ll _Venek honed es aman 1rew! = Ee DA tnvalved | = aesNem Steps per Representative Cortney Niland 2) PlO's Office {Removal of uli Lozano as Cty PIO b. Create standalone office with dual porting to Legal and the Cty Manager . Inregards to open records requests, ll responsive documents to be tumed into Legal 2) Structure Reinstated 2. Eliminate cross dual responsbity ._Relnstate Deputy City Managers that are responsible for department heads ©. Move Monica Lombrana back to Aiport 4. Move Bryan Crowe back to V8 3). Authority of the City Manager 1. Retractauthority . Reevaluate authorization toact alone Revert back to authority ereated in 2005 4) Accountability 2. Be accountable b. Take responsiblity Buck stops with you 5) Public pereption Saerifie the ego 1b. Nomore "Tommy Show" 6) ‘Trust - Looking for suggestions on how to reinstate the trust ofthe public and Counc 7), Weekly meetings with Council members and/or their staff {8}, Rebuild relationships with count leaders, superintendents university presidents {9}. Engage inthe community and look ike you are vestes Sanctions 3) Tum overreport 2) Answer the questions 53) Reinstate origina contract with the elimination of the ability todo outside consultingCity Manager Performance Suggestions 4. Relationship with count 8, Maintain effective communication, verbal & wrltten to keep council members informed of items and events they want and need to be aware of to effectively represent the city. Pravde information to all euinel members on an Fea hasis Develop, Initiate, nd implement a system for informing council of special projects requested by Individual or various members of council 4. Maintain availabilty to councilmembers . Develop a reporting system to counell ofthe administrations & staffs current & planned activities, Present materials for consideration in a clear, comprehensive, and timely manner to enable council tomake sound decisions. |e Communicate with council about their concerns & delegates, or follows through, to see that city departments implement appropriate actions. h. Ensure that all members of council are respected by all city employees to include department heads, assistant Department heads, al levels of management, and all employees. Public Relations & Media ‘Maintains sufficient visibility, identity, and availabilty in the community. b. Effectively represents the city council's positions and policies glving suficient credit to council and assists in promoting councils visibility in the community. ©. Communicate information to the media in a way that increases public understanding of city issues and activites. 4. Keep an active and positive relationship with the community 3. Intergovernmental Relation 2 Posively and effectively represent the ty and its interests with other governmental jurisdictions, agencies, and delegations Faster ongoing communication and cooperation with loca, regional, state, and federal representatives to nurture a heathy relationship between the city and these organizations &. Work wth lal, regiona, state, and federal agencies to ensure that the communitys transportation and transit needs ae met. 4. Sinancial Management Provide a system of reports to council with sufficient information on the city’s current financial status , Develop Multi- year budgets and financial planning as part ofthe annual budget process to ensure that maintenance & Operation funds are available as Quality of Life projects are built. ‘Continue or create a grant writing section to identify and pursue grant opportunities, in multiple departments, in order to offset the cost ofthe city’s expenditures for capital improvement & other projects and to expecite the cly's grant application process where funding needs and ‘opportunities may exis. 4, Develop a system to integrate banking information with the city’s information system to expedite reconciliation ofall bank accounts on a timely basis, no less than every two months. Page of [Emma Acosta City representative District 3City Manager Performance Suggestions €. Develop a system of reconciling Capital projects to ensure the use of various funding types, close out completed projects within 2 months of project completion. Provide information during quarterly reporting 5. Organizational Management ~ Program development & Follow-thro 2. Plan, organize, and follow through on work assigned by the councilso that itis completed with efficiency. b. Plan and organize work involved in researching councils program suggestions and report results of the analyses. & Maintain knowledge of current & innovative trends technologies, & systems. 4. Plan and organize responses to public requests, complaints, or areas of concern that are brought to the manager’ attention. fe. Anticipate and recognize future needs and problems & plan accordinely f. Organize for maximum utilization & maintenance of city owned faites, infrastructure, and equipment. 6, Personal characteristics; a, Demonstrate initiative, creativity in dealing with isues or problems and create effective solutions. b. Usten and Accept council ideas and suggestions for change witha relational, impersonal viewpoint based on facts and qualified opinions. «. reach timely decisions and Intite actions without being compukive 4. Cooperative, display interest and enthusiasm when performing duties €. Respond in a thoughtful, clear, and pointed manner f- Practice effective governance through the promation of commu participation in the local community 7. Communication & relations Involvement and 2. within 2 months, create a meeting and reporting mechanism to maintain effective communication ‘with council both verbally and in weiting b. Schedule and maintain a monthly meeting schedule with couneil «Develop quarterly budget eview with council to ensure they have uo to date budget information on an onsgoing basis. 8. Align Staff Reporting responsibilities with council goals 2, Provide a simplified project tracking and activity reporting model b. Eliminate redundant reporting, within agenda, top ten project summaries, and other reporting, «Place project status reports on city wet site and update monthly 4. Ensure staffs only assigned to work on budgeted projects and programs. If council requests projects that are not budgeted, notify all of council by placing on agenda for work session. Provide suggestions and ideas to implement in current year or future years. 9. Ethics Ordinance ~ Review and gain understanding of ethics ordinance and ensure compliance for both manager and staff 2a. Ensure faimness, honesty, ethical, and legal awareness in personal and professional relationships and. activi Page 2 of ‘Emma Acosta City representative istrict 3City Manager Performance Suggestions b. Demonstrate accountability for personal actions, personal relationships, & activites fairly and honestly foster ethical behavior throughout the organization through personal example, management practices, and training 10, Human Resources - Suggestions: '3, Review City's Compensation Plan and develop strategies so that staf is retained and not lost to other agencies or the private sector. '. Develop a performance review system for Executives, Management, Para-professional, and all levels, cof employees. Base pay raises on performance reviews Develop Job audit processes and make necessary recommendation and changes. 4d. Develop departments’ succession plans, including the City Manager's Ofice 11. Other Page 3 of 3 Emm: Acosta ‘Cty reprecentative Dtrct =