Appendix e Field Notes As Icc Fellows

August Journal
Date
Duties/Responsibilities
Reflection Analysis
Hours
Completed
Mon. August
3rd, 2015
Bonnie & Kia TO-DO List

1) Re-design "International Student Resource" Brochure (This
week) Mostly DONE!
2) Brainstorm Events for FALL 2015 & Start Booking
Locations for it (Throughout month)
3) Design Survey to see what events students are interested in
(Before Orientation)
4) Design Focus Groups (Part 1: 2nd Year student feedback /
Part 2: 1st Year student input) (After Orientation)
This is the first day of work! It is crazy to believe that

summer is already over. Now its back to Philadelphia, and
back to work after a world-wind of adventures in Portland,
Oregon.
3 hours
Important Dates this month [August]

ISSS Dates: https://global.upenn.edu/isss/orientation
GSE Dates: https://www.gse.upenn.edu/students/orientation
https://www.gse.upenn.edu/students/orient
ation
Thursday, Aug. 20th: GSE Int'l Student Orientation
@ 3440 Market Street 9am - 2pm
Friday, Aug. 21st: GSE Int'l Student Orientation
@ GSE 3700 Walnut Street 9am - 2pm
Bonnie and Kia began our position as Intercultural Fellows

for the GSE Student Affairs. We met up with Lois
MacNamara, our supervisor, and she has given us
permission to do whatever we wish. She is allowing us to be
as CREATIVE as we want. Her only request is for us to plan
the entire Fall Semester and start booking rooms.
Bonnie and Kia started planning the International Student
Brochure Booklet and will be working on it before
orientation arrives!
We have a long to-do list in ahead of us but its great that we
have the two of us. We continuously thank each other for
everything. And, we are also grateful for our experience at
SIIC for allowing us to get to know each other better and
know each others personality types. For example, Bonnie is
more of a night owl and Kia is more of a morning rooster.
Sharing one room required us to communicate our needs
with each other in order to be respectful of each others
habits and lifestyles.
Monday, Aug. 24th: GSE New Student Orientation

@ The Inn at Penn 3600 9am - 2:15 pm
Friday, Aug. 28th: GSE Students of Color Orientation/
Domestic Students
@Cohen Hall/Terrace Room 11am - 4pm
Tuesday,
August 4th,
2015
International Student Resource Guide Brochure

-10 things all successful GSE student will do
One thing we want to add at the beginning of the brochure is to
include 2nd year intl students advices (via online survey &
focus group discussion)
Constantly read emails and respond them in 24 hrs
Attend GSE and Penn events
Stay up-to-date
Utilize all the services
Add quick list here, continue with the schedules for
WLC
Career Services
CAPS
ISSS
GIC
GAPSA
GSESG
-Check Penn GSEs Flicker and recreate a cover for the
brochure
-Add more programs promotion
Open House
ILP
ISCD
SIETAR-USA(?)
Programming for the coming year

-Yangyang Kims W Curve theory
We will use the Yangyang Kims W Curve theory, which
we learnt from SIIC, to help us outline the programs we will
do in the coming year. The W Curve said, people will
have peaks and bottoms (Happy and Sad or Nerves)
alternately happen when coming to a new environment. So
we will break down the curve to our semester periods and
plan programs accordingly.
One thing we are thinking is, we should do more than
only planning different kinds of workshops/events. We
could actually do some constant support. Three things
we are thinking now are below:
-Weekly notes for intl students
We could sent beautiful and mindful notes (several sentences
or poem) to help increase their intercultural competence.
-A platform for resource share (Google drive)
*We want to create a google drive for all the students to
upload and share interesting books/movies, etc., with certain
rules, so they could touch base with each other and
communicate interculturally about those intercultural items.
3 hours
(6 hours)
-Add a list of upcoming GSE Events with the contact

information at back side
All the things above we want to make them nice and cutable, so
the students could cut the events calendar and save them for
further references.
*We want to create organic relationships, but not shallow

relationships. We want to do more community building for
both intl and domestic student. Give them a chance to know
each other and become informative and resourceful.
-Penn Community
Make best use of the penn community website to enhance
relationships.
ICC Advisory Board
We want to have the peer advisors to be in our board and
constantly give us advices, since they are the people who are
most familiar with the first year students.
Others
-Recommend students for current student panel (3-4 people)
Wed. August
5th, 2015
What we did today:

