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ƥ !
" DropDrop--ins or
phone calls from ðnnecessary: Avoid or
individuals mistakenly terminate immediately (in a
pleasant manner, of course!)
assuming that you have
information they need. Necessary: Respond to the
interruption: How can I
ƥ #
" Interruptions
help you? What can I do
from individuals about
for you? In other words,
those things which you
try to get the individual to
have responsibility for.
get directly to the point to
ƥ !
" Necessary but save both of you time.
at an inconvenient time.
ðntimely: Reschedule for
another time.
º


áimply put, this is the 

  


time spent waiting for ÿ all person who you
someone else to are waiting to hear
respond to our from and stress the
questions or requests. importance of the
response.
ÿ If no responseƦtake
the issue to the next
level for a response.
 !
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Over 11 million meetings
ÿ If you are running the
are held each day in meeting, create an agenda
America. Many are too and stay focused.
long or unnecessary. ÿ If you question your need
to be at a meeting, check
to see how essential your
attendance is.
ÿ RememberƦsome
meetings are necessary, so
make the most of the ones
you attend!
|$ º



  


Overload ƛ youƞve got
|he solution for this is
too much going on at simpleƦlearn to say ƠNO.ơ
once! Remember, you canƞt do
everything. Rather than
committing to many things
and giving them a 50%
effort, decide which things
you have time for and give
them a 100% of your time
and energy.
 * 
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omputers, printers, cell 

  


phones, palm pilotsƦthe ÿ reventative maintenance can
list goes on. |he more be very helpful when it comes
technology we have the to all of the equipment we use.
greater our chances for If you notice the slightest
problemƦdeal with it before it
the occasional Ơglitch.ơ escalates to something greater.
ÿ Many Ơglitchesơ are the result
of a lack of planning on our
part. Keep extra printer
cartridges and other equipment
supplies on hand to save time
and avoid unnecessary stress.
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ƠRed tapeơ is all of
the policies, ÿ Accept that red tape exists.
procedures, Donƞt waste time worrying
systems, etc. that about those things that are
we must go out of your control.
through to ÿ lan ahead! Be sure to
accomplish make time to deal with
certain tasks. all of the systems and
procedures.
 

  &




  


Many Resident Directors like ÿ lan your day properly so youƞll
to have an open door know what you will and will not
policyƦwhich have time for. Be honest with
is great! residents and staff. If your day
However keep is really hectic and their request
in mind that can be taken care of tomorrow,
let them know that youƞll take
this level of care of it the next day. Donƞt
availability will promise something you canƞt
lead to an deliver.
increased ÿ risis situation? Determine what
level of requests you can eliminate from your
and demands. schedule to effectively handle
the crisis.
& 
 '  



  


ou are an organized ommunication is the key.
individual. our Make sure that your
supervisor is not very supervisor knows what you
organized at all. |he are doing and that you
result: á|REáá! ou understand what he/she
may also get stressed expects. Ask questions if
when working with the information provided
staff members and by your supervisor is not
co--workers who are
co thorough enough to meet
less than organized. your needs.
   |



|hose things
that we inflict
upon ourselves
also rob us of
valuable time.

 


rocrastination is the 

  


most common time ÿ Donƞt invite interruptions
robber ƛ putting things ÿ Break things down into
off until later. Why do small tasks
we do this? áome ÿ áet deadlines for yourself
tasks are unpleasant or ÿ Donƞt let perfectionism get
in the way
require us to leave our
Ơcomfort zone.ơ As ÿ Do the unpleasant part of
the task first
such we avoid them
ÿ Reward yourself when
thus delaying their youƞve completed the
completion. Ơunpleasant taskơ

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 '




  


Where did I put my
keys? What did I ÿ ut things that matter in
do with my cell some sort of order that
makes sense to you.
phone? I know I
put that report ÿ átick with your
somewhere on my organizational plan. Even
when you may be in a
desk. |he more rush, the extra minute or
disorganized we two it takes to put
are, the more time something in the right
it will take to place will save you a lot of
accomplish tasks. time in the long run.
 


Have you ever 

  


uttered the ÿ Donƞt rely on your
following, ƠOh, Iƞll memory. Write things
remember that,ơ down so that you will
only to find out a remember them.
few hours or days ÿ Develop a system for
later that your following--up on all of the
following
memory wasnƞt as reminders you write down
great as you each day.
thought it might be?
Forgetfulness can
result in lost time.
 
 ' 
When you live and work in 

  


a residence hall, socializing Monitor how much time
with others is a given. As you spend socializing. If
an RD, you find yourself running
you need late or getting a late start
to invest on work projects, tasks,
a certain etc. because youƞre
amount of socializing too much, you
time socializing need to develop a plan to
limit your socializing.
with your staff and átick to your plan to
residents. Not all avoid being robbed of
socializing is bad ƛ but too valuable, productive time.
much is unproductive.
%
 


  


ÿ áchedule time for
ouƞre tired. ou physical activity.
donƞt have a lot of Exercise will give you the
energy. Itƞs hard to energy boost you may
need. Avoid the urge to
be productive when
remove time scheduled
youƞre exhausted. for exercise to
accommodate othersƞ
needs.
ÿ Eat well.
ÿ |ry to get enough sleep.

 
&   

ou know what you 

  


need to do, yet you ÿ átart small ƛ try to break
seem to have a hard large tasks into small
time accomplishing steps so they donƞt look
things. A lack of self-
self-
so overwhelming.
discipline not only
prevents us from ÿ áet tasks and work to
getting things done, but accomplish them. |ake
it is not good for our things one at a time.
self--esteem.
self ÿ Recognize how good it
feels to get something
done!

  


  


RDs tend to deal ÿ When you receive
with lots and lots paperwork, mail, etc. place
of paperwork. it into one of three stacks:
Handling paper (1) VI ƛVery Important
too many times aperwork (2) Important
is time (3) |rivial
consuming. ÿ Deal with VI paperwork
first. If time permits, take
care of the Important
paperwork next. |rivial
items should take little to
none of your time.

 

ƠIf you fail to plan,

you plan to fail.ơ 

  


ÿ lan and prioritize your
time and tasks.
ÿ |he extra time you
commit to planning
each week will save you
|rying to pull things
time in the long run.
together without any
plan or direction is time
consuming.
   

Ơ|hese copies are not


centeredƦIƞll have to do
them over.ơ
Ơ|he Ɲeƞ on this poster
doesnƞt look right. Iƞll
have to re-
re-do the poster.ơ
áound familiar?
erfectionism is said to be
Ơparalyzingơ at times as it
can slow down or even
put a stop to productivity.


  
ÿ Do the job/task to the
best of your ability and
move on.
ÿ Donƞt dwell on minor
imperfections. hances
are great that you may
be the only one who
notices them.
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