Travel Request

page 1 of 1: August 2009 - dotted line indicates current process steps that are no longer required

START 1: existing START 2: proposed

process in most offices process
Requestor /
Admin

Create Travel Create Travel

Request (email or Request (proms) Collected signed Arrange Visa’s,
Collect funds and
paper ) enter enter itinerary, TA form and give medical & security
signed TA
itinerary, purpose, purpose, funding to travel section clearance
funding sources sources
Returned via
ProMS for
comments /
No
updates
Operations

Receive copy of
Travel /

Issues Ticket and

request and start Enter currency
prepare DSA (in
to processing and trip cost Arrange Visa’s
ProMS); forward
tickets, visa’s, details into proms
TA to Finance
hotel etc. No
First Authorizing
Officer

Approve TA in
Is Request Yes Review TA in Is TA
Review request Yes proms then print
approved? ProMS approved?
and sign TA

Yes
Authorizing
Second

Officer

Notify requestor Approve TA in

Is Request
Review request that trip not proms then print
approved?
approved and sign TA

No
Finance

Create PAR
Process Payment
account
Cashier

Disburse Funds
and return signed
TA to Traveller

1
Travel Claim
page 1 of 1: August 2009 - dotted line indicates current process steps that are no longer required

70% of TA’s will be closed this way 30% of TA’s will be closed this way

Complete Trip Are there Complete and sign

Write cheque and
Report & submit changes or Yes Claim form & Deliver to Budget
attach to Travel
boarding passes expenses? attach receipts Focal Point
Claim
Requestor

No

Submit to
Manager for
Complete and sign approval
Certification form

Yes
Manager

Review Trip Review TA&

Report, boarding Review and sign supporting
passes, receipts Certification form documents, sign
and sign Claim Form

Close TA in Print & sign. Email

Check Trip Report Are there
ProMS (can be Create Travel requestor claim is Is money owed
& Claim form, changes or No
closed within unit Claim in ProMS ready for to UNICEF?
Travel

boarding passes. expenses?

or by Ops) collection

END

Yes
Budget Focal

No Receive forms and

Point

cheque (if
Liquidate PAR
applicable) and
post in ProMS
Cashier

Deposit cheque or
END
process payment