Changed Brochure Cover
Edited FAQs
Edited Welcome Front Page
Created Table of Contents for Brochure
Divided 8 organizations
Need To Do:
Do research on organization's
information DONE!
Announcements (Both)
- Open Houses
- Intercultural Leadership Program (ILP)
- SIETAR-USA Conference
- Pedal Program
- ISCD
Thur, August
6th, 2015
Things we did today:

Continue working on the brochure:
Accomplished 10 things
successful GSE students will do list
Added the important

dates/schedules of the events held by Career Services,
ISSS, GSC
Added Open houses

information to annouce
Added an incoming GSE

events schedule
Had a staff meeting with Lois, Cindy, Gerdi
Had a building tour to meet all the staff in GSE building
Things we need to do:
Still work on the brochure:
Add schedules from other

institutions
Pour all the logos down and

add them into the brochure
Revise the content, after

finished the brochure
Beautify the brochure
These are the 8 On-Campus Organizations we need to

learn about:
3 hours
(9 hours)
Graduate and Professional Student Assembly (GAPSA)

Graduate Student Center (GSC)
Career Services
International Student & Scholar Services (ISSS) Weingarten
Learning Resources Center (WLC)
Counseling and Psychological Services (CAPS)
Greenfield Intercultural Center (GIC)
Graduate School of Education Student Government (GSESG)
We are learning that we are such an effective team!!! We

owe a lot of this to our time at SIIC where we learned about
each others learning/leading styles. For example, Kia is a
Peacemaker so she is very adaptive to different types of
people and is able to camouflage to fit in. Bonnie is the
Reformer, so she brings a perfectionist attitude into our
work.
3 hours
(12 hours)
Estimated deadline:
Next Monday-First
draft
Next WednesdaySecond version
Next Friday-final
version for print
Keep track our work in the Student Affairs World document in
the server (event title, date, attendance, outcome, speakers, etc.)
Have Gerdi send us the timesheet template, so we could print
out and sign in the sheet every week - DONE
Reach out to Jacque for peer advisors informations - DONE
Download and play with the orientation App- Guidebook
Stay connected and cooperate with GSE-SG
Wait for materials sent from Maxtla and Nicole, and design our
workshop (raffle, ice-breakers) - DONE
Schedule a meeting with Ryan Miller from WLC next week DONE
Tues, August
11th, 2015

Met with Lois & Cindy about 1st draft of brochure, got
feedback
Bonnie met with Yuhong about their workshop
3 hours
(15 hours)

Complete Brochure by Friday
Run through Success workshop together
Finalize Student Panel
Come up with fun workshop, closing Thursday 8/20 orientation
Wednesday,
August 12th,
2015

Student Affairs meeting with Volunteers for orientation (12 -1
pm)
Finalized Student Panelist (Li (Tracy), Tommy, Zhengbiao,
________, Ling)
Completed draft 2 of brochure
Bonnie worked on Yuhongs workshop
3 hours
(18 hours)

Email panelist about their role & info on date/time/location
Philly 101 fun workshop
Really focus on Success Workshop
Thursday,
August 13th,
2015

Kia worked from home: Success Workshop
Bonnie worked from home on Yuhongs workshop
Bonnie worked to confirm the panelists for the current student
panel
Bonnie worked on communicate the facilitator for the Philly
accent workshop
Thank-you cards for panelist ()
Finalize and send Brochure to Campus Copy by Friday
(tomorrow)
Focus on Success Workshop
2 hours
(20 hours)
Friday, August
14th, 2015

Finalize the brochure-work on the Third version
Met at Kias house to finalize Success Workshop
Brainstorm for Philly Accent 101 workshop & emailed Abby
for help
2 hours
(22 hours)

Meet with Abby
Meet with Yuhong
Meet together to run through workshop
Monday,
August 17,
2015

Sent brochure to Campus Copy
Staff Meeting with Lois about ISO (how do we feel?)
Met with Abby after lunch to go through Philly Accent 101
workshop
2 hours
(24 hours)

Email Campus Copy our workshop documents that need to
print
Email volunteers to confirm date/time/location
Write Thank-You notes for volunteers
Tuesday,
August 18th,
2015

Emailed Volunteers confirmed date/time/location (all 5 panelist)
Emailed Campus copy workshop documents
Emailed workshop volunteers (Vivian & Rena)
2 hours
(26 hours)

Run through all workshops for ISO (Philly Accent, Success) &
make sure we have all the materials for workshops
Wednesday,
August 19th,
2015
Thursday,
August 20th,
2015

Received workshop documents Campus copy
Received brochures from Campus Copy
Ran through all workshops for ISO & made sure materials are
prepared
SLEEP!
Start planning events for Fall 2015
GSE INTERNATIONAL STUDENT ORIENTATION

