Office 2010 Overview for IT

Professionals

Microsoft Office OnRamp

Office 2010 Delivers More
The Best Productivity Experience Across the PC, Phone &
Browser

Work Better Bring Ideas Use Office EThe Practical

Together to Life Anywhere Productivity
Platform

Collaboration Insights from PC, Phone & Manageability,

Without Information Browser Security, & Cost
Compromise Management
 The Practical Productivity Platform
A unified platform enabling IT to solve challenges of PC, Phone,
and Browser

Easy, SharePoint 2010

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A unified platform enabling IT to solve challenges of PC, Phone,
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Experience
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 The Practical Productivity Platform
A unified platform enabling IT to solve challenges of PC, Phone,
and Browser

Easy, IT Choice and

Powerful Control
Productivity Virtualized
Experience
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Service

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 The Practical Productivity Platform
A unified platform enabling IT to solve challenges of PC, Phone,
and Browser

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 The Practical Productivity Platform
A unified platform enabling IT to solve challenges of PC, Phone,
and Browser
Make People Productive
Anywhere

Easy, SharePoint 2010

Web Apps IT Choice and
Powerful Co-Authoring Control
Productivity Virtualized
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 The Practical Productivity Platform
A unified platform enabling IT to solve challenges of PC, Phone,
and Browser
Make People Productive
Anywhere
Extending the Office 2010 client
application features and reach. Office
Easy, 2010 makes itSharePoint
easier for 2010
users to connect
Web Apps IT Choice and
Powerful and collaborate.
Co-Authoring Control
Productivity Manage Virtualized
PowerPoint
RisksBroadcast
through
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Online
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 Meet Deadlines & Reduce Time Spent
Coordinating Changes
By Enabling Multiple Team Members toon-
Host Work Together in Real-time
premises with IT Pro Fast Facts
SharePoint • Reduce network
demand
• Reduce mail churn
• Keep content
managed
• Collab without
Presence check-in/out

Option to lock
paragraphs
Share a Presentation with Others
Instantly
Using Broadcast Slide Show inHost
PowerPoint
on SharePoint2010 IT Pro Fast Facts
Deployment
or free internet •

service Flexibility
• Simple sharing
utility
• No Add-
Appearance to ins/installation on
presenter on the PC client
• Respects existing
privacy tech. like
IRM

Appearance to
viewers through the
browser
Work with SharePoint Documents and
Lists Offline
With SharePoint Workspace 2010 •
IT Pro Fast Facts
Improve utilization
Select content of SharePoint
to take offline investments
• Delivers offline
capabilities out of
the box
• Integrated
authentication
• Efficient sync
reduces network
load
• Helps manage
version deltas
• Maintains P2P
sharing capabilities
for cross firewall
Integrated to
scenarios
local desktop
search
Efficient sync of
changes only
 Making Services More
Discoverable IT Pro Fast Facts
Backstage view • Improve feature
discoverability
• Makes connecting
Improved to services simple
Printing • Extensible
Experience

Customizable &
Extensible

Connect to
Services
Provide Self-Service BI Functionality to
Users
By Using PowerPivot for Excel and New Tools to Visualize
Data

Self Service
analysis Improved
delivered thru SharePoint
Excel & Slicers interoperability

IT Pro Fast Facts

• Provide self-service
BI
• Better user
adoption of
features
Work with
• Provides user
massive driven dashboards
amounts of data
• Improve
manageability of
data
Enable Users to Edit Videos & Photos
In Office 2010, without Using Additional Editing Programs
IT Pro Fast Facts
• Minimize need for
dedicated apps
• Enable users to
work in single
Office context –
less training need
• Minimizes rich
media file size –
compression,
trimming
Add effects to
images
 Take Control of Your E-mail and
Calendar
Better mail management keeps
Ignore and mail safe and relevant
IT Pro Fast Facts
• Minimize mail spam
Clean Up • Minimize mail
leakage
• Minimize required
Conversation mailbox size
View • Keep Outlook
performing
optimally

MailTips
Shrink your
inbox
Work from Virtually any Place or
Device
With Office Web Apps Host on premises IT Pro Fast Facts
with SharePoint • Deployment
Flexibility
• Consistent round
tripping
• Cross browser
support
• Consistent user
interface with the
client

