Project Kick Off Briefing

Cost Data Integrity Project

August 30, 2007

Agenda

Project Purpose & Scope

Project Team & Timeline
Project Organization
Project Approach
Project Deliverables
Project Status
Next Steps

Project Purpose and Scope

Address broken process with Project
Management System Capturing Actual Costs
Critical Project per CIO
Data Capturing and Reporting Issues
Different Data Streams:
Timesheets
Vendor Invoices
Employee Expenses

Scope of Project = IT Developmental Projects

3

Project Team and Timeline

Four full time SME Subject Matter Experts
Project Management System
Process Improvement / Six Sigma
System Administrative Support = 1 Person Budgeted

Four Month Duration

Three Important Sponsors:
Chief Information Officer (CIO)
Project Management Office
CIO Governance Council
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Project Organization
Secretary of Agency

Chief Information
Officer

Director, Project
Management Office

Process
Improvement Team

Final authority
Sets overall agency policy

Champion the project results

Critical to getting solutions
implemented
Main project sponsor
Directly supports the project

Works directly with other Project

Managers
Meets weekly with PMO Staff

Project Approach
Six Sigma DMAIC Approach

Design: Identify key inputs critical to the process

Measure: Collect data and measure defects
Analyze: Root causes of the problem
Improve: Solutions to solve the problem
Control: Reach higher sigma levels

Include Milestone Reviews for Quality Control

Training and SOP Documents probably will be
required
6

Project Deliverables

SIPOC Diagram = Map the Process

Gantt Chart = Main Impacts on Costs
Critical to Quality = Key Process Inputs
Performance Standards = What to measure
performance against
Attribute MSA = Reliability of Data
Hypothesis Testing = What will work
Control Charts = Visually monitor progress
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Project Status
Team in place
Preliminary Work

Interviewing Targeted Projects

Collecting and Reviewing System Data
High Level Process Mapping (SIPOC)
Project Selection Analysis
Thought Process Map

Next Steps

Approval of Project Charter

Finalize Project Plan and Schedule
Initial Data Capture and Analysis
Identification of Critical to Quality and
Operating Definitions
Establish Baseline Performance Levels
Solutions > Improve > Control

Questions and Comments

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