COLONIAL VILLAGE II CONDOMINIUM

BOARD OF DIRECTORS MEETING MINUTES

TUESDAY, FEBRUARY 16, 2011

Board Members Present: Blake Surbey, President

Robert Somers, Vice President
Nicholas Pecoraro, Member
Chris Cahill, Member

Absent: Mark Bostwick, Secretary

Others Present: Peter Freedman, General Manager

Sonya Rainey, Recording Secretary
Amanda Bright, CPA, Office Administrator
Eight Residents

I. Call to Order
The meeting was called to order by President Blake Surbey at 7:03 pm.

Mr. Surbey announced that David Henry had resigned and would no longer be able to serve on the
Board. Mr. Chris Cahill, a former Board member, volunteered to fill the open position.

MOTION: Mr. Surbey Motioned to appoint Chris Cahill to fill the open position serving out
the remaining term of former member, David Henry. The Motion was seconded by Mr.
Somers and carried unanimously.

II. Resident Forum

◊ A resident asked if Management why there seemed to be so many water shut off
requests lately and if more detail could be added to the shut off notices.
◊ A resident offered an explanation to what seemed as low water pressure in the
washing machines, stating that there is a sensor that dispenses the correct amount of
water based on the level of clothes.
◊ A resident attended a recent construction renovation meeting and reported that
renovation on the Colonial Village Apartments is scheduled to commence in May 2011.
◊ A resident complained about the amount of dog poop in the common area lawns and
asked if there was a remedy to people not cleaning up after their pets.

III. Reading and Approval of Minutes

MOTION: Mr. Surbey Motioned to approve the January 2011 Meeting Minutes as written. The
Motion was seconded by Mr. Cahill and carried unanimously.

IV. Management Report

Management reported on the Association’s financial position. After review of the year-end
statements, the Association ended the year with a $79,000 operational expense surplus.

Arlington Civic Federation: Management was tasked with asking Villages I and III if they would
join CVII’s membership to participate in the civic meetings as one voice for the Colonial Villages.

Minutes can be viewed on the Association’s website at colonialvillageii.com.

 Colonial Village II
February 2011 Meeting Minutes
Page 2
V. Committee Reports

Newsletter: The Newsletter Chair reported that the spring edition of the newsletter would be
ready for distribution within a week. The committee will welcome residents’ contributions to
future editions of the newsletters and a new email address was set up where residents could
submit news: cv2newsletters@gmail.com.

VI. Old Business

Key Fob/Door Lock System

After discussion, it was the Board’s consensus to defer discussion and consideration of approving
the draft key fob policy until March’s meeting.

MOTION: Mr. Surbey motioned to approve a key fob application form contingent upon
agreed upon revisions to be made by Management. A final vote will be conducted by evote.
The Motion was seconded by Mr. Cahill, and carried unanimously.

Gutter Guards

MOTION: Mr. Surbey Motioned to affirm a February 2, 2011 evote approving a revised
roofing proposal for the installation of gutter guards with locations as specified in the
proposal for a total amount of $8,769.00. The Motion was seconded by Mr. Somers, and
was approved by majority vote of 3 to 0. Mr. Cahill abstained from the vote.

VII. New Business

Storm Clean-Up
The Board tasked Management with surveying the trees after the recent storm damage to
ascertain if they should be topped off or removed.

VIII. Adjournment

MOTION: A Motion was made by Mr. Surbey to adjourn the meeting at 8:30 pm to enter into
Executive Session to discuss delinquent assessments and/or personnel matters. The Motion
was seconded by Mr. Bostwick and carried unanimously.

Next Meeting: Tuesday, March 16, 2011 at 7:00 pm

CVII Meeting Room – 1701 N. Troy Street

Respectfully Submitted by: Sonya Rainey, Recording Secretary

Approved by:

_______________________________________ ________________________________
Mark Bostwick, Secretary Date

Current and previous Board Meeting Minutes are available on the website at
ColonialVillageii.com.