Date

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31

In

Out

In

Out

8:00 AM
8:25 AM
8:10 AM
9:00 AM
9:00 AM
9:00 AM
9:00 AM
9:00 AM
9:00 AM
8:00 AM
8:00 AM
8:00 AM
8:00 AM
8:00 AM
8:00 AM
8:00 AM
8:00 AM
8:00 AM
8:00 AM

11:40 AM
11:43 AM
11:35 AM
12:00 PM
12:00 PM
12:00 PM
12:00 PM
12:00 PM
11:30 AM
12:00 PM
12:00 PM
12:00 PM
12:00 PM
12:00 PM
12:00 PM
12:00 PM
12:00 PM
12:00 PM
12:00 PM

8:00 AM
12:14 PM
12:25 PM
12:15 PM
12:20 PM
12:30 PM
12:15 PM
12:15 PM
12:30 PM
12:00 PM
1:00 PM
1:00 PM
1:00 PM
1:00 PM
1:00 PM
1:00 PM
1:00 PM
1:00 PM
1:00 PM
1:00 PM

12:00 PM
5:00 PM
5:00 PM
5:00 PM
5:00 PM
5:00 PM
5:00 PM
5:00 PM
5:00 PM
5:00 PM
5:00 PM
6:00 PM
6:00 PM
6:00 PM
6:00 PM
6:00 PM
6:00 PM
6:00 PM
7:30 PM
6:00 PM

Revised By HR:1/1/11

Total

Hours
Worked

4.00
8.26
7.88
8.17
7.67
7.50
7.75
7.75
7.50
7.50
8.00
9.00
9.00
9.00
9.00
9.00
9.00
9.00
10.50
9.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
164.48

OT

OT

0.00
3.00
3.00
3.00
3.00
4.00
4.00
3.00
4.00
4.00
2.00
4.00
4.00
3.00
4.00
3.00
2.00
1.00
4.00
2.00
-

60.00

Vacation
Leave

Personal
Leave

Dependent
Care Leave

Missions
Trip

Holiday

Bereavem
ent Leave

Jury
Duty

Leave
w/o Pay

Total

4.00
11.26
10.88
11.17
10.67
11.50
11.75
10.75
11.50
11.50
10.00
13.00
13.00
12.00
13.00
12.00
11.00
10.00
14.50
11.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
224.48

Time and Attendance Sheet Instructions

For Non-Exempt Employees:
1
2
3
4
5
6

The Time and Attendance Sheet shall be completed during each pay period (1-15 and 16-31).
All hours worked within each Pay Period shall be recorded, along with any leave taken within the Pay Period.
All overtime worked within a Pay Period must be approved before it is worked.
The Time and Attendance Sheet must be signed by the employee and supervisor certifying that the hours are correct.
The Time and Attendance Sheet shall be submitted to Payroll as per the attached due date schedule.
FT are employees with 40 hours per week, PT are employees with less than 40 hours per week, Temp are non-benefited employees
Example
Date

1
2
3

In

Out

In

8:00 AM 12:00 PM 1:00 PM

8:00 AM 12:00 PM 1:00 PM
8:00 AM 12:00 PM 1:00 PM

Out

6:30 PM
3:00 PM
4:00 PM

Hours
Worked

9.50
6.00
7.00

OT

Sick
Leave

Vacation
Leave

Personal
Leave

Holiday
Leave

Bereavement
Leave

Jury
Duty

Leave w/o
Pay

1.5

Total

9.50
8.00
8.00

2.00
1.00

For the formulas to work properly, hours "In" and hours "Out" must entered into the Time and Attendance Sheet as listed above.
Remember to type in the ":" (colon) and put a space between the time and "AM" or "PM".

For Exempt Employees:

1 The Time and Attendance Sheet shall be completed for:
Sick Leave
Vacation Leave
Personal Leave
Bereavement Leave
Jury Duty
Leave without Pay
2 The Time and Attendance Sheet shall be submitted to Payroll at the end of the pay period in which the leave is taken.
Example
Date

1
2
3

In

Out

In

Out

Hours
Worked

0.00
0.00
0.00

OT

Sick
Leave

Vacation
Leave

8.00
6.00

Personal
Leave

Holiday
Leave

Bereavement
Leave

Jury
Duty

Leave w/o
Pay

Total

8.00
0.00
6.00

Questions regarding the Time and Attendance Sheet, can be directed to Human Resources (x4403 or 4402)