PT PERUSAHAAN LISTRIK NEGARA (PERSERO)

Coal Fired Steam Power Plant

KETAPANG (2 x 10 MW)

PRE – BID CONFERENCE

COAL FIRED STEAM POWER PLANT PROJECT
 General Overview
2

 For fulfilling the electric energy demand in Ketapang Regency, West Kalimantan Province, PT

Perusahaan Listrik Negara (Persero) has planned to build PLTU KETAPANG (2 X 10 MW)for
supplying the electric power for public use

 The plants will be performed through full EPC turnkey contract, where the plant will consist of two

(2) units.

 The Commercial Operation Date (COD) and handover for the first unit of the plant shall be

nineteen(19) months from the signing date of the contract. The next unit’s COD shall be within
two (2) months following the first unit.
 The plant will be generated by using coal. The coal is transported by barge and unloaded by
excavator, then delivered and stocked to the coal storage area by truck.
 The type of cooling system shall be use cooling tower system
 PROJECT LOCATION
3

PLTU KETAPANG 2 X 10 MW

The Plant is located at Sukaharja Village, Delta Pawan Sub-district, Ketapang Regency,
West Kalimantan Province. With the coordinate location of S 1° 48' 05.4" and E 109° 58'
20.6".*)

The power generated is planned to be distributed to 20 kV.

Note: *) Addendum will be issued

 STRUCTURE OF BID DOCUMENT
4

Bid Document Structure

Book I : Part 1 - Instructions to Bidders

Part 2 - General Condition of Contract
Part 3 - Special Conditions of Contract
Book II : Part 4 - Technical Requirements
Section 4.1 - Project Description
Section 4.2 - Summary of works
Section 4.3 - General Technical Requirement
Section 4.4 - General Technical Specification
Section 4.5 - Civil and Structural Works
 
Book III: Section 4.6 - Mechanical Works
Section 4.7 - Electrical Works
Section 4.8 - Instrumentation and Control System
Section 4.9 - Erection and Commissioning
 
Book IV: Part 5 - Bid Forms and Schedule
Part 6 - Bid Drawingshff
 SUMMARY OF WORKS
5
 Work to be performed under this Contract is a full turnkey works of PLTU KETAPANG 2 x 10 MW
located at Sukaharja Village, Delta Pawan Sub-district, Ketapang Regency, West Kalimantan
Province. The Work consists of design, manufacturers, inspection and testing at manufacture’s
facility, packing for export, shipment, insurance, customs clearance, delivery to Site, unloading,
storing, and handling at Site, complete erection, finish painting, on-site testing and
commissioning, performance testing, operation and maintenance during testing and
commissioning, warranty and inspection prior to final acceptance of a complete plant as
described here in after.

 The Bidder shall fully describe his technical proposal including details of main plant items and
systems. Supporting documentation shall include design bases, heat, and mass balance
diagrams, layouts and plant drawings, single line and flow diagrams and complete the Owner
Tender Schedules in Book IV. The commercial and guarantee schedules are included in this
document.

 The Contractor shall, at his own cost obtain all necessary and required permits and licenses for
the execution of the Works, including but not limited to Building Construction Permit (IMB), permit
for heavy equipment transportation and road reinforcement.
 Terminal Points and Interfaces
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’
’



’
the appropriate Bid Drawing included in Part 6.
 IMPORTANT POINTS
7
INVITATIONS
PT PLN (Persero) (the Owner) will receive Bid Proposals submitted as specified in the Bid Document for PLTU
KETAPANG with minimum net output of 2 x 10 MW and maximum tolerance not more than +10%, if it was found
that the tolerance reach more 10%, is subjected to be failed.

The Bidder shall submit the bid in accordance with the Instruction to Bidders and the Bid Document set forth
hereunder. Bidder submitting a bid not covering the complete provisions stated herein will be subject to rejection.

The bid will be conducted by local competitive bidding with LCB a Two Stage Bidding process

SOURCE OF FUND
The proposed project will be financed by the Owner under his own fund.

