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a~\pd)@) tf)1l /J,1l @i:'i1 ~~lt>~~1)i1 (Iovcrnor or the l.astcrn Province

My No.: G/EPCIC/GTF

See Distribution .

GOVERNOR'S MEMORANDUM 01/2007 ADMINISTRATION OF GOV~RNOR'S TRUST FUND

01. Governor's Trust Fund (GTF) has been established on the 27th November 2000 for the benefit of those living in the Northern and Eastern Provinces and public officers serving the NEP .: With the establishment of separate ad-uinistratlons in the Northern and Eastern Provinces, . 1:!. separate Trust Fund will be established for Eastern Province with effect from 01st January, 2007.

-

02. The GTF will provide Funds to the deserving people in thr:: Eastern Province taking in the

consideration their financial state in following anas.

(a) For the relief of poverty

(b) For the advancement of education, sports or cultural affairs (maximum Rs. 25,000/-) ..

(c) for the maintenance of places of worship (maximum Rs.40,OOO/-)

(d) For making of awards to persons who (lave served the Eastern Province in an exemptarv manner with dedication for the betterment of the people.

(maximum Rs. 25,000/-)

(e) To grant pari: relief for life saving surgery or to obtain life saving drugs (maximum Rs. 50,000/-)

(f) For any other purposes, which is in the opinion cf the Governor and the Board of Management, of benefit or interest t(, the people of the Eastern Province.

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03. The GTf will consist of donations or contributions received from the members of the public; organizations, societies both local as well as foreign, or by the Provincial Council, and also from the income generated through projects undertaken by the GTF with the approval of the Governor.

04, ADMINISTRATIQN AND MANAGEMENT

The adrninlstratlon, management and controi of the GTf is vested in a Board of. Management (BOM) constituted as hereinafter provided, to ensure the \'oregoing objectives are met and GTF developed to meet the demand. With immediate effect the BOM of the GTF shall consist of

(a) The Chief Secretary

(b) The Secretary to the Ministry of Education, Cultural Affairs and Sports (c) The Secretary to the Ministry of Health and Indigenous Medicine

(d) The Secretary to the Provincial Public Service Commission

(e) Secretary to the Governor and

(f) The Deputy Secretary to the Provincia! Treasury

05. OFFICE BEARERS

(a) The Chief Secretary shall be the Ex~Officio Chairman of the BaM of the GTF

(b) Secretary to the Governor shall be the Secretary to the BOM of the GTF

(c) The Deputy Chief Secretary to the Provinclet Treasury shall be the Treasurer to the BOM of the GTF.

06, Secretary to the Governor, Eastern Province shall be in charge of the genera) administration and management of the affairs of the GTf- and related matters, subject to the overall control of the Governor,

07. There shall be An Assistant secretary appointed to assist the Secretary tc the BOM who shall be appointed by the Governor and shall hold office for such period specified in the letter of appointment issued to him by the Governor. The Governor may in his absolute discretion revoke such appointment at any time and re-appoint another for such post.

EPOGTf

2

08. FUNCTIONS OF THE BOARD OF MANAGEMENT

(a) i. The BOM may regulate the procedure with regard to its meetings

and the transaction of business at such meetings.

if. BOM will meet at least once every quarter or as an when necessary.

ili. Quorum for a meeting shall be four including the Chairman of the BOM.

iv. The Secretary of the BOM shall cause the copies of the minutes of each and every meeting to be forwarded to the Governor.

v. No acts, proceedings of the BOM shall be deemed to be invalid by reasons only of the existence of a vacancy among its members or any defect in the appointment of a member thereof.

(b) The 80M shall in the name of the GTF, have the power with the concurrence of the Governor to recommend grants as per paragraph 2 of this Memorandum for deserving persons/institutions in the Eastern Province for approval of the Han. Governor. In case of medical grants the payments will be made on production of relevant bills with the relevant documents.

09. CONTROL OF FINANCES

(a) The BOM shall maintain an Account called "The Governor's Trust Fund" in any recognized Bank approved by the BOM and all moneys that may accrue to the GTF shall be credited to such account.

(b) All disbursements wHI be made by cheques, the signatories to such

,cheques shalf be determined by the 80M in consultation with the Governor.

(c) Any moneys belonging to the GTF may be invested by the BOM in such manner as the 80M may determine, in Government approved banks, Treasury bills etc. subject to the epprovel of the Governor.

1

(d) The Treasurer of GTF shall maintain proper accounts of the GTF., and pre-pare a quarterly Balance Sh~et for the purpose of Audit.

EP{'!GTF

3

"'" _, ";"

ti nu.uion

(e) The Governor shall appoint a Board of Audit for Auditing the accounts of GTF. For the purpose of assisting them, they may employ the services of any other staffwho shan act under their direction and control.

