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Mehmood Merali
Ernst and Young LLP
Introduction
This paper introduces the basic concepts of AutoAccounting and Flexbuilder in Oracle
integrating Oracle Projects (PA) with five other Projects, please refer to the paper by Edward
modules, namely Oracle General Ledger (GL), Charity of Ernst & Young, LLP, entitled
Oracle Purchasing (PO), Oracle Payables (AP), ‘Understanding Oracle Projects’
Oracle Receivables (AR) and Oracle Assets AutoAccounting and Flexbuilder Functions”,
(FA). presented at OAUG Sep ’97 in Orlando,
Florida.). Project costs are summarized in PA
This paper discusses the following items for and transferred to GL via the journal import
each integration point: table, where they are posted to the general
ledger.
1. the flow of data across the integration point;
2. the set up parameters necessary to enable Data Flow
inter-module integration; and,
3. the required concurrent manager processes PA collects detailed project cost and revenue.
to push or pull data across these integration These costs are distributed to valid accounts in
points. the chart of accounts defined in the GL. PA uses
AutoAccounting and Flexbuilder features to
References in this paper to navigation paths, derive these accounts. Once distributed, PA
form names, implementation options, etc are for transactions are then summarized and
Oracle Projects 10.7 SC. These may be transferred into the journal import table. The
available under different paths and options in journal import process posts these transactions
other releases, or may not be available at all, to the general ledger. The tieback costs and
especially in earlier releases. revenue process in PA verifies that these costs
and revenues were posted to valid account code
The scope of this paper does not include combinations in the general ledger.
differences between Oracle Projects release 10.7
SC and other releases. Oracle predefines a journal source and several
journal categories for this integration. The
In addition to the information in this paper, this journal source is called ‘Project Accounting’ and
presentation at OAUG will also include the journal categories are as follows:
discussion of sample debit and credit entries of • Labor Cost;
each integration transaction. • Total Burdened Cost;
• Usage Cost; and,
Integration between Oracle • Revenue.
Projects and General Ledger
Set up Parameters
Oracle Projects (PA) is a sub-ledger which
collects detailed project costs and revenue. The following set up parameters are required to
These detailed costs and revenue are distributed enable data to flow from PA to GL.
using the AutoAccounting (and Flexbuilder)
feature of PA. These features ensure that costs
and revenue are charged to valid accounts and In PA, set up implementation options as follows:
account code combinations as per the chart of
accounts. (For more information on the Setup>System>Implementation
Options>Costing
Setup>System>Implementation Options>Billing
PA collects project related expenditures for To generate asset cost lines, you must first cost
capital projects. Using AutoAccounting and and distribute all expense, usage and supplier
Flexbuilder features, these costs are assigned to invoice costs in PA and interface these and AP
a Construction In Process (CIP) account. When
Integrating Oracle
Projects and Receivables.
Data Flow
Setup>Financials>Flexfields
search for “Line Transaction Flexfield”
Setup>Transactions>AutoInvoice>Grouping
Rules
By integrating Oracle Projects to these other Mr. Merali has implemented several Oracle ERP
modules, you benefit from: implementations in various capacities. He has
• on-line validation of expenditures served as a team lead, module lead, Finance
with transaction controls for each lead, Manufacturing lead and Demand Team
project. Transaction controls lead. Currently, he is assisting an international,
determine who can charge what high-tech capital equipment manufacturer
types of costs during specific time implement the full suite of fifteen Oracle
periods; applications, including Finance,
• automated generation of Manufacturing, Supply and Demand.
accounting flexfields via
Flexbuilder; Mr. Merali has presented several papers at
• single source of all project related national and international conferences over the
expenditure and revenue data; past five years. He is a certified Information
• reduction or elimination of Systems Professional (I.S.P.) of Canada, and a
duplicate data entry, and the Certified Management Consultant (CMC) with
related cost of time and accuracy; the Institute of Certified Management
• timely and accurate reporting of Consultants of Canada.
project related transactions into the
general ledger; and,
• validation and adjustments of data
at a single source.