Lightweight editing

Hi-Fidelity Viewing

Content and
formatting is
maintained from PC
to browser *An appropriate device, Internet connection and Internet
Explorer, Firefox or Safari browser are required.
Office Web Applications
Greater deployment flexibility
Flexible Deployment
On Premises
IT can host Office Web Apps on
SharePoint for additional
management and control options
Online
Service
On-Premises
Online
Office Web Apps hosted for
organizations by Microsoft
Office Web Apps are licensed with Office Standard 2010 and
Professional Plus 2010
Familiar Office Word
Experience
Easy to learn and designed for
productivity on the web.
High Fidelity
Excel
Numbers, formulas, equations,
charts, and layout are
presented in high-quality fidelity
Trustworthy
Roundtripping PowerPoint
View documents across PCs,
mobile phones and the Web,
taking advantage of our robust
features and high-quality
fidelity experience OneNote
 The Practical Productivity Platform
A unified platform enabling IT to solve challenges of PC, Phone,
and Browser
Make People Productive
Anywhere
Extending the Office 2010 client
application features and reach. Office
Easy, 2010 makes itSharePoint
easier for 2010
users to connect
Web Apps IT Choice and
Powerful and collaborate.
Co-Authoring Control
Productivity Manage Virtualized
Risks
PowerPoint through
Broadcast
Experience Enhancing Security and
Control Online
Service

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 The Practical Productivity Platform
A unified platform enabling IT to solve challenges of PC, Phone,
and Browser
Make People Productive
Anywhere

Easy, SharePoint 2010

Web Apps IT Choice and
Powerful Co-Authoring Control
Productivity Virtualized
Manage Risks
PowerPoint through
Broadcast
Experience Enhancing Security and
Security attacksControl
are evolving to target Online
Service

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applications while business concerns have

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Historical Data of Office Security
While attacks are increasing vulnerabilities are decreasing
• Focus of attacks has evolved
• Security bulletins have
•
increased
Office 2007 raised the
bar Newer is Better
• OpenXML format is
• Office
safer 2010 % of vulns affecting Office 2007 since Jan 2007
continues
improving 28% Vulnerable
Fuzzing Iterations Completed
Applicatio 72% Not Vulnerable
ns
OS
Number

Vulnera

Libraries >10x!
bilities

2x!
OS Transport
of

Network
 Layered Defenses
Tiered approach to secure the Office applications

Harden the Reducing Mitigate Improve

Attack the Attack the User
Surface Surface Exploits Experience
• Core Design tenet • File block • Protected viewer • Minimize clicks
• Execution • File validation • Isolated process • Sticky decisions
prevention • IT Pro managed • Informed user • Immediate view
decisions
Protected Viewer in Action
1
3
2
Reducing Risk: Document Inspector
Keep documents safe and compliant
Feature exposed
via Backstage
Configurable areas
to scan
IT Pro Fast Facts
• Enforceable via group policy
• Clean-up options provided to
users
• Keep users informed of
“hidden” information
Summary results
with clean-up
options
Reducing Risk: Accessibility Checker
Keep documents safe and compliant
Feature exposed
via Backstage
IT Pro Fast Facts
• Customizable via group policy
• Backstage can enforce
workflow to run cheeks
• Content can improve web
compliance – publishing to
SharePoint

Contextual results
of scan

Explanation of
issue and
suggested
corrective actions
Comply with Standards: Accessibility
Checker
Accessibility importance is increasing a connected world
Automated accessibility checker
in Word, Excel, PowerPoint
Uses numerous standards including
508 & WCAG 2.0
Educates the user
How to and why to fix advice
Group policy enforceable
Make it part of the core authoring
experience & reduce risk
Information Control to Improve
Productivity
Secure, Sanitary, Safe.
Document inspector removes
personal and confidential
information
Review comments
Hidden data in Excel
Compatibility checker looks for
issues on older versions
Recover drafts and unsaved
copies
GPO Configurable
Manage document rights
Retention Policy
Rich Customization and administrator control

Flexible to user’s workflow

Item-level retention policy
Policies can be applied to user-
created files
Exceptions can be made
Search integration
Works when online and in cached
mode
Retention Policy
Seamless User Experience built into Office

Visibility into what’s happening with mail

Users can see policy on each item and when it
expires
When retention is place on hold users are notified
User education
Policy descriptions are available
 The Practical Productivity Platform
A unified platform enabling IT to solve challenges of PC, Phone,
and Browser
Make People Productive
Anywhere

Easy, SharePoint 2010

Web Apps IT Choice and
Powerful Co-Authoring Control
Productivity Virtualized
Manage Risks
PowerPoint through
Broadcast
Experience Enhancing Security and
Security attacksControl
are evolving to target Online
Service

rin e
E x a i l - nt i on

applications while business concerns have

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advanced the need to ensure compliance