(f) The Audited Balance sheet must be forwarded to BOM & Governor within one month at the end of each quarter.

(g)

Annual Financial Statement of the Governor's Trust Fund shan be audited by the Auditor GeneraL

10. As the Governor's Trust Fund is established for the benefit of aU citizens living in the Eastern Province it is incumbent on all concerned to make every endeavour to create awareness arnonqthe Public in the Eastern Province in order to enable them to obtain benefits when necessary ..

11. This memorandum will supersede promulgation dated 27th November, 2000 and come into force from 1st January, 2007.

1~. iral Mohan Wijewickrama, RSP, USP G~r, Eastern Province

Distribution: Ful!

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SECRETARIAT OF THE GOVERNOR - NORTHERN PROVINCE

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January 16, 2007

Chief Secretary,

All Secretaries to Ministries, NPC All Deputy Chief Secretaries, NPC All Heads of Departments, NPC A" Regional Commissioners, NPC

GOVERNOR'S MEMORANDUM NO. 2007/1

Governor's Memorandum No. 2007/1 on Delegation of Powers relating to the Provincial Public Service of the Northern Province is enclosed herewith for information and future reference.

You are also requested to make available sufficient copies of this Memorandum to all Institutions and Units coming under you. Please acknowledge receipt.

S. Amirthalingam,

'Secretary to the Governor, NPC.

Colombo Sub Office 1031/91, Nagaha Junction, Pannipitiya Road, Thalagama South, Battaramuila T.P.No : 011 - 2787764 Fax No : 011 - 2787765

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Rear Admiral Mohan Wijewickrama RSP. USP.

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6U L It (Ib urr ffi rr 6MI o:9J,@!bh Governor of the Northern Province

01 st January, 2007

GOVERNORS MEMORANDUM 2007(01

DELEGATION OF POWERS -PROVINCIAL PUBLIC SERVICE-NORTHERN PROVINCIAL COlINCIL

1. LOon Sarath Mohan Wijcwickrama, acting for Governor of the Northern Province delegate the power vested in me by section 32 of the Provincial Council Act No. 42 of 1987. read with section 3. 4. 5 and 6 of the Provincial Councils (Amendment) Act No. 28 of 1990. to the Provincial Public Service Commission of the Northern Province, of appointment transfer. dismissal and disciplinary control of the members of the Northern Province Provincial Public Service including the employees of Statutory Bodies, subject to Illy exclusive exercise of these powers in respect of the following categories of ern ployecs:

(aJ (0 ) (c) (d) (c)

The staff of the Governor's Secretariat.

The Secretaries to the Provincial Counci I Ministries.

j

Secretary to the Governor.

Secretory to Provincial Public Service Commission. Heads of Department of Provincial Ministries.

2.

J)

I further authorize and empower the Northern Province Public Service Commission to delegate as follows.

(a) To the Chief SecretarY of the Northern Province.

(i) The power of placements. transfers and disciplinary control of officers in the Provincial Public Service who arc members of the All Island Service as defined by the Public Administration circular No. 56/89, other than reserved in paragraph 1 above.

(ii) The power of transfer and disciplinary control of staff level officers, not belonging to the All Island Service working under him.

(iii) The: power of' disciplinary control and dismissal of Combine Services () fficcrs work i ng under hi 111.

(iv) The power of appointment, transfer, disciplinary control and dismissal of minor employees working under him.

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(v) 'The power of inter Ministry transfer, within the Northern Province, of employees of all services and grades except Heads of Departments and officers appointed by the Governor. ( This power of inter Ministry transfer is to be exercised in consultation with the respective Secretaries of the Ministries concerned)

'a) Secrctaries of the Northern Province Provincial Council Ministries and Sccretarv Provincial Public Service Commission Northern Province.

(i) Power to transfer and disciplinary control of officer of All Island Service coming within respective administrative authority.

(ii) Power of transfer and disciplinary control of staff level officers not belonging to the All Island service, coming within respective adrn inistrati ve author: ty.

(iii) Power to transfer and disciplinary control of officers in the Combine Services, coming within respective administrative authority.

(iv) The power or appointment. transfer, dismissal and disciplinary control of non-starr level officers and minor employees who come within respective administrutivc authority.

(c) Deputy Secretary I Senior Assistant Sccrctarv / Heads of Departments

Thcpower to transfer. dismissal and disciplinary control of non-staff level officers and minor employees who come directly under him.

(d) Deputv Heads of Departments / Regional Head of Departments

The powers to serve vacation of post orders, interdict any officer within the department. and power to impose -miIH'n: punishments as stipulated in the Establishment Code, Part 11 chapter XI.VII Section 16:2 or suspend. stop. differ increment for a period not exceeding one year to non-staff level officers and

minor employees-coming under their administrative control. .