CLARIFICATION OF BID DOCUMENTS

All enquiries regarding the Bid Document shall be addressed by letter or facsimile confirmed by mail.
 To : PT PLN (PERSERO) WILAYAH KALIMANTAN BARAT
 Jl. Adi Sucipto KM 7,3 Sei Raya
PONTIANAK 78391
 
For the attention: General Manager
c/o Procurement Committee
Phone: (0561)722037 (Hunting)
Fax: (0561)721395
 IMPORTANT POINTS cont’d
8










 IMPORTANT POINTS cont’d
BIDDER'S QUALIFICATIONS
9
The Bidder shall demonstrate that the equipment offered by him have been proven in commercial
service. Prototype component and equipment are not acceptable, except for Boiler.
The Boiler or Steam Generator shall be manufactured locally (Indonesia) where the
manufacture shall meet the local content (TKDN) requirement and have design and manufactured
at least one (1) unit of Boiler with capacity of 3 MW or larger, installed and successfully operated
at least for two (2) years. Appropriate operating data and satisfactorily statement from the user
shall also be submitted in the application. Overseas manufacturer is not allowed.
The Steam Turbine - Generator manufacturer shall have designed and manufactured at least one
(1) units with capacity of 10 MW or larger, installed and successfully operated at least for two (2)
years. Appropriate operating data and satisfactorily statement from the user shall also be
submitted in the application.
The instrument and control system shall be supplied by internationally reputable manufacturer,
having experience of supplying such instrument and control for at least one (1) projects of CFSPP.
The 20 kV switchgear systems shall be supplied by internationally reputable manufacturer,
having experience of supplying such system for at least one (1) incoming / outgoing feeders of 20
kV.
 IMPORTANT POINTS cont’d
BIDDER'S QUALIFICATIONS cont’d
10

The Bidder shall submit the whole evidences that demonstrate the manufacturers of all main
equipment specified herein and it must be inclusive in Bidder’s proposal for Owner evaluation.
Missing out of such evidences may cause the Bidder’s proposal will not be further evaluated.

The Bidder shall complete all forms required and submit in First Stage (Technical and Administration
Proposal) along with any supporting evidence(s) and subject to the Owner evaluation. Missing of
such evidence may cause the Bidder’s proposal to not be further evaluated

The Bidder shall submit certification or Statement Letter from the past customer of the Coal Fired
Power Plant. Missing of such evidence will cause the Bidder’s offer not to be further evaluation.

Under the regulation requires the Bidder, including members of joint operation/ consortium or his
affiliate, shall only offer a bid once for same Project or location. Bidder deviation to above may cause
the rejection of the Bidder’s proposal
 IMPORTANT POINTS cont’d
BID PROPOSAL
11

Bid proposals shall consist of an original Bid Proposal, which shall be marked “Original”,
and 2 (two) copies, which shall be marked “Copy” for each stage and shall include a copy
of every attachment to the original Bid Proposal.

The bidder shall submit the technical and administration proposal (include softcopy) as the
first stage proposal at the time in accordance to Clause 1.18 herein and will be evaluated
and clarified; the bidder who submit the technical and administration bid proposal and
passed the minimum specification criteria as mentioned in the bid document will be invited
to submit the price proposal as the second stage proposal.
 IMPORTANT POINTS cont’d
BID PROPOSAL
12
1st stage
The Technical and Administration Proposal (1st Stage) shall contain the following:
 Completeness Check List Form (Form 7)
Supporting Documentation List Form (Form 8)
Bid Letter for Technical Proposal
Bid Security
Power of Attorney
Joint Operation/ Joint Venture / Consortium Agreement
Addendum Receipt (Schedule 3.1)
Deviation Form and Exceptions to Bid Documents (Schedule 3.2) without price
adjustment *)
Construction Power and Water Requirement (Schedule 3.7)
Construction Storage Area Requirement (Schedule 3.8)
Construction Personnel (Schedule 3.9)
Indonesian Manufactured Goods and Services / Local Content (Schedule 3.10) without
price adjustment *)

Note: *) Addendum will be issued

 IMPORTANT POINTS cont’d
BID PROPOSAL
13
1st Stage cont’d
 Subvendor List (Schedule 3.11)
 Contract Schedule Key Dates (Schedule 4)
 Qualification Profile (Schedule 5)
 Plant Performance Guarantees (Schedule 6)
 Technical Data (Schedule 7)
 Equipment Qualification Checklist (Schedule 8)
 Drawings and other technical Data as per specified in Part 4, Technical Requirements
required to be completed and submitted
 Any other documents required to be completed and submitted by Bidders in accordance
with this Instruction to Bidders
 Any other document which the Bidder intends to submit as supplementary information

