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FIRST COURSE
Objectives
Explore the programs that comprise Microsoft Office Start programs and switch between them Explore common window elements Minimize, maximize, and restore windows Use the Ribbon, tabs, and buttons
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Objectives
Use the contextual tabs, Mini toolbar, and shortcut menus Save, close, and open a file Use the Help system Print a file Exit programs
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A major advantage of Office is integration, the ability to share information between programs
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Office allows multiple programs to be open at one time Use taskbar buttons to switch between programs or Use Alt+Tab keys to switch between open files
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Some programs have two sets of sizing controls (like Excel and Word)
Top level controls program window Lower level controls workspace
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Switching Views
Each Office program has different view options View changes presentation, but not content
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The Dialog Box Launcher allows you to open a task pane or dialog box that provides more advanced functionality A task pane is a window that helps you navigate through a complex task or feature A dialog box is a window from which you enter or choose settings for how you want to perform a task
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Some tabs, toolbars, and menus come into view as you work An object is anything that appears on your screen that can be selected and manipulated as a whole A contextual tab is a Ribbon tab that contains commands related to the selected object so you can manipulate, edit, and format that object
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The Mini toolbar is a toolbar that appears next to the pointer whenever you select text and contains buttons for the most commonly used formatting commands
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A shortcut menu is a list of commands related to a selection that opens when you click the right mouse button
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The Quick Access Toolbar is a collection of buttons that provide one-click access to commonly used commands
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Saving a File
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To prevent losing work, save your file to a disk frequently To save a file the first time or with a new name or location Click the Office Button, and then click Save As (or for an unnamed file, click the Save button on the Quick Access Toolbar or click the Office Button, and then click Save) In the Save As dialog box, click the Save in arrow, and then navigate to the location where you want to save the file Type a descriptive title in the File name box, and then click the Save button To resave a named file to the same location Click the Save button on the Quick Access Toolbar (or click the Office Button, and then click Save)
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Saving a File
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Closing a File
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Close files you are no longer working on Close a file by clicking the Office Button and then clicking the Close command As a standard practice, you should save your file before closing it
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Opening a File
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When you want to open a blank document, workbook, presentation, or database, you create a new file Click the Office Button, and then click Open Navigate to the storage location of the file you want to open Click the filename of the file you want to open Click the Open button or Click the Office Button, and then click a filename in the Recent Documents list or Click the Office Button, and then click New In the New dialog box, click Blank Document, Blank Workbook, Blank Presentation, or Blank Database (depending on the program) Click the Create button
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Opening a File
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Getting Help
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Help is like a huge encyclopedia available from your desktop Click the Microsoft Office Help button (the button name depends on the Office program) Type a keyword or phrase in the Type words to search for box, and then click the Search button Click a Help topic in the search results list Read the information in the Help window. For more information, click other topics or links Click the Close button on the Help window title bar
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Getting Help
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Printing a File
Click the Office Button, and then click Print Verify the print settings in the Print dialog box Click the OK button or Click the Office Button, point to Print, and then click Quick Print
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Printing a File
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Exiting Programs
When you finish working with a program, you should exit it You can exit programs with a button or a command
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