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Introduction To Microsoft Word 2000
Introduction To Microsoft Word 2000
Appendix A.................................................................................................55
Function Key Charts.................................................................................55
Quick Reference to some Common Shortcut Keys....................................59
Index...........................................................................................................60
Screen Layout
Menu
Toolbars
Title Bar
Rulers
Scroll Up/Down
Scroll Left/Right
View
Screen Page Up
Types Page Down
Status Bar
Browse By
Button
Full Screen Edit BUT, for those wanting a “clean screen” with
nothing else showing, select View, and then Full
Screen. To change back, click on the icon at the
bottom of the screen that says “FULL” or press the
ESCape key to return to the normal screen.
Contents and Index Contents is set up like a book with chapters and
articles within a chapter. When trying to learn all
you can about something, this will be a good way
to cruise articles about this item.
Detect and Repair Detect and Repair will automatically find and fix
errors in this application. During this process you
may be asked to provide the installation source
(the CD or the location on your network drive that
original software is stored) and/or exit open
applications. It will also give you the option to
restore any shortcuts while repairing.
About Microsoft Word This will give you the version, and release of Word
2000 you are working with so you can share that
with those trying to help you with your software.
Sometimes the solution is updating your software if
you are having a strange bug.
• Never use the spacebar to center or otherwise position text. Use the Center-
alignment button on the Standard toolbar instead.
• Don’t use the spacebar to make columns. Instead use tabs, Word’s
multicolumn features, or tables.
• Do not press ENTER repeatedly to start a new page. Instead use Word’s
Insert Page Break command.
Saving the Document Save the file with the name “Good Deed Doers” by
selecting FILE, SAVE, and typing the entire file
name. Because Windows 95 supports long file
names, you can be creative up to 255 characters.
Press Enter or select OK when finished typing the
name.
File, Save As FILE, SAVE AS is used when you want to save the
existing file, but with a different name or file TYPE.
To change the file Type, click the icon after Save
File as Type: to see the different types. These
include MS-DOS text, WordPerfect, MS Word
6.0/95, Word 2.x version, etc. When saved as MS-
DOS text, it is in ASCII format and can be read by
any package.
Centering Text Word is preset to align text flush left with the left
margin. However you have the options..
To center selected text:
1. Highlight the text to be centered.
2. On the Formatting Toolbar, select Center.
Add Title to Memo We need to add a title to our Good Deed memo.
Move the cursor to the top of the document, press
enter 3 times to add a couple of lines. Move the
cursor back to the top and type UNIVERSITY
MEMO.
Change the font for the To change the font for the entire document, you must
entire document first select it. In our “Good Deed Doers” document,
we can do this by :
1. Position cursor at the beginning of the
document (the title) in the far left margin.
2. Click the mouse button 3 times in quick
succession. (Click one moves the cursor, click
two, selects the entire paragraph, and click
three the entire document).
3. Now go to the format toolbar and the font size
(usually 10 or 12) and press the down arrow
key next to the number. Change it to 14 point.
Select Entire Line 1. Move the mouse pointer to the selection bar (an
invisible strip running down the extreme left edge
of the document window). The mouse pointer
will change from the I-beam to an arrow.
2. Click the primary mouse button only once. The
entire line to the right of where you’ve clicked
will be selected.
3. Continue dragging down to select additional lines.
Select Entire Sentence 1. Hold down the Ctrl key while you click anywhere
in the sentence of interest.
2. This also selects the sentence’s punctuation mark
and the space following the sentence, if there is
one.
3. Drag after you click this way to select additional
sentences.
Select Entire Document 1. Move mouse pointer to the selection bar at the
left edge of the document and the pointer will
become an arrow.
2. Hold down the Ctrl key and click. The entire
document will be selected. Alternately, triple-
click on the selection bar to select the whole
document.
Selecting Rectangular 1. Hold down Alt key while you drag to mouse to
Areas select rectangular areas (like columns in a tabbed
list).
Undo The exact name of the Undo choice on the Edit menu
changes as you work. It remembers which steps you
last took, and so can sometimes say Undo Typing,
Undo Formatting, Undo Sort, etc.
Setting Tab Stops with Although using the ruler is easy, you may want to use
the Tabs Dialog Box the Tabs dialog box for some projects. It provides
ways to set tab stops precisely and it offers some
additional tab-related options. Select FORMAT,
TABS, or select FORMAT, PARAGRAPH, TABS.
Edit: Cut When you cut text and graphics, you remove it and
place it on the Clipboard.
To Cut Data or Graphic:
1. Select the information.
2. Choose Edit, Cut. (or the scissors icon, or Ctrl-
X)
Information is moved to the Clipboard.
Edit: Copy When you copy text, you place only a copy of the
text and graphics on the Clipboard without removing
the original.
Edit: Paste When you paste text, you retrieve a copy from the
Clipboard and insert it into the active document
window at the insertion point. You can paste the text
in the same document window, another document, or
another program.
Specific Tools
Creating a New When you start Word, a new, blank document named
Document DOCUMENT1 opens. To begin working on it, just
File, New start typing. You do not have to type and format
each new document from scratch. You can save time
by using one of the supplied templates for common
documents such as letters and memos.
Grammar Checker The Grammar checker runs at the same time. Unless
you select a portion of your document, Word will
check the whole thing.
Formatting Characters Characters are altered by changing the font size and
appearance. This can be applied to one character or
a selected group of characters. In addition to using
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the toolbars and the pull-down menus, there are also
shortcut keyboard selections you can make.
