The Keyboard Shortcut: Magic!

The Keyboard Shortcut Magic!
This is free ebook & may be freely distributed

Discover The MAGIC Of Your Keyboard That Can Practically REPLACE Your Mouse!
(Over 250 Keyboard Shortcuts Revealed)
By Wong Hing www.msoffice-tutorial-training.com
This is a free bonus. Feel free to forward to or make copies for your friends.
Table of Contents
INTRODUCTION .................................................................................................................................. 1 PART I: MICROSOFT WORD KEYBOARD SHORTCUTS........................................................... 2 DOCUMENT ACTIONS ............................................................................................................................ 2 TEXT STYLE .......................................................................................................................................... 2 TABLES ................................................................................................................................................. 3 FORMATTING ......................................................................................................................................... 3 CURSOR MOVEMENT ............................................................................................................................. 4 MISCELLANEOUS ................................................................................................................................... 4 ADVANCED F1 TO F12........................................................................................................................ 4 PART II: MICROSOFT EXCEL KEYBOARD SHORTCUTS ........................................................ 6 SPREADSHEET ACTIONS ........................................................................................................................ 6 SELECTING & NAVIGATING ................................................................................................................... 6 FORMATTING ......................................................................................................................................... 6 FORMULAS ............................................................................................................................................ 7 PART III: MICROSOFT POWERPOINT KEYBOARD SHORTCUTS......................................... 8 PRESENTATION ACTIONS ....................................................................................................................... 8 FORMATTING ......................................................................................................................................... 8 SELECTING & NAVIGATING ................................................................................................................... 9 EDITING................................................................................................................................................. 9 DRAWING & FORMATTING .................................................................................................................. 10 SLIDE SHOW ACTIONS ......................................................................................................................... 10
Introduction
I'd like to thank you for downloading this FREE e-book. If you like it, feel free to forward to or make copies for your friends, relatives, colleagues, associates, customers and subscribers as long as it is not modified in any way. If you sell digital products youre also encouraged to offer this e-book as a bonus. This book contains nearly all the keyboard shortcuts that related to the 3 programs: Microsoft Office Word, Excel and PowerPoint. It can save time and the effort of switching from the keyboard to the mouse to execute simple commands. With this ebook, it will release all the shortcuts available to perform the task that you wish, just simply pressing 2 or 3 keyboard buttons. This ebook is categorized according to the topics such as formatting actions, selecting & navigating, etc to let you can easily use the shortcuts according to the related topic. I highly recommend you to print this list of keyboard shortcuts and keep it in front of your PC for a quick reference.
Happy trying!
Note: A plus sign indicates that the keys need to be pressed at the same time. For example, Ctrl+O means while holding down the Ctrl key and press on the O button!
Page 1
Part I: Microsoft Word Keyboard Shortcuts