Bidders fail to submit the above requirements will be subject to rejection

 IMPORTANT POINTS cont’d
BID PROPOSAL
14
2nd stage
The Price Proposal (2nd Stage) shall contain the following:
Completeness Check List Form (Form 7)
Bid Letter for Price Proposal
Prices Schedule include Softcopy Spreadsheet format (Schedule 1.1 to 1.8)
Deviation Form and Exceptions to Bid Documents (Schedule 3.2) with price
adjustment *)
Contract Payment Schedule (Schedule 3.3)
Payroll Overheads (Schedule 3.4)
Labor Rates (Schedule 3.5)
Equipment Rental Rates (Schedule 3.6)
Indonesian Manufactured Goods and Services (Schedule 3.10 with price)

Note: *) Addendum will be issued

 IMPORTANT POINTS cont’d
BID PROPOSAL
15
Bid proposals not bearing the corporation seal or not accompanied by such a resolution
may be subject to rejection.
Bidder who proposes delays to the schedule as stipulated in Part 5, Schedule 4 (Contract
Schedule Key Dates) shall be subject to rejection. All Contract Schedule Key Dates Part 5,
Schedule 4 shall be clearly identified and properly satisfied.
Any deviations proposed by the Bidder shall be clearly stated in Schedule 3.2 Owner at his
sole judgment shall determine whether the proposed deviation(s) listed under Schedule 3.2
is acceptable. However, major deviations such:
•Lacking of scope of supply, in particular for equipment of Level 1 and 2 stipulated in Part 4
Section 4.3 Sub-section 4.3.7 and Sub-section 4.3.17,
•Non-compliance with the specifications required in Bid Documents for major or main
equipments as well as Level 1 equipment,
shall be subject to rejection.
 IMPORTANT POINTS cont’d
BID PROPOSAL
16

Any other deviations that are not proposed in Schedule 3.2 of the Bid Document shall be
deemed in compliance with the required specifications of the Bid Documents.
The Bidder shall submit a list of Tools and Test Equipment and Recommended Spare Parts
for the purpose of maintaining the continuous operation of Plant with Guarantee condition
as provided by the Bidder for 2 (two) years operation. The proposed listings, prepared
under the basis of the Bidder experience in the previous Plant operation and maintenance
of the type of equipment offered, and the listing shall be completed with his unit price
herein. Fail to submit Mandatory Spare Part List, the bid proposal will be subject to
rejection.
 IMPORTANT POINTS cont’d
17
BID PRICES
Bidder shall complete Part 5, Schedule 1 - Base Prices on the basis of fixed lump sum price, except
for piling works that shall be paid based on actual installed pile length basis. However if the actual
installed pile differ (more or less) from the offered basis, the price adjustment will be applied using
schedule 1.8 “Unit Adjusting Price”.
A bid proposal with bid prices on any other basis may result in disqualification of the bid proposal
The goods and services procure and spend in Indonesia shall be quoted in Indonesian Rupiah.

BID SECURITIES
The Bidder shall submit with his Technical Bid Proposal ( 1 st Stage) an irrevocable Bid Security in the
form of a bank guarantee in favor of an amount not less than equivalent US$ 660,000 (Six hundred
and sixty thousand USD)
In the event the Bidder fails to submit a valid bank guarantee acceptable to the Owner, together with
his First Stage, such Bid Proposal will be subject to rejection.
PERIOD OF VALIDITY OF BIDS
Bid proposals shall be irrevocable and the Owner will have the right to accept at his sole discretion
any bid proposal at any time before the expiry of 90 calendar days from the Bid Closing Date.
 IMPORTANT POINTS cont’d
DEADLINES FOR SUBMISSION OF BIDS 18

The Technical and Administration Proposal (1st Stage) shall be submitted by hand at or before the
bid closing time of ……… WIB, on ………….., 2010 to:*)
To : PT PLN (PERSERO) WILAYAH KALIMANTAN BARAT 
Jl. Adi Sucipto KM 7,3 Sei Raya
PONTIANAK 78391
 For the attention: General Manager
c/o Procurement Committee
Phone: (0561)722037 (Hunting)
Fax: (0561)721395
Submittal shall be by hand. Bid proposals will be opened publicly at …………. *) hours on the above date
in the office at, Jl. Adi Sucipto KM 7,3 Sei Raya PONTIANAK 78391– INDONESIA
The Prices Proposals (2nd Stage) must be received by the Owner at the address and no later than the
date and time advised by the Owner.
The Address, the closing date, and closing time for the submission of Price Proposals will be advised in
writing by the Owner at the end of the 1st stage, after review and evaluation of the initional unpriced
Technical Proposals has been completed.