Insert symbols not on 1. Click where you want to insert the symbol.
the keyboard 2. On the Insert menu, click Symbol, and then click
the Symbols tab.
3. Double-click the symbol or character you want to
insert.
Create arrows, faces, You can add the following commonly used symbols
and other symbols to your document by typing corresponding characters
automatically or character combinations. For example, you can
create J by typing :) or :-)
Type To create
(c) ©
(r) ®
(tm) ™
... …
--> à
:) or :-) J
:| or :-| K
:( or :-( L
<-- ß
<== ç
<=> ó
==> è
Notes
You can remove AutoCorrect entries if you don't want
to replace key combinations with symbols.
INSERT - FILE
Insert a Microsoft Excel 1. Click where you want to insert the Excel table.
File as a Table 2. On the Insert menu, click File.
3. In the File name box, enter the name of the Excel
spreadsheet you want to insert.
4. You will be asked if you want the entire
workbook, worksheet, or range to be included for
the Excel spreadsheet.
Create a new embedded 1. Click in the document where you want to place the
Microsoft Excel embedded object.
worksheet or chart 2. On the Insert menu, click Object, and then click the
Create New tab.
3. In the Object type box, click the type of object you
want to create.
4. To display the embedded object as an icon (for
example, if others are going to view the document
online) select the Display as icon check box.
5. To prevent the embedded object from being
displayed as a drawing object that you can position
in front of or behind text and other objects, clear
the Float over text check box.
Notes
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• Only programs that are installed on your computer
and that support linked and embedded objects
appear in the Object type box.
• When you click Microsoft Excel Worksheet in the
Object type box, an entire workbook is inserted
into your document. The document displays only
one worksheet at a time. To display a different
worksheet, double-click the Microsoft Excel
object, and then click a different worksheet.
About working with Word comes with its own set of pictures in the Clip
pictures in a document Gallery. The Clip Gallery includes a wide variety of
clip art that makes it easy for you to dress up your
documents with professionally designed images. You'll
find everything from maps to people and from
buildings to scenic backgrounds.
TOOLS, OPTIONS, 1. The General tab option lets you set some overall
General operations of Word that apply to all documents in
all views.
TOOLS, OPTIONS, Using the Print tab options, you can control how a
Print document is printed and what elements in the
document are printed.
TOOLS, OPTIONS, The Save tab lets you set the options for saving your
Save documents (including automatic saving) and for
saving the Normal template.
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Introduction to Microsoft Word 2000 Page 53 June 1999
University of North Texas Computing Center HelpDesk Support Services
TOOLS, OPTIONS, You set the options for proofreading a document in
Spelling and Grammar the Spelling & Grammar tab. Some examples are:
1. Check Spelling As You Type (automatically
checks your spelling as you type and underlines
with a red sawtooth underline words not found in
any active dictionaries.)
2. Check Grammar As You Type (Turn off if you do
not want to automatically check grammar during
proofreading.)
3. Check Grammar With Spelling (Tells Word to
check the spelling in each sentence before
checking the grammar to ensure that Word isn't
trying to make grammatical and stylistic sense of a
sentense that contains misspelled words.)
4. Show Readability Statistics
TOOLS, OPTIONS, File Word needs to know where to find the files it needs
Locations and where to store saved files. The locations of files
are initially established during Setup, when you install
the Word Program or add components.
SHIFT+Function key
Press To
SHIFT+F1 Start context-sensitive Help or reveal formatting
SHIFT+F2 Copy text
SHIFT+F3 Change the case of letters
SHIFT+F4 Repeat a Find or Go To action
SHIFT+F5 Move to a previous revision
SHIFT+F6 Go to the previous pane or frame
SHIFT+F7 Choose the Thesaurus command (Tools menu,
Language submenu)
SHIFT+F8 Shrink a selection
SHIFT+F9 Switch between a field code and its result
SHIFT+F10 Display a shortcut menu
SHIFT+F11 Go to the previous field
SHIFT+F12 Choose the Save command (File menu)
CTRL+SHIFT+Function key
Press To
CTRL+SHIFT+F3 Insert the contents of the Spike
CTRL+SHIFT+F5 Edit a bookmark
CTRL+SHIFT+F6 Go to the previous window
CTRL+SHIFT+F7 Update linked information in a Word
source document
CTRL+SHIFT+F8 Extend a selection or block (then press
an arrow key)
CTRL+SHIFT+F9 Unlink a field
CTRL+SHIFT+F10 Activate the ruler
CTRL+SHIFT+F11 Unlock a field
CTRL+SHIFT+F12 Choose the Print command (File menu)
ALT+Function key
Press To
ALT+F1 Go to the next field
ALT+F3 Create an AutoText entry
ALT+F4 Quit Word
ALT+F5 Restore the program window size
ALT+F7 Find the next misspelling or grammatical error. The
Check spelling as you type check box must be
selected (Tools menu, Options dialog box,
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Spelling & Grammar tab).
ALT+F8 Run a macro
ALT+F9 Switch between all field codes and their results
ALT+F10 Maximize the program window
ALT+F11 Display Microsoft Visual Basic code
ALT+SHIFT+Function key
Press To
ALT+SHIFT+F1 Go to the previous field
ALT+SHIFT+F2 Choose the Save command
(File menu)
ALT+SHIFT+F9 Run GOTOBUTTON or MACROBUTTON
from the field that displays the field results
ALT+SHIFT+F11 Display Microsoft Visual Studio code
CTRL+ALT+Function key
To Press
CTRL+ALT+F1 Display Microsoft System Information
CTRL+ALT+F2 Open command
(File menu)