FBD2 and F.

56
Work Instruction

Mark Recurring Entry for Deletion (FBD2) and Delete Recurring Entry
(F.56)
Purpose
Use this procedure to delete a recurring entry.

Trigger
Perform this procedure when you need to delete a recurring entry.

Prerequisites

Recurring entry must exist in the system.

The recurring document must be marked for deletion using transaction FBD2 prior to running
F.56.

Menu Path
Use the following menu path to begin this transaction:
N/A

Transaction Code
FBD2 and F.56

Helpful Hints

R/O/C column in tables represents Required, Optional, or Conditional entry.

On certain screens you may have to scroll to view some data entry fields.
To prevent the incorrect recurring entry from being deleted, the system requires you to set
a deletion flag to delete a specific recurring entry using transaction FBD2. This work
instruction will show you this step as well as the F.56 transaction.
Click Test Run to see a list of documents to ensure the correct document is deleted.

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FBD2 and F.56

Work Instruction

Mark Recurring Entry for Deletion (FBD2) and Delete Recurring Entry
(F.56)
Procedure
1.

Start the transaction using the menu path or transaction code.

Change Recurring Document: Initial Screen

2.

As required, complete/review the following fields:

Field
Document Number

R/O/C
R

Description
The unique identification assigned to a business event as it
is processed in SAP; the system automatically creates and
assigns document numbers as each document is posted.
Example:
9999900000

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FBD2 and F.56

Work Instruction

Mark Recurring Entry for Deletion (FBD2) and Delete Recurring Entry
(F.56)
Field
Company Code

R/O/C
R

Description
Company code represents an independent accounting
entity. There is only one Company code for the City of
Portland: "COP1."
Example:
cop1

Fiscal Year

The fiscal year for which this transaction is relevant.

Example:
2007

3.

Click Enter

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. The Change Recurring Document: Data Entry View screen displays.

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FBD2 and F.56

Work Instruction

Mark Recurring Entry for Deletion (FBD2) and Delete Recurring Entry
(F.56)
Change Recurring Document: Data Entry View

4.

Select Goto Recurring Entry Data

Change Recurring Document: Recurring Entry Data dialog box displays.

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on the main menu. the

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FBD2 and F.56

Work Instruction

Mark Recurring Entry for Deletion (FBD2) and Delete Recurring Entry
(F.56)
Change Recurring Document: Recurring entry data

5.
6.

Select Deletion indicator field

Click Save
displays.

to flag the document for deletion.

. The dialog box will close. The Change Recurring Document: Initial Screen

The system will flag this document for deletion and displays the message, "The changes have
been saved."

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FBD2 and F.56

Work Instruction

Mark Recurring Entry for Deletion (FBD2) and Delete Recurring Entry
(F.56)
Change Recurring Document: Initial Screen

7.

Click Exit

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. The SAP Easy Access screen displays.

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FBD2 and F.56

Work Instruction

Mark Recurring Entry for Deletion (FBD2) and Delete Recurring Entry
(F.56)
SAP Easy Access

8.

As required, complete/review the following fields:

Field
KEYCODE

R/O/C
R

Description
SAP Transaction Code
Example:
f.56

9.

Click Enter

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. The Delete Reference Documents initial screen displays.

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FBD2 and F.56

Work Instruction

Mark Recurring Entry for Deletion (FBD2) and Delete Recurring Entry
(F.56)
Delete Reference Documents

10. As required, complete/review the following fields:

Field
Company codes

R/O/C
R

Description
Company code represents an independent accounting
entity. There is only one Company code for the City of
Portland: "COP1."
Example:
cop1

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FBD2 and F.56

Work Instruction

Mark Recurring Entry for Deletion (FBD2) and Delete Recurring Entry
(F.56)
Field

R/O/C

Document numbers

Description
The unique identification assigned to a business event as it is
processed in SAP; the system automatically creates and assigns
document numbers as each document is posted.
Example:
9999900000

11. Click Execute (F8)

. A table showing information on the document(s) to be deleted displays.

When starting this transaction, always ensure that Test Run

you can verify the document information before actually deleting it.

12. Click Back

is selected so that

. The Delete Reference Documents initial screen displays.

Verify the document number and return to the main screen to execute the deletion.

13. Deselect Test run

14. Click Execute (F8)

to execute the deletion of this document.

. The Warning: Deleting from database dialog box displays.

Warning: Deleting from database

15. Click Yes

. The dialog box closes and the screen updates with a table showing the

deletion of the document.

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FBD2 and F.56

Work Instruction

Mark Recurring Entry for Deletion (FBD2) and Delete Recurring Entry
(F.56)
Delete Reference Documents

16. Click Application Log

to view the SAP records of the transaction.

17. Click Back

. The Delete Reference Documents detail screen displays.

18. Click Back

. The Delete Reference Documents initial screen displays.

19. Click Exit

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. The SAP Easy Access screen displays.

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FBD2 and F.56

Work Instruction

Mark Recurring Entry for Deletion (FBD2) and Delete Recurring Entry
(F.56)
Result
You have deleted a recurring entry document.

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