Longswamp United Church of Christ

Minutes of Consistory Meeting

8/16/10
Present: Consistory members C. Eck, T. Masenheimer, A. Tucker, B. Thomas, B.
Friedly, K. Jenkins, J. Kressley. Learning Center represented by Director Bev
Thomas. Devotional by Pastor Albright.

The meeting was called to order by Bill Thomas, Consistory President, @ 6:40 PM.

Special Reports:

A. See Learning Center Director’s Report: 2 proposals were made: 1. The

removal of the pleated/accordion dividers in the preschool room and 2. The
painting of the 2’s room. Motion to approve the proposals was made by C.
Eck and seconded by T. Masenheimer. Motion carried.
B. Treasurer’s Report: $2K was transferred from the Maintenance Fund to the
General Fund. According to Bob Friedly, this is not unusual in the summer.
There was $3305 in Memorial Fund income from the Betty Mabry Memorial
Fund. The report was accepted as presented, pending audit.
C. Pastor’s report: Elders agreed to send out second set of letters at the end of
August, dismissing 24 people from the membership of the church.
Exception: Jared Toth did not receive his letter, so a letter reinstating him
will be sent to that effect. Fern Fritz would like to use some money from
Scott Fritz’s Memorial Fund to buy a laptop for the office. Then, the current
office computer could be moved to the pastor’s study, and the laptop
would stay in the church office permanently (with the exception of when
Dawn needs to take the laptop to a Secretary’s Conference in Lancaster in
October 2010). Motion to approve this was made by A. Tucker, seconded
by J.Kressley. Motion carried. Also, an informal Leadership Transition
Meeting was scheduled for 8/17 @ 6 PM. The Executive Committee in
attendance was to be B. Thomas, B. Friedly, J, Kressley, and A. Thomas. Also
to attend was to be the Search Committee consisting of E. Long, D. Loch, D.
Siegfried, D. Walbert, Pastor Bill and Pastor Kathy.
D. Search Committee: discussed the transition plans and President Bill Thomas
suggested that the consistory draft a thank you letter to the Search
Committee by Consistory Secretary, Andrew Thomas, thanking them for all
their hard work and dedication. PNEC Representative, Russ Roper, will be in
attendance the morning of the trial sermon, 8/29, to help with the vote
tally.
E. Property Committee: Meredith Tavares, Girl Scout leader, is helping to
finalize the Facilities Use Form with Bill Thomas. There are issues with the
current septic system and the Executive Committee is trying to come up
with a back-up plan for a secondary septic site suggestion (holding tanks) to
the Planning Commission of Longswamp Township, until after the sale of
the parsonage is complete, as we will need the funds from the sale of the
parsonage to be compliant. Motion was made by B. Friedly, seconded by T.
Masenheimer, to propose such a plan to the Planning Commission. Motion
carried.
F. Endowment Committee Report: Deadline for Scholarship Applications is
September 1. They will be meeting sometime in September to determine
the scholarship endowment for each applicant.
G. Worship & Music Ministry Team: will be meeting on September 16 th and
with Pastor Kathy (if she is voted in) before she takes the pulpit on 9/26.
H. Church School Report: consists of Team Leader, Secretary/Treasurer and
Music Director. There will be 3 designated age groups: 3/4’s, K-2, and 3-6 th
grade. There will also be a 7/8th grade Confirmation Class and a 9-12th grade
Youth Group with meeting times and dates TBA. There are also 8 or 9 other
people who are willing to teach Church School this year. Rally Day is
scheduled for Sunday, September 12th.
II. Unfinished Business: A nominating Committee consisting of 4 people
needs to be formed to help fill various open and critical positions, like
Consistory, in a timely and orderly fashion. Pastor Albright suggested
including confirmed youth for open positions, as well. Also, it was
suggested to look at former members of Consistory to head up the
Nominating Committee. The Facilities Use Form and Guidelines is still
being drafted and should be available by Jan 2011. Fees for facilities’ use
are still being adopted, and were discussed. Some fee suggestions were
made and a motion was made by B. Friedly and seconded by C. Eck to
accept them. Motion carried. A Nursery List is being prepared by Kim
Jenkins and will be ready by the next Consistory meeting, 9/20.
III. New Business: the property Committee will get a draft of the Facilities
Use Form to peruse and discuss. The formatting of the Newsletter is
becoming more and more difficult for Dawn. Items submitted need to be
in a format for reproducibility and must meet the deadline given, with
no exceptions. A motion was made by A. Tucker and seconded by J.
Kressley, for an item to be submitted to the October newsletter about
submission format guidelines. Motion carried. Also, a By-Laws Sub-
Committee of only a few people will be formed soon. This sub-
committee will propose by-law changes to the congregation at the
 March and December Congregational meetings. J. Kressley, B. Thomas,
and B. Friedly will serve in this capacity. Finally, web conferencing from
the PNEC will be occurring on 9/15, 10/13, 10/27, 11/10, and 12/8.
Times TBA.
IV. Next Consistory meeting to be held @ 6:30 PM on Monday, September
20, 2010. Meeting was adjourned by B. Thomas @ approx 8:40 PM.

Respectfully submitted in Secretary’s absence,

Kim Jenkins