Microsoft PowerPoint 2007

Part 1
ITS Training Program

For PowerPoint tutorial videos, please visit:

www.youtube.com/MyCSULA
 Agenda
• Exploring PowerPoint
• Using Basic Presentation Skills
• Using Slide Show View
• Using Slide Sorter View
• Working with Presentations
 Lesson 1 – Exploring PowerPoint
• Working with PowerPoint
• Starting PowerPoint
• Using the PowerPoint Interface, Office Button,
and Ribbon
• Working with Groups, Contextual Tabs,
Galleries, and Quick Styles
• Using and Customizing the Quick Access
Toolbar
• Using the Mini Toolbar and Live Preview
• Exiting PowerPoint
 Working with PowerPoint
• Microsoft PowerPoint 2007 is a presentation
graphics program that produces dynamic and
powerful slide shows containing movies, sounds,
text, graphics, charts, and SmartArt.

• Users can use PowerPoint to combine essential

data, dramatic illustrations, animation, special
effects, and timed sequences that convey the
important points in an informative and convincing
visual presentation.
 Starting PowerPoint

When Microsoft Office 2007 is installed, it

creates a Microsoft Office submenu in the All
Programs menu of the start menu. The submenu
contains shortcuts to all of the user’s Office
applications. Users can open Microsoft
PowerPoint 2007 by selecting it from this menu.
 Using the PowerPoint Interface
When PowerPoint starts, the application window opens.
 Using the Microsoft Office Button

The Office button, a large

round icon in the top, left-
hand corner of Word, Excel,
PowerPoint and Access, is the
heart of the new Office 2007
applications. It includes most
of the commands traditionally
found in the file menu.
 Using the Ribbon
• The Ribbon is a band of functional tabs across the
top of the screen.
• It replaces the old menu system.
• Each tab is task-oriented and displays logical
groups of buttons.
• It offers visual representations of their function.
 Working with Groups

In each tab within the Ribbon, buttons are arranged

into logical Groups of similar but separate tasks.
 Working with the Contextual Tabs
The Contextual Tabs appear when users create or
select certain types of objects, such as pictures,
tables, or charts.
 Working with the Galleries

• A button with a
down-pointing arrow
generally displays a
Gallery.
• A Gallery is a graphic
display of the options
available from the
button.
 Working with Quick Styles

The Quick Style gallery displays three arrows on the

right-hand side to offer more options.
- The top two arrows are scroll buttons.
- The entire gallery is displayed when the third
arrow is clicked.
 Using and Customizing the
Quick Access Toolbar
• Located at the top left of the screen.
• Offers easy access to some commonly used
features.
• Other commands can be added to or removed from
the toolbar.
 Using the Mini Toolbar

•The Mini toolbar automatically appears above

text selected for formatting.

•It fades in and out when moving the mouse

pointer close to or away from the toolbar.
 Using Live Preview

• The Live Preview feature

allows users to visualize
styles, effects, and colors
before applying them.

• Hover the mouse pointer

over the galleries to see a
temporary change.
 Exiting PowerPoint
If the current presentation has been modified but
not saved, a PowerPoint dialog box prompts to
save changes before exiting.
 Lesson 2
Using Basic Presentation Skills
• Entering Text into a Presentation
• Saving a New Presentation
• Closing a Presentation
• Creating a New Presentation
• Opening an Existing Presentation
• Adding a New Slide
• Renaming an Existing Presentation
 Entering Text into a Presentation
A blank presentation
contains a single slide,
based on the Title Slide
layout, appearing in the
application window. There
are several different
layouts available which
provide placeholders for
inserting content into the
slides.
 Saving a New Presentation
• PowerPoint opens the Save As dialog box,
into which users enter the desired file name
and location.
• The following characters cannot be used in
file names: (/),  (\),  (>),  (<),  (*), (“,”),  (?),
(|),  (:),  (;).
• PowerPoint automatically assigns the .pptx
extension when you save a file for the first
time.
 Closing a Presentation
• Users can close the presentation to remove it from the
application window.
• If users close a presentation without saving the most
recent changes, PowerPoint prompts users to save it.
User can choose to save the changes made to the
presentation, or close the presentation without saving
the changes.
 Creating a New Presentation
• Starting PowerPoint, users begin with a new
presentation.
• PowerPoint labels this presentation as Presentation1.
• Additional new presentations can be created, which
are named Presentation2, Presentation3, etc.
 Opening an Existing Presentation
• Users can view or edit an existing presentation
by opening it from disk.
• Users do not need to remember the file name,
because the Open dialog box displays a list of
folders and files in the current drive and folder.
 Adding a New Slide
• Users can use the New Slide
button to add additional slides to
a presentation.
• PowerPoint automatically inserts
a new slide with a Title and
Content layout after the current
slide.
• Users can use the layout gallery
in the slides group of the Home
tab to change the layout of the
newly added slide.
 Renaming an Existing Presentation
• This option allows users to modify a presentation
and save the changes, but still keep the original
presentation intact. Users can use the Save As
dialog box to save an existing presentation with a
different file name or to a different location.
  
