Quick, Inexpensive Archival Method

For Storing Photos, Letters and Certificates – 7 Easy Steps

“How do I store my old photos (or love letters or certificate or diploma) so they
won’t get ruined?” “How can I preserve my important family photos and papers?”
These are common worries and questions that come up all the time on Google. But
even though you may think about this worrisome question, there’s still one big
problem: You are busy! You have little or no time to do anything about it!

What do you do when you inherit a large box of photos and other family history
items and you want to protect and preserve them, but don’t have time to get
organized, make cute scrapbooks and be “everything you can be”?!

Women’s World Magazine recently interviewed me for information on what can a

busy woman can do at home, on her own, really quickly, if she spills her morning
‘Joe’ or a glass of liquid on some photos. I mentioned about the process of writing
the article a couple of times on my Facebook Page at “Save Your Stuff.”

Then I got an earnest request from a well-known preservation official in the Dallas
City government telling me she had just received a box of family history items after
the passing of a parent and what should she do to organize and preserve them?
She’s a VERY busy executive with no “down time.” See my blog post at
http://saveyourstuffblog.com/scrapbook/help-i-inherited-a-pile-of-family-photos-
and-scrapbooks/
That got me to thinking about writing this blog post article target for busy people
who need a fast, easy, even fun way to get things out of the cardboard box, off the
garage floor, out of harm’s way with the minimal amount of effort… and expense.

Not only am I going to make your life easier, help you have a warm sense of
satisfaction for accomplishing a task important to you but I’m going to be simple in
my explanation AND make you a video to see how its done… just for those of you who
are more visual.

First of all, congratulations for recognizing the need to do something:

 Photos stick together when humid weather rolls in… or they get wet!
 Cardboard boxes, if gotten wet will stain everything in them (left outside,
storms-hurricanes etc, a broken water heater or a fireman’s hose).
 Everything that comes into contact with cardboard and acidic paper usually
suffers accelerated deterioration.
 Separated photos, the way I’m going to teach you now, are stored safer than
photos in a pile. See this quick 2 ½ minute testimonial YouTube video of a
lady who had a house fire at http://www.youtube.com/watch?v=7lCx-
xg4BMY
In order to do this quickly and efficiently, it’s important to not loose yourself in
details and get distracted. Don’t worry about:
 Tears or rips
 Smudges or dirt
 Water stains
 Fading
 Or any other condition issues
Sometime in the future you can go back and address these concerns if they keep you
up at night. But for now, they are NOT on our “To Do” list. Agreed? None of these
issues will get worse if properly stored and protected… which is what we are going
to do!

Here are the steps to follow to separate your letters, photos, certificates, etc. into an
archivally stable storage folder/book. This works for piles of unorganized letters,
slides and photos of who knows what, piles of vacation photos also the things you
hope you never loose like priceless ancestor’s photos, certificates, diplomas etc. In
other words, this technique is good for getting EVERYTHING into a stable storage
situation whether it is valuable or not. Here are the 7 easy steps:

1. Purchase polyethylene or polypropylene plastic page protectors with 3 holes

punched for a notebook. These come in lots of formats and have ready made
slots for photos, documents or… don’t let the scientific name of the plastic
put you off. Here’s a tip- if the plastic doesn’t smell weird or toxic, its OK to
use. All the page protectors that you can buy at the office supply stores are
made of the right stuff and are OK to use. Don’t pay more for “acid free.” It’s a
sales gimmick. ALL plastic, good or bad, is acid free by nature. Its an irrelevant
term when buying page protectors. Don’t pay more. There’s really only one
quality of page protector so if there are different prices, even if the sales hype is
good, buy the lowest price pack.

2. Buy or recycle and old 3 ring binder notebook.

 3. An quicker, easier option to steps 1 and 2… but more limited.. is to buy a
ready made photo album from the warehouse stores. All the ones I’ve seen
over the last few years have been of archival materials. You can get an album
for about $10.00. See details on video.

4. Unceremoniously, slide the photos, letters, certificates into the page

protectors.

5. If you have piles of stuff already separated by events or years or kid’s names,
keep all the items together in the same notebook. Mix the different formats of
page protectors as needed. Label as desired. Watch out and be careful for
accidentally marking treasured photos and documents with permanent
marking pens!

6. You may want to wear either cloth glove or surgical gloves… or at least keep
your hands clean when handling stuff that came out of storage. Don’t pass
around the dirty.

7. Is anything moldy?! Wear a cheap mask with a carbon filter (buy one from a
home supply and construction supply house.

You don’t even have to spread your stuff all over the room to see what you have in
order to organize them. You can take them from their bad storage and put them,
almost without looking at them, into their new archival storage. Very cool and quick.

Your done! But what is next? Copy valuable documents? More attractive storage for
“show and tell”? Labeling and organizing? Some preservation methods? Whatever
you choose to do, all of these next items on your “To Do” list will be much easier
now that you have completed this necessary 1st step. And your items are much safer
now too! You are better organized and you can leaf through the notebook(s) and
easily see what you have.

Here’s a quick 4 minute video to go through it all with you visually:

http://www.youtube.com/watch?v=8A_7h4yTskE

There are many, many testimonials of how Scott Haskins’ book, How To Save Your
Stuff From A Disaster has helped them..

“As a self-help book it is the ultimate manual... This is a must have for anyone who
prizes the family’s photo, papers etc. ... even without a home disaster.” Juanita
Thinnes, Past Pres. Friends of the Historic Mission Inn, Riverside, California and
genealogist.
Get a copy today… or download just a chapter…

How To Save Your Stuff

From A Disaster
www.saveyourstuffblog.com
(free downloads too!)

We have many other specialized blogs too. Look in the sidebars.

Facebook Pages:
“Save Your Stuff”
“Preserving Family History”
“Fine Art Conservation”

Appraisal Questions?
Go to www.FACLAppraisals.com

Need help with an insurance claim?

http://insurancepersonalpropertyassessments.com/

Art conservation/restoration questions?

Call us at 805 564 3438