C I T Y O F J AC K S O N

CITY COUNCIL AGENDA

January 19, 2016
6:30 P.M.
1.

Call Meeting to Order

2.

Roll Call/Quorum: All council members present except

3.

Public Hearing:

4.

Bid Lettings

5.

Open Forum: The Open Forum is a portion of the Council meeting where a maximum of three persons will
be allowed to address the Council on a subject which is not a part of the meeting agenda. Persons wishing
to speak must register in person with Dave Maschoff, Council Secretary, prior to the meeting. Unscheduled
guests are limited to two minutes each. The Council may not take action or reply at the time of the
statement but will give direction to staff at the end of the meeting regarding investigation of the concerns
expressed.
A. SCHEDULED GUESTS:
I.

Bob Cohrs, Jacque Gamet, and Eric Hanson with Short Elliot Hendrickson (SEH): Airport Master
Plan Update and Next Steps

B. UNSCHEDULED GUESTS:
6.

Consent Agenda: All items listed under the Consent Agenda are considered to be routine by the City
Council and will be enacted by one motion and an affirmative vote of a majority of the members present.
There will be no separate discussion of these items unless a Council member so requests, in which event the
item(s) will be removed from the Consent Agenda and considered separately by the Council under 8
below. These Consent Agenda items will also include motions approved by committees, commissions and
boards of the City Council.

7.

Council Discussion Items

A. Review and Discuss Flag Request

8.

Other: Economic Development Coordinator Report

9.

Executive Session: The meeting will be closed as permitted by section 13D.03 to discuss the Citys labor
negotiation strategy related to the Citys negotiations with Local 49.

10. ADJOURNMENT
Jackson is a welcoming community that promotes a healthy, active lifestyle for all ages; that values its youth; that
celebrates cultural diversity; that experiences and nurtures a learning environment; and that capitalizes on the interstate to
expand its manufacturing, ag services and emerging technologies base and to attract people to its vibrant downtown and
unique attractions.

January 19, 2016

Reports/Informational
1. Planning and Zoning Commission Minutes December 14, 2015
2. Memo Regarding Audit Engagement Letter for Year Ended 2015
3. Street Committee Minutes January 5, 2016
4. Memo Regarding Special Rate Class Recommendation
5. Memo Regarding Fluoridation Variance Request
6. Letter from Ambulance Director
7. Utilities Commission Minutes January 4, 2016
8. Liquor Committee Minutes December 14, 2015
9. Memo Regarding Purchase of Digital Electric Meters
10. Memo Regarding Purchase of Replacement Valves for the Water Department
11. Memo Regarding Amendment to Loan Guidelines
12. Airport Handout from Airport Consultants
13. Memo Regarding Library Proposal Request No. 7
14. Sheriffs Report for December 2015
6. Consent Agenda Items
A. Approval of Minutes Jan. 5, 2016
B. Bills List Jan. 19, 2016
C. Public Utilities Commission
PUC RECOMMENDATIONS: (1) Approve establishing a special rate class for electric customers whose
peak demand exceeds 40KW, but whose usage is for sports facilities where lighting is only used after 6:00
p.m., during off-peak hours. These customers would be served under the Seasonal Off Peak rate instead of
the regular Large Power rate. For 2016, the Special Rate will be set at $0.17 per KW hour, with a monthly
service charge of $24; the monthly service charge and per KW charge will be reviewed annually. (2)
Approve amending the Energy Efficient Loan Program Guidelines so that the amount available to be loaned
annually is capped at $10,000, and that City staff work with legal counsel to establish criteria for the loans to
be adequately secured to protect the City in the event of a default. (3) Approve a request by the Water
Department to submit an application to the Minnesota Department of Health for a discretionary variance to
Minnesota Rule 4720.0030 on behalf of the Jackson Water Supply. The variance will allow the Jackson
Water Supply to maintain a lower optimal fluoride concentration in its drinking water, at an average of 0.7
mg/L within the range of 0.5 to 0.9 mg/L.
D. Chamber of Commerce Requests to Use City Streets and Parks and Misc. Requests for 2016 Events
STAFF RECOMMENDATIONS TO APPROVE THE FOLLOWING:
1. June 23rd Franks A Lot Night- use of 2nd Street, from the intersections of Sheridan to West Ashley
Street (3 blocks, leaving West Ashley open for cross traffic), and from West Ashley Street, to White
Street from 4 p.m. until 9 p.m., and to include the use of approximately 24 orange cones from the Street
Department, and the use of 22 picnic tables for the downtown area.
2. June 24th Sanford Kids Triathlon (swim, bike and run) at the JCC High School. Racing starting at
6 p.m. Route to be determined by the Race Directors and Tri for Health Committee.
3. June 25th Sanford Adult Triathlon (swim, bike and run) at the JCC High School. Racing starting at
8 a.m. Route to be determined by the Race Directors and Tri for Health Committee.
4. June 25th Town and Country Days Parade at 11 a.m. Line up begins at 10 a.m. using North Highway,
and Dewey Street going South for staging of floats and parade entries. Parade to run East on North
Highway, across Highway 71 to Second Street, South on 2 nd Street to Bailey Street and disperse.