(c) Local Heads Departments

The powers to issue vacation of post orders, to severely reprimand or reprimand. or censure, or impose a fine not exceeding one week's pay in the case of employees coming under their administrative control who are termed as minor employees within definition given in the administrative circular No. 387 of 11.12.87.

Guidelines

The powers should be exercised according to the Guidelines issued by me to Prbvincial Public Service Commission, Northern' Province and any other instruction that may be issued from lime to time.

(iii) The power of transfers and disciplinary control of Combined Services officers working under him and in non classified institutions.

(iv) The power of appointment, transfer and disciplinary control of minor employees working under him and in non classified institutions.

(v) The power of inter Ministry transfer, within the Northern Province, of employees of all services and grades except Heads of Departments and officers appointed by the Governor. ( This power of inter Ministry transfer is to be exercised in consultation with the respective Secretaries of the Ministries concerned)

Secretaries of the Northern Province Provincial Council Ministries and Secretary Provincial Public Service Commission Northern Province.

( i) (ii)

(iii)

..t (iv)

Power to transfer and disciplinary control of officer of All Island Service coming within respective administrative authority.

Power of transfer and disciplinary control of staff level officers not belonging to the All Island service, coming within respective admi n istrative authority.

Power to transfer and disciplinary control of officers in the Combine Services, coming within respective administrative authority .

The power of appointment, transfer, dismissal and disciplinary control of non-staff level officers and minor employees who come within respective administrative authority.

Deputy Secretary I Senior Assistant Secretary I Heads of Departments

The power to transfer, dismissal and disciplinary .control of non-staff level officers

and minor employees who come directly under him. .

Deputy Heads of Departments L Regional Head of Departments

The powers to serve vacation of post orders, Interdict any officer within the department, and power to impose minor punishments as stipulated in the Establishment Code, Part II chapter XLVII Section 16:2 or suspend, stop, differ increment for a period not exceeding one year to non-staff level officers and minor employees coming under their administrative control.

Local Heads Departments

The powers to issue vacation of post orders, to severely reprimand or reprimand , or censure, or impose a fine not exceeding one week's pay in the case of employees coming under their administrative control who are termed as minor employees within definition given in the administrative circular No. ·,387 of 11.12.87.

.. atioll

Appeal

(a) An appeal lies to the Provincial Public Service Commission from any officer or employee aggrieved by any order under these delegated powers.

(b) An appeal lies to the Governor ,1g<lil1s\ any order made by the Provincial Public Service Commission.

( c) I n the case 0 r 0 fficcrs 0 f the ;\ II I sland Servi ee. an appeal I ies to the National Public Service Comm ission against any order made by the Provincial Public Service Commission.

Act] b ir the Governor, Northern Province.

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co.16" OGX» Q')~>006

6lJL&@ wrrffirr6W1 ~J,@}(Dfr

Governor of the Northern Province

_ 1

My No.: GjNPCjAjDELP

\\

23ro Feb, 2007

GOVERNOR'S MEMORANDUM 2007/02

DELEGATION OF POWERS -PROVINCIAL PUBLIC SERVICE-NORTHERN PROVINCIAL

f COUNCIL

I, Don Sarath Mohan Wijewickrama, Acting Governor of tAe Northern Province delegate the power vested in me by section 32 of the Provincial Council Act No. 42 of 1987, read with section 3, 4, 5 and 6 of the Provincial Councils (Amendment) Act No. 28 of 1990, to the Provincial Public Service Commission of the Northern Province, of appointment, transfer, dismissal and discipHnary control of the members of the Northern Province Provincial Public Service including the employees of Statutory Bodies, subject to my exclusive exercise of these powers in respect of the following categories of employees:

1.

(a) (b) (c) (d) (e) (f) (g)

i,'

The staff of the Governor's Secretariat

The Secretaries to the Provincial Council Ministries, Secretary to the Governor.

Secretary to Provincial Public Service Commission. Heads of Department of Provincial Ministries. Municipal Commissioner

Regional Commissioner

2.

I further authorize and empower the Northern Province Public Service Commission to deleqate as follows.

The power of placements, transfers and- disciplinary control of officers in the Provincial Public Service who are members of the All Island service as defined by the Public Administration circular No. 56/89, other than reserved in paragraph 1 above.

The power of transfers and disciplinary control of staff level officers, not belonging to the All Island Service working under him and in non

c! assified i nstituti ons, .

(a) To the Chief Secretary of the Northern Province.

(ii)

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The powers should be exercised according to the Guidelines issued by me to Provincial Public Service Commissionlf'tJ~ Province and any other instruction that may be issued from time to time.

4. Appeal

(a)

(b) (c)

5.

An appeal lies to the Provincial Public Service Commission from any officer or employee aggrieved by any order under these delegated powers.

An appeal lies to the Governor against any order made by the Provincial Public Service Commission.