• Users can save an existing file with a new name.
The original file automatically closes and the file
appears in the presentation window with its new
name in the title bar.
Lesson 3 – Using Slide Show View
• Running a Slide Show
• Navigating a Slide Show
 Running a Slide Show
• Users can use a slide show to display a
PowerPoint presentation on or from the
computer.
• Slide Show view allows users to preview a
presentation. Users can view individual slides
or the entire slide show in sequence to assess
the flow of the presentation.
 Navigating a Slide Show
• The Slide Show toolbar appears in the lower left
corner in Slide Show view.
• The toolbar contains four buttons. The forward and
back arrows on the toolbar can be used to advance
to the next and previous slides in the show.
Lesson 4 – Using Slide Sorter View
• Selecting Multiple Slides
• Moving Slides in Slide Sorter View
• Duplicating Slides in Slide Sorter View
• Copying Slides in Slide Sorter View
• Deleting Slides in Slide Sorter View
 Selecting Multiple Slides
• Slide Sorter view displays all the slides in a
presentation, scaled to view and complete with text,
colors, and graphics.
• In Slide Sorter view, users can rearrange the
slides in any order, add and view transitions to
slides, and set slide show timings.
 Moving and Duplicating Slides in
Slide Sorter View
• Slide Sorter view provides a convenient way to
rearrange slides in a presentation.
• Users can move slide 2 so that it appears after
slide 3. PowerPoint automatically renumbers
the slides.
• Users can duplicate slides in Slide Sorter view.
 Copying and Deleting Slides in
Slide Sorter View
• Slide Sorter view allows users to copy one or
more slides to a new location in a presentation.
• Users can also select and copy multiple slides at
one time.
• Users can use Slide Sorter view to identify
unnecessary slides or slides that are no longer
needed. Users can easily delete these slides in
Slide Sorter view.
 Lesson 5
Working with Presentations
• Creating a Custom Layout
• Applying a Theme
• Applying a Background Style
• Changing Slide Orientation
• Changing the Magnification
• Adding Speaker Notes
• Switching Views
 Creating a Custom Layout
• A collection of layouts is called a Slide Master.
Users can create their own custom layouts which
are added to the standard layouts in the Slide
Master for the current presentation.
• Users can create a new custom layout by adding
Placeholders at the size and position users
desire.
 Applying a Theme
• New blank presentations are based on the Office
Theme. Users can change the appearance of all slides
by selecting a different theme.
• Users can use themes to ensure consistency. A theme
applies colors, fonts, styles, and effects to all the slides
in the presentation.
 Applying a Background Style
• Every theme has a variety of Background Styles
available.
• The Background Styles vary in intensity ranging from
very light to very intense and are based on the set of
colors used in each theme.
 Changing Slide Orientation
In a new presentation, the slides users choose will
automatically appear in landscape orientation.
However, users can change this default setting so
that the slides appear in portrait page orientation.
 Changing the Magnification
The magnification level can be set to a
percentage of the actual size, or users can
choose to view the entire width of the page.
 Adding Speaker Notes
• Speaker notes can be added to the notes pane in
Normal view. The notes pane appears below the
slide pane.
• Users can also work with notes in Notes Page view.
Users can print notes pages to rehearse or deliver
the presentation.
• Both the notes pane and notes box allow the use of
common word processing features.
 Switching Views
• PowerPoint provides multiple views in which
users can display a presentation, including
Normal, Slide Sorter, and Slide Show.
• These views give flexibility in the way users view
and work with the presentation. Users can use
the View tab or the View buttons on the Status
Bar to switch between views.