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 The Practical Productivity Platform
A unified platform enabling IT to solve challenges of PC, Phone,
and Browser
Make People Productive
Anywhere

Easy, SharePoint 2010

Web Apps IT Choice and
Powerful Co-Authoring Control
Productivity Virtualized
Manage Risks
PowerPoint through
Broadcast
Experience Enhancing Security and
Control Online
Service

rin e
E x a i l - nt i on

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On-Premises
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Reduce the cost and complexity to
deploy and maintain Office 2010.
Servers

Mobile
Office 2010 Performance Overview
Leverage existing hardware and tap the potential of new
hardware
Office 2010 design decisions were made to optimize existing hardware
Disk requirement increases 1.5 GB, other hardware requirements are unchanged
Office 2010 runs well on Netbooks
Boot experience is smoother
Several specific areas where performance is much improved
● Excel charting
● Outlook speed improved in several areas
● PowerPoint animation performance

And also to take advantage of new hardware investments

Better multi-core processor utilization
64-bit & 32-bit versions of the client
X64 enables huge grids for Power Excel users
PowerPoint advances on graphics cards

Services Efficiencies
Change Level Synching – SharePoint Workspace
Co-authoring – minimize users email files
 Getting Ready for Office 2010
System Readiness
• Inventory Office Applications
• Assess hardware & OS readiness
• Suggests key upgrades
• Summary proposal of 2010 readiness

• Microsoft Assessment
Planning Toolkit (MAP)

Application Compatibly File Readiness

• Identify add-ins & interfaces • Scan & identify potential format deltas
• Tag known compatible apps • Identify potential macro issues
• Mitigate VBA and macro code • Migrate Office files to OpenXML formats

• Office Environment • Office Migration Planning

Assessment Tool (OEAT) Manager (OMPM)
• Office Compatibility Code
Inspector (OCCI)

Guidance
• Desktop Deployment Planning Service (SA) • Office Resource Kit (ORK)
• Training Vouchers(SA) • TechNet Resource Centers
Microsoft Assessment Planning Toolkit
System readiness assessment & Office inventory
App Compat – Office Environment
Assessment Tool
Identifying the add-ins & interfacing applications
Office Migration Planning Manager
(OMPM)
Evaluate , identify, & migrate Office files for OpenXML
migration
 Realizing Office 2010 in your
Enterprise
Build Package
• Define applications and preference
• Bundle supporting elements, i.e.
• Add-ins, languages, guides, etc.
Control Environment
• Enforce system wide policy
• Control Office application @ a
granular level – over 4000 objects

• Office Configuration • Group Policies – Office

Tool(OCT) admin templates
• Config.xml

Deployment
• Many methods for delivering install
packages (caching, MSI, scripts,
SCE/SCCM, virtualization)
• Deployment method influences degree of
control & monitoring

Guidance
• Office Resource Kit (ORK) • TechNet Community
• Security Guide • TechNet Resource Centers
Office Customization Tool
Build deployment packages to fit business requirements
Group Policy
Office admin templates allow IT to control features available for
end users
 Improved Application
Virtualization Support
Tighter to
Potential integration with Microsoft
simplify deployment App-V
& management
App-V investments improve support of Office 2010*
Office 2010 requires App-V 4.6 available in H1 2010
App-V requires deployment specific sequencing
Features improved with App-V 4.6/Office 2010 include:

− Outlook − SharePoint
● Fast Search using Windows Desktop ● Directly open/edit/save hosted
Search documents
● URL Protocol Handlers (Mailto, feeds, − OneNote
webcal(s))
● Send to OneNote print driver
● Send to Mail integration
● Enable advanced account configuration − All
− Activation model support

*Click to Run offerings leverage App

Improving Knowledge & Adoption
The right resources at the right time

Migration
Planning Excitement Adoption
Monday

Enterprise Office OnRamp Office Learning

Tools & Getting Started
Learning for End Users Site
Resources Guides
Framework “Buzz Days” (On Premise)

Email
Microsoft IT Posters, One Office Ribbon
Content Showcase Pagers Guides
templates, Tips
& Tricks

Training Home Use E-Learning for E-Learning for

SA Benefits Vouchers for IT Program End Users End Users
Improving Knowledge & Adoption
The right resources at the right time

Migration
Planning Excitement Adoption
Monday

Enterprise Office OnRamp Office Learning

Tools & Getting Started
Learning for End Users Site
Resources Guides
Framework “Buzz Days” (On Premise)

Email
Microsoft IT Posters, One Office Ribbon
Content Showcase Pagers Guides
templates, Tips
& Tricks

