Alfresco's Low Cost & Secure Document Management Capabilities

Presented by:
Vinita Choudhary, Senior Consultant Presales

CIGNEX Technologies
July 25, 2011
CIGNEX - Alfresco Confidential

Topics
CIGNEX Overview Alfresco Platinum Partner

Effective Document Management

Benefits: Functionalities & Cost Effectiveness of

Alfresco
Case Study

CIGNEX - Alfresco Confidential

About CIGNEX

What We Do

In the last 10 years, CIGNEX helped clients save over US$ 500 Million by adopting Commercial Open Source Software across 200+ implementations

CIGNEX Confidential

Where We Can Help You

portals
intranets extranets
DAM

integration & ESB contract management

document management
records management digital asset management

e-commerce
content management social collaboration mobile apps ICMP
Integration

business process/workflow
business intelligence SAP services and more

Open Source Center of Excellence (CoE)

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Our Alfresco practice

Close working relationship since 2005
Conduct Alfresco training worldwide

Global Platinum Partner

Deployed over 50 enterprise solutions on Alfresco Over 50 Alfresco consultants Developed Accelerators
Migration from Documentum Contract Lifecycle Mgmt
2010 Alfresco North America Partner of the Year

Achievements
Alfresco Recognized Developer Partner of the Year Authored 3 Alfresco Books 2010 Alfresco Partner of the Year 2007 WCM Implementation of the Year 2008 Best North American implementation of the Year
CIGNEX - Alfresco Confidential
2010 Alfresco APAC

Enterprise Content Management/ Document Management

Document Management
Single unified repository to manage any content Documents, Images, Video and Audio

Collaboration

Customer Service

4 Cs of Document Management
Continuity
Compliance

CIGNEX - Alfresco Confidential

Typical DM Challenges
45% of users find gathering information about another part of company a challenge Managers spend upto 2 hours a day searching for information 42% of Users accidently use wrong information atleast once per week Only 31% said that competitor information is hard to get
On average

3 sources for information on competitors, customers, and projects More than 50% of information they obtain has no value to them

57% of numerous sources causes confusion 59% miss valuable information everyday to poor distribution
Source: Alfresco Webinar 5 simple Use cases of Alfresco Document Management

CIGNEX - Alfresco Confidential

Growing Spend on Enterprise Content Management

Source: Leading IT Research and Advisory Company, April 2010

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Alfresco - Enterprise Content Management

Alfresco is now the largest private, pure-play open source software company in the world.
3 million+ downloads of Alfresco community 1500+ customers from 43+ countries 200+ global channel partners 19 consecutive quarters of double-digit growth revenue growth founded in 2005

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Benefiting with Alfresco

Alfrescos Document Management

Content Contribution & Categorization
CIFS, JSR-168

End User

Advanced Search
OpenSearch

DM
Administrator

Data Management & Transformation Engine

Office to pdf

Developer

Library Services
Version Control

Team Collaboration
Email, RSS

Integrated Workflow
Compliance

Security
SSO

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Features for End Users

Alfresco Share Interface

Collaboration on content, social features including status updates, content activity streams, tagging and search

Automatic Version Control

Ability to track major and minor versions of documents with audit trial

Microsoft Office Integration Inline Preview

Preview popular file types (MS Office documents, PDFs and Images) within browser Alfresco allows users to upload, check-in, check-out, and modify content right from Office

Easy as a Shared Device

Support for CIFS and WebDav

Drag and Drop from Email

An IMAP service mounted on email client by Alfresco enables to drag and drop content

Folder based Rules

Much like Outlook or Gmail folder rules, business users can create simple document workflows

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Features for Developers

Automated Rules and Actions

Simple to configure rules to automate document related processes

Lightweight Scripts
Allows developers to create new reusable components using javascript, PHP and freemarket

Custom Types
Ability to define unique types and associated metadata

Powerful Aspects
Aspects can hold a set of custom metadata and be applied to any document regardless of content type

Workflow
Based on jBPM, Alfresco workflows can be built to support simple review and approval processes as well as configured to support complex mechanisms

Transformation Services
Allows to create more than one document format for any content within the system

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Features for Administrators

Zero Foot Print Clients

Compliant to standard interfaces (i.e. CIFS, IMAP, SharePoint Protocol) users need not install any software or plugins in local terminal

High Scalability
Architected to support large number of users and high volumes of content

Clustering

Replication
Content can be replicated between Alfresco systems. Remote offices can have read only access to content locally providing quick access and reducing wide area network traffic

Clustering allows organizations to scale their Alfresco Deployment

JMX Administration
Simplified administrative controls like changing server settings can be done via standard JMX tools

Standards Driven
Compliance to standards including REST, RSS, Atom publishing, JSON, OpenSearch, OpenSocial, OpenID, Web Services, JSR 168, JSR 170 level 2, MyFaces, CIFS, FTP, WebDAV, SQL, ODF and CMIS

Security
Fine grained security levels based on user, group and role management, control access to content managed by Alfresco

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Case Study - Leading Japanese Financial Services

Alfresco based Documents & Records Management (DM & RM)

Document & Records Management

Client Overview
Research & Analytics division of the Finance & Securities group publishes around 8,000 reports for US, Europe and Asia

Challenges faced with the Proprietary System

Inefficiencies / overheads due to semi-automated system
Increased emails, reminders and phone calls within group and to Legal
More than 500 employees

No tagging and categorization making document retrieval difficult

Low productivity
Report publishing taking too long Intra-day publication taking 46 hours
Desired turn-around time: 1 2 hours

Lack of audit trail

Increased legal risk

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Document & Records Management

Key Features
Standardized 6-step work-flow
Create Edit Supervisor Review Legal Approval Publish Translate

Single Sign On for employees

Eliminated need for separate credentials management

Seamless integration with inhouse applications developed on MS .Net technologies

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Document & Records Management

Key Benefits to Client
Automated, reliable and fully functional solution deployed within 6 months Robust report publishing system
Reduced time to publish reports by up to 70%

Automated notifications helped in increasing process efficiency Eliminated vendor lock-in Reduction in Total Cost of Ownership (TCO) > 70% over proprietary technologies

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Summary
Document Management is Vital
Should be integrated into overall business strategies and objectives

Alfresco DM, an Enterprise-class alternative to established proprietary DM software

Supports open standards & interoperability Reduced Costs

CIGNEX, making Open Source Work for Enterprises

Aligned to Client Business Goals 400+ consultants with access to internal knowledge base Preferred relationship with Partners
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Are you ready to migrate?

Interested to learn how you can leverage a competent, cost effective Document Management solution? CIGNEX makes Open Source work, for you!
Vinita Choudhary vinita.choudhary@cignex.com Phone # + 91 987 902 7966

THANK YOU!

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