The information obtained from job analysis is

classified into three categories.

 Job description
 Job specification
a. A job description is a written statement of the
duties, responsibilities required qualifications and
reporting relationships of a particular job.

b. The job description is based on objective

information obtained through job analysis.

c. Job description acts as an important resource for

–Describing the job to potential candidates
–Guiding new hired employees in what they are
 JOB TITLE:_____
 CODE:________
 Department_____
 Summary_____
 DUTIES AND RESPONSIBILITIES: ____
 Working Conditions_____
 JOB CHARACTERISTICS:_____
• Job specifications specify the minimum
acceptable qualifications required by the
individual to perform the task efficiently.
• Based on the information obtained from the job
analysis procedures, job specification identifies
the qualifications, appropriate skills, knowledge,
and abilities and experienced required to perform
the job
 EDUCATION:_________________
 EXPERIENCE: __________
 SKILL KNOWLEDGE______
 WORK FACTORS: _____
 AGE:______
Job Location - where the work will be performed
Equipment to be used in the performance of the
job:
For example, does your company’s computers run in a
Apple Macintosh or PC Windows environment?
Non-Essential Functions:
Functions which are not essential to the position or any
marginal tasks performed by the incumbent of the
position.
Salary Range:
Range of pay for the position.
Keep each statement in the job description crisp and
clear:
 Human Resource Planning
 Performance Appraisal
 Recruitment and Selection
 Job Evaluation
 Health and Safety
 Career Planning
Thank You