How to use Google

Docs to create
documents,
spreadsheets and
presentations online.
2011 Copyright Rose Ann F. Sajol
Log in to your Gmail
account.
Or create an account
if no account yet.
As you logged in, click
‘Documents’.
Create New
Document
 Click ‘Create new’
and select Document.
Type in like you use
your Microsoft
Office Word.
 Your document is
automatically saved as
you're working on
document.
Enter a name for the
document, click
‘Untitled document’
or click ‘File’ and
select ‘Rename’.
Write the name then
click ‘OK’.
 To save it to your
computer, open your
document,
click 'File' and select
'Download as'.
Editing a Document
Use the menus in the
toolbar to edit your
document.
For Page settings, go
to ‘File’ and select
‘Page setup’.
Choose Page setup
then click ‘OK’.
 Inserting images,
links and comments.
To insert link, click
‘Insert’ and select
‘Link’,
or click the link icon
in the toolbar.
 Type a text in the
‘Text to display’ field,
or leave this field
blank.
Select either 'Web
address' or 'Email
address.'
 Enter a URL or an
email address then
click ‘OK’.
To add comments,
place cursor where
the comment to
appear.
 Click ‘Insert’ and
select Comment icon.
Type your comment
in the box.
To insert images, go
to ‘Insert’ and select
‘Image’,
or click Image icon in
the toolbar
 Sharing &
collaborating
Document
To share document,
click ‘Share’ and
select ‘Sharing
settings…’
 Under 'Add people,'
enter email addresses
to share your
document with.
 Choose who ‘Can edit’ or
‘Can view’ your document.
Then click Share
button.
Or you can share from
Documents list,
 select the document
and choose ‘Share’ from
the Actions menu.
To share document online,
select ‘Publish to the
Web…’
Uploading
Document
To upload document,
go to ‘File’ and select
‘Upload’.
Click ‘Select files to
upload’ to browse
from computer.
Click ‘Select more
files’ to add more
files.
After choosing files, click
‘Start upload’.
Creating a New
Presentation
Click ‘Create new’ and
select ‘Presentation’.
To start, go to ‘Click to
add title’.
To add more slides,
click ‘Slide’ and
choose ‘New Slide’.
Select slide layout.
Click on your chosen
slide layout.
 Editing a
Presentation
To change the theme of
your slide, click
‘Format’.
In ‘Presentation settings’
select change theme.
Pick a theme of your choice.
And the theme will be
automatically applied
to your presentation.
 To select background
image, go to ‘Format’.
 In ‘Presentation settings’
select Change background.
Click ‘Insert image’ to
browse an image.
 Check the box Apply
background to all slides.
Click Save button.
To change background
color, click the paint
bucket icon.
Select a color from
the palette.
 Check the box Apply
background to all slides.
Click Save button.
 Enter a name of the
presentation, click
‘Untitled Presentation’.
Or click ‘File’ and
select ‘Rename’.
Enter the title and click
OK button.
 Sharing &
Publishing/Embed
Presentation
 To share
presentation, click
‘Share’ and select
‘Sharing settings…’
 Under 'Add people,'
enter email addresses
to share your
presentation with.
Choose who ‘Can edit’ or
‘Can view’ your
presentation.
Then click Share
button.
Or you can share from
Documents list,
select the presentation
and choose ‘Share’ from
the Actions menu.
To publish presentation
online, select
‘Publish/Embed’.
 Click ‘Publish
document’ button.
 Creating a
Spreadsheet
 To create a new
spreadsheet, click the
'Create new' and select
'Spreadsheet'.
 Check first if your
locale and time zone
are correct.
 Go to ‘File’ and select
‘Spreadsheet settings”.
After changing settings
click ‘Save settings’.
Click ‘Docs Settings’
Check language and Time
zone then click ‘Save’.
 To enter content in an
empty cell, click the cell.
Use the toolbar to format
data in your spreadsheets.
 Google Docs
auto-saves your
spreadsheet .
 To rename
spreadsheet, click
‘Untitled spreadsheet’.
Or click ‘File’ and
select ‘Rename’.
 Enter name for
spreadsheet in the
window and click 'OK'.
 To download copy of
spreadsheet to your
computer, click 'File'.
Point mouse to 'Download
as', select file type , then
click 'OK'
Adding formulas to
Spreadsheet
To add formulas,
double-click an
empty cell.
 Click the Formulas
button on the toolbar.
Select a formula
from the list.
Click ‘More formulas’
link to see additional
formulas.
 Sharing &
Publishing/Embed
Presentation
To share spreadsheet,
click ‘Share’ and
select ‘Sharing
settings…’
 Under 'Add people,'
enter email addresses
to share your
spreadsheet with.
 Choose who ‘Can edit’ or
‘Can view’ your document.
Then click Share
button.
Or you can share from
Documents list,
 select the spreadsheet
and choose ‘Share’ from
the Actions menu.
 To share spreadsheet
online, select ‘Publish as a
web page’.
Use ‘Set notification rules’
to notify any changes.
Check any box and click
Save button.
Organizing
Documents
Create a collection to
organize your
documents.
Click Create new
button and select
Collection.
Enter a name in New
Collection field then
click ‘OK’.
To add documents
to a collection.
In the Documents
List, drag and drop
documents to
collection.
To share a collection,
click My collections.
Select the collection
you'd like to share &
select 'Sharing
settings..'
Alternatively send the
collection by
selecting ‘Email
editors/viewers’.