In the case of officers of the All Island Service, an appeal lies to the National Public Service Commission against any order made by the Provincial Public Service Commission.

Category of Service and Head of Institutions are at Appendix I & II respectively.

My Memorandum 2007/02 dated 01.01.2007 is hereby revoked.

ar dmiral Mohan Wijewickrama, RSP,USP or, Eastern Province and

Governor, Northern Province

,

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APPENDIX I

Category of Service

01. ALL ISLAND SERVICES

o l . Sri Lanka Administrative Service

02. Sri Lanka Engineering Service

03. Sri Lanka Scientific Service

04. Sri Lanka Agriculture Service

05. Sri Lanka Animal Production & Health Service

06. Sri Lanka Planning Service

07. Sri Lanka Accountants' Service

08. Sri Lanka Educational Administrative Service

09. Sri Lanka Architects' Service

10. Sri Lanka Audit Service

11. Sri Lanka Medical officers (Specialists and Non Specialists)

12. Sri Lanka Ayurvedic Service

02. PROVINCIAL STAFF EQUALANT TO ALL ISLAND SERVICE.

1. Provincial Accountant Service

2. Provincial Planning Service

3. Provincial Agriculture Service

4. Provincial Engineer Service

5. Provincial Asst Commissioner of Co-opretive Department

6. Provincial Asst Commissioner of Lands

7. Provincial Asst Commissioner of Local Goverment.

03. PROVINCIAL COMBINED'SERVICE

01 . PI"OV i I~cia I Pu hi ic rYLlIl;lgelllclll Ass iSl<tlli Serv icc. 02. Translators' Service.

04. Offices Employees' Service.

05. Drivers of Motor Vehicles.

06. Data Entry operator

07. Sri Lanka Technological Service (Civil/Mechanical/Draughtsman

08. Development Assistant.

04. PROVINCIAL SPECIAL STAFF GRADE OFFICER

Legal Officer

05. PROVINCIAL STAFF GRADE OFFICERS

Staff Grade Officers as defined in Para 10 of P.A.Cir.6/2006, but not belonging to the all Island

Services .

1. Supervisory Management Assistants

2. Field /Office Based Officers

3. Supra / Special Class Management Assistants

4. Sri Lanka Principals Service

5. Special Grades of Nurses, Professions Supplementary to the Medicines Services and

Para-Medical Services

6. Medical Practitioners

7. Plan implemetation officer

8. Systerrns adm inistrater / Programer= Staff Grade

06. PROVINCIAL NON STAFF GRADE OFFICERS:

Non Staff Grade Officers as defined in Para 10 of P.A.Cir.612006, but not belonging to the combined Services

l. Sri Lanka Teachers' Service.

2. Nurses, Professions Supplementary to the Medicines Services, Para-Medical Services except the Special Grades of these Services.

3. Posts belong to the Management Assistant Technical except the posts in the Combined Service.

4. Non Staff grade deparmental Staff

07. PROVINCIAL MINOR EMPLOYEES SERVICE

Primary grade orticcrs :\'; drlll1ed is Para 10 or P.A. Circular 6/2006. but not belong to the combined services.

'~--

_---_.---_ .. _

T

@

APPENDIX II

Institution

Head of the Institution

PROVINCIAL PUBLIC SERVICE COMMISSION

I. Office of the PP.SC

Secretary

Institution

CHIEF SECRETARY'S SECRETARIAT

Head of the Institution

L Chief Secretary's Office

Chief Secretary

2. Other non classified institutions (Chief Minister Office & Assembly)

3. Offices comes under the Chief Secretariat

Chief Secretary

Deputy Chief Secretaries

4. Legal Unit

Legal officer

MINISTRY OF PROVINCIAL PUBLIC ADMINISTRATION.

LOCAL GOVERNMENT, & CO-OPERATIVES

Institution

Head of the Institution

1. Ministry

Secretary

Deputy Secretary!

Senior Asst. Secretary to the Ministry Director! Commissioner

Assistant Commissioners! Chief Engineer Executive Engineer.

Municipal Commissioner

Secretary, Urban Council

Secretary, Pradeshiya Sabha.

2. Departments come under the Ministry

3. Regional Head of Department

4. Local Head of Department

5. Head of Local Authorities

1

MINISTRY OF AGRICULTURE, LIVESTOCK, LAND, IRRIGATION AND FISHERIES.

\

Institution

Head of the Institution

1. Ministry

Secretary

Deputy Secretary!

Sen ior Asst. Secretary to the Min istry Director! Commissioner

Deputy Directors!

Assistant Commissioners

Asst. Director, Executive Engineer.

";:;:1

2, Lkpa!·ll1l ents com e 1I nder the Min istry 3. Regional! District Head of Department

4. Local Head of Department

5. Head of Local Institution

Farm Manager

MINISTRY OF EDUCATION, CULTURAL AFFAIRS AND SPORTS

Institution

Head of the Institution

L Ministry

Secretary

Deputy Secretary!

