THC HNH K NNG QUN L THI GIAN

DNH CHO NH QUN L

Qun l thi gian c l l th qun l c bit nht, bi, thi gian ca tt c mi ngi trn th gii ny
u nh nhau, 24h mi ngy. Khng ai hn v cng khng ai t hn ngi khc. Ngi qun l thi gian
tt khng phi l ngi c nhiu hn 24h mi ngy, m l ngi t qun l bn thn h tt hn nhng
ngi khc.
i vi cc ch doanh nghip v nhng ngi lm t qun l cp trung tr ln, c 4 yu t chnh cn thc
hin trong qun l thi gian:

Phn tch cng vic (Analysis)

Lp k hoch (Planing)
Giao vic (Deligation)
T qun l bn thn (Self Management)

Phn tch cng vic

Mc tiu ca phn tch
cng vic l bit
mnh thng dnh thi
gian hng ngy vo
nhng vic g v thi
gian cho mi cng vic
l bao nhiu? Ngoi ra
phn tch cng vic
cng nhm mc ch
chun b cho vic lp k
hoch v giao vic sau
ny.
Ti c mt khch hng l ch mt doanh nghip vi doanh thu khong 200 t mi nm. Anh dnh khong
60-65 gi mi tun cho cng vic ti cng ty v gn nh khng c thi gian cho gia nh v cc s thch c
nhn. 2 tun sau khi phn tch k lng cc cng vic ca mnh, chng ti mi pht hin ra anh y hon
ton c th giao rt nhiu vic cho qun l cp trung v th k x l gip. Sau 4 tun, ti gip anh
gii phng c gn 16h mi tun. Sau khi o to thm mt s k nng cho nhn vin, chc chn con s
s cn tng ln rt nhiu.

Phn tch thi gian lm vic

Vic u tin bn cn lm l hy r sot li tt c cc cng vic mnh phi lm trong tun v tng hp n
li thnh mt bng ging mu di y

Task

Hours

On the Tools

Managing Job Sites

Picking Up Material

Ordering Material

Delivering Material

10

Doing Quotes (Take Offs)

20

Paper Work

Meeting Clients

Meeting Prospects

Solitaire on the Computer

Total

65

Vo cui mi ngy, hy tng hp li xem bn dng bao nhiu thi gian lm vic cho cng ty trong
ngy. Nu c s khc bit v tng s gi lm vic trong c tun, hy xem li xem c ngy no bn thng
k sai khng?
Day of Week

Hours

Monday

14

Tuesday

Wednesday

14

Thursday

11

Friday

10

Saturday

Sunday

Total

65

Th t u tin da trn tm quan trng v khn cp

Rt nhiu Qun l cp trung v Ch doanh nghip khng bit nn thc s cn tp trung vo nhng vic g
lm? Khng t ngi tp trung vo vic quan trng v khn cp gii quyt v h ngh rng mi l

vic cn phi c u tin. S tht khng phi

vy. Vi mi cng vic, bn hy quyt nh
xem n c quan trng hay khn cp hay
khng?
Quan trng: l nhng vic m nu bn khng
lm n s nh hng nghim trng v sau. Ln
k hoch hoc hoch nh chin lc l mt
vic nh vy.
Khn cp: l nhng vic phi hon tt trong 1
tun tr li.

Hy nhn vo vng trn bn tay phi. L mt

ch doanh nghip, bn nn u tin tp trung
vo khu vc trung tm, l lm nhng vic
Quan trng nhng khng khn cp. Cc vic
cn li, t th t u tin t hn hoc giao cho
ngi khc.
Hu ht mi ngi phi lm nhng vic khn
cp v n gin h khng tp trung vo lm nhng vic khu vc Quan trng nhng khng khn cp,
l khu vc ca cc cng vic nh ln k hoch, lp chin lc, xy dng quan h...