Sheriffs Reserve to maintain the Ashley Street intersection and Highway 71 for emergency traffic
needs. Waive parade permit fee. (Parade route subject to change)
5. June 25th use of Ashley Park for Inflatable Carnival. Attractions will be available from 12 to 6 p.m.
Park entrance will need to be blocked to prevent vehicles from entering due to pedestrian traffic at these
times. Set-up will take place approximately 10 a.m. to 12 p.m.
6. June 26th use of Ashely Park for Community Church Service, followed by picnic lunch.
7. July 8th Family Night Out (Holiday Fest Fundraiser) use of Ashley Park from 4 p.m. to 9 p.m.
8. July 8th and 9th use of Ashley Park for Rhythm of the River Festival. Waive all associated fees.
9. December 3rd Holiday Fest Parade line up in Ashley Park. Route is State Street to 2 nd Street, south
to West Ashley Street, then east to City Hall parking lot. Waive Holiday Fest parade permit fee.
10. December 3rd Fireworks to be displayed as part of the Holiday Fest celebration. Waive fireworks
permit fee.
11. Approve gambling permit for the Jackson Area Chamber of Commerce Fundraisers in 2016 and
approve a gambling permit for Fort Belmont fundraisers (January-September 2016) I.e. the Black
Powder Rifle Raffle and General Raffle.
E. Audit Engagement Letter for Auditing Services for Year Ended 2015
STAFF RECOMMENDATION: Authorize the Mayor to sign the Audit Engagement Letter for Auditing
Services for Year Ended 2015 with Eide Bailly. (The total cost for audit will be $35,600.)
F.

Ambulance Department Requests

AMBULANCE DIRECTOR RECOMMENDATION: (1) Approve increasing the hourly EMT pay from
$17.00 to $20.00, and the hourly EMR pay from $12.00 to $15.00, for the purpose of retention and
recruitment; and (2) Approve increasing the EMS Managers pay from $18.00 per hour to $20.00 per hour.

G. Proposal Request No. 7 for Library Expansion and Renovation Project

ARCHITECTS RECOMMENDATION: Approve Proposal Request No. 7 for the Jackson Library
Project in the amount of $1,142.00, using contingency funds included as part of the project budget.
H. Planning Commission
PLANNING COMMISSION RECOMMENDATION: Approve Conditional/Interim Use Permit for
Troy Schneekloth for the placement of one 8 by 40conex box storage unit at Snicks Signs located at 960
Highway 71 North in Jackson and that it, according to City Code, be placed and maintained in compliance
with setback requirements for permanent structures, anchored according to the Minnesota State Building
Code and manufacturers specifications and be maintained so that all exterior surfaces are covered with paint
of the same color, with no bare metal exposed to the elements.
I. Electric Department Meters
STAFF RECOMMENDATION: Approve purchasing 288 digital meters from Irby at a cost of $8,928,
and using budgeted funds to do so.
J.

Water Department Valves

STAFF RECOMMENDATION: Approve purchasing two replacement valves from Hydro Tech Service at
a cost of $8,140, and using budgeted funds to do so.