Senior Asst. Secretary to the Ministry/ Provincial Director/Commissioner Zonal Director

Di visional Ed ucational Officer Prinei pals.

2. Departments come under the Ministry

2. Regional Head of Department

3. Local Head of Department

4. Head of Institution

"' •• -, ..... .,....:.=...- .. ...,_, ..... _,..~......,_:,.,..-__..__.._ .. "' .... ~~ •• '~ ••. --

I •

.""

MINISTRY OF HEALTH & INDIGENEOUS MEDICINE

Institution

Head of the Institution

1. Ministry

Secretary

Deputy Secretary/

Senior Asst. Secretary to the Ministry/ Provincial Director

2. Departments come under the Ministry

2. Regional Head of Department

3. Local Head of Department

D.P.D.H.S M.O.H.,

R.M.a. of Ante-malaria campaign

4. Head of Institution

Base Hospital/District Hospital/ Divisional Hospital I Central Dispensary

Medical Suprintanti District Mdical Officer/ Medical Officer of Health Service/

Medical Officer

MINISTRY OF REHABILITATION RECONSTRUCTION & SOCIAL WELF AREo

Institution Head of the Institution

1. Ministry Secretary

Deputy Secretary! Senior Asst. Secretary,

2. Departments come under the Min isl)';,

2. Regional Head of Department

3. Local Head of Department

Dirccror/Cornm issioncr

Chief Engineer Exccut i vc Engineer.

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Cql;OlO OGKD <'1)~>OOO

6lI L8:.@) LDfT a;rr6llll1 .9J,@}[:vrr Governor of the Northern Province

My No;: G/NPC/A/DELP

18th Apr., 2007

See Distribution

GOVERNOR'S MEMORANDUM.. 2007/02

DELEGATION OF POWERS -PE;l0VINCIAL PUBLIC SERVICENORTHERN PROVINCIAL COUNCIL

1. I, Don Sarath Mohan Wijewickrama, Governor of the Northern Province delegate the power vested in me by section 32 of the Provincial Council Act No. 42 of 1987, read with section 3, 4, 5 and 6 of the Provincial Councils (Amendment) Act No. 28 of 1990, to the Provincial Public Service Commission of the Northern Province, Recruitment, appointment, transfer, dismissal and disciplinary control of the members of the Northern Province Provincial Public Service including the employees of Statutory Bodies, subject to my exclusive exercise of these powers in respect of the following categories of employees:

(a) The staff of the Governor's Secretariat.

(b) The Secretaries to the Provincial Council Ministries.

(c) Secretary to the Governor.

(d) Secretary to Provincial Public Service Commission.

(e) Heads of Department of Provincial Ministries.

(f) Municipal Commissioner

(g) Regional Commissioner

\

2.

I further authorize and-empower-the Northern Province Public Service Commission1:o----------delegate as follows.

(a) To the Chief Secretary of the Northern Province.

(i) The power of placements, transfers and disciplinary control of officers in the Provincial Public Service who are members of the All Island Service as defined' by the Public Administration circular No. 56/89, other than reserved in paragraph 1 above, as listed in Para (1) of appendix 91.

(ii) The power of transfers and disciplinary control of staff level officers, not belonging to the All Island Service working under him and in non classified institutions.

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(iii)

Power to transfer and disciplinary control of officers in the Combine Services, who come directly under him.

(iv)

The power of appointment, transfer, disciplinary control and dismissal of minor employees working under him.

(b) Secretary to the Ministry of Provincial Public Administration, Northern Province

The power of appointment, dismissal of combined service officers and Inter Ministry transfer within Northern Province with the consultation of respective Ministry Secretaries.

(c) Secretary, Provincial Public Service Commission and Secretaries of the Provincial Council Ministries, Northern Province.

(i)

Power to transfers and disdplinary control of officer of All Island Service coming within respective administrative authority.

(ii) Power of transfer and disciplinary control of staff level officers not

belonging to the All Island Service, coming wiLhin the respective

administrative authority.

(iii) Power to transfer and disciplinary control of officers in the Combine Services, coming within the respective administrative authority.

(iv) The power of appointment, transfer, dismissal and disciplinary control of non-staff level officers and recruitment, appointment, transfer, dismissal and disciplinary control of minor employees who corne within the respective administrative authority.

Cd)

Heads of Departments

p.

, 1

The power to transfer, dismissal and disciplinary control of non-staff level officers and minor employees who come directly under him.

ee)

Deputy Heads of Departments/Regional Heads of Departments

The power to serve vacation of post orders, interdict any officer within the department, and power to impose minor punishment as stipulated in the Establishment Code, Part II Chapter XLVII Section 16.2 or suspend, stop, differ increment for a period not exceeding one year to non-staff level officers and minor employees coming under their administrative control.