Note: *) Addendum will be issued

 IMPORTANT POINTS cont’d
19
LATE BIDS
Bidders have the responsibility to deliver their bid proposals on or before the due date and time. Any
bid proposal received thereafter shall be rejected even if late receipt was due to any factor beyond
Bidder's control.
EXAMINATIONS, EVALUATION AND COMPARISON OF BIDS
Responsive bid proposals will be considered to be those fully completed and complying with the Bid
Documents in all major respects. A bid proposal determined as not substantially responsive i.e.
significant non-compliance and/or non-responsiveness and clarification judged non-responsive will be
rejected by the Owner and may not subsequently be made responsive by the Bidder by correction of
the non conformity
Bid proposals will be evaluated on the basis of the followings:
1st Envelope
Administrative and Technical evaluation as the preliminary examination shall be done, by reviewing
the completeness, compliance, responsiveness of the Bid, Qualification of the Bidder, and guaranteed
time for completion.
The Owner may request to the Bidders to make presentation of their proposal especially to deviation
from and exception to bid document requirements (Part 5, Schedule 3.2), and to discuss and clarify bid
proposal in order to levelize their proposal based on bid document requirements.
 IMPORTANT POINTS cont’d
EXAMINATIONS, EVALUATION AND COMPARISON OF BIDS
20

2nd Envelope

To assist in the examination, evaluation and comparison of Price Bid Proposal, the Owner
may, at its discretion, ask any Bidder for clarification of its Bid Proposal. The request for
clarification and the response shall be in writing or by fax, but no change in the price or
substance of the Bid Proposal shall be sought, offered or permitted except as required to
confirm the correction of arithmetic errors discovered by the Owner in the evaluation of the
Bid Proposals.

The Price Proposal will be evaluated on the basis of the followings:

1. Arithmetical errors will be rectified on the following basis,
2. The Bid Prices for evaluation exclude VAT in Schedule 1.
 IMPORTANT POINTS cont’d
EXAMINATIONS, EVALUATION AND COMPARISON OF BIDS
21
2nd Envelope cont’d
3. The Bid will be evaluated by calculation of the Levelized Electric Generating Cost (US$/kWh)
using the Net Present Value (NPV) method through the following calculation:

 The evaluated investment cost on NPV basis will be determined on the basis of the total Bid Price
(after arithmetic errors rectification).
 The Levelized Electric Generating Cost will be calculated at:

1 Economic life time : 20 years

2 Coal price
3 Gross Plant Heat Rate
4 Net Power Output
5 O & M Cost
6 Capacity factor
7 Discount rate
: USD 40/ton (HHV) (Escalation 6% per year)
: as specified in Part 4 Section 4.3.6 and Schedule 6
(Plant Performance Guarante)
: as specified in Part 4 Section 4.3.6 and Schedule 6
(Plant Performance Guarantee)
: cent USD 1.0 per kWh
: 80%
: 12%
 IMPORTANT POINTS cont’d
22

AWARD CRITERIA
Subject to clause 1.27, the Owner will award the contract to the Bidder whose proposal
has been determined to be substantially responsive to the bid document, and who has
offered the lowest evaluated Specific cost (levelized generating cost - Rp/kWh)*)

USE OF INDONESIAN SUB BIDDERS AND MATERIALS

The Bidder shall use Indonesian manufactured goods and services or local content with
the minimum amount is 70 % (Seventy percent) in accordance to the Republic of
Indonesia Industry Ministerial Regulation No. 48/M-IND/PER/4/2010 regarding “Pedoman
Penggunaan Produksi Dalam Negeri Untuk Pembangunan Infrastruktur
Ketenagalistrikan.”

Note: *) Addendum will be issued

 IMPORTANT POINTS cont’d
23
EFFECTIVE DATE OF CONTRACT
The Contract Effective Date or the Date when the contract come into force shall be when the
following pre-conditions are fulfilled:
Signing of Contract.
Owner’s confirmation of site Hand-over for construction

PERFORMANCE SECURITY
The Bidder shall, at least fourteen (14) Days prior to the date established for signing of the
Agreement, furnish at his own cost performance security to the Owner in an amount equal to ten (10)
percent of the Total Contract Price. The performance security shall insure the due and proper
performance of this Contract and the payment of any obligations, damages, liquidated damages, or
expenses for which the Bidder may become liable to the Owner.
 