All new GSE international students are expected to attend this
two-day orientation program.
Agenda
Thursday, August 20 3440 Market St.
9:00 am
Registration, Coffee & Light Breakfast
9:15 am
Welcome, Icebreaker, Introductions
9:30-12N
Your Guide to Academic Success
Welcome to the U.S.
Classroom
Transitioning to Life
in the US
Faculty Panel
12:00-1:00 pm
Lunch
1:00-2:00 pm
Philly Accent 101
2 hours
(28 hours)
Our first day of orientation was GREAT! The room was too
tight for 60 people, but we improvised and it worked out.
3440 Market is too small of a space for us to host this many
international students.
The international students were so curious and kind, it
reminded us of our first year of graduate school, too. They
had so many questions to ask us, everything from where can
I get groceries to how can I start thinking about a Ph.D
degree. Great energy, great turn out.
We had the Philly Accent 101 fun workshop at the end. We
started it out the Charlie Chestnut knows I love you
stretch. Everyone laughed. Then we jumped into the
workshop where Abbey helped facilitate. It was such a great
hit this year!
5 hours
(33 hours)
Friday, August
21st, 2015
Friday, August 21 GSE 3700 Walnut St.
Monday,
August 24th,
2015
Rest day!
0 hours
Tuesday,
August 25th,
2015
Rest day!
0 hours
Wednesday,
August 26th,
2015
First Day of Classes!
0 hours
Thursday,
August 27th,
2015
Dine Arounds FAILED.
0 hours
9:30 am
Coffee & Light Breakfast
9:45-12:00N Sessions same as above: you will attend each
over both days
12:15-1:00 pm
Lunch
1:00-2:00 pm
Current Student Panel
ORIENTATION DAY 2 @ GSE

Lois said: Its the best orientation ever!
Students came up to use and said they really appreciate the
brochure/resource guide.
Total hours for August:
5 hours
(38 hours)
38 hours
SEPTEMBER 2015
P: To create effective and meaningful intercultural relationship between intl & domestic Penn GSE
students
G: To use intercultural theories & practices to program events throughout the school year
O: To organize social events for community building; to create educational events for intercultural
conversations; to facilitate intercultural space to build understanding
Date
Reflection Analysis
Hours
Completed
Tuesday Sept.
1, 2015

Staff Meeting: GSE Orientation Volunteer Debrief
(Imani has notes)
Bonnie booked room for GSE Fall Focus Group
Dinner (Advisory Board Meeting) on 9/17/2015
Created Excel Spread sheet of Events for School Year
https://docs.google.com/spreadsheets/d/1yWIf7_rrqPG
lfvNqqDl0aXMwFNxLY7ZdFGcgO0ywL_k/edit
Judging from our TO-DO list, we have a very busy month

ahead of us.
4 hours

Kia needs to create google form for Focus Group sign
ups
Kia needs to create flyer with information (invitation
to peer advisors)
Guerdi add to Newsletter
Kia order food for Focus Group meeting
Kia and Bonnie make agenda for Advisory Board
Schedule Meeting with Vrinda from GSC to discuss
Halloween and Thanksgiving
Schedule Meeting with Andrew from SG to discuss
Philly 101 Series
Tell Imani about Longwood, Morris Arb. to book
transportation
Update Student Affairs (not read-only)
Thanksgiving Planning Document
Flyers for Installation Exhibit (Kia and Guerdi)
Email Laronnda Advisory Board description
Wednesday,
Sept. 2, 2015

9:30 - 10:30 a.m. Meeting with Student Government
Attendance: Laronnda, Reena, Golkoo, Vivian, Bonnie
& Kia
Topics Discussed: Big Events collaboration, Philly 101
Series, Advisory Board
Noon - 1:30 Cindys Farewell Party
Kia updated Field Notes
Kia created Visual Curve of Events for Year
Kia created ICC Advisory Board vision statement
https://docs.google.com/document/d/1v7XkpAu791O
GEhpviXj0ZHB75jlAcJJsnuaCEn4c944/edit?
usp=sharing
4 hours
(8 hours)

All of the stuff above
Friday, Sept. 4,
2015

Bonnie Departs Philadelphia
Intercultural Advisory Board VISION
https://docs.google.com/document/d/1v7XkpAu791O
GEhpviXj0ZHB75jlAcJJsnuaCEn4c944/edit?
usp=sharing
FOCUS GROUP DINNER (Start Advertising)
2 hours
(10 hours)