(f) local Heads of Departments

The powers to issues vacation of post orders, 'to severely reprimand or reprimand, or ensure or impose a fine not exceeding one week's .pav in the case of employees coming under their administrative control who are termed

._-, "

.itinuation

as minor employees within definition given in the administrative Circular No. 387 of 11.12.1987 Hon. Governor.

(9) Administrative Heads of LOcal Authorities

Power of recruitment, appointment, transfer and dismissal of unscheduled post in respect of Local Authorities.

3. Guidelines

The powers should be exercised according to the Guidelines issued by me to Provincial Public Service Commission, Northern Province and any other instructions that may be issued from time to time.

4. Appeal

a) An appeal lies to the Provincial Public Service Commission from any officer or employee aggrieved by any order under these delegated powers.

b) An appeal lies to the Governor against any order made by the Provincial Public

Service Commission

c) In the case of officers of the All Island Service, an appeal lies to the National Public Service Commission against any order made by the Provincial Public Service Commission.

5. Category of Service and Head of Institutions are at Appendix I & II respectively,

My Memorandum 2007/02 dated 23rd February, 2007 is hereby revoked,

R~~r ~I Mohan Wijewickrama, RSP,USP

A~i_~g overnor, ,

No Province

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IjIWrT .@jLu51G"6D Qwrr!illDrrtir Gill~&l6l.i1ffiIJLD &Jjr6l6ruUl, llj616liJUl.

Rear Admiral Mohan Wijewickrama RSP. USP. c~~ owo5 et)~c.l)}600

Gilut@) wrra;rr6ll!ll <9J,@(DrT

Governor of the Northern Province

My No.: G/NPC/A/REMP

17'h Apr, 2007

See Distribution

GOVERNOR'S MEMORANDUM OS/2007 EMPLOYMENT OF RETIRED OFFICERS ON CONTRACT BASIS

With immediate effect when appointments are made 011 contract basis, irrespective whether on retirement or new appointments, following information needs to be submitted to the Governor for approval,

a) Position

b) Recommended nominee

c) Whether retired/ re-employed Ifresh appointment

d) Availability of Cadre

e) Recommended period

f) Particulars of pension with regard to pensioners

g) Last drawn consolidated pay at the time of retirement

h) Recommended salary

02. Under no circumstances the pay of retired officers to be restructured and they will be l' r only considered for contract appointment on the last drawn pay, or at a scale determined by t>'-the Governor

.t~MOhan Wijewickrama, RSP,USP ~ Governor, Northern Province

Copies to:

Chief Secretary, NP Secretary, PPSC, NP Secretary, M/PPA. NP Secretary to the Governor, NP

i. ii. iii. tv.

S.Rangaqjah Chief Secretary Northern Province

/sn

(f~lO Ql)tQl(iXl), ~ 0)6, ~~ ~ QeI.U6\'J&W, 1L6\I/r tDOOOO ~tj}. ~®d;aoo6WILOO!iJro.

Governor's Secretariat, Orr's HIll Road, TrlncoDlalee.

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Rear Admiral Mohan Wljewlckrama RSP. USP.

e~~ o~ Q')~X®6

My No: GINPClAlMEMO

19.04.2007

See Distribution

Public Administration circulars should be applied for strict compliance in order to ensure the smooth functioning of Provincial Administration within the provisions of the Establishment code.

Therefore, it is hereby directed to give utmost pnonty to Circulars issued 10 connection with the Public expenditure' and curtailment immediately.

1 Supply of fuel for official vehicles:

Public Administration Circular 1112006 of 14 July, 2006 and new provisions made effective in the circulars shall be implemented.

2

Allocation of Quarters & Recovery Rent

Immediate steps should be taken to recover the quarters rent from the salary of the officers concerned in terms of the Para of Chapter XIX Section 5 of Establishment Code from May, 2007.

3

Assigned Vehicles

Public' Officers who are entitled to official vehicles may be assigned vehicles in accordance with the regulations laid down in terms of Public Administration Circular 22/99 of 8th October 1999 and amended by Circular 22/99/IV - 2004

of 2ih December, 2004, A --T.'

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Governor's Secretariat, Orr's H!Il Road, Trtncomalee, p \' i nee

Northern· ro

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Rear Admiral Mohan Wijewickrama RSP. USP.

6)~ffiO om et)~)QOO

&lll/i£@ IDITa;rr6lR!T ~®~llr

Governor of the Eastern Province

My No: GfNE/ASGICB

Date: 151 January 2007

See Distribution

GOVERNOR'S MEMORANDUM NO. 2007/3

With immediate effect the Circuit bungalows I Guest houses which were run by the then North East Provincial Council will come under the purview and administrative control of Secretary, Ministry of Provincial Public Administration of the respective provinces in the manner given below:

Eastern Provincial Council

No. 140, Millennium Housing Scheme, Rajagiriya "No. 143, MillenniumHousing Scheme, Rajagiriya Guest House, Uppuveli, Trincomalee.