The performance security shall be issued by reputable local banks or foreign bank which operates in
Indonesia.

The performance security shall remain valid and in full effect for a period of thirty (30) Days after
Completion of the Contract.
 IMPORTANT POINTS cont’d
24

COMPLIANCE WITH STATUTES AND REGULATIONS

The Contractor shall keep himself fully informed of all laws of the Republic of Indonesia, all local
laws, ordinances, safety codes, regulations and all orders and decrees of bodies or tribunals having
any jurisdiction or authority which in any manner affect the Contractor, those engaged or employed
on the Works or which in any way affect the conduct of the Works. He shall at all times observe and
comply with all such laws, ordinances, safety codes, regulations, orders and decrees and shall
protect and indemnify the Owner against any claim or liability arising from or based on the violation
thereof.

WORKS NOT INCLUDED

The following items of work do not part of this contract:

Mechanical
 Supply of fuels for Testing and Commissioning

 Operators to operate the equipment during Testing and Commissioning

 IMPORTANT POINTS cont’d
25
EXPATRIATE PERSONNEL
The Contractor shall be familiar and comply with the Law and Regulations in force in the Republic of
Indonesia which regulates the use of expatriate personnel.
The Contractor shall submit to the Owner data on all personnel he intends to bring into Indonesia for
the performance of the Works.
OWNER'S ACCESS TO WORKS
The Owner and any person authorized by him will at all times have access to the Works at Site and
to all workshops and places where Plant is being prepared or whence materials, manufactured
articles or machinery are being obtained for the Works and the Contractor shall afford every facility
for and every assistance in assuring the right to such access.
WARRANTIES
The warranty period shall starts from the date stated in the Taking-Over Certificate for each Unit and
shall expire after twelve (12) months from that date. If the issue of the Taking-Over Certificate is
delayed for reasons beyond the control of the Owner and/or the Bidder, then the matter shall be
discussed by both parties to fix the date of commencement of the warranty period.
The warranty period of refurbished and/or replaced equipment and/or material shall continue until
twelve (12) months after the date of such refurbishment and/or replacement.
 IMPORTANT POINTS cont’d
26

DELAY IN COMPLETION OF KEY DATE ACTIVITIES

Should the Contractor fail to achieve Commercial operation of each Unit (which key date is specified in
Part 5, Schedule 4) the liquidated damages will be assessed against the Contractor by the Owner on
the basis of one half percent (0.5%) of the Contract Price of the associated Unit as stipulated in Part 5,
Schedule 4 for each seven (7) day week, or pro rata for a part of seven (7) day week, by which
Operation is delayed
The maximum value of liquidated damages for delay of commercial operation date activities that may
be assessed by the owner under the Contract will be 6 % of the Final Contract Price.
PERFORMANCE GUARANTEES
If the plant fails to achieve the guaranteed performance parameters after the second test, the Owner
shall require payment of liquidated damages at the rates given herein.
If after the second test mentioned hereunder the deviation exceeds 5% of the guaranteed value, the
Owner may reject the deficient Unit.
 IMPORTANT POINTS cont’d
27

PERFORMANCE TESTING, GUARANTEES AND FIRST INSPECTION

At the end of warranty period for each item or equipment, the Bidder shall perform first inspection of the
equipment as a condition for the Owner issuance of the final acceptance certificate.
If the equivalent performance operations data during warranty period is difference than the plant
performance guarantees data, the final acceptance certificate shall not be issued. *)
Correction factors or correction curves shall be used to get the equivalent performance operations in
correlation with the specified condition. These curves shall be mutually agreed between the Contractor
and the Owner and shall be reproduced individually in graphical form and bound in as part of the
Operating and Maintenance Instructions. *)

PLANT PERFORMANCE GUARANTEES

(at the last page of Plant Performance Guarantee)

The plant performance guarantee as stated in herein will be proven in the operational of warranty
period

Note: *) Addendum will be issued

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 Contact
29

Email : th.binjai@gmail.com ;
panpltu1.kalbar@gmail.com
Cc : irasavitri@plnkalbar.co.id ; inidewi@gmail.com
Cc : hifni.ashif@plnkalbar.co.id
Cc : andri_yanto_1982@yahoo.co.id
Cc : erwin.herlambang@gmail.com
FAX : 0561 721395 (PLN KALBAR)
FAX : 021 56943780 ; 021 5640132 (PLN-E)