Lp k hoch lm vic
Hin nhin bn lun phi c k hoch nm, k hoch thng v k hoch tun. Vic ca bn l hy a
cc cng vic vo k hoch lm vic hng ngy ca mnh bng mt lch lm vic mu. Chng ti gi l
Defaul Diary. Hy xem mt Defaul Diary mu di y bn c th lp cho mnh mt k hoch lm
vic hon ho.
B quyt lm vic mt cch hiu qu l gi no vic v ng nhng vic khng lin quan lm
xao nhng s tp trung ca bn. V d, mi ngy bn s ch kim tra email v tr li email vo 8h-9h sng
v 14h-15h chiu, tt c cc gi cn li ng bn tm ti n. ng cho php nhn vin bn g ca
duyt bo gi hay xin kin v k hoch cho chng trnh sp ti trong khi l gi bn dnh ring cho
mnh hoch nh chin lc.
Rng hn mt cht, vi cng ty chng ta cng hon ton c th quy nh c mt ngy c th k cc
giy t cn thit, k duyt cc khon thanh ton v thanh ton vo mt ngy duy nht trong tun. Ti bit
c mt khch hng ca ti c ngy phi i li gia cng ty v nh 3-4 ln ch v nhn vin cn k duyt chi
gp.

Hnh nh lch lm vic theo ngy mu

Giao vic
Mt trong nhng kh khn ln nht ca cc ch doanh nghip l h m qu nhiu vic, khng bit vic
no nn t lm, vic no nn giao cho nhn vin di quyn hoc gia cng ra bn ngoi. M hnh di
y s cho php bn c th nhn bit c u l vic chng ta cn giao, u l vic chng ta nn lm?
Hy nhn vo danh sch cng vic m bn s phi lm v a n vo cc tng ng hnh bn di.
Chng ta c tng cng 9 , l giao gia hai ct (Skill K nng) v dng (S a thch Fun). V d c mt
cng vic l ln k hoch hng thng, y l cng vic cn phi c k nng cao v bn cng thc s thch
th cng vic ny, hy a n vo tng ng gc trn cng bn phi, l ni giao nhau gia dng
k nng cao v s a thch cao.

Bn nn in ln lt tt c
cc cng vic m bn phi
lm vo cc tng ng.
Cc cn c k nng thp
hoc trung bnh v bn cng
khng thc s thch th vi
n, hy giao n cho nhn
vin hoc tm mt n v
gia cng ra ngoi.
Vi nhn vin cng vy,
c th t hiu sut cao
nht, hy c gng h lm
nhng vic h thc s a
thch.

T qun l bn thn
T qun l bn thn n gin l hy lun tp trung vo ch tiu v k hoch, tp trung vo cc cng vic
m bn hoch nh t trc. Ti bit c nhiu ngi lp k hoch rt tt, nhng h khng bao gi lm
hoc ly l do khng thc hin theo cc k hoch .
gip bn c th t qun l bn thn v qun l cc cng vic ca mnh. Vo cui mi ngy, trc khi
ri khi cng ty hy lit k ra t 5-7 cng vic cho ngy mai. Cc cng vic ny nht thit phi lin quan
ti mc tiu trong tun, thng, qu ca bn. Bui sng khi vo cng ty, hy tp trung x l tng vic mt
theo khung thi gian hoch nh trc. K lut bn thn l iu quan trng nht bc ny.

V Thi Lm | Business Coach

ActionCOACH Vit Nam.
Email: lamvo@actioncoach.vn
Phone: 090 65 68 347

NU BN MUN XY DNG DOANH NGHIP MNH TR THNH T CHC C

TNH CHUN MC, THNG MI, SINH LI, VN HNH HIU QU M KHNG
CN BN >>> HY LIN H VI CHNG TI
NU BN MUN PHT TRIN DOANH NGHIP MT CCH NHANH CHNG V
BN VNG >>> HY LIN H VI CHNG TI

QU TNG C BIT
Hy gi email n lamvo@actioncoach.vn thng bo rng bn c c ti liu ny. Ti s dnh
cho bn 1h min ph gip nh gi sc khe doanh nghip (Health Check) ca bn v a ra cc chin
lc ci thin tnh hnh doanh nghip bn.
Xem hnh nh di y bit kt qu nh gi sc khe mt doanh nghip trn 10 lnh vc trng yu
s nh th no.

Ngoi ra ti hon ton c th gi tng bn MT phiu tham d mt trong nhng kha hc sau y ca
ActionCOACH:

Planning: xy dng chin lc trong 5 nm v k hoch hnh ng 1 nm. Tr gi kha hc 3500$

BusinessRICH: Tr gi 1000$
GrowthCLUB: Tr gi 500$

HY LIN H VI TI NGAY NHN C CC QU TNG C BIT NY.