Email Guerdi the flyer to include in Inside PENN GSE
Email Peer Advisors to Participate in Advisory Board
Kia needs to create google form for Focus Group sign
ups
Kia order food for Focus Group meeting
Tell Imani about Longwood, Morris Arb. to book
transportation
Monday, Sept.
7, 2015
Labor Day, NO WORK!
0 hours
Tuesday, Sept.
8, 2015

Created Fall Focus Group Dinner registration link
http://goo.gl/forms/5xaFP0kG3b
Invited Peer Advisors to Fall Focus Group Dinner
Chris Zhao:
chuqiaoz@gse.upenn.edu (No)
Tia Spiller:
tias@gse.upenn.edu
Chole Wong:
chloewon@gse.upenn.edu
Xiaomei Guo:
xiaomeig@gse.upenn.edu (No)
Laura Harris:
laurh@gse.upenn.edu (Yes)
Sai Liu:
xingcl@gse.upenn.edu (No)
Staff Meeting with Lois (12:45 - 1:15 PM)
Student leader development day: Friday Sept. 18th
Talked with Imani about Catering
Emailed Vrinda from GSC, collaboration
Met with SMART 1st Year student Huijuan Shu about
volunteering opportunities
3 hours
(13 hours)

Imani order food for Focus Group meeting
Email Kate about baking pumpkin pie (workshop)?
Wednesday,
Sept. 9, 2015

Updated Student Affairs World (Excel)
https://docs.google.com/spreadsheets/d/1yWIf7_rrqPG
lfvNqqDl0aXMwFNxLY7ZdFGcgO0ywL_k/edit?
usp=sharing
Emailed Vrinda, Schedule Meeting
Created Agenda for FOCUS GROUP DINNER
https://docs.google.com/document/d/1mAtbwWHjdUq
ya8rn7YmfUOSVgRcnf1rB3ADRCwcnAX0/edit?
usp=sharing
Penn Museum Reception Flyer
3 hours
(16 hours)

Flyer for Penn Museum Reception
Thursday, Sept.
10, 2015

Decorate cubicle with photos
Flyers for Penn Museum & Installation Exhibit
Meeting with Andrew and Student Government 4-5pm
about Philly collaborations
2 hours
(18 hours)
Friday, Sept.
11, 2015

5:30 - 6pm GSE-SG meeting at 3440 Market
2 hours
(20 hours)

Meeting with Vrinda and Beverly, and Guerdi & Kia
@ GSC, 2pm, Wed. 9/16/15
Meeting with Laura and Sai for ICC Internship
Wkshop @ Fri. 9/18/15, 1-2pm
Meetings with GSE-Student Government Full Body
Meeting on these dates:
Oct. 9th, 5:30
Nov. 20th, 5:30
Dec. 2nd, 5:30
Monday, Sept.
14, 2015

Bonnie returns from China!
Photoshopped all Student Gov. Senator Photos (Kia)
Email all Focus Group Dinner participants
REMINDER
2 hours
(22 hours)

Penn Museum eventbrite for head-count (Bonnie)
Beverages for GSC - (Get 10 beverages from GSC and
transfer funds)
Tuesday, Sept.
15, 2015

Beverages for GSC - (Get 10 beverages from GSC and
transfer funds)
Financial Literacy workshop with Shuo - NO (Bonnie
and Lois)
Leadership Retreat 9/18/15 10-3PM, 45 ppl confirmed
Deans Lunch Tue. 9/22/15 (staff lunch at the same
time)
Art Installation (need to advertise) - Call for Proposal
Site Visits: Penn Park, BioPond, etc.
GAPSA, GSC, GIC newsletters for subscription
Qualtrics Survey review (Bonnie)
2 hours
(24 hours)
Wednesday,
Sept. 16, 2015

Meeting with Vrinda and Beverly at GSC, 2pm about
collaborations
https://docs.google.com/document/d/1B7_XBrhxR0mi
2mpb-3ldi0j_0quan-8P97yZYTXLNPc/edit
2 hours
(26 hours)

Call Pattaya catering to confirm food, place, time: 215898-6456
Thursday, Sept.
17, 2015

Focus Group Dinner, 5:30 - 7:30 pm
https://docs.google.com/document/d/1m61ubRIPNUO
JjVxtX9TBGoIDf4npJpQ_7L7iDdEqs7g/edit
Modify the ideas we collected from focus group dinner
After decide what we want, share with Lois and Imani
2 hours
(28 hours)
and ask for advices

