re a re man y me th od s th at c an b e u se f or the
p rop os al . On e of the me th od s f or th e p rop o sal i s th at we c an
u s e E n t i t y - Re l a t i o n s h i p D i a g r a m i n o r d e r t o k n o w t h e
r e l a t i o n s h i p o f t h e e n t i t i e s ( e . g . Pe o p l e , O b j e c t s , P l a c e s ,
Concepts, Events, Ideas, or Events). This will help us
d e te rmin e i f th e stu d en ts are re l ate d to th e cou r se s th e y
h av e t ake n .

Equipments

T h e n e e d e d t o o l s / e q u i p m e n t s t o c r e a t e a n d t o e xe c u t e
th e syste m su cce s sf ul l y, the se a re c omp u te r h ard wa re an d
s y s t e m s o f t w a r e . T h i s s y s t e m s o f t w a r e i s t h e Re l a t i o n a l
Database Management System (RDBMS), it is the storage of
i n f o r m a t i o n i n n e w d a t a b a s e s u s e d f o r fi n a n c i a l r e c o r d s ,
manufacturing and logistical information, personnel data and
oth e r ap p l i cati on s. On th e oth e r h an d , thi s sy ste m c an sto re
a nu me rou s d at as. Th e re are oth e r we ll - k n own RD BMS
i n c l u d i n g M y S Q L , Po s t g r e S Q L , M i c r o s o f t S Q L S e r v e r , O r a c l e ,
Sybase and IBM DB2.

Po r t a l D e s i g n