Northern Provincial Council

No. 274, Millennium Housing Scheme, Rajagiriya Circuit Bungalow, Fairline Road, Dehiwala

Circuit Bungalow, Kilinochl:hi.

Maintenance of the buildings, settlement of Telephone, Water and Electricity bills, salaries to the staff and acceptance of bookings will be the responsibility of the Ministry of Provincial Public Administration of the respective provinces,

Required standing orders and instructions for the efficient nmning are to be issued by Secretary, Ministry of Provincial Publ-ic-Administrat-ion keeping me informed. These instruction should include eligibility, persons authorized to use these facilities, charges for occupancy, conduct and discipline to be observed by occupants, inventory instructions liability of the temporary occupants etc.

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GQ.vernor's Secretariat. Orr's Hill Road. TrlncoDlaiee.

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Arrangements should be initiated by Secretary, Ministry of Provincial Public. Administration to conduct a Board of Survey and to regularize the inventories before 1 st March 2007.

Officials from Governor's Sub Office in Colombo will undertake random checks pertaining to bungalows located in Colombo area and keep respective Secretary, Ministry of Provincial Public Adm inistratio7mecl_9Lany deficiencies! observations.

~~iral Mohan Wijewickrama, RSP, USP

~or, Eastern Province &

Acting Governor, Northern Province.

I

Distribution: Full

---- --_-- _ ---------_._----- ---

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I) i\ resident u f the ;'\ () rthern Prov i nee for more than J 5 years, :::) O\i;~I- 6() years o rage

3) More than 35 vears or continuous artistic contribution

~ 4) Li\t' below poverty linc.r monthly income less than 3.000/-)

~ ~'J V 5) Tangi bk a~d excellent contribution such as publ ications, performance, records

C ~ " v .\yv {'. '. J.. and recognitions.

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et5J6~ oex.» q)~C'))606

6"lJ L &@i UXT ffi rr 6WT .&!,@t~rT Governor of the Northern Province

II.l0.2007

,

See Distribution

GOVERNOR'S MEIVIORANDLIM 2007/08

FINANCIAL ASSISTANCE TO LEADING SENIOR ARTISTS/SCHOLARS WHO HAD CO:\TRIBUTIEO TO THE SOCIETY

I n trod u ctioll:

Until ::: (JOb t here had been a sc heme III the N [PC to render financ ial assistance to prom i nent veteran art i stes and Ii tcrary sc holars in the Prox i nee for! hei r outstand i ng co n tri but i on in the fields of [lib culture' and literature It is, therefore. necessary. after the de-merger. to carryon a sirn i lar sc hem I.' lor sue h Sl.'n i \ II' art i SIS llnd li terat") sc ho lars in [he i\ orthern and Eastern Provinces scp~lrulcl: _ subject tu the approval and provision of funds b: the Financial Commission fIX the relevant :1.'<11' and appropriated hy the Parliament.

Target (;roup:

,

,

Forty anist.~ or I ill.'rdry scholars or the Northcm P1\)\ incc IA 110 had dedicated themselves DnJ contributed to arts and literature for over 35 years. above 6() years or age and handicapped from disabilities or ailments due III meagre income will be paid an allowance or RS.20001- if selected for a period (d' one year as described below.

Selection C "jf(Tia:

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Governor! Secretariat. Orr's HIli Road. Trlncomaiee.

} 026-2222320

} 026·2220012

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OlJ;bdub Residence

Selection Process:

A two staged selection process wil! be adopted. Wide publicity will be given every year by Ministry of Education. Cultural Affairs & Sports pertaining the award scheme. An initial screening will be done at the Divisional Secretariat level based on the details available in the application form and on the basis of local knowledge. At the second stage, at the Ministry level, applications recei ved from Divisional Secretariat will be further screened for accuracy. Final.selecuon will he made by a Provincial Committee.based on selection criteria.

(a) Divisionallcycl selection committee:

The followi ng wi II constitute the di visional level selection comm i ttee:

1) Divisional Secretary

2) Cultural Officer

3) Grama SC\'dKd

Provinciallnd rnlluation Comrnitt<.'c:

All recommended ,1 pp I i cat i ons \\i II be evaluated based on the scheme 0 f eval uation by a three mem bers () f the eval ua t ion com 111 i ttce.

The following will constitute the IJn)yincial leve! committee.