Document Actions
Action Open a document New document Close a document Save As Save Print Preview Print Show/Hide paragraph symbols Spelling and grammar Help Find Replace Go To Quit/Exit Word Keystroke CTRL+O CTRL+N CTRL+W F12 CTRL+S / SHIFT+F12 CTRL+F2 CTRL+P CTRL+* F7 F1 CTRL+F CTRL+H CTRL+G / F5 ALT+F4
Text Style
Action Font Type Font Size Bold Italics Underline Double underline Word underline All caps Small caps Change case Single spacing 1.5 spacing Double spacing Subscript Superscript Hidden text Revert to default font Decrease point size Increase point size Make web hyperlink Keystroke CTRL+SHIFT+F+Up/down arrow - Enter CTRL+SHIFT+P+Up/down arrow - Enter CTRL+B CTRL+I CTRL+U CTRL+SHIFT+D CTRL+SHIFT+W CTRL+SHIFT+A CTRL+SHIFT+K SHIFT+F3 CTRL+1 CTRL+5 CTRL+2 CTRL+= CTRL+SHIFT+= CTRL+SHIFT+H CTRL+SHIFT+Z CTRL+[ CTRL+] CTRL+K
Page 2
Tables
Action Go to next cell Go to previous cell Go to beginning of column Highlight to beginning of column Go to end of column Highlight to end of column Go to beginning of row Highlight to beginning of row Go to end of row Highlight to end of row Column break Keystroke Tab SHIFT+Tab ALT+PageUp ALT+SHIFT+PageUp ALT+PageDown ALT+SHIFT+PageDown ALT+Home ALT+SHIFT+Home ALT+End ALT+SHIFT+End CTRL+SHIFT+Enter
Formatting
Action Select all Copy Cut Paste Undo Redo Left alignment Center alignment Right alignment Justified Indent from left Decrease indent from left Hanging indent Decrease hanging indent Page break Promote list item Demote list item Format painter Delete previous word Apply bulleted list Style Normal style Keystroke CTRL+A CTRL+C CTRL+X CTRL+V CTRL+Z CTRL+Y CTRL+L CTRL+E CTRL+R CTRL+J CTRL+M CTRL+SHIFT+M CTRL+T CTRL+SHIFT+T CTRL+Enter ALT+SHIFT+Left arrow ALT+SHIFT+Right arrow or TAB CTRL+SHIFT+C CTRL+Backspace CTRL+SHIFT+L CTRL+SHIFT+S CTRL+SHIFT+N
Page 3
Cursor Movement
Action Select from cursor to beginning of line Select from cursor to end of line Go to beginning of line Go to end of line Go to beginning of document Go to end of document Keystroke SHIFT+Home SHIFT+End Home End CTRL+Home CTRL+End
Miscellaneous
Action Copyright symbol - Insert current date Insert current time Go to footnotes Show/Hide Thesaurus Keystroke ALT+CTRL+C ALT+SHIFT+D ALT+SHIFT+T ALT+CTRL+F CTRL+SHIFT+8 SHIFT+F7
Advanced F1 to F12
Keystroke Action F1 Help Alt+F1 Next field Alt+Shift+F1 Previous field Shift+F1 What is This Help F2 Move text or graphic Alt+F2 Unassigned Alt+Shift+F2 File Save Ctrl+F2 File Print Preview Shift F2 Copy Text F3 Edit AutoText Ctrl+F3 Store in Spike Ctrl+Shift+F3 Insert Spike and empty contents Shift+F3 Changes case F4 Edit Repeat frame Alt+F4 File Exit Ctrl+F4 File Close Shift+F4 Repeat a Go To or Find command
Page 4
F5 Edit Go To Alt+F5 Previous application window size Ctrl+F5 Previous document window size Ctrl+Shift+F5 Edit bookmark Shift+F5 Previous position F6 Next pane Ctrl+F6 Next window Ctrl+Shift+F6 Previous window Shift+F6 Previous pane F7 Tools Spelling Ctrl+F7 Move window Ctrl+Shift+F7 Update link Shift+F7 Tools Thesaurus F8 Extend selection Ctrl+F8 Size window Ctrl+Shift+F8 Select column or display/hide tab and paragraph marks Shift+F8 Shrink selection F9 Update field Alt+Shift+F9 Go To/Macro button fields Ctrl+F9 Field characters Ctrl+Shift+F9 Unlink field Shift+F9 Switch field codes or results F10 Menu bar Alt+F10 Enlarge Application window Ctrl+F10 Enlarge Document window Shift+F10 Cut/Copy/Paste/Font/Paragraph/Bullets and Numbering menu bar F11 Next field Ctrl+F11 Lock field Ctrl+Shift+F11 Unlock field Shift+F11 Previous field F12 File Save As Ctrl+F12 File Open Ctrl+Shift+F12 File Print Shift+F12 File Save
Page 5
Part II: Microsoft Excel Keyboard Shortcuts

Spreadsheet Actions
Action Open a spreadsheet New spreadsheet Close a spreadsheet Save As Save Print Help Find Replace Go to Quit/Exit Excel Keystroke CTRL+O CTRL+N CTRL+W F12 CTRL+S CTRL+P F1 CTRL+F CTRL+H CTRL+G / F5 ALT+F4
Selecting & Navigating

Action All cells left of current cell All cells right of current cell Entire column Entire row Entire worksheet One cell up One cell down One cell right One cell left Top of worksheet (cell A1) End of worksheet (last cell with data) End of row End of column Move to next worksheet Keystroke SHIFT+Left arrow SHIFT+Right arrow CTRL+Spacebar SHIFT+Spacebar CTRL+A Up arrow Down arrow Tab SHIFT+Tab CTRL+Home CTRL+End Home CTRL+Left arrow CTRL+PageDown
Formatting
Action Edit active cell Format as currency with 2 decimal places Format as percent with no decimal places Keystroke F2 CTRL + SHIFT +$ CTRL + SHIFT +%
Page 6
Cut Copy Paste Undo Redo Bold Italics Underline Strikethrough Left alignment Center alignment Right alignment Font type Font size Format cells dialog box
CTRL+X CTRL+C CTRL+V CTRL+Z CTRL+Y CTRL+B CTRL+I CTRL+U CTRL+5 CTRL+L CTRL+E CTRL+R CTRL+SHIFT+F+Up/down arrow Enter CTRL+SHIFT+P+Up/down arrow Enter CTRL+1
Formulas
Action Apply AutoSum Current date Current time Spelling Help Macros Keystroke ALT+= CTRL+; CTRL+: F7 F1 ALT+F8
Page 7
Part III: Shortcuts