Follow up the participants about the two news
mentioned from GSESG (Bonnie)
Penn Museum event poster design (Bonnie)
Penn Museum invitation make (Bonnie)
Penn Museum invitation send to InsidePennGSE
(Bonnie)
Ask Lois for the email list of current intl students
(Bonnie)
Bring Bonnies world map to decorate the cubicle
Friday, Sept.
18, 2015

Follow up the participants about the two news
mentioned from GSESG (Bonnie)
Penn Museum event flyer design (Bonnie)
Penn Museum invitation make (Bonnie)
Penn Museum invitation send to InsidePennGSE
(Bonnie)
Ask Lois for the email list of current intl students
(Bonnie)
2 hours
(30 hours)
Monday, Sept.
21, 2015

Got the email list for all registered intl students at
Penn GSE from admissions (Bonnie)
Sent the email invitation of Penn Museum Reception
for all registered intl students at Penn GSE (Bonnie)
Also promoted Penn Museum Reception in multiple
facebook groups. (Bonnie)
2 hours
(32 hours)
Tuesday, Sept.
22, 2015

Student Affairs Staff lunch at Penne
Debrief the results we got from Focus Group Dinner
last week
2 hours
(34 hours)
Thursday, Sept.
24, 2015

Send out an looking for Sichuan Dialect speakers
recruitment info email to all Intl students (Bonnie)
Email coordinating with Hitomi from Penn Museum
about the fund transfer and final registration number
confirmation (Bonnie)
Talk about Halloween event and Thanksgiving event
details
Dates, locations, food, pumpkins, pens and others
2 hours
(36 hours)
Friday, Sept.
25, 2015

No School/No Classes = POPE FRANCIS HERE!
0 hours
Tuesday, Sept.
29, 2015

Checked emails, responded to emails
Updated Kia, Bonnie and Guerdis schedules to SAVE
OUR CUBICLE!
Staff Meeting 12:45 - 1:30 pm
Start planning OPT Events
4 hours
(40 hours)
Major events in October:

Deans Lunch = Oct. 7 [Imani in charge]
Penn Museum = Oct. 16th [Guerdi in charge]
Halloween Party = Oct. 30th
Total Hours SEPTEMBER:
40 hours
Total hours INTERNSHIP:
OCTOBER 2015
Date
Reflection Analysis
Hours Completed
Thursday, Oct.
1, 2015

We had a dinner meeting with Ling Gu, the previous
ICC fellow at GSC to consult about Halloween Party
at GSC, about the pumpkin, space and time, as well
as Halloween decoration.
https://docs.google.com/document/d/1m61ubRIPNU
OJjVxtX9TBGoIDf4npJpQ_7L7iDdEqs7g/edit?
usp=sharing
Ling gave us really useful information to help us

with our semester. She also advised us to keep
track of our journal.
3 hours
Friday, Oct. 2,
2015

Book the room for the OPT/CPT workshop
Halloween
-Pumpkin carving
Order pumpkin
Order other materials
Location GSC 305
People 30-40
Food snacks, candies, water

and juice, Pizza
Date 10/30 afternoon 12-2pm
Leave the pumpkin products

later for the party and take it away for home
-Costume Contest
Send out the costume cultural

appropriation before the event
People 100 expected
Food: Candy, cookies, cakes,

light refreshment
Decoration (Student
Government)
Alcohol? Hard Cider? Regular

Cider. Beer.
Music-DJ? (Student
Government)
#Penn #Penn GSE instagram
Location GSC 11:30am10:00pm
Date 10/23 Wednesday

evening 7-9pm
GSE-SG
Decoration
Registration
Music-DJ
Send out to all GSE
3 hour
(6 hours)
students
#Penn GSE
instagram media campaign
Tuesday, Oct.6,
2015

Meeting with Student Affairs Staff: 1:15-2:00 PM
Send out the OPT/CPT workshop information for the
students to register
Request a meeting with fellows at GSC to discuss
about collaboration
4 hours
(10 hours)

Registration for Pumpkin Carving
Halloween Costume Party Invitation
Create FB Invite
Talk to Student Govt about: Halloween Party Set Up
& Clean Up
Thursday, Oct.
8, 2015

Submit OPT/CPT workshop information to Inside
Penn GSE newsletter and various FB groups
Finalized the registration for Penn Museum reception
and sent the result to the event program
Send the reminder and information to gather before
heading to the reception to all participants
Create the eventbrite link for costume party tickets
Contact the photographer for all the events in fall
(confirmed)
Contact Kate for the pumpkin muffin baking class
(confirmed)
Create posters for pumpkin carving and costume
party
3 hours
(13 hours)
Friday, Oct. 9,
2015

