85 keyboard shortcuts Version 1.

0
for moving faster in Microsoft Excel April 24, 2006

By Jody Gilbert

Formatting
Keystroke Function

[Ctrl]B Bold the selection

[Ctrl]I Italicize the selection

[Ctrl]U Underline the selection

[Ctrl]5 Strike through the selection

[Alt] and ' Open the Style dialog box

[Ctrl]1 Open the Format Cells dialog box

[Ctrl][Shift]~ Apply General format

[Ctrl][Shift]$ Apply Currency format

[Ctrl][Shift]% Apply percentage format

[Ctrl][Shift]# Apply Date format

[Ctrl][Shift]@ Apply Time format

[Ctrl][Shift]! Apply Number format

[Ctrl][Shift]^ Apply Exponential number format

[Ctrl][Shift]& Apply an outline border to selection

[Ctrl][Shift] and _ Remove outline border from selection

Navigation
Keystroke Function

[Ctrl][Page Down] Move to the next worksheet in a workbook

[Ctrl][Page Up] Move to the previous worksheet in a workbook

[Ctrl][F6] Cycle between open workbooks

Arrow keys Move one cell up, down, left, or right

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85 keyboard shortcuts for moving faster in Microsoft Excel

[Ctrl] and an arrow key Move to the edge of the data region

[Home] Move to the beginning of a row

[Ctrl][Home] Move to the beginning of a worksheet

[Ctrl][End] Move to the end of the used portion of a worksheet

[F6] Move between panes in a split worksheet

[Ctrl][Backspace] Display the active cell

[Enter] Move down a cell in a selected range

[Shift][Enter] Move up a cell in a selected range

[Shift][Tab] Move one cell to the left in a selected range

[Ctrl] and . (period) Move from corner cell to corner cell in a selected range

Selection techniques
Keystroke Function

[Shift][Spacebar] Select a row

[Ctrl][Spacebar] Select a column

[Ctrl]A Select an entire worksheet

[Shift][Home] Select from current cell(s) to the beginning of the row

[Shift][End][Enter] Select from current cell(s) to last used cell in row

[Ctrl][Shift][Home] Select from current cell(s) to the beginning of the worksheet

[Ctrl][Shift][End] Select from current cell(s) to the end of the used portion of a worksheet

[Ctrl] and * Select the data region surrounding the active cell

[Ctrl][Shift]O Select all cells that contain a comment

[Ctrl] and [ Select cells that a selected formula directly references

[Ctrl] and ] Select formulas that directly reference the active cell

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85 keyboard shortcuts for moving faster in Microsoft Excel

Workbook basics
Keystroke Function

[Ctrl]O Open a workbook

[Ctrl]N Create a new workbook

[Ctrl]S Save a workbook

[F12] Open the Save As dialog box

[Ctrl]P Print a workbook

[Ctrl]W Close a workbook

[Shift][F11] Insert a new worksheet

[Ctrl]9 Hide selected rows

[Ctrl][Shift]9 Display hidden rows in selection

[Ctrl]0 Hide selected columns

[Ctrl][Shift]0 Display hidden columns in selection

[Ctrl]F Open the Find tab of the Find And Replace dialog box

[Ctrl]H Open the Replace tab of the Find And Replace dialog box

[F7] Run a spelling check on a worksheet or selected text

Working with data

Keystroke Function

[Enter] Complete an entry and move to the next cell

[Alt][Enter] Insert a new line within a cell

[F2] Enable editing within a cell

[Ctrl][Enter] Fill selected cells with an entry you type

[Ctrl]D Fill data down through selected cells

[Ctrl]R Fill data through selected cells to the right

[Ctrl][F3] Create a name

[Ctrl]K Insert a hyperlink

[Ctrl] and ; (semicolon) Insert the current date

[Ctrl] and : (colon) Insert the current time

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85 keyboard shortcuts for moving faster in Microsoft Excel

[Ctrl]X Cut the selected text or objects to the Clipboard

[Ctrl]C Copy the selected text or objects to the Clipboard

[Ctrl]V Paste the contents of the Clipboard

[Ctrl]Y Repeat last action

[Ctrl]Z Undo last edit

[Ctrl][Delete] Delete from the insertion point to the end of the line

[Ctrl][Shift]+ Add blank cells

[Ctrl]- (hyphen) Delete selected cells

[F11] Create a chart from a range of data

Formula shortcuts
Keystroke Function

= Begin a formula

[Ctrl][Shift][Enter] Enter a formula as an array

[Shift][F3] Display the Insert Function dialog box (Paste Function in Excel 97)

[F3] Paste a defined name into a formula

[Alt]= Insert a SUM AutoSum formula

Type a function in the Display the Function Arguments dialog box

Formula bar and press
[Ctrl]A

[Ctrl][Shift] and " Copy the value from the cell above the current cell into the current cell

[Ctrl] and ' Copy a formula from the cell above the current cell into the current cell

[Ctrl] and ` Toggle between display of formulas and cell values

[F9] Calculate values for sheets in all open workbooks

[Shift][F9] Calculate values for the current worksheet

[Esc] Cancel an entry you're making in a cell or in the formula bar

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85 keyboard shortcuts for moving faster in Microsoft Excel

Additional resources
• TechRepublic's Downloads RSS Feed
• Sign up for TechRepublic's Downloads Weekly Update newsletter
• Sign up for our Microsoft Office Suite newsletter
• Check out all of TechRepublic's free newsletters
• "50+ Keyboard shortcuts to move faster in Microsoft PowerPoint" (TechRepublic download)
• "70+ Keyboard shortcuts to move faster in Microsoft Access" (TechRepublic download)
• "80+ Keyboard shortcuts to move faster in Microsoft Outlook" (TechRepublic download)
• "Microsoft Word 2003 keyboard shortcuts" (TechRepublic download)

Version history
Version: 1.0
Published: April 24, 2006

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