Training Home Use E-Learning for E-Learning for

SA Benefits Vouchers for IT Program End Users End Users
 The Practical Productivity Platform
A unified platform enabling IT to solve challenges of PC, Phone,
and Browser
Make People Productive
Anywhere

Easy, SharePoint 2010

Web Apps IT Choice and
Powerful Co-Authoring Control
Productivity Virtualized
Manage Risks
PowerPoint through
Broadcast
Experience Enhancing Security and
Control Online
Service

rin e
E x a i l - nt i on

Sh a nc
g
op Prese
cha Tip

bed OCS
M

On-Premises
Re t

ng s

Metal

De ded
e

e2

Reduce Application Management

sk t
01 0

Costs

Em
Reduce the cost and complexity to
deploy and maintain Office 2010.
Servers

Mobile
 The Practical Productivity Platform
A unified platform enabling IT to solve challenges of PC, Phone,
and Browser

Make People Productive

Anywhere

Easy, SharePoint 2010

Web Apps IT Choice and
Powerful Co-Authoring Control
Productivity Virtualized
PowerPoint Broadcast
Experience Manage Risks through
Enhancing Security and Online
Service

rin e
E x a i l - nt i on

Control

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On-Premises
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Reduce Application Management
Costs

Servers

Mobile
Resources
Engage with Office on TechNet
http://OfficeITPro.com
Q&A

Thank
you
Thank
 © 2009 Microsoft Corporation. All rights reserved. Microsoft and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond
to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after
the date of this presentation.
MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
Appendix
Activation in Office 2010
New activation method in Office 2010 – aligning with Windows
activations
What it provides:
Better license management
Protect their IP investment
Visibility of activations
Consistent activation approach for Windows and Office
NOT monitoring by Microsoft
What it requires:
Plan for your activation method –
● Key Management Service (KMS)
● Multiple Activation Key (MAK)
Educate users for activation dialogs

Note: Never lose functionality if VL Office is not activated

Impact of Application Compatibility
Identifying and mitigating Office compatibility issues for add-
ins, macros, & files
Developers IT Professionals
ISVs or Customers Fear, uncertainty, and doubt
• Where to start to migrate
sometimes are larger issue
existing application code than the real incompatibility
itself
• Get relevant information ● Knowing exactly what
and guidance
application compatibility
New in 2010! 64-bit Code problems the organization
Compatibility will have once Office is
deployed
● Where to concentrate

test efforts
App Compatibility Tools and Content
Summary
New New Updat New
ed
Office Office 2010 Office
Environment Compatibility Migration Content
Assessment Inspector Tool Planning
Tool Manager
• Integrates into
Office VBA and
• Scanning tool. VSTO • File Scanning and • “Analysis and
• Currently • Simple text reporting tool Remediation
installed search • Provides detailed Guide”
applications properties and migration • Guide to an
• Add-ins. methods in the information environmental
• Interacting Office OM • Command-line assessment.
Unregistered • User option to scanner • Per Product
programs comment/mark • Remote or local • Per product list of
• Environmental code. running known issues
assessment • “definitions” • Database with possible
Add-ins and remediation solutions
•
Aggregated
assessment updated from a • Top OM changes.
information
central location • Macros & VBA
• Defines
• Summary of migration articles
completed compatibility
scans challenges
• Detailed report,
• Detailed bulk
produced macro scanning
 Connecting Users
Enable users to leverage servers & services to be more productive
-While improving the IT Pro manageability

Servers Extensible Extensible UI

Office 2010 features become
richer when connected to server Services Leverage the extensible UI in
Backstage and the Ribbon to
components Utilize Office services to improve improve support for users
manageability of user created
SharePoint 2010 Access
content and build solutions
• Easy sharing (save to) • Host database on SP 2010 Backstage
• Co-Authoring – Word, Excel, • Brings manageability to Access • Customize the backstage view
PowerPoint, OneNote • Provides agility for users • Enforce required document
• PowerPoint Broadcasting • Client/browser access & design process
• Workspaces
• Provide business process
• Exposing SP workflow Excel support
Tagging
• Link to custom document
• • Excel as a service on SP 2010
And more process
• • Publish from client
• Maintain control of content
• Dash boarding with SharePoint Ribbon
Exchange 2010 Excel Services web service API • Provide user centric views
• Enable custom ribbon functions
Mail tips
InfoPath
•
• Provide optimized views
• Security rules
• Retention rules
• Enables central store age and
management of forms and
templates
• Bring form date into control
OCS 2010 Word
• Embedded presence • Word as a service on SP 2010
• Application sharing • Enables server side automation
• File conversions, merging,
printing
Service Connections