Sample Information Audit Questionnaire

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[COMPANY NAME] INFORMATION AUDIT QUESTIONNAIRE

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Thank you for participating in the [company name] information audit. If you have any
questions regarding the completion of this questionnaire please contact [name, position,
location] by phone [extension number] or email [email address].

Please submit the completed questionnaire by [date].

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PERSONAL DETAILS
(these details are required for communication purposes only and will not be disclosed)

NAME:
POSITION:
BUSINESS UNIT/DIVISION:

CONTACT DETAILS

TELEPHONE:
EMAIL:

INSTRUCTIONS FOR COMPLETING THE QUESTIONNAIRE

This questionnaire is in electronic format to facilitate its completion and to enable the responses to be
automatically prepared for analysis.

Question 1.1 - Please type your response in the space provided, which will expand as you type.

Questions 1.2 to 1.4 - Please type your responses in the appropriate columns of each table. Use your TAB
key to create additional lines in the tables where necessary.

Questions 1.5 and 1.6 - Rate each item by placing a cross in the relevant box.

1
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CURRENT INFORMATION ACQUISITION, USE AND GENERATION
Your responses to these questions will provide data relating to the types of information that you use to perform your
tasks. It will also provide data that will enable the mapping of information flows within the organization and between
the organization and external environment.
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1.1 Please describe the tasks that you perform, and describe the information that you need to
complete your tasks successfully?

TASK INFORMATION REQUIRED

Task 1

Task 2

Task 3

Task 4

Task 5

Task 6

Task 7

Task 8

1.2 Where do you currently get this information? Please list all resources, whether print,
electronic or personal. Please rate the importance of the resource to the task it supports on a
scale from 1-5
1 - not presently used or no perceived benefits
2 - provides indirect or minor support
3 - contributes directly to the task but not essential
4 - provides significant benefits or adds value
5 - critical

2
 RESOURCE TASK SOURCE FORMAT IMPORTANCE
NUMBER (1-5)

1.3 What reports or other types of information does your business unit or section make available
to other sections of the organization, or to entities outside the organization?

RESOURCE PROVIDED TO FORMAT FREQUENCY

(BUSINESS UNIT / SECTION /
EXTERNAL ENTITY)

1.4 How does the information you get compare with what you need to complete your tasks? (ie
ideally what would you like to have that is not currently available to you). Use the scale from
1-5 to indicate the importance of the required resource.

1 - not task-specific - of general benefit

2 - to provide indirect or minor support
3 - to contribute directly to the task but not essential
4 - to provide significant benefits or added value
5 - critical

TASK REQUIRED RESOURCE IMPORTANCE

(1-5)

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1.5 Please rate the importance of the following characteristics when choosing/using
information resources.
1 2 3
Unimportant Important

Accessibility/availability/convenience
Accuracy
Adequacy / relevance
Comprehensiveness
Cost
Currency
Delivery method
Technical accuracy
Timeliness
Other (please specify)

1.6 Please rate the importance of the following resources that are made available by the
Information Unit.

1 - don't use
2 - provides indirect or minor support to business unit tasks
3 - contributes directly to business unit tasks but not essential
4 - provides significant benefits or added value to business unit tasks
5 - critical

Don't use Critical

1 2 3 4 5
Electronic
AAP
ABI Inform
Bloomberg
Contents page service
Current awareness (daily) Subject-specific
Current awareness (weekly) Industry-specific
Current contents
Disclosure
Electric Library
Elsevier
GeoWeb
INFORMIT Databases
Dialog Databases
MAID
Medline
OVID Databases
Reuters Business Briefings
Silverplatter
UnCover

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Print
Chemical Abstracts
Current contents
Consolidated Annual Reports
Contents page service
Handbooks/Directories
Internal Technical Reports
Journal 1 [title]
Journal 2 [title]
Journal 3 [title]
Journal 4 [title]
Journal 5[title]
Journal 6[title]
Journal 7[title]
Journal 8[title]
Journal 9[title]
Journal 10 [title]
Legislation/Government Reports
Technical Standards

Please complete this questionnaire by [date] and SUBMIT. If you have any questions about how
to complete it, please contact [person] by phone [phone number] or email [email address].

Thank you
[name]
[position title]
[date]