Send Lois the explanation of W curve, so she could
use to explain in the staff meeting next Wednesday
Got Kates recipe and coordinate with Imani about
the ingredients to buy
Attend the 2nd GSE-SG full-body meeting and
discussed the collaboration for the Halloween
3 hours
(16 hours)
Monday, Oct. 12
2015

Meet with GSC fellows and discuss about the details
of Halloween events from 6:30-7:30 PM @ GSC
Points of Discussion: in email
2 hours
(18 hours)
Tuesday, Oct.
13, 2015

Halloween Costume Party Planning
https://docs.google.com/a/gse.upenn.edu/document/d/
1tIuyEZnUBobF2ElVGU7WnvgJAvbAtJV4m6Pq_40ex0/edit?
usp=sharing
Planned Halloween more in-depth
https://docs.google.com/document/d/1B7_XBrhxR0
mi2mpb-3ldi0j_0quan-8P97yZYTXLNPc/edit?
usp=sharing
2 hours
(20 hours)

Costume Contest
Figure out Judging
system (Back)
Photo booth background (Back)
Ingredients we need to buy for the pumpkins-order
online (Back)
Kias To-Do Bonnies
To-Do
Email SG
Send
(Laronnda)
Costume
requesting
Party Invite
for
and
Volunteers
Registration
(KIA)
(Bonnie)
Look for
Send
alternative
Pumpkin
venue
carving
(Perelman
Invite and
Quad?)
Registration
(KIA)
(Bonnie)
Cultural
Add
Appropriati
costume
on email
party invite
(Kia)
to Inside
Follow-up
Penn GSE
the pumpkin Newspaper
carving
(Bonnie)
event,
Publish
control the
costume
number, and party invite
make sure
to FB
students
Groups
register
(Bonnie)
(Kia)
Add
Contact Bev pumpkin
& Vrinda
carving to
about $150
Inside Penn
Housekeepi
GSE
ng Fee?
Newspaper
(Kia)
(Bonnie)
Prepare
Where to
Game
buy a
Activities
costume and
(Kia)
how to
make one
yourself
(Bonnie)
Women's
center
follow up
(Bonnie)
Wednesday, Oct
14, 2015 Sunday, Oct 18,
2015
SIETAR-USA Conference
Volunteered hours: 8 hours x 5 days = 40 hours
Monday, Oct.
Reflection is on separate document
40 hours
(62 hours)
2 hours
(64 hours)
19, 2015
KIA:
1) 2 ppl have cancelled on

Halloween Pumpkin Carving. I've re-opened
the registration up since we still have 6 spaces
left for people to pumpkin carve.
2) I've emailed DeAnna at

GSC to confirm our booking. It's ALL DONE!
We have the place!
3) I've emailed PSA

Bartending to book 2 bartenders for our
evening on 10/31/2015 from 6:30 - 8:30 PM.
I'm waiting from them to get back to me.
4) VOLUNTEERS to Set Up
and Clean Up --- We still need more
volunteers!!!
5) I am mostly done with

Halloween Games and its preparations. We
should run through it together sometime.
6) I still need to finish the

Cultural Appropriation email to send out to
international students. Once I'm done drafting,
can I send it to you to proof-read and then
send it to everyone on the list serve?
BONNIE:
Yes, we can go through the

games, process and catch up the works we
haven't done yet tomorrow afternoon. Also, let
me know if I need to do anything to cofacilitate the games, if you'd prefer.
I would love to send out the

email for sure!
I am thinking of we should
start saving the date of the students about
Longwood garden trip. I will follow-up with
Nicole for the contact person and the process
to get it down.
I have asked Laronnda to help

send out the party invitation to everyone, but
didn't hear back yet. Would follow up later.
Probably I should send to Gulku instead?
I also have verbally advertised

the party to several int'l student groups, they
said they might want to come, but just haven't
registered yet. So I am expecting more
attendees. I sent the link to them respectively.
I also received a couple of

separate emails ask questions/updates. I
replied and Cc'd you every time.
Kias To-Do list
Halloween Games
preparations
Volunteers for Set
up/Clean up
Costume contest
judging system
Start Thanksgiving
and Longwood
Posters
Bonnies To-Do List

Search for a HD
Quality of Charlie
Brown: Its the Great
Pumpkin
Photobooth backdrop
Registration for
Thanksgiving &
Longwood Gardens
Wednesday, Oct
22, 2015
Thursday, Oct
23, 2015