Action Open a presentation New presentation Save As Save Print Help Quit/Exit PowerPoint
Microsoft
PowerPoint
Keyboard
Presentation Actions
Keystroke CTRL+O, CTRL+F12 CTRL+N F12 CTRL+S CTRL+P F1 ALT+F4
Formatting
Action Select all Copy Cut Paste Undo Redo Bold Italics Underline Left justified Center justified Right justified Create hyperlink Format Painter (Copy) Format Painter (Paste) Increase font size Decrease font size Change font type Change font size Promote list item Demote list item Move selected item up Move selected item down Superscript Subscript Change Case Keystroke CTRL+A CTRL+C CTRL+X CTRL+V CTRL+Z CTRL+Y CTRL+B CTRL+I CTRL+U CTRL+L CTRL+E CTRL+R CTRL+K CTRL+SHIFT+C CTRL+SHIFT+V CTRL+SHIFT+> CTRL+SHIFT+< CTRL+SHIFT+F+Up/down arrow - Enter CTRL+SHIFT+P+Up/down arrow - Enter ALT+SHIFT+Left arrow ALT+SHIFT+Right arrow ALT+SHIFT+Up arrow ALT+SHIFT+Down arrow ALT+CTRL+SHIFT+> ALT+CTRL+SHIFT+< SHIFT+F3
Page 8
Selecting & Navigating

Action Character left Character right End of word Beginning of word Line up Line down Select all Character left Character right Line up Line down Word left Word right End of line Beginning of line Paragraph up Paragraph down End of text block Start of text block To previous object To next object Select all objects Keystroke SHIFT+Left arrow SHIFT+Right arrow CTRL+SHIFT+Right Arrow CTRL+SHIFT+Left Arrow SHIFT+Up Arrow SHIFT+Down Arrow CTRL+A or F2 Left Arrow Right Arrow Up Arrow Down Arrow CTRL+Left Arrow CTRL+Right Arrow END HOME CTRL+Up Arrow CTRL+Down Arrow CTRL+END CTRL+HOME TAB SHIFT+TAB CTRL+A
Editing
Action Delete character left Delete word left Delete character right Delete word right Find Replace Insert hyperlink New slide New slide like last one, no menu Spell checker Macros Move from Title to Text Move from Body text to Title of next slide Keystroke Backspace CTRL+Backspace Delete CTRL+Delete CTRL+F CTRL+H CTRL+K CTRL+M CTRL+SHIFT+M F7 ALT+F8 CTRL+Enter CTRL+Enter
Page 9
Drawing & Formatting

Action Grid and Guides dialog box Group Objects Ungroup Objects Regroup Objects Resize while maintaining proportions Resize from center Resize from center while maintaining proportions Rotate in 15 degree increments Rotate from Corner Rotate in 15 degree increments from Corner Extend Line along same angle Nudge object one grid unit Nudge object one pixel Temporarily release Grid/Guide Snap Show/Hide Guides (toggle) Show/Hide Grid (toggle) Keystroke CTRL+G CTRL+SHIFT+G CTRL+SHIFT+H CTRL+SHIFT+J SHIFT+Resize CTRL+Resize CTRL+SHIFT+Resize SHIFT+Rotate tool CTRL+Rotate tool CTRL+SHIFT+Rotate tool SHIFT+Resize Arrow Key CTRL+Arrow Key ALT ALT+F9 SHIFT+F9
Slide Show Actions

Action Begin slide show Next slide Previous slide Go to Slide <number> Redisplay hidden pointer and/or change the pointer to an arrow Redisplay hidden pointer and/or change the pointer to a pen Hide the pointer and button immediately Hide the pointer and button in 15 seconds Erase on-screen annotations Go to next hidden slide Use mouse-click to advance while rehearsing Use original timings while rehearsing Keystroke F5 ENTER, Spacebar, N, Right Arrow, Down Arrow, Page Down (or click the mouse) BACKSPACE, P, Left Arrow, Up Arrow, Page Up <number>+Enter CTRL+A CTRL+P CTRL+H CTRL+U E H M O
Page 10
Set new timings while rehearsing Show/Hide black screen Show/Hide white screen Show/Hide pointer & button End slide show Go to the first or next hyperlink Go to the last or previous hyperlink
T B or Period W or Comma A or = ESC, CTRL+Break, Minus, END TAB SHIFT+TAB
Slide Show shortcuts Run the slide show and press the F1 key to view all keyboard shortcuts applicable when running a slide show.
Last note: I believe The Keyboard Shortcuts MAGIC! can open your eyes as it contains almost all the keyboard shortcuts for the Microsoft Office programs. I also believe it will be NO/LESS USE for you if you are newbie. If this is the case
Page 11
I strongly recommend you to get a copy of Mastering Microsoft Office (MMO!) book. MMO! is a single most complete book that can lead you in the learning process towards mastering the Microsoft Office programs. If you already subscribed to MS Office Tips newsletter, then we will email you when the latest copy of MMO! ebook is ready for download.
To Your Success! Wong Hing.
Page 12

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This is free ebook & may be freely distributed