Letters Note: nthe US Mc ana es, Include ul stopiperog eM Winch ngs ‘hen you dor'tknow the name of theredpient When youknow the ame ofthe recipient: Yours sincerely are) Sincerely (ime) ‘Sign the letter, the print your ae ad positon der your Signature. ‘Common abbreviations er egaing Pe (onbeha of when you Signe eter or nother feson enc, ocament are enlosed ‘sth eter ce Capes temas ofthe peeple to eee a brelncudedo the eerTox. James scarfieldcemb.ce From.._][slsonmedermotithasbcom — Subject: [ Meeting in Borin ' Dear James You may remember we met atthe Lesrtech fii Kuala Lumpur lost fall. You were interested in our company’s automation equipment. am visitng Betin atthe end of next month and would lke 1 visit you, f you ae around: | willbe there fam 27-31 March Let me know if you have any tine Best wishes Alison Alison MeDermatt Product Manager Has Bro Equipment nc ons Chicago mal: alison medemot@hastro.com James scarelaum de Lee) iennifer duncan @¥ingsand co.uk ‘Meeting in Berlin Hidames rm over in Bein rom 6-8 November, Could we meetup some time? Iewould Be great to ee you! Let me know wien youre fee, Regards Jenny emai jenifec duncan @kingsland cokeFaxes may contain the flloning headings: ‘To! From /Faxnumbers | Date) Number of pages / Su ‘The style ofthe fax canbe formal 35 na busines eter, or mare informal as here, depending onthe subject and recipient. Points can be numbered for clit. ‘They shouldbe short and include only relevant information. Ponts shouldbe arranged in opal order. In fonger memos, itis common to number paints. ‘The tone ofamema may be formal or neutral, tis usual to end with your ints rather than signaturePress releases “he header fora press release sould make ear whoit comes fom, ‘hat the subject sand heh part the press isaimed at “he subject shouldbe putin bod print sothat tr itis ‘avanti fie Should have a short Fnvoduation with names of people whomight be Interesting forthe bes, some description thats new oF Inersting forthe publican i posible "good quote which thenewspaper ‘ould prin. ‘The style shouldbe formal and concise with nothing televant tothe particular stor. ‘Alvays include some ‘oration a0 how the oumalist can get ‘more information sbout Thessubjecithey wantAgendas Aways put the dat, time and verue (place). tris als usal to nude he Intals fhe participants. ‘The ist point onthe agendas usually handled by the charerson. He/she wi ‘explain why anybody is absent, check through the minutes rom the ast ‘meeting, and allow participants to biel ‘comment on anything relating tothe revious meeting matters ang. ‘The points ae then worked through. ‘hey should be arranged so that they {ead lolly into each other, if possible. ‘AB, means anyother business Thisis for other relevant sues that were not Included nthe agenda. Guidlines vary enormously ‘rom eompany'o company and industry to ndusty. es important ta cstnguleh Between guigeines andregulatons.. ae ero ee pene eee coo os Guidelines ar also Important for ensuring the ‘sooth operation af the ‘company.but they often {ouch on areas of human behaviour tis not ast dtate fo people. “helanguat heron persuasive and ess Sictv, olAction minutes ‘Always putthe fle, Sate time and ‘venue (place) of the meeting lathe the participants. “The minutes canbe animpartant record ftwnat was realy iecusedat meeting, sits Important o make sure that he summary ofeach Daints as accurate Sspossible. ‘The ‘ation column s important or showing who is Supposed todo wat bywhen. \fyou area participant ata meting alvays make sure you ‘heckthe minutes when they have been written up. you think something has not been accurately reported then haveitearected.Reports.‘report should be well organised with information presented ina logical order. There is no set layout for areport. The layout will depend on: a)the type of report bythe company style. The format used for this example is, common for many formal reports: Title * Executive summary * Introduction Findings Conclusion ‘* Recommendations Another possible structure would be: Title ‘Terms of reference Procedure ‘Findings: * Conclusions * Recommendations 4 The executive summaryis a summary of, the main points and conclusions of the report. It gives the reader a very quick overview of the entire situation. §5 The introduction defines the sequence of points that will be looked at. 6 The findings are the facts you discovered. 7 The conclusion is what you think about the facts and how you interpret them. '8 Recommendations are practical suggestions to deal with the situation and ideas for making sure future activities run ‘more smoothly.