Bartender PSA reserved
2 hours
(68 hours)
Monday, Oct
26, 2015
Things we need to do for next month:

OPT/CPT Workshop
Contact ISSS staff for arranging the workshop (Kia)
Food Sandwiches, Cozi/Greek Lady
Location GSE 203 (Imani)
Date 11/6 12-2pm
Design a poster (Kia)
Send out registration email (Bonnie)
4 hours
(72 hours)
Tuesday, Oct 27,

2015
Thanksgiving
-Pumkin Pie Baking Class
Contact Penn Women's Center to book the place
Orientation about using the green kitchen
Facilitator: Kate
Order pumpkin and other ingredients (Pumpkin pie
filling)
Location PWC
Date 11/13 Friday 1-3pm
-GSE Lounge Tree
What kind of tree do we want
Hanging notes
Tree decoration
Tree stories
-Thanksgiving Traditional Dinner
Food catering-Traditional (Imani)
Alcohol? Sparking Cider
Order thank-you cards and stamps (Imani)
Prepare the materials for the turkey hands (glue,
markers, colorful papers)
Workshops during the dinner
11/23 Monday 6-8pm
3440 Market Third floor conference?
-Black Friday tips email
-For the series of events together
Design a poster
Send out registration email
2 hours
(74 hours)
Wednesday, Oct
28, 2015
Longwood Garden Trip

Contact Longwood garden
Book a bus (Imani)
Dec 4 Friday 2-8pm
52 people limited per bus
2 hours
(76 hours)
Emailed DeAnna at
GSC to coordinate space.
Send Call for

Volunteers to Inside Penn GSE
Gathered ideas for

Pumpkin decorating
Prepared for
Skeleton game
Drafted email to
Pumpkin Carving Follow-up
Drafted email for

Halloween Cultural Appropriation
Reserve Bartender
2 hours
(66 hours)
$5 per person charged
Thursday, Oct
29, 2015

Kia: Last minute shopping at Micheals (for art
supplies)
2 hours
(78 hours)
Friday, Oct 30,

2015

Pumpkin Carving/Decorating at GSC from 11:30 2:30 PM
Photo album:
https://www.facebook.com/events/907267402682826
/
3 hours
(81 hours)
Saturday, Oct
31st, 2015
Halloween Party: 4:30 - 10:00 PM @ GSC

Photo Album: https://flic.kr/s/aHskk2XZzP
Reflection on our PLUS/DELTA below:
Total hours for October:

Total hours INTERNSHIP:
6 hours
(87 hours)
87 hours
157 hours
Pumpkin Carving & Halloween Costume Party 2015

Pluses (+)
Deltas ()
(+) Total of ~70 people participated in both events (~50 Costume/~20

Pumpkin)
(+) Food, caterer, Bartender Alex were all great and came on time
(+) Decorations looked awesome, despite having very minimal decor
(+) Darryl the photographer was great
(+) Had enough people to help set up and clean up afterwards (Thank you
volunteers)
(+) Pumpkins looked great, supplies were plentiful
(+) Everyone seemed to have had a good time overall, received lots of
compliments and appreciation afterwards
(+) Glow sticks: awesome idea
(+) Basically: we were well prepared for both events in terms of
materials, food, drinks
() Venue (GSC) was expensive, unwelcoming, uncooperative, and changed things on

us last minute (i.e. room 305 reservation hours, their decorations, AV support)
--> We will never do an event at GSC again!
*too many rules, felt like we were babysat
i.e. catering & candle flame heating
i.e. limited # of people in back wall for AV/sound (untrusting of us using their space)c
() Didnt get the 100 ppl turn out, lots of leftover food, alcohol, candy (next time
anticipate this)
() Ran out of time to do costume contest
() Game Activities didnt get as many participation (maybe next time have more
adult activities)
() Video AV/sound system trouble (need to plan in advance next time)
() Have veg options
November Journal
Date
Reflection Analysis
Hours Completed
Monday, Nov 2,
2015

Created posters for Thanksgiving, Baking, Longwood
Kia has learned that a huge part of this position

enables her to utilize her skill set as a graphicdesigner.
2 hours
We are learning that this internship moves at

very fast pace. Event planning back to back
requires a lot of attention to details.
Tuesday, Nov 3,
2015

Staff Meeting: 11:30 - 12:30
PLUS-DELTA review on Halloween Party
Lunch at BioPond (without Bonnie)
Created Registration links for all upcoming events
Since we sat down and created posters

yesterday for our upcoming events, today we
created registration links for people to sign up.
We have started advertising our events on
Inside Penn GSE, email, and FaceBook.
2 hours
Sent event information to Inside Penn GSE newsletter

Prepare for next weeks coming events
Monday, Nov 9,
2015
Tuesday, Nov
10, 2015
One thing we have learned from our Halloween

event is that need to advertise our events. Also,
if 50 ppl sign up, we have to consider there will
be a 50% melt.