I) Provincial Director of Education

2) Dircctnr or Assistant J)ircClLlL Dept of Cultural Affairs - 3 )'\SSiSlCllll Secretary Provincia! pub! ic Administration

(Chairman) (Member) (Member)

Provincial Sc!t:ction Committee:

The Provincial selection committee wil! recommend to I-Ion. Governor based on evaluation made tn the committee

The following \\ ill constitute the Provincia] Selection Committee:-

I) Chief Sec ret '-1 ry (Chairman)

2) Secretary -- Ministry of Education

3) Secretary -- Ministry of PPA

4) Deputy Chief Secretary - Finance

5) Director / Assistant Director -- Department of Cultural Affairs

Period of ded icated service 15%

Economic status 20%

Quantum & quality of contribution 35%

Recognition & Awards 15%

Outstanding achievements 15%

This scheme wi]! come into effect forthwith and will annul all other instructions that were in force up to 110'v\.

overnor Northern Province.

fJ'fJ ~ w 6l i:H!J' 5lJff6F1 If Gl"HU &U (JHO 1 till r., ro If ihl)5J(1} ir5ID If @WJZ5) ®OtS)® ~:;dc:l~oca- G~? OV:lZ):} esoo~

Chief Secretary's Secretariat, Northern Provincial Council

\\}ebsirc" W\v\\.',np.guv.lk

h)L):~~ ('.;J:;';':~ t)(.::&()Jt~")cj.3)t~r~3; ;'~~..5\~.tI;:_},)c·ed. 1,;\ n Illy2 Hond. V %LIO (havanagar. Trin c\ »nalcc.

Important

S e cretarie S 1

Deputy Chief Secretaries,

/

Governors Memorandum 2007/08 ofOS/U/2007

Please discuss with your Head of the Departments the contents in the above quoted annexed memorandum addressed to the Eastern Provincial Administration by the Han. Governor and come prepared for a discussion at Hotspot meeting on 14.11. 2007 ,

Please bring with you organization charts of your Ministry and Departments under your purview clearly indicating functional responsibilities. These charts will be appropriately structured in the new Ministry structures once they are finalized.

r

~

S.fiangarajah,

Chief Secretary 1 NPC.

G{l;[lM)",) "elia l":lX

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Rear Admiral Mohan Wijewickrama RSP. USE Ci)~6GlCi)G36 OG)IJ) tf)JiJj§,Jtll)6CJO

r£lwa_;@j U;fr[£rr0~1 @J,@J!DIT-

Governor of the Eastern Province

("1y NO,: G/EPe/A/MEMO

Ogth November, 2007

See Distribution

GOVERNOR'S MEMORANDUM 2007/08

RE - ALLOCATION OF SUBJECTS TO MINISTRIES EAST E RNP ROV! NCIALCOU N CI L

13th Amendment of the constitution has designated subjects under' the \\Provincial-Council List" and tile "Concurrent List" to empower the Provincial Councils to deliver the services earlier carried - out by the' Central

.Govern-l'Dent. _ ' '

After approximately 18 years as the North, East Provindal Council and one year as the -Eastern Provincial Council/ i_t has been revealed that 'in order to, .ensure effective admin'stretion and dellvery of: services to the people, some

,of the subjects- need to be re-allocated. '.

From the time of the existence of NEP this had been a subject that was extensively discussed at various levels, among the Secretaries and 'Departmental Heads. Now a finality is' reached' with consensus of the mejority which is ready for implementation. This would entail re-adjustment

- offunctions 'and in some instances the rei naming or th'B Ministri-es/ and re" , defining functtcns as tile attached schedule will indicate.··

After a series, of discussions, with the Provlnclel authorities/ the Management services Department nas approved the cadre for the EPC;~, Hence, the new ellccattons ct subjects should not entail any 'additional cadre orfundlnp, but should' be manageci withln the scope of available resources by clearly identIfying the role clnc! responsibilities of authorities concerned, tocetertor this new arrangement. This has been already attended to by the panel of Secretaries.

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~ q.)t$)"" Your No.

]8.05.2007

Hon. Governor, Governor's Secretariat, Northern Province

GOVERNOR'S MEMORANDUM - NO.06/2007

This has reference your Honour's Memorandum of dated 19.04.2007.

I wish to submit the followings, relating to the para - 2 under caption Allocation of Quarters & Recovery of Rent.

a. Key officers serving m peripheral atyas are generally provided with residential facilities. Particularly they are provided with rent free quartets if the area has scarcity for housing stock.

b. Officer below the rank of secretaries who are serving in the peripheral areas ie Govt.

Agent, Divisional Secretaries and certain sector Head of Departments are provided with

rent free quarters,

"

c. Trincomalee is one such area where housing is not easy. _

Considering the above situation, in order to attract and retain able servmg officers the then Board of Ministries decided to offer rent free quarters to the Secretaries.

Since the situation is very much same even now, I request your Honour to consider maintaining the statues-quo.

S.Rangarajah, Chief Secretary, Northern Province

GtblT 61»61) C'lit.>1'd E1X