Personnel Roster Data Spreadsheet

California Department of Education

Early Education and Support Division (EESD)

INSTRUCTIONS
This Excel Workbook, has four (4) spreadsheets (See bottom of screen)
1. Instructions
2. Contractor data
3. Site data
4. Classroom and Staff data
Helpful Tips:
1. Before entering data, download the Excel file to a secure location on your computer using the following format:
ContractorName_VendorNumber_FiscalYear. Example: ABCChildCare_A123_FYXX-XX
2. Save file often.
3. Use Tab key to advance horizontally.
4. Cells with a drop-down list, click the arrow, select an option.
How to Copy and Paste
1. Select data you want to copy.
2. Click the right mouse button, select Copy icon.
3. Click on cell where you want to paste the selected data.
4. Click the right mouse button, then click the first icon under Paste Options.
NOTE: Family Child Care Home Education Network (FCCHEN) Contractors need only complete and submit data in
the Contractor Worksheet.
CONTRACTOR WORKSHEET
Click HERE to enter CONTRACTOR data on the CONTRACTOR Worksheet.
A. Enter four character Vendor Number.
B. Enter Contractor Legal Name; do not enter "Doing Business As" name.

C. Enter County Number where organization is headquartered.

D. Enter County Name where organization is headquartered.
F. Enter Name of Program Director.
G. Select Permit, Credential, or Waiver from drop-down list.
H. Enter Permit or Credential number.
I. Enter Permit or Credential date of expiration.
J. Enter EESD Approved Staffing Qualifications Waiver - date of expiration (enter date as mm/dd/yyyy).
SITE WORKSHEET (Not applicable for FCCHENs)
Click HERE to enter SITE data on the SITE Worksheet.
B.
Enter Name of Site.
C.
Enter Number of CDE-funded classrooms at this site.
D-F. Enter county number, county, and zip code.
G.
Enter Name of Site Supervisor.
H.
Select Permit, Credential, or Waiver from drop-down list.
I.
Enter Permit or Credential number.
J.
Enter Permit or Credential Date of Experation.
K.
Enter CDD Approved Staffing Qualifications Waiver - date of expiration (enter date as mm/dd/yyyy).
Helpful Tip: After entering all data, click the TAB key to move to the next row.
CLASSROOM and STAFF WORKSHEET (Not applicable for FCCHENs)
Click HERE to enter CLASSROOM and STAFF data on the CLASSROOM and STAFF Worksheet.
B. Enter Name of Site.
C. Enter Classroom Name or Number.
D. Select Program Type from drop-down list.
E. Enter Number of children enrolled in the classroom as of October 1.
F. Select Age Group from drop-down list.
G. Select Part Day or Full Day from drop-down list.
H. Enter Name of Teaching Staff. Note: Use a separate row for each regular staff person working in a classroom.
I.
Select Permit, Credential, or Certificate Qualifications from drop-down list.
J-K. Enter Permit, Credential, or Certificate Number, followed by expiration date (enter date as mm/dd/yyyy), as applicable.
L. The Comment section may be used for further explanation, if necessary.

FINALIZING FILE FOR SUBMISSION:

Save final version of the Personnel Roster Data Excel file with the file name suggested in line 9 above.
E-mail the file to:
cddpersroster@cde.ca.gov
California Department of Education
October 2014

Contractor

Vendor
Number

Contractor Legal Name

County
Number

County Name

Child Development Consultant

Contractor

Name of Program Director

Permit, Credential, or Waiver

Permit or Credential
Number

Contractor

Permit or Credential Date of Expiration

EESD Approved Staffing Qualifications Waiver Date of Expiration

Site

Vendor
Number

0
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0
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0
0
0
0

Name of Site

Number of CDEFunded
Classrooms at
This Site

County
Number

County

Zip Code

Name of Site Supervisor

Site

0
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Site

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Site

0
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0
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0
0
0

Site

Permit, Credential, or Waiver

Permit or Credential Permit or Credential Number

Date of Expiration

EESD Approved Staffing Qualifications Waiver Date of Expiration

TAB TO GO TO THE NEXT ROW

Site

Site

Site

Classroom and Staff

Vendor
Number
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Name of Site

Classroom Name or Number

Program
Type

Number of Age Group

Children

Part Day or Full

Day

Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

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Classroom and Staff

Name of Teaching Staff

Permit, Credential, or Qualifications

Permit, Credential, or
Certificate Number

Permit, Credential, or
Certificate - Date of
Expiration

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

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Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Comments - TAB TO GO TO THE NEXT ROW

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

Classroom and Staff

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Classroom and Staff