Started timesheet for our internship
OPT/CPT email reminder
Baking email reminder
Facebook Advertisement of our events
Ingredients for Kate Uhlrichs baking:
mix bowl
dozen of eggs
plates, forks, cups
Tea from dunkin donuts
Cookies for Insomnia
Update Student Affairs World
Update Journals
Email 3440 Market if we need bartender if we have
alcoholic bev.
Create Agenda for Thanksgiving
Prepare materials for activities
CONCUR -- GAPSA and SG refunds
We realize this week that we have a lot of things

to do before winter break, especially this week
with two back-to-back events (OPT/CPT &
baking). We have divided responsibilities
between us.

Staff meeting 10-11 am
Shared the information from Penn Museum- Opportunity
for cultural education to all students
Got the thank you note cards for thanks
Our staff meetings are always a time to check in

and update what weve been up to. We enjoy
this time with Lois, Guerdi, and Imani because
we get to 1) remind ourselves of the
achievements we did the week before, and 2)
organize what needs to happen next. It holds us
accountable.
3 hours
We also need to work our Concur Student

Government and GAPSA funding, which is also
taking up a lot of our time. Today we
completed the GAPSA conference funding.
3 hours
We are also most productive after meetings

because we are both in the office.
Thursday, Nov
12, 2015

OPT/CPT Workshop happened, 2-4 pm in GSE room
203 (Bonnie)
This event happened on the same day that the

#WeAreMizzou rally happened.
3 hours
Bonnie was the only one who attended this

workshop because Kia was in class.
Friday, Nov 13,

2015

Baking Workshop at the Penn Womens Center from 12 3 pm
Kate Uhlrich was our facilitator
https://docs.google.com/document/d/1oKhbjdC
BUSMc24J2byC4JugSgjk2X6iyeTre2orGL8Y/
edit?usp=sharing
PLUS/DELTA Reflections
3 hours
Tuesday, Nov
17, 2015

Concur- Reimbursement online for SIETAR-USA
Conference
Created centerpieces for Thanksgiving dinner (Kia)
2 hours
Wednesday,
Nov 18, 2015

Met with Katelyn Leader for Perry World House
initiative & collaborating with them
2 hours
Race and Racism on College Campuses: A Penn GSE

Conversation Penn GSE room 203, 6:00-7:30 pm
Thursday, Nov
19, 2015

Created History of Thanksgiving presentation

Appendix e Field Notes As Icc Fellows

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Appendix e Field Notes As Icc Fellows

Uploaded by

Copyright:

Available Formats

August Journal

Bonnie & Kia TO-DO List

This is the first day of work! It is crazy to believe that

Important Dates this month [August]

Bonnie and Kia began our position as Intercultural Fellows

Monday, Aug. 24th: GSE New Student Orientation

International Student Resource Guide Brochure

Programming for the coming year

-Add a list of upcoming GSE Events with the contact

*We want to create organic relationships, but not shallow

What we did today:

Things we did today:

Added the important

Added Open houses

Added an incoming GSE

Add schedules from other

Pour all the logos down and

Revise the content, after

Beautify the brochure

These are the 8 On-Campus Organizations we need to

Graduate and Professional Student Assembly (GAPSA)

We are learning that we are such an effective team!!! We

Things we did today:

Things we need to do:

Things we did today:

Things we need to do:

Things we did today:

Things we did today:

Things we need to do:

Things we did today:

Things we need to do:

Things we did today:

Things we need to do:

Things we did today:

GSE INTERNATIONAL STUDENT ORIENTATION

Friday, August 21 GSE 3700 Walnut St.

First Day of Classes!

Dine Arounds FAILED.

ORIENTATION DAY 2 @ GSE

Total hours for August:

Things we did today:

Judging from our TO-DO list, we have a very busy month

Things we need to do:

Things we did today:

Things we need to do:

Things we did today:

Things we need to do:

Labor Day, NO WORK!

Things we did today:

Things we need to do:

Things we did today:

Things we need to do:

Things we did today:

Things we did today:

Things we need to do:

Things we did today:

Things we need to do:

Things we did today:

Things we did today:

Things we need to do:

Things we did today:

and ask for advices