Productive and Efficient Meetings

Thursday, October 1, 2009 2:00 PM to 3:00 PM Third Floor Conference Room Learning Objectives: To learn a systematic approach to understanding how meetings can be made more productive and efficient To learn and apply a tool for planning your meetings To explore some tools for more effective meeting facilitation

Agenda: Activity Introduction What is a meeting? The basic system model for meetings What is wrong with our meetings? The agenda planning tool Meeting planning exercise Length Materials/Method Instruc tor Thom

5 min Flipchart/ brainstorming 5 min Meeting Thom Flowchart/Questions 5 min Flipchart/ Alec brainstorming 5 min Agenda planning worksheet Thom 20 min Sample scenarios Blank agenda planning worksheet - Individual work with scenario - Discuss in dyads - Group discussion/debrief 10 min Facilitation worksheet - Small groups brainstorm methods in 3 areas (exploring, informing, deciding) - Report out/debrief 10 min Create an action record/group discussion What worked & what didnt Alec

Facilitating the meeting

Thom

Ending the meeting

Alec