Notice City Commission and City Parks and Recreation Commission Joint Study Session 7:00 PM Monday, March 14, 2011 Governmental Center, Commission Chambers, 400 Boardman Avenue Traverse City, MI 49684 Posted: 03-11-11 The meeting informational packet is available for public inspection at the Traverse Area District Library, Law Enforcement Center, City Manager’s Office, and City Clerk's Office. The City of Traverse City does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Makayla Vitous, Assistant City Manager, 400 Boardman Avenue, Traverse City, MI 49684, 922-4440-TDD: 922-4412, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available from the ADA Coordinator. If you are planning to attend and you have a disability requiring any special assistance at the meeting and/or if you have any concerns, please immediately notify the ADA Coordinator. At the request of the City Manager, the City Clerk has called this study session. City Commission & Parks and Recreation Commission Debbra A. Curtiss, MMC, City Clerk, 922-4480 Lauren Vaughn, P/R Superintendent 922-4901 400 Boardman Avenue, Traverse City, MI 49684 http://www.ci.traverse-city:mi.us The mission of the Traverse Cily City Commission is to guide the preservation and development of the City’s infrastructure, services, and planning based on extensive participation by it citizens coupled with the expertise of the city’s staff’ The Commission will both lead and serve Traverse City in developing a vision for sustainability and the future that is rooted in the hopes and input of its citizens and organizations, as well as cooperation from surrounding units of government,City Commission & 2 March 14, 2011 Parks and Recreation Commission Joint Study Session Agenda Welcome to the Joint Study Session! Any interested person or group may address the Commissions on any agenda item when recognized by the presiding officer or upon request of any commissioner. Also, any interested person or group may address the Commissions on any matter of City concern not on the Agenda during the agenda item designated Public comment. The comment of any member of the public or any special interest group may be limited in time. Such limitation shall not be less than five minutes unless otherwise explained by the presiding officer, subject to appeal by the Commission. Agenda Pledge of Allegiance Roll Call Announcements by the Mayor, City Manager, and City Commissioners 1. Status Reviews on the Bayfront Plan. (R. Ben Bifoss) a) Update from Rotary Camps and Services on private fund raising (Marsha Smith) b) Update from Parks and Recreation Commission on Phasing Plan (Nate Elkins) c) Schedule on Next Steps d) Other 2. Discussion on private/for profit use of public parks. (Parks and Recreation Commission, R. Ben Bifoss) 3. Other. 4, Public comment. 5, Adjournment. keteclerk\agendai201 10314 jatcos'zors oswesv'es ses'zce'es pune} og a 267 puny or swem 2108 Ut 09 8 spung NoUDMWSNOD TANNAL WHOL pun. 9 2snoyaiem 30) vorpe sauna wz wi0. [puun insta asnoyaue souna vooos/auunen W101 ovs'zars seanns 1201 con's oxv'ess 0s moj wafoidupunen 1208 0 oov'sts oov'ses $008 ponpory pata puny wonowy sisenbey Burpung uelg juoyjhegClinch Park Phase | Budget Comparision Clinch Park Phase | Budget Total Funds Pledged [cope tems Cot] [local Foundation Pledged Retaining Wall Embankment Stabilization 50,006] | Beers Family Foundation $7,500] Universal Access to Water 35,000] | Biederman Foundation $25,000 ‘Universal Access to Beach 55,000] | Falconer $15,000 Universal Access Smal Boat Launeh 75,000] | FIM Group (Utopia Foundation) 35,000 Splash Pad Play Area 300,000) | “GT Regional Community Fn $10,000 "artesian Waterseape and Natural Playground 380,000] | Oleson Foundation $50,000] Non-motoried Trai Enhancement/ widening 54,000] [Rotary Charities $75,000 Site Furniture and Amenities 90,000] | Sehmuckal Family Foundation $5,000] Landscaping and Lighting 77,000 [Tc chamber Foundation $10,000 New Bathnouse 715,000] [TC convention & Visitors Bureau $10,000 Subtotal | 1,391,000| ‘Subtotal Local Funds $212,500] Engineering (15 %) 208,650| | Pending Local Foundations Project Total] 1,599,650] | Traverse City Light and Power $15,000 DE Energy Foundation $40,000 Pending Local Fan Subtotal | $55,000] State and city Funds ‘Natural Resources Trust Fund $450,800] Traverse City DOA, $450,800 Subtotal State and City Funds _| $901,600) Lot D Boat Launch Project Total Funds Rec/Pending| $1,169,100] Project Lot D Boat Launch Budget Total Funds Pledged [Scope items Cost] [Local Foundation Pledged Boat Launch $166,200| | “Hagerty Insurance $50,000] APS LotD $143,750 ‘Subtotal Local Funds | $50,000] ‘Addition for porous surface $40,000) [City Funds Project Total| $349,950] | APS- Lot (FY 12-13] $143,750] Subtotal City Funds | $143,750] [Pending Grant Funds ‘Waterways Grant (due 4/1/11) $156,200| Subtotal Pending Grant Funds | _ $156,200] Project Totall $349,950)PRIORITIZATION & PHASING PLAN ‘TRAVERSE CITY BAYFRONT REVITALIZATION PLANClinch Park Phase I Schedule — DRAFT 3-10-11 Application for MDNRE Recreation Passport Grant ~ April 1, 2011 Application for Land and Water Conservation Fund Grant — April 1, 2011 Permission to incur costs from Natural Resources Trust Fund award — unknown Attention to $250,000 (minimum) projected balance needed — ongoing REP development for consultant/engineer — 30 days after #3 Engage consultant — 30 days after #5 Refine/define!fund/bid project ~ 90 days after #6 ‘Award bid(s) — 30 days after #7 Demolition/Construction — 120 days (weather permitting) after #8 Receipt of MDNRE and Land Conservation Fund Grants — unknown “onstruction — Spring, 2012? = seer oyseneThe City of Traverse City Communication to the City Commission FOR THE CITY COMMISSION ME! ING OF MARCH 14, 2011 DATE: MARCH 11, 2011 Z “a FROM: R. BEN BIFOSS, CITY MANAGER © SUBJECT: PRIVATE/FOR-PROFIT USE OF PUBLIC PARKS We have received a number of requests from private and/or for-profit groups to reserve public parks for their exclusive use. The most recent request to the Parks and Recreation Commission was the use of Hickory Hills for the entire summer season by a for-profit recreational activity. While these uses have not created problems in the past it seems there are limits on the private use of public spaces. We ask that the City Commission and Parks and Recreation Commission have a general discussion on these types of requests and pethaps provide general guidelines on how these types of requests should be considered. If you have questions in advance of the meeting, let me know. cc: Lauren Vaughn, Parks & Rec Department